Select Board Agenda 09.30.08
September 26, 2008
Selectmen’s Meeting
Agenda
Pledge of Allegiance
Roll Call
Appearances
1. Marlene Freyler – independence day
2. William Kranz – re: recycling committee
3.
Regular Business
1. Accounts payable and payroll manifest for review
2. Personnel manual for signature
3.
4. Merrimack Cty materials for signature
5. Timber tax bill and warrant for signature
6. Intent to cut for map 11 lot 32 (Patenaude)
7. MS-5 for signature
8. Assessing service responses
9. Personnel manual for signature
10. Budget matters, benefits and wage issues
11. Budgets have been distributed – Planning already returned.
12. Plans for 2009 work on the town hall
13. Town properties available for sale
Planning Board Agenda 09.23.08
September 19, 2008
TOWN OF BRADFORD
PLANNING BOARD
WORK SESSION
SEPTEMBER 23, 2008
7:00PM
Call to Order and Roll Call:
To Do Folder
Site Plan Regulations – Update – Completion
5 Abandoned (?) Gravel Pits – Unfinished or Finished
Conditions of Approval : NFI and NSR
Any other business to come before the Board
Adjournment
Select Board Minutes 09.16.08
September 18, 2008
DRAFT DRAFT
Town of Bradford
Selectmen’s Meeting
September 16, 2008
6:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair called the meeting to order at 6:00pm with Charles Meany, Andrew Pinard, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer present.
Review and Acceptance of the minutes of September 2, 2008:
Correction of the spelling of Jack Meany’s name on page 3. Should be spelled Meaney.
Motion to approve the minutes as amended made by Charles Meany, seconded by Andrew Pinard. Motion carried 3-0.
Motion made by Andrew Pinard to approve the September 2, 2008 Non Public minutes as written. Seconded by Peter Fenton. Motion carried 3-0.
Appearances:
Michael Martin came before the Selectmen regarding building off East Shore Drive on Lake Massasecum. The access to the property is a concern regarding the Right of Way from a common parking area as well as access to the water from this Right of Way. Mr. Martin advised his intent is to put up a three season camp. Mr. Martin passed out to the Selectmen a Title LXIV Planning and Zoning paper with Regulations of Subdivision of Land and pointed out some of the topics pertaining to his request. Mr. Martin also handed out a copy of part of the deed to the Selectmen. Andrew Pinard advised that any and all construction on this property would have to comply with the current Zoning Regulations regardless if the lot was pre-existing. Charles Meany pointed out that this is a lot of record, and as long as Mr. Martin can comply with all current regulations water in, water out, some type of septic system etc. he could do as he wishes. If the Building Inspector denies the project, then he should go to the ZBA requesting a variance.
Dan Wolf appeared before the Selectmen to discuss the opening on the School Board as Jon Steiner has resigned. He has been asked to stay on until the Budget Meeting, which is on October 4th. A replacement will be needed to fill in from that point until the March election. They are looking for a representative from Bradford, and are asking the Selectmen if they have any suggestions. An ad will be put in the Shopper and Mr. Wolf asked the Selectmen to spread the word. There will be two weeks for applicants, then interviews will be held and a decision will then be made as soon as possible thereafter.
Steve Lucier, Road Agent advised the backhoe is back together thanks to Dave Long who was instrumental with ideas of how to repair it, and most of the cost would be in the form of labor. Steve Lucier also suggested to the Selectmen that perhaps a way to help save money would be for the road crew to come to work at 6:30am until 3:00pm, which would be a potential to save 2.5 hours of overtime, especially in the winter time.
Motion was made by Andrew Pinard for the Road Agent to change the hours of operation to 6:30am to 3:00pm to commence on September 22, 2008. Seconded by Charles Meany. Motion carried 3-0.
Steve Lucier, Road Agent advised they were sealing the following roads tomorrow (Sept. 17, 2008) and Thursday: Cilley Lane, Old Sutton Road, and both ends of West Road.
Highway Garage Update:
Charles Meany advised engineering plans for all aspects are needed, footings, foundations, slab, however, this appears not to have been done, for the new highway garage. At this time, they are at the Engineer’s office having the plans with the footings and foundations properly engineered and stamped. The Building Inspector has been asked to allow the building permits to be issued for footings, foundations and building which will give them time to engineer the mechanicals that have to go in the floor before they are poured. Charles Meany advised:
1. A change order needs to be signed, and Dave Eckman, Eckman Engineering is
working on this for a $1,200.00 cost for concrete plans.
2. A letter from Rockford Manufacturing Company, the company who is making the
building, forwarded a letter requesting the Selectmen and Mike Sailer to sign showing
the drawings are approved, to accept the building as it is, and then they will start
making
the building. Plans were initialed by Peter Fenton and Charles Meany. Andrew
Pinard did not sign them.
Andrew Pinard questioned the plans not showing any personnel doors being placed, and would they be warranteed? Charles Meany advised everything is included, but the doors can to be placed where wanted.
Motion was made by Charles Meany to not sign the change order Number 2, for the box drain in the center of the garage floor. Motion Seconded and carried 3-0.
Regular Business:
Accounts Payable and Payroll were reviewed and signed.
Correspondence to the following was signed:
1. Robin Sanborn- Letter read into the minutes. (Letter on file)
2. Department Heads regarding upcoming Budget.
3. Library Letter to consolidate programs and hours.
Veteran’s exemption was signed and elderly exemption was discussed.
Personnel Manual discussed for signature.
The Town Clerk notified the Selectmen via letter that effective immediately, there will be an increase of $ .50 per registration processed at the local level, to help defray the added cost of doing business
An additional source of funding for Waste Oil was presented by Cheryl Behr, Administrator, through a Grant from NH the Beautiful which was signed by the Selectmen.
A letter dated September 9, 2008 was received from the State approving the request to authorize emergency expenditure under RSA 32:11 of $51,500.00. Cheryl Behr, Administrator read the letter into the minutes. (Letter on file).
Andrew Pinard advised the Selectmen did not approve the bid on the Fire Department roof. The Selectmen did request the Budget Committee to consider, which they did, and approve to allow over expenditure for this purpose.
Motion was made by Andrew Pinard, that in the future if a bid is opened and it exceeds the money that is there, then the bid not be accepted, and that bid should be considered null and void at that point. A second bid should be allowed for a change of scope of work. No second, no vote was taken.
Andrew suggested the Selectmen consider this proposal anew and not accept it with the 50% down payment that is stated on it. If this proposal is to be accepted, which is outside the bid process, then the Selectmen will state what the deposit will be.
In the future, a bid package or estimates requested will be giving specifications in writing from the town as to payment schedules and will be part of the RFP.
Peter Fenton, Chair asked if the Selectmen were all in agreement that the Fire Dept. Roof will be done, and the answer was yes, unanimously.
The bid as presented by Rodney Sargent, General Contractor will be approved with the agreement that attached to the bid would be the specifications as outlined originally by Mark Goldberg, Fire Chief, as well as being signed by the contractor.
Police Retirement will be increasing from 11.27 to 12.68 this year.
LGC insurance paperwork was reviewed and signed.
CNHRPC sent short note advising road salt last year was $47.00 and this year will be $60.00.
Large set of plans was given to the Planning Board, but they were not found, and a mylar will be required for filing, regarding the land swap at Cilley Lane.
Fund Balance is not $600,000 as previously stated, but is actually $447,696.
Corrections to Personnel Manual will be reviewed on September 30, 2008, as will Tax Sale properties in town.
Motion was made to table Wage and Salaries issues until the September 30, 2008 meeting by Andrew Pinard. Seconded by Peter Fenton. Motion carried 3-0.
A letter was read into the minutes from the Conservation Committee by Cheryl Behr, Administrator, dated September 15, 2008, regarding The Granit System, overseen by the NH Co op Extension Service, updating its conservation lands data.
Motion was made by Andrew Pinard for the Selectmen to request the Building Inspector to draft a letter to DES indicating a possible violation that the State should be aware of on Alder Plains Road. Charles Meany seconded. Motion carried 3-0.
Robert Stewart requested that Water Supply and Pollution receive a copy of the letter that the Selectmen are requesting the Building Inspector write to DES regarding a possible violation.
Motion was made by Andrew Pinard that the Select Board direct the Building Inspector to draft a letter to the Planning Board advising them of a possible Home Business being operated out of the trailer on Route 114 to see if that is something that should go before a Site Plan Review. Seconded by Peter Fenton. Motion carried 3-0.
Meeting closed at 7:50PM to go into Non-Public session per RSA 91A:3IIc.
Out of Non-Public meeting at 8:15PM
Meeting Adjourned 8:15pm
Respectfully submitted,
Marjorie R. Cilley
Secretary
UNAPPROVED
Budget Committee Notice 10.28.08
September 17, 2008
TOWN OF BRADFORDBUDGET COMMITTEE MEETING
OCTOBER 28, 2008
7:00PM
To the Inhabitants of the Town of Bradford, New Hampshire
You are hereby notified that the Budget Committee will meet
On October 28, 2008
At
The Town Hall
At
7:00 pm
THE TOWN HALL IS HANDICAPPED ACCESSIBLE VIA THE BACK ENTRANCE NEAR THE POLICE STATION. PERSONS NEEDING ADDITIONAL ASSISTANCE TO ATTEND THE MEETING SHOULD CONTACT THE TOWN OFFICES IN ADVANCE TO MAKE ANY OTHER NECESSARY ARRANGEMENTS
9/20/08
Select Board Agenda 09.30.08
September 17, 2008
Bradford Board of SelectmenWill meet on September 30, 2008 at 6:00 pm
In the Townhall
This meeting is in addition to their regular schedule
To begin budget discussions for payroll, review town owned properties, RFP policy changes, sign correspondence and conduct other regular business
This is a public meeting and the public is encouraged to attend
Select Board Agenda 09.16.08
September 13, 2008
Selectmen’s Meeting
Agenda
Pledge of Allegiance
Roll Call
Appearances
1. Michael Martin – Building off East Shore Drive Footpath
2. Dan Wolfe to discuss opening on school board.
Regular Business
1. Accounts payable and payroll manifest for review
2. Personnel manual for signature
3. Date for personnel meeting
4.
5. Progress on the Highway Garage.
6. Grant from NH the Beautiful
7.
Planning Board Minutes 09.09.08
September 10, 2008
TOWN OF BRADFORD
PLANNING BOARD
SEPTEMBER 9, 2008
REGULAR SESSION
7:00PM
Call to Order and Roll Call:
Phil LaMoreaux, Chair called the meeting to order at 7:00PM with Barbara Vannata, Marcia Keller, Charles Meany, Selectmen Representative, Barry Wheeler, Sonny Harris, Bill Glennie, Jane Johnsen, Alternate, Jim Bibbo, Alternate, Ian Thomas, CNHRPC, present. Carol Meise and Jeff Aarons absent.
Review and Acceptance of August 12, 2008 minutes:
Motion was made by Marcia Keller to approve the August 12, 2008 minutes, seconded by Barry Wheeler.
Discussion regarding DPX2 ensued, on Page 2 under conditions needing to be met. The absence of any buffer would not be accepted but proposals for alternative buffers would be considered. The plan presented shows no buffers. They could do a revised landscaping or a revised Site Plan to show some landscaping, but the board would not accept the plan without landscaping. The lack of the visual buffer is the main reason for the denial. On page 3, there should be a break between OE Trucking Subdivision and O E Trucking Site Plan, which is found in the 8th line down from top of page.
Barbara Vannata abstained. Motion carried 6-0.
To Do Folder:
Phil LaMoreaux, Chair discussed a letter from Robert Stewart, Jr. RCS Design requesting a Notice of Decision on DPX2 which will be completed tomorrow and forwarded. A letter was received from CNHRPC regarding Regional and Environmental Planning program, grant applications etc.
Town Sheds:
Plans from the Town for Boundary Line Adjustments for the Town Sheds were received, and the Planning Board members looked them over. This requires a Mylar and paper copies being signed by the property owner and Selectmen and being recorded. This was to correct an error on Boundary Lines between properties and this survey straightened it out per Charles Meany, Selectman.
Continuations:
O E Trucking Subdivision and Lot Line Adjustment:
O E Trucking, Martyn Chivers (Represented by Dave Eckman) Subdivision and Lot Line Adjustment, Map 3, Lot 74, 74A, 74B
Sonny Harris recused himself.
Phil LaMoreaux, Chair seated Jim Bibbo for Sonny Harris.
Dave Eckman, Eckman Engineering advised the Street Plat is part of the Subdivision Application. Mr. Eckman advised there is no intent to build a road, but did show that it could be built. Phil LaMoreaux, Chair read comments from the Department Heads and read into the minutes the letter from the Conservation Commission for the Planning Board September 9, 2008 meeting.
Request for modification for Article 7 A1 of Subdivision Regulations, the lot width to depth ratio being about 1 to 3. The reason for the modification request is to allow for the extension of the range line at the lot line between lot 74B and the proposed lot 74-1
Motion was made to approve the request for modification waiver of Lot width to depth ratio 1 to 3 for lot 74-1 made by Jim Bibbo, Seconded by Barry Wheeler, Motion carried 7-0.
Phil LaMoreaux, Chair read the descriptions of the regulations to be modified.
Motion made by Jim Bibbo to accept the Modification of Article 65 subdivision for plans showing the topography of the proposed subdivision, this being a two lot subdivision. Article is satisfied for the smaller lot, the modification requested does not show topography on the remaining parcel which is 97 +/- acres. Seconded by Barry Wheeler. Bill Glennie, Marcia Keller, Phil LaMoreaux, Chair voted Nay. Motion carried 4-3.
Motion was made by Jim Bibbo for the modification as requested to not survey the entire boundary of the remaining parcel, which is 97 acres +/-. The remainder parcel has a reference plan which is attached to the application. Seconded by Barry Wheeler. Motion carried 7-0.
Motion was made to grant the waiver request for Article 6B7 for soils data, test pits for four thousand square foot areas. Motion made by Jim Bibbo. Seconded by Barry Wheeler. Motion carried 7-0.
Motion was made by Bill Glennie to table the waiver request for soils and wetland delineation, Article 6B-21, until after the Site Walk. Seconded by Barry Wheeler. Motion carried 7-0.
Phil LaMoreaux, Chair opened the floor for public comments. There being none, the floor was closed to public comment.
Dave Eckman, Eckman Engineering advised Mr. Chiver requested a Site walk be done during business hours, between 8am and 5pm.
The Site Walk will be scheduled at a later date.
The Subdivision Application for O E Trucking will be continued on October 14, 2008.
O E Trucking Site Plan Application:
O E Trucking, Martyn Chivers (Represented by Dave Eckman) Site Plan Application Map 3, Lot 74 (B, A)
Dave Eckman, Eckman Engineering passed out Revised Site Plan to the members.
Motion was made by Charles Meany to send back to the applicant for correct wording for lot 74B. Marcia Keller Seconded. Motion and second was withdrawn until after the Site Walk.
Motion was made by Marcia Keller for a Site Plan showing all the commercial uses on Lot 74 A, and an Application for all the commercial uses being shown or proposed for lot 74B,( two separate Site Plans), and a scale appropriate to each lot. Seconded by Charles Meany. Motion carried 7-0.
The current Site Plan Application for O E Trucking has not been accepted.
Phil LaMoreaux, Chair advised the planning board needs to forward a request for modification of the Site Plan for Lot 74-A siting the change of use as proposed on the Site Plan Application.
New Applications:
Valley Excavation, Nate Kimball, Breezy Hill road represented by Tim Bernier, Tim Bernier Inc. Map 3, Lot 82.
Mr. Bernier presented colored maps and explained the current regulations to the planning board. There is no oil or fuel stored on premises and appropriate drainage is in place. Erosion control was addressed. Debris is disposed of by being hauled off the site per Nate Kimball. The slopes have been graded to control erosion. A reclamation plan was explained to the board. A Review done by Ian Thomas, CNHRP was read. A letter from a new abutter was presented by Mr. Bernier, and is on file. Photographs of the Site are on file.
Motion was made by Bill Glennie to accept the Application for Excavation Permit as presented for Valley Excavation as being complete. Seconded by Charles Meany. Motion carried 7-0.
Motion was made by Marcia Keller that this is not a Development of Regional Impact. Seconded by Bill Glennie. Motion carried 7-0.
Motion was made by Barry Wheeler to approve the Excavation Permit Application for Valley Excavation as filed, on Map 3, Lot 82. Seconded by Sonny Harris. Motion carried 7-0. This application is in effect for 3 years, with a new application being due on September 8, 2011. Reclamation Bond is in place with copy in file.
CONDITIONALLY APPROVED PLANS:
Ledgewood Pines, Attorney Gregg Michael, Manchester, N.H. representing Mark Brunnel. Old Warner Road, Map 3, Lot 94 & 96.
Phil LaMoreaux, Chair advised that details have not been finalized for Ledgewood Pines, and the last extension date was for June 2008.
Atty. Gregg Michael reviewed the covenants and requirements for an over 55 community as well as easements, drainage and cisterns. Atty. Michael advised Mr. Brunnel wants to wrap up Subdivision as soon as possible. Since there are more than 22 lots, this would be registered under RSA356A. He also advised DES items have been approved and received. It was advised the road has to be completed to town standards. Discussion ensued regarding a Performance Bond prior to the road being built with the funds being released as progress is made. It was brought up that an Escrow account could be funded to pay for an Engineer’s review. Also suggested by Atty. Michael that phases could be a possibility for the road. Marcia Keller advised that Zoning has not approved phases in road construction, consequently that could not be an alternative. A full set of plans were presented by Mark Brunnel for the Boundary Line Adjustment with Ken Anderson for the planning board to observe. Considerable discussion ensued.
Atty. Gregg Michael requested a 90 day extension which would be December 9, 2008. There was a unanimous decision by the planning board to comply with this request.
Responses to letters sent:
Letters need to be written to the Selectmen regarding gravel pits owned by:
John Fortune and Harriett Hobb, who have already received letters and have not responded.
Motion to adjourn 10:10pm
Respectfully submitted,
Marjorie R. Cilley
Secretary
UNAPPROVED
Library Trustee Minutes 09.08.08
September 10, 2008
DRAFT Minutes from Sept. 8, 2008
Board Meeting for the Trustees of Brown Memorial Library
Attendance: Joan Perry, Bob Manchester, Penny Ulrich, Rod Jones, Bea Howe & Meg Fearnley
1. The minutes from the last meeting were read. Motion was made to amend minutes to read that donations are from the beginning to the end of the month. Minutes were accepted as amended.
2. A motion was made to accept gifts and donations made to Brown Memorial Library in August in the amount of $786.00 ($430 from the fundraising dinner and the balance from general donations and fines). The latest book sale brought in $519, which will be included in September’s donations. The treasurer’s report was accepted.
3. The librarian’s report was read and accepted. Meg reported that circulation is up and that more people are coming into the library. Newspaper reports say the libraries are seeing more people coming in to use library services. The new book drop is up and everyone seems happy.
4. We have purchased a new tree for the library lawn (paid for with donations). As soon as the Christmas lights are removed from the old tree, it will be removed. A motion was made to replace or compliment the picnic bench with a park bench, with a plaque attached showing that the tree is in memory of Robert G. Stauffer. Bob will look into this.
5. Bea gave a report on the Friends of the Library. The flyer in the Bridge resulted in new members and donations, both to the Friends and the library. There are many active Friends and they will all be thanked for their work. Geoffrey Douglas will give a talk on his new book “The Classmates” on Thursday, October 23rd at 7PM.
6. It was decided to raise the price for copies from .15 to .25 per copy.
7. Bea reported on her meeting with the selectmen, where she asked about the increase in fuel costs. We pre-payed $3400, which is the budgeted amount, and will need an additional $2000.
It is possible that more money will be forthcoming. Selectmen asked if the library has considered curtailing hours. The answer was no. This would not help with many fixed costs, including heating. Since the library uses radiant heat, it is recommended that the temperature remain constant, even when the library is closed. The library is now open 28 hours/week and provides many services to the community. We will ask for 3 to 5% increases on most line items, with more for fuel in next year’s budget.
8. A motion was made and passed to obtain a credit card for the library.
9. It was decided to purchase a small sign to be placed beside the front door indicating library hours, and also a sign for the new doorbell downstairs asking people to ring for assistance. Meg & Bea will investigate, preferably looking for metal signs, possibly from the Prison Sign Shop
10. The next book sale will be October 11th. Volunteers will be lined up.
11. The carpets have been cleaned and look great.
12. Penny will be running a children’s program on Saturday Oct. 4 at 2PM. The children will be making applesauce.
13. The Bradford art group’s next exhibition will be Rug Hooking by Hazel Morse. She is willing to do a demo at the library on a Sunday at 11am.
14. The next meeting will be October 6th at 7pm.
Respectfully submitted,
Rod Jones, acting secretary
Select Board & Budget Committee Minutes 09.02.08
September 7, 2008
TOWN OF BRADFORD
SELECTMEN’S MEETING
SEPTEMBER 2, 2008
6:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair called the September 2, 2008 meeting to order with Andrew Pinard, Charles Meany, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary present.
Review and Consideration of Minutes of August 19, 2008:
Motion was made by Peter Fenton, Chair, to accept the August 19 minutes with the following edits. Seconded by Andrew Pinard. Page 1. Under Appearances on Page 1, second sentence should read, and the property owner has paved his yard. Page 2, second motion should read, Steve Lucier has the authority to sign off. Page 2 under Mark Goldberg, Fire Chief. Rodney (a roofer) name is Sargent. Page 3, 4th line down, Andrew Pinard advised the Selectmen have not prepared etc. Millie Kittredge from the floor asked to insert on page 1 that the mattresses found on the former Naughton property was in the back of the property. Motion carried to accept with edits, 3-0.
Motion was made by Andrew Pinard to accept the August 19, 2008 Non-Public minutes with the following amendment. Decision was to reimburse a member of the Rescue Squad. Motion seconded and carried 3-0.
Appearances:
Kate Dobrowski appeared before the Selectmen to discuss the preparation of budgets for Parks and Recreation and Community Center. Some of the topics of concern included the Contract Services at French’s Park, Milfoil and sanitation, Special Events, Fun Days. Landscaping, which is billed on a monthly basis, new thermostats put in the Community Center this summer, electricity at Brown Shattuck Field. Porta Potty use and expense during time the boat attendant is available for milfoil checking was discussed. A completed job description is requested of Parks and Recreation and Community Center Department Head, which is being worked on. Andrew Pinard suggested that we have individual accounts for maintenance of different facilities in town, and a number of the facilities are maintained by the same person at different rates, depending upon the facility they are working at, and it might behoove the town to look into doing single contract for cleaning of any town facilities, or landscaping of any town land etc. which might realize a savings to the town. This could be put out to bid.
Stephen A. Heavener, Executive Director of CRDC came before the Selectmen and discussed and explained the Revolving Loan Fund. There has apparently been a break down in communication, and Mr. Heavener advised he will be available more frequently, and suggested being available for one day a month when they could come and educate the public. The town has not received any financial report this year concerning the Revolving Loan Fund; however, Mr. Heavener will forward information to Cheryl Behr, Administrator by the end of this week. Mr. Heavener advised his commitment is to make certain if there is any need in the town of Bradford what-so-ever, then he will make sure the funds are available for here first. Mr. Heavener advised there has been no default thus far in the program. Question arose regarding why the Town does not receive a portion of the interest received when the loans are paid back.
Public Hearing on location and progress of Town Sheds:
Peter Fenton, Chair advised this is a Public Hearing on the location and progress of the Town Sheds. There are no plans available as yet per Charles Meany. Mr. Sailer was in the office earlier this morning to confirm the ground snow loads, the roof snow loads, the wind velocity etc. with the Building Inspector. He will be signing off on the design as he has it, and the foundation plan should be available in another week or two. Ground breaking should be done within the next couple of weeks, per Charles Meany. Andrew Pinard advised as a condition of the Public Hearing there is a Site Change. Charles Meany advised there has been a Site Change, and the Salt Shed will remain as is and they will relocate the new building, rather than being perpendicular to the existing building, will now be parallel to the existing building. The building as it will be set, will also jut into the 30 foot set back. Questions were asked by the public at this time regarding the location of the doors. The fuel storage will be moved into the existing pole barn. The target date for delivery of the new building is the second week of October.
The Public Hearing was closed at 7:20pm. and the Selectmen’s Meeting was re-opened.
Julie Leonard re: school bus routes on Rowe Mountain Road:
Julie Leonard came before the Selectmen regarding the school busses being stopped this year from going on Rowe Mountain Road which causes at least seven young children to walk 1.6 miles, which is actually against one of the RSA’s. They have talked with the school district and they cannot do anything, advising it has to come from the Bradford Road Agent to sign off from the letter he had signed.
Motion was made by Andrew Pinard for the Road Agent to withdraw the letter to enable the property owner to actually speak with the school board and to deal with that course of action, which is being limited right now by that letter. Seconded by Charles Meany. Motion carried 3-0.
Steve Lucier will notify the bus company tomorrow. Peter Fenton, Chair advised the Selectmen do not have the final say.
Public Selectmen’s Meeting is now suspended per Peter Fenton, Chair.
BUDGET COMMITTEE MEETING
Robert Stewart, Chair advised this meeting was requested by the Selectmen regarding Emergency Spending – Article RSA 32-11.
Robert Stewart, Chair opened the Special Budget Committee Meeting at 7:25pm with Jack Meaney, Jane Lucas, Chris Aiken, Gary Wall, Marlene Freyler present. Also present were Peter Fenton, Andrew Pinard and Charles Meany, Selectmen, Cheryl Behr, Administrator, Marge Cilley, Secretary.
Cheryl Behr, Administrator advised the Budget Committee was invited to the meeting tonight because of the fuel market being so volatile. A sheet was handed out to the Selectmen and Budget Committee members showing what the Historic Budgets for Petroleum products have been over the past three years, and with what we have been using for gallons in all departments now, we are coming up short. A letter is presented to the Budget Committee and the Board of Selectmen for signatures to the Commissioner, Department of Revenue advising we may be coming up short on our appropriations. The Department of Revenue allows you to overspend your budget with a request for an Emergency Appropriation if you notify them in advance. Also there was discussion of repairing the Fire department roof, which is coming up short by the amount of $11,000.00. The total amount of $51,000 is the amount we will exceed our appropriations and would be funded from Fund Balance. Fund Balance is made up from three sources: accounts receivable, from taxes not yet paid, the municipal deposit pool, and the checking account balance.
Robert Stewart, Chair opened the floor for questions.
Motion was made by Marlene Freyler to approve the request from the Board of Selectmen and the Bradford Budget Committee to submit an application to the State Department of Revenue for approval to exceed our appropriations by $51,000 and fund the expenses from Fund Balance. Motion seconded by Gary Wall. Motion carried 9-0.
Motion was made by Jack Meany to adjourn the Budget Committee Meeting. Seconded and carried at 7:45pm 6-0.
Continuation of Selectmen’s Meeting at 7:50pm:
Accounts payable and payroll manifest were reviewed and signed.
Discussion regarding exploring alternative assessing options transpired as well as revaluation in 2010.
There was only one estimate received, that being Mr. Metcalf on a standing seam roof for the Fire Dept. roof after RFP was inserted in the newspaper and three places in town as well as on the Web Site per Chris Frey. Rodney Sargent did break out the cost for ½ the roof.
Andrew Pinard recommended that rather then paying off the bond for the new Highway Garage, use some of the Fund Balance to pay it off in March, prepaying $200,000 for the building, and not be paying on it for seven years.
Steve Lucier discussed the backhoe being in need of repair, and David Long, a machinist, has been contacted to help with this repair.
Abatements were signed for Jeff Harling and Wolff.
Stage curtain project status – Stage one is complete.
Mention was made of a budgetary request which was received from the Red Cross for $710.00, based on per capita evaluation.
MS-1 and Forest land reimbursement was presented to the Selectmen by Cheryl Behr, Administrator for signatures.
Motion was made by Peter Fenton, Chair that due to the overages in the cost of oil, a letter should be sent to the Library requesting they consider adjusting their hours. Seconded by Charles Meany. Motion carried 3-0.
Public Session closed and the Selectmen went into Non-Public Session at 8:10pm. The Selectmen came out of Non-Public Session at 8:30pm.
Several suggestions regarding cutting back on fuel consumption were discussed.
An abandoned property on Water Street was discussed, and the police department is going to be made aware of this, and Cheryl Behr, Administrator will request they secure the property.
Motion was made to adjourn at 8:55pm.
Respectfully submitted
Marjorie R. Cilley
Secretary
Select Board Non-Public Minutes 09.02.08
September 7, 2008
TOWN OF BRADFORD
SELECTMEN’S MEETING
NON-PUBLIC SESSION
SEPTEMBER 2, 2008
Present:
Peter Fenton, Chair, Charles Meany, Andrew Pinard, Cheryl Behr, Administrator and Marge Cilley, Secretary were present.
Peter Fenton, Chair opened the Non-Public session at 8:10pm per RSA 91A3II.
The Selectmen came out of the Non-Public session at 8:30pm with the decision that Cheryl Behr, Administrator is to hire a worker to up-grade the filing in the Selectmen’s office.
Respectfully submitted,
Marjorie R. Cilley
Secretary
