Selectmen’s Agenda 06.03.08
May 30, 2008
Agenda
Selectmen’s Meeting
June 3, 2008
Pledge Allegiance
Roll Call
Review of Minutes
Appearances:
1. Addie Camarie – Hansen Excavation
2. BACC regarding the day care provider
a. Questions on Farmers Market – Are people working as volunteers? Where is the money going from space rentals? Any expenses (scale calibration)– What budget line item will be charged? Trash removal – bathrooms (indoors at community center?)
3. Steve Lucier – Vehicle repairs needed – spring packages for two more trucks
4. Barbara French
5.
Regular Business:
1. Accounts Payable Manifest and Payroll Manifests for review and signature
2. Rescheduling of Special Town Meeting to require starting from the beginning. Need to vote to petition the court for permission
3. Salt shed material – Relocating in July?
4. Tax bills have been mailed
5. Back drop – fire waiver for signature.
6. Retirement of Tim Bates
7. Vehicle use policy
Select Board Minutes 05.20.08
May 22, 2008
DRAFT DRAFT
TOWN OF
MAY 20, 2008
6:00PM
The Pledge of Allegiance was said.
Peter Fenton, Chair mentioned the passing of Fred Winch, who had done a lot of service for the Town of
Call to Order and Roll Call:
Peter Fenton, Chair called the meeting to order at 6:00pm with Andrew Pinard, Charles Meany, Marilyn Gordon, Treasurer, and Cheryl Behr, Administrator.
Review and Acceptance of the minutes of May 6, 2008, and May 14, 2008:
1. Andrew Pinard pointed out on the last paragraph page 1, May 6th minutes; it was Cheryl Behr, Town Administrator and Andrew Pinard who had a joint telephone call with Mary Pinkham-Langer.
2. Page 2 under “The following Restrictions were read regarding the Wheeler pit” Andrew Pinard advised; that the restrictions that were noted were actually from a Pit Agreement and a Modified Site Plan, so what was read was from the Gravel Pit Agreement with the Selectmen. It is not associated with the Permit as it’s written in the minutes.
3. Page 5: Last Motion should read; January, July, September and December, 2008.
Motion was made by Andrew Pinard to approve the minutes as amended. Seconded by Charles Meany. Motion carried 3-0.
Review and Acceptance of the May 9, 2008 minutes:
Page 2, regarding figures at the bottom of the page.
Motion made by Andrew Pinard that there was a discussion of contingency funds being added to get the line from one hundred and forty nine thousand, eight hundred sixty six to round it up to one hundred and fifty thousand ($150,000) plus fifty thousand ($50,000) to bring the total up to three hundred fifty thousand ($350,000) Seconded by Charles Meany. Motion carried 3-0.
Motion was made that the May 14, 2008 minutes be accepted as presented. Seconded by Charles Meany. Motion carried 2-0. Peter Fenton abstained.
Henry Backdrop Restoration: Audrey Sylvester:
Audrey Sylvester came before the Selectmen and advised the Backdrop has been professionally hung, surrounded by a flame retardant material, is rolled and stored upstairs in the Town Hall. It has been photographed in preparation of making post cards and note cards for sale to raise money for future historic preservation projects.
The request is that the Henry Backdrop Restoration Committee would like to hold a public event in the auditorium to unveil the completed backdrop – an event that would be limited to no more than 49 people at any one time. Although dates have not been decided, we anticipate, say from 10:00am to 2:00pm. This would be an opportunity for all the business and individual donors to see the final results of the back drop.
We are requesting the Selectmen to grant the Henry Backdrop Restoration Committee permission to hold an event in the Town Hall auditorium. Andrew Pinard advised he removed the cotton curtain that was up against the back wall and the window dressings were also removed, when the windows were painted as they were not flame retardant. There is some funding in the grant to install flame retardant curtains up there which will help protect the backdrop as it will cover the whole back wall.
Peter Fenton, Chair questioned Mark Goldberg, Fire Chief if the open house would be permissible. Mark Goldberg replied that a variance request should be requested from the State Fire Marshall. Andrew Pinard advised when he spoke with the State Fire Marshall, it was indicated that there is no restriction unless the Bradford Fire Chief put a specific restriction to the space based on group size because of the access and also the fact that under 49 people does not require a sprinkler. Mark Goldberg, Fire Chief advised if the open house is for just one day, then they could get around it by a fire watch. Charles Meany suggested that Audrey Sylvester, on behalf of the committee, send in writing to the Fire Chief a request for a fire watch with date, time etc.
Motion was made by Andrew Pinard, that once the organization is set with the fire chief, they go ahead with the open house. Charles Meany seconded. Motion carried 3-0.
Questions received by the Rescue Squad:
1. How many people do we pay on a call? Generally the 3 people that are on call.
On serious calls and more people are called in, they too will get paid. During the day, will get paid if signed up.
2. How many people respond? Reply was there are 3 people per call, for 3 shifts.
3. There were 19 calls in April. Andrew Pinard requested a monthly tally of how many calls and of those, how many were transports, for budgetary purposes. The number of transports can indicate the extent of billing according to the number of hours that are expended in the call.
The billing will be done out of the Selectmen’s Office through a Billing Service. Continued conversation ensued between the Fire/Rescue and the Selectmen.
Letter from
A letter was received from
Andrew Pinard addressed the concern about fencing around the fire pond which did not get appropriated at last town meeting. Now there is an official letter and there was an eight thousand ($8,000) for a chain link fence. It was pointed out that once the town does fence in a fire pond, they are responsible to keep it up.
Request for Proposals:
Cheryl Behr, Administrator read into the minutes.” The Town of
This specification covers the removal and installation and material requirements for the re-roofing of the Bradford Fire Located at
The bids should include the providing of all labor, materials and equipment required removing all existing shingles and install new roofing shingles. Work to also include supplying and installing new 8 inch white aluminum flashing drip edge along the eave and rake edges, sealing of roof penetrations and hose tower. Install grace ice and water shield 6’ up on roof eaves. Install new felt as recommended by shingle manufacture under all areas that do not require Grace ice and water shield.
Complete specifications for the project are available at the Town Hall in
Motion was made by Andrew Pinard to approve the request for proposal for a new roof on the fire department building and put it out on the web site and where ever else it needs to go, as well as drop the second
Motion was made by Andrew Pinard to move forward to regular business No. 5 “Move Salt shed now? To
Motion was made by Charles Meany to begin the process anew, and pull the existing process in now for a special town meeting. Peter Fenton seconded. This would raise taxes by $.76 per thousand assessment for one year, or over a 5 year period it would be $ .19 per thousand assessment. Motion carried 3-0.
Cheryl Behr, Administrator questioned if she should cancel the June 3, 2008 meeting at the school, and hold the Selectmen’s meeting at the Town Hall, to which was answered in the affirmative.
Motion was made by Andrew Pinard to go with the contract bid of $2850.00 to complete the Site survey of the highway garage by Lake Sunapee Survey of
A crusher date has not been set at this time for gravel.
Nepotism:
Andrew Pinard advised a number of anonymous letters have been received concerning the perceived nepotism at the police department. Cheryl Behr, Administrator advised there are several other departments that have relatives, such as volunteers, town transfer station, etc. It is not police only. Andrew Pinard suggested the Selectmen put a letter in the Bridge stating the Selectmen have received a number of anonymous letters over the years, and the policy is that these will not be addressed without signatures.
Community Center Day Care:
Andrew Pinard advised as a former member of the Board of Directors of the Governor’s Board for the
Karen Hambleton, Kearsarge Area Preschool and the Governance Board will be requested to come before the Selectmen at their next meeting.
Mileage reimbursements:
The Town Clerk was questioning what the current mileage rate is. Reply is, it is currently $ .40 per mile, and it was decided to leave it there.
Selectmen’s Coffee:
The last coffee was held in February. If there will be a bond hearing in July, it was decided to hold it at that time.
Overpayment:
Mr. Duverger overpaid a timber tax bill that was billed to him in error and has been taken care of.
CNHRPC Nominations:
The Planning Board presented two names to the Selectmen to be appointed to CNHRPC as representatives, which are Jane Johnsen and Bill Glennie.
Motion made by Andrew Pinard to ratify for those appointments. Charles Meany seconded. Carried 3-0
Solitude Ridge Development:
Letter from Mr. Carter’s Development. Andrew Pinard advised they cannot restrict traffic, but it could be gated and restrict the public from using it.
Intent to Cut and Intent to Excavate:
Forms for intent to cut and intent to excavate were presented for Barry Wheeler, and signed.
Painting of Town Hall:
Cheryl Behr, Administrator advised they received estimates to paint the Town Hall, which were discussed at length. Cheryl Behr, Administrator will do some checking further.
Skate pad at town sheds.
Andrew questioned if it would make sense to excavate the existing skate pad at the town sheds, since it is going to be remnants prior to the crushing so it all becomes part of the gravel? It is 100’ x 35’ x 4” deep. Much discussion ensued regarding Salt Shed placement.
Letter Received:
A letter from Barbara French:
To the
Material regarding
Thank you for your help.
Barbara French
Other discussion took place including the West Road Bridge Study contract.
Pole licenses, Dog warrant for signatures, Andrew Pinard as Selectmen representative to the Planning Board suggested that when conditions are made they attach some sort of consequences.
It was brought up that the road crew did a great job on
Non Public Session:
Peter Fenton, Chair advised they went into non-public session RSA91A3II to discuss a personnel matter at 8:15pm.
Andrew Pinard advised at 8:40pm they were out of non-public meeting, and the decision that was made was to write a letter.
Meeting Adjourned 8:45pm
Respectfully submitted
Marjorie R. Cilley
Secretary unapproved
Planning Board Agenda 05.27.08
May 22, 2008
WORK SESSION
MAY 27, 2008
7:00PM
AGENDA
SITE WALK 6:00PM AT GEORGE NAUGHTON PROPERTY,
CALL TO ORDER AND ROLL CALL, 7:00pm
CONSIDERATION AND APPROVAL OF APRIL 22, 2008 MINUTES.
MR. CORRIGAN – SIDEWALK POWER POINT PRESENTATION.
DAVE PICKMAN: RE: REMOVAL OF DIRT PILE BY WET LANDS.
MCRD CHECK: PFEIFLE PROPERTY RECORDING
DISCUSSION OF TOPICS COVERED AT SPRING P&Z CONFERENCE
SITE PLAN REGULATION CHANGES
ANY OTHER BUSINESS
ADJOURNMENT.
Fire Station Roof
May 22, 2008
The Town of Bradford is seeking proposals to replace the roof on the Bradford Fire Station located on the corner of Rte 103 and Main Street in Bradford, NH
This specification covers the removal and installation and material requirements for the re-roofing of the Bradford Fire Located at 91 West Main Street, Bradford, NH. Contracting this work shall be the responsibility of the Selectman for the Town of Bradford, NH.
The bids should include the providing of all labor, materials and equipment required removing all existing shingles install new roofing shingles. Work to also include supplying and installing new 8 inch white aluminum flashing drip edge along the eave and rake edges, sealing of roof penetrations and hose tower. Install grace ice and water shield 6’ up on roof eves. Install new felt as recommended by shingle manufacture under all areas that do not require Grace ice and water shield.
Complete specifications for the project are available at the Town Hall in Bradford (603-938-5900) or listed below. Bids are due at the Town Hall on June 13th, at 12:00 noon. The Town of Bradford reserves the right to refuse any and all bids.
>>>>>>>>>>>>>>>>>>
Re-Roofing Bid Specifications for the Town of Bradford, NH Fire Station located at
1.1 Scope
This specification covers the removal and installation and material requirements for the re-roofing of the Bradford Fire Located at 91 West Main Street , Bradford , NH Bradford , Bradford , NH
1.2 Scope of Work
Provide all labor, materials and equipment required removing all existing shingles install new roofing shingles. Work to also include supplying and installing new 8 inch white aluminum flashing drip edge along the eve and rake edges, sealing of roof penetrations and hose tower. Install grace ice and water shield 6’ up on roof eves. Install new felt as recommended by shingle manufacture under all areas that do not require Grace ice and water shield.
1.3 Quality Assurance
Shingle manufacture shall have a minimum of five years experience in manufacturing of fiberglass and/or organic felt asphalt shingles.
A Roofing Contractor shall have a minimum of one-year experience in the application of asphalt shingles.
B All shingles shall be certified by an approved independent third party testing and labeling agency and labeled for class a fire resistance and wind resistance.
C Installation of shingles and substrate preparation must meet the requirement of the manufactures published instructions or the Asphalt Roofing Manufactures Association published instructions ( ARMA ) “ASPHALT ROOFING MANUAL”
1.4 Submittals
Shingle Manufactures Literature: Material description and recommended installation instructions shall be supplied before installation starts.
1.5 Product Delivery, Storage and Handling
A Deliver materials with Manufacturers labels intact and legible
B Deliver materials in sealed packages with labels from a certified third party testing and labeling agency (UL) being legible.
C Store material on raised platform or pallets and protect with coverings in the weather. Materials are to be Kept Dry until installation.
Do not install shingles or underlayment on wet surfaces.
1.7 Warranty
Materials: Manufactures Limited Material Warranty terms and conditions to apply.
Workmanship: Bids shall include applicators/contractors full coverage warranty (100%) against defects in labor for two years from date of completion of job.
Manufacture shall be responsible for 100% of defects in materials for 1 year from date of accepted completion by the Town of
C Bid Procedures: The bid shall include a limited warranty for a period of 30 years by the shingle manufacture.
2.1 Product Selection, Fiber Glass Mat Asphalt Specification Compliance
A ASTM D-3018-82 Type 1, ASTM D-3462-83 and ASTM-E-108-83.
B ARCH IKO
D Approximate Size – 39” wide X 13” long, 5-5/8” exposure
E Fiberglass mat asphalt shingle, 30 year warranty shall meet fire and wind test conducted by UL with a Class A label.
F Self-sealing – Certified by an independent third party testing and labeling for wind resistance.
G Fire Resistant -Certified by an independent third party testing and labeling agency for Class A.
2.2 Hip Ridge Shingles
Shall be pre-cut manufactures standard or job cut.
2.3 Fasteners
A Nails: Hot galvanized or aluminum 11 or 12 gauge barbed shank, 3/8” head, sharp pointed conventional, of sufficient length to penetrate at least ¾” into solid wood decking or penetrate through plywood sheathing. Nails may be hand or air driven.
B Staples: Not Allowed
2.4 Bituminous Plastic Cement
Shall comply with FS SS-C153b Type 1.
2.5 Drip Edge
The drip edge shall be White 8 inch Standard Gauge (not economy)
2.6 Flashing Required
Roof penetrations such as vent pipes shall be flashed with standard aluminum or neoprene flashing. Roof intersections, such as walls and chimneys shall be flashed with aluminum sheet meeting F.S. QQ-S-775E, Class IV use counter flashing as required. All penetrations are required to be sealed first with Grace ice and water shield.
2.7 Clean up
The contractor is responsible for the clean up and disposal of all debris including old shingles, nails, etc left from the roofing process.
2.8 Objects on Roof
The contractor will be responsible for removing and reinstalling all equipment that is currently installed on the existing roof such as radio and satellite antennas. The contractor shall make sure any mountings are securely and properly sealed per ARMA.
2.9
Where the house tower meets the main roof special attention to flashing and sealing methods must be addressed to insure no leakage. The siding and trim boards shall be removed from roof sides of hose tower and W.R. Grace ice and water shield installed on roof 6’ under shingles extending up wall of tower 5’ and siding replaced leaving 6” relief to roof to be flashed to protect exposed ice and water shield.
Superior Court Hearing on Special Town Meeting 05.27.08
May 19, 2008
UPDATE: The Selectmen voted on 5/20/08 to withdraw the petition from Superior Court and to begin the petition process anew for a proposed Special Town Meeting at the end of July or early August. This topic will be addressed at the June 3rd Selectmen’s Meeting.
No. 08-E-0160
IN RE: Town of
PETITION FOR SPECIAL TOWN MEETING
EQUITY CITATION FOR PUBLICATION
The above entitled action for Special Town Meeting is now pending in this Court. The original Petition is on file in this Court and may be examined by interested parties.
It is ordered by the Court that the Town of Bradford give notice to the residents of the town of the pendency of this action by causing a true and attested copy of this Citation Order of Notice to be published in the next available edition of the Concord Monitor, a local newspaper with a wide circulation in the Town of Bradford, in the County of Merrimack, and the State of New Hampshire, the last publication to be not less than twenty four hours before the hearing. The Town shall also cause a copy of this Notice to be posted in two public places in said town and at the Selectmen’s Office of the Town of
May 9, 2008
Clerk of
Attorney for Town of Bradford – Laura A. Spector, Esquire Mitchell & Bates PA, 25 Beacon St. East, Laconia, NH 03246
Select Board Agenda 05.20.08
May 16, 2008
Agenda
Pledge of Allegiance
Roll Call
Review Minutes of the
Appearances:
1. Budget Committee to meet with Board of
2. Audrey Sylvester regarding the Backdrop
Regular Business
1. Discussion of the
2. Accounts payable manifest and payroll manifest for review
3. Nepotism
4. Rescue squad questions
5. Community Center Day Care
6. Move salt shed now? To
Select Board Minutes 05.15.08
May 16, 2008
Town of Bradford
Selectmen’s Emergency Meeting
May 14, 2008
5:30PM
Call to Order and Roll Call:
Andrew Pinard called the meeting to order at 5:30pm with Charles Meany and Cheryl Behr, Administrator present. Peter Fenton was absent.
The Pledge of Allegiance was said.
Motion was made to go into Non-Public session, RSA91AC4, seconded and approved
Andrew Pinard advised we are now back in public session.
The decision was made to send the property owner a letter indicating that we will honor the agreement we had which was to pave up to the cut.
Charles Meany brought up that Barry Wheeler had made a request about the radius on the corner of his road, Center Road and Jones Road. Steve Lucier, Road Agent advised they are flattening up the opposite side of the guard rail, coming out of his road. Also the visibility is being taken care of by trimming some trees and bushes per Steve Lucier, Road Agent.
Cheryl Behr, Administrator advised Mr. Critch’s quote included siting the building at the Highway Garage and Eckman’s quote was $150.00 less, but did not include siting the building. Cheryl Behr, Administrator will forward a letter to Eckman Engineering requesting a quote to include siting the building.
Motion to adjourn at 5:47pm
Respectfully submitted,
Marjorie R. Cilley
Secretary
Unapproved
Planning Board Minutes 05.13.08
May 16, 2008
DRAFT DRAFT
Town of Bradford
Planning Board
Regular Session
May 13, 2008
7:00PM
Call To Order and Roll Call:
Phil LaMoreaux, Chair called the May 13th meeting to order with Marcia Keller, Barbara Vannata, Barry Wheeler, Sonny Harris, Bill Glennie, Charles Meany, Selectmen representative, Jane Johnsen, Alternate, Jim Bibbo, Alternate, and Ian Thomas, CNHRPC Circuit Rider present.
Consideration and approval of April 8, 2008 minutes:
Barbara Vannata moved to accept the minutes as presented, seconded by Barry Wheeler.
Under “To Do Folder” Revisions to the Pizza Chef Site Plans should read: 1. Phil LaMoreaux, Chair had a telephone conversation with the Building Inspector, who indicated he did not have a copy of the Site Plan, and strike therefore did not approve the plan. and replace it with “When he approved the building permit.”
2. Page 2, Ann Eldridge and Brooks McCandlish, Conservation Commission had: comments not questions.
Motion carried with edits 4 to 0. Marcia Keller, Bill Glennie and Charles Meany abstained, as they were not present.
Comments:
Mildred Kittredge, Zoning Board advised her comment is on the comment that was concerning the Chair of the Zoning Board about building on a Class VI road, which sounds as if maybe it is policy, and it is not policy, it was an individual case, and thought it should be made clear. Sorry I did not pick up on it at the last meeting.
To Do Folder:
CNHRPC is looking for the planning board to nominate two representatives from the Town of Bradford to the Selectmen. Bill Glennie who has been a representative advised it is a wonderful way to find out what is going on in the immediate region. It a relatively low impact meeting, which meets 5 times a year.
A letter will be written to the Selectmen. This is in accordance with RSA 36463 representative to Central NH shall be nominated by the Planning Board from residence of public community. Representatives may also be elected or appointed officials of the community.
Motion was made by Charles Meany to nominate the names of Bill Glennie and Jane Johnsen as representatives to Central New Hampshire from the Town of Bradford. Motion carried 6-0. Bill Glennie abstained.
Revised plan for Pizza Chef and Dunkin Donuts will be brought up later.
Check and plans still needed from the Pfeifle’s, to record at MCRD and complete their two lot subdivision.
Conceptual Consultations:
1. George Carafa, Minor Subdivision, West Road, Map 1, Lot 4
George Carafa came before the planning board regarding a two lot subdivision in Bradford and was advised he should request a waiver for the 3 to 1 ratio for dimensions. These lots will consist of 4 acres and 28 acres.
Phil LaMoreaux, Chair advised that Conceptual Consultations are non binding between the applicant and the board, but are recommendations only. Phil LaMoreaux, Chair advised that they either need to see buildable acreage on each lot, or waiver request on the larger lot. Mr. Evans, Land Consultant is working on this for Mr. Carafa. Phil LaMoreaux, Chair advised Mr. Carafa if the application was received within a week, then he could be included in the June10th meeting.
2. Peter Isham, Gravel Pit, Pleasant Valley Road, Map 6, Lot 106.
Peter Isham came before the board advising that the rock stockpiled in his pit came from widening of Route 114. He wants to process the material which would include crushing, and close the pit. At this time, Mr. Isham advised Henniker Crushed Stone is charging $5.00 per yard to crush, at least for the town. Opinion of the board is that the permit process be used and he should obtain a permit to operate a gravel pit, which would be good for three years, and would include closure and reclamation. Robert Stewart, Jr., RCS Design is working on this with him. A Site Walk was agreed upon, however no date was set at this time.
3. Nate Kimball, Valley Excavation, Gravel Pit Breezy Hill Road, Map 3, Lot 82-1A
Nate Kimball came before the planning board and presented a small copy of the original plan that was accepted as a gravel operation. Mr. Kimball advised that due to the quality of the material, he is seldomly excavating there anymore, but using the area as a material storage area. Has a valid $3,000.00 bond. Phil LaMoreaux, Chair advised that if an exception for any of the items, a request in writing, with an explanation would be required. This permit would be for a three year period.
Continuations:
Barry Wheeler recused himself at this time.
Phil LaMoreaux, Chair seated Jim Bibbo for Barry Wheeler
Barry Wheeler, Center Road, Gravel Pit, Map 2, Lot 104
Barry Wheeler came before the planning board for the continuation of his gravel pit. Phil LaMoreaux, Chair read the Conservation Commission review into the minutes. ( On File)
Phil LaMoreaux, Chair opened the floor to Public Comments, there being none, it was closed.
Motion was made by Jim Bibbo to approve the excavation permit for Barry Wheeler, seconded by Charles Meany. Motion carried 7-0.
Expiration date is three years from today, May 13, 2011.
Robin Sanborn, Main Street, Site Plan, Map 17, Lot 49:
Phil LaMoreaux, Chair read the Department Comments.
Phil LaMoreaux, Chair opened the floor to public comment, there being none, it was closed.
Marcia Keller questioned if parking could be used to the right of the house.
Motion was made by Marcia Keller to approve the Site Plan for Robin Sanborn, seconded by Bill Glennie with the following conditions.
1. That all the vehicles be parked in the parking lot at all times.
Motion carried 7-0.
Mark Brunnel, Ledgewood Pines, Old Warner Road, Map 3, Lot 94 & 96:
Mark Brunnel has received and gave a copy of DES approval to the board.
Declaration of Covenants and Restrictions needed. (Actually received 5/14/08 by e-mail to M. R. Cilley, secretary.)
Annexation, lot line adjustment, deed description for the Kenneth Anderson property was requested by the board and received today, which shows as a 2.9 acre lot.
Both signatures are required on the plan. One Mylar will be shown with boundary line adjustment, voluntary merger and subdivision which the board is checking on.
The well will be in phases. Phase one line will be with the first 16 lots and phase two will have a second well for 6 lots. Mark Brunnel advised that as soon as the road is in, they will probably do the second well and apply back to DES. The first home built will be a model per Mr. Brunnel.
Needed are:
1. Language on the easements is required for town attorney to review
2. Need to check out name of Old Warner Road as being discontinued
3. Stone Bounds on lots and letter from surveyor stating when they’ve been set.
4. Make sure cost estimates are accurate for cisterns and road. Mark Goldberg, Fire Chief needs to be contacted requiring size of cistern.
5. Sending out for review to CNHRPC.
6. Town attorney will need to check on the maintenance on the road and well, which will be found in the new Covenant.
Question arose of who the cistern actually belongs to after installed, the Homeowners Association or Town.
Will be continued on June10, 2008.
Public Hearing:
George Naughton, 24 Jones Road, Represented by Alden Beauchemin, Keyland Enterprises, Site Plan Modification, Map 6, Lot 101:
George Naughton, Alden Beauchemin, Keyland Enterprises, and Harold Wood, Wood Engineering were present.
Phil LaMoreaux, Chair requested the Planning board consider the application for proposal to sort and load materials on site as presented by Alden Beauchemin. This is basically demolition material from surrounding areas. Plan is to relocate driveway where there will be a 10% grade, and drainage will be brought into compliance. Consolidating loads to 5 loads aweek at 10 to 15 ton load for rubbish trucks. Trailers can hold between 25 – 30 ton per load.
CNHRPC review done by Ian Thomas and Sharon Wason, AICP, Executive Director was gone through with the following as highlights:
1. Specific dumpster location, shown visually, does not need to show specifically. per board members.
2. Signs = Already existing, Only one sign 2’ x 8’ in front of the office. Not illuminated
3. Illumination – Light locations not available. Waiting to hear.
4. Landscaping – More detail will be shown
5. Existing barn will be removed.
6. Buffers need to show on the plan
7. Vegetation already discussed: trees etc already there, cannot see area from house or anyone elses property.
8. Proposed for loading and unloading – cannot see area from house or anyone else’s property.
9. Hours of operation for proposed operation to be put on plan are 7am to 5 am and Sat. 7am to 2pm.
Motion was made by Marcia Keller that this is not a Development of Regional Impact.
Seconded by Barry Wheeler. Motion carried 7-0.
Other comments from CNHRPC:
Snow Storage locations, discretion of owner (not dumped into river)
Reviews from Town Department Heads read by Phil LaMoreaux, Chair
Illumination will be the same as it already is
Plans should identify materials that are to be used for parking.
Description of building forwarded to Mark Goldberg, Fire Chief 5/14/08
Hours and days of illumination should be noted on plan.
Materials for proposed parking and relocation of existing boulders.
Phil LaMoreaux, Chair advised that if any item indicated in this memo is missing from the plan, could be a condition of approval if the board felt such an item is relevant.
Phil also advised he would like to see the boundary of the shoreline protection jurisdictional area. Marcia Keller also requested the Flood Plain be noted.
Marcia Keller questioned the well which was shown in two situations. George Naughton advised they will do away with the existing well. The holding tank has to be approved by DES.
Motion made by Marcia Keller to accept the application of Site Plan Modification as complete, with the listed conditions for George Naughton Recycling Center, seconded by Barry Wheeler. Motion carried 7-0.
Phil LaMoreaux, Chair opened the meeting to Public Comment. There being none, Public Comment was closed.
There will be a Site Walk on May 27th at 6:00pm.
This will be continued on June 10, 2008.
Marcia Keller brought up the existing house that is a rental property and show it as such. The original Site Plan in 1995 just showed it as an existing building, not as a rental house.
O.E. Trucking, 10 Breezy Hill Road, Map 3, Lot 74A
Phil LaMoreaux, Chair advised that after the April 22, 2008 Work Session when a motion was made and carried to allow the request by the State for Martyn Chivers to operate an inspection station, he had some concerns. At this time, he advised he had reviewed the Site Plan which was approved, was for truck inspections. There was a sign for an additional business, Claremont Forest, but not clear which lot that was for. The sign is now gone, and no business is operating there at this time. The proposed inspection station is for Map 3, Lot 74A, which is the lot the Site Plan is for. The applicant does comply with local ordinances to the best of our knowledge.
Motion was made by Barry Wheeler to re- approve the application request by the State for Martyn Chivers to operate an inspection station for Auto and Motorcycle on Map 3, Lot 74A and return a letter so stating. Seconded by Barbara Vannata.
Sonny Harris recused himself, and Jim Bibbo was seated. Bill Glennie abstained
Motion carried 7-0.
(The approval form to the State was mailed on May 14, 2008)
Phil LaMoreaux, Chair advised this is valid for Lot 74A only, and if you choose to move the inspection station to the other lot, then a new Site Plan would be required.
Dunkin Donuts:
Dunkin Donuts, Main Street, Map 17, Lot 61
A new plan was sent to the board showing a slightly different footprint with a larger footage and showing some plantings on the south side of the building.
Motion was made by Bill Glennie to contact RCS Design requiring a Dunkin Donuts Site Plan revision, showing the correct square footage to coincide with the print. Seconded by Marcia Keller. Motion carried 7-0.
Jane Johnsen advised Mr. Corrigan will be coming in on May 27, 2008 for a 20 minute presentation on sidewalks.
It was brought up that the Health Club on Route 103, DPX2 needs to do the planting of trees and modification of lighting. It was agreed a letter needs to be written.
Adjourned 10:15pm
Respectfully submitted
Marjorie R. Cilley
Secretary Unapproved
Budget Committee Minutes 05.09.08
May 13, 2008
TOWN OF BRADFORD
BUDGET COMMITTEE
PUBLIC HEARING
MAY 9, 2008
7:00PMCall to Order and Roll Call:
Gary Wall, Jane Lucas, Charles Meany, Selectmen representative, Marlene Freyler, Chris Aiken present. Robert Stewart, Chair and Jack Meaney were absent.
In Robert Stewart’s absence, Jane Lucas opened the meeting at 7:15pm.
Jane Lucas, Acting Chair advised that Charles Meany would present the proposals the selectmen had previously reviewed.
Gary Wall suggested that the Budget Committee should first listen to the recommendations of the Selectmen by Charles Meany, make a decision, and then open up the meeting to the Public Hearing.
Charles Meany advised the Selectmen have reviewed the several proposals before them, and have motioned to approve a new metal building using the prices of the Sailer Co. from Warner. All bids that went out were made aware there will be volunteers involved. An itemized estimate of what the building will cost was presented. His total was two hundred ninety nine thousand eight hundred sixty six ($299,866.00) dollars. Currently in reserves is one hundred fifty ($150,000.00) dollars. The Selectmen have decided to raise the estimate for the total to include contingencies and hopefully any other things possibly necessary for completion of this building in an effective way, and to include contingencies such as to possibly moving salt sheds etc., should their be money permitted. Any money left over, goes back into the capital reserve fund. A balance to be raised is two hundred thousand ($200,000.00) dollars. On a five year note at two hundred thousand dollars ($200,000) it would be $.19 per thousand of assessment. Also a possibility of a lease for this amount of money would then require a majority vote, as opposed to a 2/3 vote.
Charles Meany, in reply to a question suggested a project manager is not needed, but coordination of volunteers would work.
Gary Wall advised that this would be the first investment the town has actually made for itself for many years.
Motion was made by Gary Wall to accept the recommendation of the Selectmen to raise three hundred and fifty thousand ($350,000) dollars for the work to be done including the construction of a new building for town sheds, to be presented at the Special Town Meeting. Marlene Freyler seconded. Motion carried 4-1. Chris Aiken voted Nay.
Chris Aiken advised his problem is they are working with no plans. There is a dollar amount, but no plans. Do not know what will be found when they go to place the building where they want it, or tearing down buildings, or leaving buildings. He also suggested the public would be ugly if they ask for money now, then in March you ask for more to complete the project. Charles Meany advised nothing is being moved with the exception of the salt shed if there is money to move it.
Jane Lucas, Acting Chair opened the floor for the Public Hearing.
The public asked questions and offered opinions regarding the upcoming proposal for the Special Town Meeting.
Cheryl Behr advised the town really needs to do things incrementally.
The school has been reserved for the Special Town Meeting on June 3, 2008.
If we are not allowed the Special Town Meeting, the Selectmen will still hold their scheduled meeting that night.
Cheryl Behr, Administrator advised there are plans in place, as the metal buildings are pre-engineered. She also advised these plans have not undergone the scrutiny the other plans have due to the emergency type situation. Something is trying to be done for the employees that work there prior to next winter, trying to do this before the next town meeting only for that purpose.
In response to a question by Dave Pickman, Charles Meany advised requests for surveyors fees have been sent out in order to have the land at the town sheds surveyed. There is money for this, and the RFP are out and Selectmen are awaiting responses.
Charles Meany stated there will be an actual Site Plan, test pits, as a final plan prior to Town Meeting.
The Town Attorney has prepared a brief submitted to Superior Court which will be considered on May 27, 2008.
Chris Aiken requests the Selectmen have a Contingency plan for completion.
Jane Lucas, Acting Chair closed the Public Hearing and thanked those in attendance for coming to the meeting.
Adjourned 8:15pm
Respectfully submitted
Marjorie R. Cilley
Secretary
Select Board Minutes 05.09.08
May 12, 2008
TOWN OF BRADFORD
SELECTMEN’S SPECIAL MEETING
MAY 9, 2008
6:30PM
Call to Order and Roll Call
Peter Fenton, Chair called the Special Selectmen’s Meeting to order at 6:30pm with Charles Meany, Cheryl Behr, Administrator present. Andrew Pinard was absent.
The Pledge of Allegiance was said.
Peter Fenton, Chair advised there were two subjects to be addressed at this special meeting.
1. The Gravel question
2. The Town Garage.
Gravel
Peter Fenton, Chair advised that thanks to Barry Wheeler, there has been found a supply of gravel at the lower part of the town dump, and will be accessing it this year. In reply to questions, it was advised that Henniker Crushed Stone will bring in an excavator and will crush for $5.00 per yard.
Motion was made by Charles Meany to have Henniker Crushed Stone come in and use our lower pit, and do the crushing. Seconded by Peter Fenton, Chair.
Steve Lucier, Road Agent wanted to make the Selectmen aware that they (the town road crew) will have to move all the asphalt and clay as he needs it.
Motion carried 2-0.
Highway Garage:
Peter Fenton, Chair advised there are quotes from:
1. Hank Thomas – Repair Estimate for the Town Sheds $80,159.00 Does not include: Heat, HVA, Electrical, Well, pump etc. Septic, Paint, Plumbing, Floor drain, Remove Old Building
New foundation or contingencies.
2. Bruss repairs all systems 3850 sq. ft. $512,904.00
? Well pump etc.
3. Sailer-New metal Bldg. 6000 Sq. Ft. $310,866.00
Includes Heat, HVAC, Electrical, ? Well
Pump etc., Septic, Paint, Plumbing, ? Floor
Drain, Remove old Building, New Foundation
Contingencies included – Written estimate
Peter Fenton, Chair advised that when volunteers are being used, the total amount of money has to be considered, as if paying for the total job. Any monies that are saved from using volunteers would be great. Currently there is one hundred and fifty thousand dollars ($150,000.00) in reserves, and needed is One hundred forty nine thousand eight hundred and sixty six dollars ($ 149,866.00) to be raised by taxation. That would calculate out on a five year note at fourteen cents ($.14) per thousand of assessment. Another thought that is being checked out is leasing of a building.
Different ideas and thoughts were discussed between the Selectmen and the public.
Steve Lucier, Road Agent advised he personally had called Bricks and Stix, Osgood and Morton Builders for estimates and questioned the Selectmen if he should keep in touch with them further. The Selectmen advised yes he should. If the Budget Committee does not accept the budget, there will be at least another week or two to tweak these numbers, so we should not stop looking for honing the process of what we are doing. Steve Lucier, Road Agent was concerned about not hearing much from the volunteers. Charles Meany advised that Barry Wheeler is here, and he really hopes that those people that were down to the meeting at the town garage were serious when they said they were willing to help. Charles Meany advised, if stuff doesn’t happen, and I have to use polite words like academic, because if I wanted to use the words I was really thinking of, people would be upset with the use of my language.
Motion was made by Peter Fenton, Chair to recommend to the Budget Committee we would like to raise at the Special Town Meeting to three hundred fifty thousand ($350,000) dollars for the erection and anything connected to it, for a metal building 60’ x 100’ at the town shed property. Charles Meany seconded. Motion carried 2-0.
Cheryl Behr, Administrator advised the only discussion she has is the total amount needs to be shown of $350,000.00
Minus the amount in reserves 150,000.00
To raise and appropriate by taxation: $200,000.00
Adjourned 7:10pm
Respectfully submitted
Marjorie R. Cilley
Secretary
