Budget Committee Minutes 12.18.08
December 30, 2008
DRAFT DRAFT
TOWN OF BRADFORD
BUDGET COMMITTEE MEETING
DECEMBER 18, 2008
7:00PM
Call to Order and Roll Call:
Robert Stewart, Sr. Chair called the December 18, 2008 Budget Committee meeting to order at 7:00pm with Jane Lucas, Jack Meaney, Chris Aiken, Gary Wall Andrew Pinard, Selectmen Representative, Cheryl Behr, Administrator, Marge Cilley, Secretary. Marlene Freyler arrived after roll call.
4550 Library:
Bea Howe discussed the fuel concerns.
A letter from the Trustees of Brown Memorial Library dated October 9,
2008 was handed out to the Budget Committee.
Motion was made to accept the Library budget of $62,525.00 by Andrew
Pinard. Jack Meaney seconded the motion. Motion carried 6-0.
4619 Other Conservation:
Meg Fearnley requested $1,000.00 for Land Protection Fund.
Motion was made by Jack Meaney to accept the Selectmen’s figures of
$750.00 for Other Conservation. Seconded by Chris Aiken. Motion
carried 5-1, Gary Wall voted Nay.
4220 Fire Department:
Mark Goldberg explained #9319 Compensation to the Budget Committee.
Motion was made by Jack Meaney and seconded by Gary Wall to accept
the Fire Dept. budget of $92,000.00. Motion carried 6-0.
4225 Rescue Squad:
Mark Goldberg discussed the Rescue Squad budget.
Discussion ensued regarding the billing of ambulance services, which
will commence January 1, 2009, with capability of adjusting fees at
any time per Andrew Pinard.
Motion was made by Gary Wall to accept the Rescue Squad budget of
$89,320.00, Seconded by Jane Lucas. Motion carried 6-0.
4589 Community Center Budget:
Fred Hubley, Dawn Rich, and Kate Dobrowski were present.
Fred Hubley, Treasurer, Friends of the BACC read a letter to the
Budget Committee dated December 18, 2008:
The Friends of the Bradford Area Community Center is a nonprofit
(501c3) organization. Our organization is classified as a public charity
and seeks to support the economic, educational, social and recreational
development of the Bradford Area Community Center, and to act as a
fiscal entity in obtaining and distributing funds for this purpose. In
calendar year 2008, there were two pilot programs which the Friends of
BACC supported; they are “The Farmers Market” and “Nature’s Circle
Camp”. These two programs will be supported by the Friends of the
BACC again in 2009 and the Friends of the BACC will be responsible
for any financial shortfall based on the budget recommended by Kate
Dobrowski the Director of the BACC. The Friends of the BACC with-
holds the right to withdraw their financial support for either program
before the program start date should vendor spaces with relation
to the “Farmer’s Market” or enrollment with relation to the “Nature’s
Circle Camp” be less than what the Friends of the BACC deem fiscally
sound for the financial support of these programs.
Sincerely, Fred Hubley, Treasurer, Friends of the BACC.
Motion was made by Andrew Pinard to approve the Community Center
Budget of $77,830.00, seconded by Jack Meaney. Motion carried 6-0.
4520 Parks & Rec.:
Motion was made by Andrew Pinard to approve the Parks and Rec
Budget of $4,630.00. Seconded by Jack Meaney. Motion carried 6-0.
4130 Executive:
Motion to approve the Executive budget of $108,933.00 was made by
Jack Meaney and seconded by Gary Wall. Motion carried 6-0.
4140 Elections:
Motion was made by Jack Meaney to accept the Elections Budget at
$4,650.00. Seconded by Jane Lucas. Motion carried 6-0.
4150 Financial Administration:
Motion was made by Andrew Pinard to approve the Financial
Administration budget at $86,701.00. Seconded by Chris Aiken.
Motion carried 6-0.
4152 Revaluation:
Motion was made by Jack Meaney to approve the Revaluation budget at
$19,950.00. Seconded by Marlene Freyler. Motion carried 6-0.
4153 Legal:
Motion was made by Andrew Pinard to approve the Legal
Budget at $17,000.00. Seconded by Jack Meaney. Motion
Carried 6-0.
4155 Employee Benefits:
Motion was made by Andrew Pinard to approve the Employee
Benefits budget at $245,424.00. Seconded by Jack Meaney. Motion
Carried 6-0.
It was mentioned that there will be a committee next year to review
wages and benefits.
4191 Planning and Zoning:
Line Item #3901 discussed to reduce it to $9,000.00.
Motion was made by Jack Meany to reduce Line Item
#3901 for Circuit Rider from $13,000.00 to $9,000.00. Seconded by
Gary Wall. Motion carried 5-1. Andrew Pinard voted Nay.
Motion was made by Gary Wall to approve the Planning and
Zoning budget to $20,800.00. Seconded by Jack Meany. Motion
Carried 5-1. Andrew Pinard voted Nay.
4194 General Government Buildings:
Motion was made by Jack Meany to approve General Government
Buildings budget at $49,732.00. Seconded by Andrew Pinard.
Motion carried 6-0.
4195 Cemetery:
Motion was made by Andrew Pinard to approve the Cemetery budget
At $18,310.00. Seconded by Chris Aiken. Motion carried 6-0.
4196 Insurances:
Motion was made to approve Insurance budget at $62.291.72 by Andrew
Pinard. He withdrew his motion.
Passed over for now.
4199 Other General Government:
A letter was received from Dave Currier, Vice President, Lake
Massasecum Improvement Association dated November 4, 2008,
and made available to the budget committee.
Motion was made by Jack Meaney to approve the Other General
Government budget at $13,090.00. Seconded by Marlene Freyler.
Motion carried 6-0.
4210 Police:
Motion was made, seconded and carried 6-0 to:
Pass over for now.
4290 Emergency Management:
Motion was made by Gary Wall to approve the Emergency Management
budget at $1,000.00. Seconded by Chris Aiken. Carried 6-0.
4240 Building Department:
Motion was made by Andrew Pinard to approve the Building Dept.
Budget at $14,150.00. Seconded by Jane Lucas. Motion carried 6-0.
4312 Highway Department:
Pass over for now.
4316 Street Lights:
Motion was made by Jack Meaney to approve Street Lights budget in the
amount of $4,100.00. Seconded by Marlene Freyler. Motion carried 6-0.
4313 Bridges:
Motion was made by Jack Meaney to approve the Bridges budget in the
Amount of $100.00. Seconded by Andrew Pinard. Motion carried 6-0.
4323 Solid Waste Collection:
Pass over for now.
4324 Solid Waste Disposal:
Motion was made by Gary Wall to approve the Solid Waste Disposal
budget in the amount of $57,600.00. Seconded by Jack Meaney. Motion
carried 5-1. Andrew Pinard voted Nay.
4415 Inoculations:
Motion was made by Jack Meaney to approve the Inoculations budget at $1,500.00. Seconded by Andrew Pinard. Motion carried 6-0.
4441 Welfare Administration:
Pass over for now.
4445 Welfare Payments:
Pass over for now.
4583 Patriotic Purposes:
Motion was made by Jack Meaney to approve Patriotic Purposes budget
for $14,500.00. Seconded by Andrew Pinard. Marlene Freyler abstained.
Motion carried 5-0.
4915 Capital Projects:
Pass over for now.
Need to see: Chief of Police, Road Agent, Recycling, and Welfare Dept.
NEXT MEETING WILL BE JANUARY 6, 2008 AT 7:30PM
Budget Committee’s last meeting is February 3rd which is the last day for Warrant Articles to come in, and full budget will be completed that night.
February 13th is the Public Hearing.
Motion was made, seconded and carried to adjourn at 9:15pm
Respectfully submitted,
Marjorie R. Cilley
Secretary.
Selectmen’s Agenda 12.30.08
December 29, 2008
Agenda
December 30, 2008
Selectmen’s meetingPledge Allegiance
Roll Call
Minutes
Appearances:
1. 6:00 pm – public hearing on unanticipated revenue and grants for 2008
Regular Business:
1. Accounts payable and payroll manifests for review
2. Sign contract for assessing services
3. Sign revised note – construction note extension for hwy garage.
4. Non public session per RSA 91A3II personnel matters
Parks & Recreation Report 12.10.08
December 29, 2008
Parks and Recreation
December 10, 2008
Budget
Changes to the budget
Discussion
Barn Dances
The November Barn Dance went very well and brought in $225. The band and callers were paid out $225. Need input from committee on future dances.
Archery Program Grant
Will bring this to next Selectmen’s meeting.
Skating Rink
Warrant article? Talk to Friends also.
Supplies
Waiting to hear from sign company – probably tomorrow
New Programs
Input from committee
Selectmen Minutes 12.23.08
December 29, 2008
TOWN OF
SELECTMEN’S MEETING
DECEMBER 23, 2008
5:00PM
Call to Order and Roll Call:
Peter Fenton, Chair called the Selectmen’s meeting to order at 5:00pm with Andrew Pinard, Charles Meany, Cheryl Behr, Administrator, and Marge Cilley Secretary, present.
Motion was made by Andrew Pinard to go into non-public meeting. Seconded by Charles Meany. Motion carried 3-0.
Motion was made by Andrew Pinard that the Selectmen meet more frequently than twice a month. No second, no vote taken.
Discussion ensued regarding Sam’s Club card usage.
Motion was made to adjourn at 6:35pm by Andrew Pinard, seconded by Peter Fenton. carried 3-0.
Respectfully submitted,
Marjorie R. Cilley
Secretary.
Planning Board Minutes 12.23.08
December 29, 2008
DRAFT DRAFT
TOWN OF
PLANNING BOARD
WORK SESSION
DECEMBER 23, 2008
7:00PM
Call to Order and Roll Call:
Marcia Keller, Acting Chair opened the meeting at 7:08pm with Barry Wheeler, Sonny Harris, Jim Bibbo, Alternate, Jane Johnsen, alternate, Marge Cilley, Secretary present. Absent were: Barbara Vannata, Bill Glennie, Phil LaMoreaux, Chair.
Marcia Keller seated Jane Johnsen for Phil LaMoreaux, and Jim Bibbo for Bill Glennie.
Review and acceptance of November 25, 2008 minutes:
Motion was made by Jim Bibbo to approve the minutes of November 25, 2008 as presented. Seconded by Barry Wheeler. Motion carried 5-0.
To Do Folder:
The To Do Folder was gone through and bills gone through.
Public Hearing on Updated Subdivision Regulations:
Marcia Keller opened the Public Hearing for the Updated Subdivision Regulations.
Marcia also pointed out the only item that was added differently was #9, “on submissions one electronic copy of the plan upon application and one plan on final approval reflecting a revision.” PDF or other:
Marcia Keller closed the Public Hearing.
Motion was made to approve the proposed amendment by Jane Johnsen, seconded by Sonny Harris. Motion carried 5-0.
Andrew Pinard will be asked if he will format it for the planning board.
Other Business before the Planning Board:
Marcia Keller, Acting Chair advised the Selectmen has received a petition with 28 names of registered voters, and checked by Susan Pehrson, Town Clerk. This Petition for a Warrant Article states: This is a petition for and amendment to repeal the definition of a building lot in accordance with RSA 675:4. The article is to see if the Town of
Lot Size Regulation-Minimum
Zoning District Min. lot size Min. Frontage
Residential Business 2 Acres 250 Feet
Residential Rural 2 Acres 250 Feet
Conservation 5 Acres 400 Feet
Marcia Keller, Acting Chair advised the Planning Board must hold a Public Hearing. This will be on the Warrant as presented at Town Meeting, and will be by ballot vote.
There will be a posted Public Hearing to be held on January 13, 2009 at the Planning Board Meeting.
Meeting adjourned 7:25pm
Respectfully submitted
Marjorie R. Cilley
Secretary.
BACC Minutes 12.10.08
December 24, 2008
BRADFORD AREA COMMUNITY CENTER GOVERNANCE BOARD MINUTES
December 10, 2008
PRESENT: Kate Dobrowski, Director, Ona Ruchti, Mary Ann Wright, Karen Hambleton, Fred Hubley, Margaret Raymond, Dawn Rich
Dawn Rich, Vice Chair, opened the meeting at 4:40 pm
Minutes of the November 14, 2008 meeting were approved.
DIRECTOR’S REPORT: Kate, our director, report is attached to minutes.
CHAIR’S REPORT: Kate, Fred, John and Dawn will meet with Budget Committee Thursday, 12/18/08 at 7 pm.Operating manual will be discussed at next meeting.Evaluation of our Director was completed and delivered to the Selectmen’s office.
MAINTENANCE REPORT: Information on the maintenance was included in the Director’s report. Discussion was held on the repair needed for elevator.
SENIORS REPORT: Ona Ruchti reported on the following activities. Men’s Chorus from Kearsarge Regional High School came to perform at the Seniors luncheon. The students always bring a wonderful program of songs for all to enjoy.Marcelle Richards won the quilt raffle made by the Seniors.
Please support Toys for Tots.
Volunteers are making grocery bags and place mats. This is a fund raiser for their group
KAP: Karen Hambleton and Mary Ann Wright gave the following report:They are looking for a full time Administrator for the KAP. Fire Inspection was completed by Fire Chief Mark Goldberg.
Breakfast with Santa will be on Saturday, 12/13, 8:30 -11 am
They are in the process of relicensing with the State.
Holiday party is on Dec. 19th .
There is an issue with the odor coming from the septic pipe that runs along the side of the building.
PARKS AND RECREATION:Margaret Raymond informed the board that Debbie Flinkstrom is new Chair of Parks and Recreation. Debbie was appointed by the Selectmen.
HEALTH AND HUMAN SERVICES – no report
Old Business: Operating manual is our next project to be completed. Martha Barron has edited the previous manual. It will be sent to the board members for their input on changes. The manual after changes will be sent to the Selectmen for review.
New Business: Fred Hubley, Friends Treasurer, informed the board that the Friends has their own post office box, PO Box 595.Meeting adjourned at 5:30 pm – Next meeting January 14, 2009
Respectfully submitted,
Kate Dobrowski/ Dawn Rich
unapproved
PARKS AND RECREATION
DIRECTOR’S REPORTS
December 10, 2008
Budget
Amended Changes / additions
Budget Committee has requested BACC attendance on December 16th at 7pm
Maintenance Elevator – The elevator was inspected at the cost of $175. The insulation of a stranded wire cable was found to be too damaged for repair. This cable was replaced 3 years ago. A better quality cable does exist, was ordered and will be replaced before the end of the month. The cost is expected to be $450
Water Testing – and sampling – Allyson Gourley of the DES (Dept of Environmental Service) delivered the notebook on Public Water System Information which contains the schedule for water testing for the BACC. KAP is having the basic water test for their preschool licensing this month which will satisfy the requirements for The Nitrate and Nitrite levels this year.
Parking lot lights -are working and the damaged wires have been repaired.
Issue with air exchanger and preschool bathroom and roof (selectmen)- Ask Mr. Bruss for input.
Plowing and snow removal questions and input
Men’s Bathroom
A very joyful thank you goes out to Mr. Sal Majestro for the repair of the infamous urinal which provided so much comic relief to these reports. I don’t know what it will be next but stay tuned for the next restroom episode of……….
Janitorial / Housekeeping Position
Bruce’s proposal to add the floor stripping and waxing to his contract was accepted by the Selectmen. The BACC looks great these days.
Barn Dances
Discussion on change in program status.
Nature’s Circle Summer Camp
Discussion on future of the program. – Budget for the selectmen.
Purple Martin Series
I would like to begin this project with input from Committee. Topics?
Violin /Music-
Insurance issues with Ms. Nelson were settled and all is well with the violin/guitar lessons.
Budget Committee Meeting Rescheduled 12.18.08
December 18, 2008
Due to the Ice Storm and power problems, the Budget Committee meeting scheduled for December 16 has been rescheduled for 7:00pm on December 18, 2008 at the Town Hall.
Selectmen Minutes 12.16.08
December 18, 2008
DRAFT DRAFT
Town of Bradford
Selectmen’s Meeting
December 16, 2008
4:30pm
The Selectmen’s Meeting was held in the Community Center due to power outage at the Town Hall.
Call to Order and Roll Call:
Peter Fenton, Chair called the Selectmen’s Meeting to order at 4:30pm, with Andrew Pinard, Charles Meany, Cheryl Behr, Administrator and Marge Cilley, Secretary present. Marilyn Gordon, Treasurer was absent.
Mike Croteau, SEA Consultants:
Mike Croteau, SEA Consultants came before the Selectmen to inform them of the progress of the engineering study report regarding the West Road Bridge as to what the State had given as an original estimate. He put large diagrams of the proposed job to be done up for all to follow the plan as well as hand outs listing topics of discussion. Original preliminary estimated plans included 300 LF, new plan includes 775 LF. The study also proposes to widen the roadway to 24 feet within the guardrail limits, and beyond those limits, would revert back to the existing roadway limits of 20’ width. Steve Lucier, Road Agent had advised them, there has been flooding in the low point, once in 2005, and 2006 up to 5 or 6 inches. This flooding caused a 5 or 6 mile detour for travelers. When asked, Mike Croteau advised the plans may be done by the end of August and a realistic time frame could be a year from next spring for job actually being worked on. Mention was also made that this could be considered a historical site.
Motion was made by Peter Fenton, Chair for Mike Croteau to submit the Engineering Study simultaneously to the State with a copy of the letter to the town. Seconded by Charles Meany. Motion carried 3-0.
Discussion ensued regarding the emergency situation from the ice storm here in town and how it could be handled in preparation of future emergencies. There is still no power at the dump facility; however there is a receptacle near the Historical Society building outside the gate for the public use.
Andrew Pinard advised the response of the community and Bruce Edwards has spent many hours coordinating efforts between the rescue squad, fire department and the Community Center. NFI students and four staff members were housed one night with two police officers in attendance. Also many meals were prepared from food that was donated from the public. One concern is, there are no showers currently at the Community Center, however, the Fire Department allowed their showers to be used. It was also discussed that the word does need to be put out so the public does know the Community Center is there for emergency use.
Peter Fenton, Chair stated on behalf of the Selectmen, that everyone in town made a great effort during this emergency, the Community Center, Kate Dobrowski, Andrew Pinard, Selectman, Charles Meany, Selectman was out around town, the Fire Dept.was manned, Police Department and Town Crews, everyone did an outstanding job.
Meeting adjourned at 5:05pm to go into Non Public Session under RSA 91A3IIc.
Back in Regular Session at 5:56PM
Marcia Keller, Ken Anderson, and Bindy Glennie, Solid Waste Advisory Committee came before the Selectmen. Marcia Keller presented suggested signs to let people know what the regulations are by putting them at: 1. By the compactor and some other obvious place within the building. 2. Outside of the building by the compactor showing what should be recycled. 3. Bulk Item Fee Schedule, from the handout at the transfer station. Payment should be made by check or coupons. Charles Meany reiterated that if a person comes in with shingles, they should have a building permit which would show they are a resident of Bradford, to which the Selectmen agreed this could be a requirement. Marcia Keller advised the committee would like the Selectmen’s approval of the language on the signs. If there is no problem with the language, they would either use New Hampshire the Beautiful funds or funds in the recycling funds if there is any. The signs have to be large and visible. Marcia Keller brought up the Ordinance which indicates the Manager of the facility, appointed by the Board of Selectmen, or in their absence the replacement designated by the manager with the Selectmen’s approval would act as manager. After much discussion regarding how to handle the required recycling, Marcia Keller advised it is an advantage to the town to recycle. Cheryl Behr, Administrator’s concern is that no one reaches into the compactor to pull out items which could be dangerous to the employees. If inspection needs to be done, it needs to be before items get into the compactor. A review of the fee schedule is needed, as well as enforcement procedures of recycling needs to be addressed further. Cheryl Behr, Administrator also suggested if there is a place to quote the RSA’s, it would be helpful. It was advised TV’s will be collected at this time according to the fee charged per size. Ken Anderson advised they now have a pallet to set them on and shrink wrap them. Peter Fenton, Chair pointed out a statement to remove “avoid confrontation” and add “your cooperation is helpful” was suggested by Andrew Pinard. Payment for recycling was discussed at length. Consensus of the board is the first two signs are fine with the one edit. The fees need to be analyzed and reviewed by the Recycling Committee and Transfer Station Manager and come before the Selectmen with a proposed list of fees which are up to date, per Andrew Pinard. The dump is closed until there is power per the Selectmen.
Ken Anderson, Land Fill Manager returned to the meeting and advised people have a lot of garbage from refrigerators and freezers not being on due to the power outages. They do need to have a container available for them. It was agreed that George Naughton would be notified to move the container that is down near the Historical Society building so people could go to the dump to dispose of their discards, which is easier for them to reach.
The public Hearing on unanticipated revenue and grants for 2008 was not held.
Also not appearing was the Friends of BACC, nor Cheryl Frey, Welfare Budget.
4150 Financial Administration
Error corrected
4152 Revaluation
4155 Employee Benefits
Short term disability just in discussion stages at this time. Discussion ensued with explanation from Cheryl Behr, Administrator.
Motion was made by Andrew Pinard to pass 4155- Employee Benefits on to the Budget Committee. Seconded by Charles Meany, motion carried 3-0.
4194 General Government Bldgs.
Cheryl Behr, Administrator pointed out the off site computer back up to include the web site hosting which is $180.00 a year, making total $1380.00
Motion was made by Andrew Pinard to pass 4194, General Government Bldgs. on to the Budget Committee Seconded by Charles Meany. Motion carried 3-0.
4195 Cemetery
4196 Insurances
Increase due to Rescue Squad. Andrew Pinard suggested a break out of individual departments would be very beneficial and shown as a reporting line underneath the budget.
4316 Street Lights
Petition Warrant Article submitted for zoning changes will be discussed with Legal Government Center by Cheryl Behr, Administrator. There has been a list of thirty signatures submitted by petition to change the wording to reduce the two buildable acres to two acres. The Town Clerk has confirmed the signatures as to addresses.
Bruce Edwards, Bradford Emergency Management Director appeared before the Selectmen, and advised there has been no serious problems, and has had people coming into the Community Center. He has been in touch with the Fire Dept. Has had medical issue calls concerning being cold. People have been coming in from other towns. Bruce Edwards stated he has gone to meetings once a month for nearly two years, and feels this helped tremendously, as he had all the pertinent information he needed readily available.
Bruce advised as of right now, 454 facilities in Bradford are without power. A generator for the school was discussed, and it was stated they have their own grant programs and should file. In an emergency, Bruce Edwards advised he could get a generator up and running in about three hours, coming out of Pease or Manchester. Peter Fenton, Chair advised he would like to see that a generator is available at the school.
Mark Goldberg, Fire Chief came in, and Cheryl Behr, Administrator advised she had spoken with Chris Aiken advising the Budget Committee meeting scheduled for tonight had been rescheduled for Thursday, December 18, 2008.
Accounts payable and payroll manifests were reviewed and signed. Cartographics contract for mapping signed in public session as well as Septage Agreement with the City of Franklin and Purchase orders for the Fire Dept. grant signed.
Holiday closing schedule is posted on the web site including the one half day before and all day after Christmas.
Motion was made by Andrew Pinard to go into Non Public session at 7:10pm. Seconded and Carried 3-0..
Out of non public session at 7:16pm and motion was made, seconded and carried to adjourn the meeting.
Respectfully submitted
Marjorie R. Cilley
Secretary
Planning Board Minutes 12.09.08
December 11, 2008
DRAFT DRAFT
TOWN OF BRADFORD
PLANNING BOARD
REGULAR SESSION
DECEMBER 9, 2008
7:00PM
Call to Order and Roll Call:
Phil LaMoreaux, Chair called the December 9, 2008 meeting to order with Marcia Keller,
Barry Wheeler, Barbara Vannata, Sonny Harris, Jim Bibbo, Alternate, Jane Johnsen, Alternate, Marge Cilley, Secretary present. Bill Glennie arrived at 7:30pm. Absent were: Charles Meany, Selectmen Representative and Ian Thomas, Circuit Rider from CNHRPC.
Motion was made by Marcia Keller and seconded by Barbara Vannata to approve the November 11, 2008 minutes.
Page 2 under Conceptual Consultation Phil LaMoreaux’s title is: Chair.
Top of Page 5 should show a heading: O E Trucking Site Plan.
Motion carried to approve with above amendments 5-0.
Conceptual Consultation:
Denise and Jeff Renk, Route 114, owners of former Mountain Lake Inn, Map 23, Lot 3, came before the Planning Board to advise they would like to open the property as an Inn again, but not now. At this time, they would like to offer Mosaic lessons to be held in the existing dining room for six students at a time. This would be one or two nights a week or for an afternoon for 2 ½ hours for 8 weeks at a time. There is ample parking. There will be no alteration to the outside of the home, and there will not be a sign. Phil LaMoreaux, Chair read Section 3, Article 0 regarding Home Business. It was agreed upon by the Planning Board that this does qualify as a Home Business. Phil LaMoreaux, Chair advised there is no approval required for a Home Business, it is allowed. There is a Home Business compliance form which can be filled out, with the criteria of the business to be kept on file.
Denise Renk also discussed the desire to put four or five log cabins on the property which would be up back and not visible from the road. Denise was advised she should talk with the Selectmen’s office to see what portion of the land is in current use. Present concept is to have the future Inn for couples, and the cabins would be family friendly. A Site Plan would be required for the cabins. It was advised to check with the Fire Chief regarding cabin sprinklers, or whether the cabins would need to be spaced apart. Phil LaMoreaux, Chair advised before Site Plan is filed a Conceptual Consultation would be required prior to filing application. There is a survey plan currently in that property file.
To Do Folder:
1. Charles Spaulding letter received and read regarding his gravel pit on Route 114.
2. CNHRPC waiting for invoice correction.
3. Andrew’s Gravel Pit letter to him.
4. Copy of communication from Pettiglio’s to the Selectmen.
Peter Isham Gravel Pit:
Peter Isham, Gravel Pit, Pleasant Valley Road, Map 6, Lot 106, Represented by Robert Stewart, Jr. RCS Design.
Robert Stewart, Jr. came before the planning board to see what will be fair and equitable for his client and at the same time satisfy the regulations which are pertinent today, which were much different when this pit was originally started back in the mid ‘70’s. Marcia Keller advised if there is commercial gravel taken out of the pit, then an application for a permit is required. If there is not commercially viable material being taken out of the pit, then it would be declared abandoned. Robert Stewart, Jr. advised there has been a gravel tax paid continuously on this property, to which Marcia Keller advised that has absolutely no bearing on a gravel pit permit according to Mary Pinkham-Langer, Gravel Tax Appraiser for DRE. Bob Stewart, Jr. suggested that the tax would show that it is or is not commercially viable based on the filings that are done over the years. If this has been continuously done, it and he has met the minimum of being a commercially viable pit that would show which direction should be taken. Town records will be observed as to the volume being used. Barry Wheeler advised he and Nate Kimball both had to apply for a permit as theirs had expired, and he has filed every year, and his gravel tax had nothing to do with the permitting. Now, new applications need to be filed every three years. Marcia Keller advised there is no existing permit for that pit, and if the owner wishes to continue, then the application is required for a permit under the new regulations. Phil LaMoreaux, Chair read the RSA 155-E:2 Permit Required.
“No owner shall permit any excavation of earth on his premises without first obtaining a permit therefore, except as follows:
I. Existing Excavations. The owner of an excavation which lawfully existed as of August 24, 1979, from which earth material of sufficient weight or volume to be commercially useful has been removed during the 2-year period before August 24, 1979, may continue such existing excavation on the excavation site without a permit, subject to the following:
a. Such an excavation site shall be exempt from the provisions of local zoning or similar ordinances regulating the location of the excavation site, provided that at the time the excavation was first begun, it was in compliance with such local ordinances and regulations, if any, as were then in effect.”
Marcia Keller advised there has been a permit for this pit previously, but it has expired.
The last signed permit on file was dated July 9, 2002. A new permit application does need to be filed. Robert Stewart, Jr advised the only thing to do is process the material out of the existing pit. It is an existing situation that cannot be covered up as it could be a hazard or danger. At this time, Phil LaMoreaux, Chair questioned if Robert Stewart, Jr. is familiar with the regulations to know how they handle the component (crushing) of the application? Phil also advised whatever needs to be done, regarding crushing criteria, a public hearing would be held. After pro’s and con’s concerning the need for a review, the consensus of the planning board was that no review would be required from CNHRPC. It was also discussed that Robert Stewart, Jr could meet with Ian Thomas, Circuit Rider at the Planning Board office on Wednesday, December 17, 2008, for further clarification and interpretation of the new regulations. Marge Cilley, Secretary will contact the Circuit Rider for availability, which was done on December 10, 2008, and he will be at the town office, between 10:00am and 1:00pm. Phil LaMoreaux, Chair advised the planning board wished to be apprised as to where the applicant was in the process, as they did not wish to consider this pit to be abandoned if they were in the process of filing a new application. Robert Stewart, Jr. requested if a Site Walk were done, that it be time specific.
Ledgewood Pines:
Mark Brunnel, Old Warner Road, Map 3, Lot 94 & 96. Atty Gregg Michael was also present. Phil LaMoreaux, Chair read a letter from Wiggin and Nourie, P.A. dated November 10, 2008 concerning Ledgewood Pines regarding lot deeds, cistern and drainage easement deed and Declaration of Covenants associated with the subdivision. Marcia Keller pointed out that some specific language has not been changed that was requested in the Covenants. Ian Thomas, Circuit Rider, CNHRPC had forwarded comments regarding the language to be included into the 2006 Declaration of Covenants and Restrictions based on Jae Whitelaw and Tim Bates review of the 2005 Covenants. The board had agreed that required information will be forwarded to Wiggin and Nourie, P.A. for Mark Brunnel and the corrected information will be forwarded to the town attorney. Easements and voluntary mergers have been received by the planning board. Further discussion ensued regarding Open Spaces and the planning board is not interested in putting the Open Space language in the Covenants. Phil LaMoreaux, Chair will receive required information from Wiggin and Nourie, P. A. electronically and forward to the town attorney. The revised boundary line adjustment agreement between Ken Anderson and Mark Brunnel with adequate plan reference will be filed for recording and will be done all at once on the recorded plan. A signed current agreement by Ken Anderson and Mark Brunnel is needed by the planning board.
Phil LaMoreaux, Chair brought up the required road bond issue and advised that the town would still have lots with no frontage if the road was never developed. Once the lots are recorded, the road has to be there to meet the zoning requirements of the town. Phil LaMoreaux, Chair advised the Road Bond amount needs verifying as it was first done on January 10, 2006, and we need to be sure the town’s liabilities needs are covered. Also mentioned that MCRD also has an additional fee of $25.00 for L-Chip.
Mark Brunnel requested a three month extension, which would end on March 10, 2009. This was approved by the board.
Marcia Keller brought up that attorney invoices should be earmarked with each individual applicant’s name so that invoice could be given to the planning board for payment from the applicants escrow funds.
Marcia Keller advised the files need help and requested any member with some free time to come and work on them.
O E Trucking, 10 Breezy Hill Road, Subdivision, Map 3, Lot 74, 74B
The following four conditions for the subdivision from November 11, 2008 include:
1. Relocation of Street Plat with details, approved on Nov. 11, 2008.
2. Five full size plans and 1 Mylar for recording.
3. Relevant monies paid.
4. Deed descriptions, needed word change from westerly to easterly.
All received by Dec. 9, 2008.
O E Trucking, 10 Breezy Hill Road, Site Plan Modification, Map 3, Lot 74B
The conditions of approval that were listed on November 11, 2008 meeting.
1. Application revised to strike reference to home business and show correct lot size.
a. Acres now showing are 26.6 acres. Home Business was eliminated.
2. Site Plan show the location of the Street Plat.
a. The Street Plat is adequately relocated with details.
3. Comments regarding bus access be revised – Special Notes 2. Removed. 3. Revised to say for provision of Right to Pass added to the deed for 74A.
a. Special Notes – so noted. word (business) needs spelling correction.
4. Size and type of above ground Storage Tanks shown.
a. Shown as required.
5. Off premise signs added to plan.
a. The applicant decided to not propose any off site signs.
Special Note #3 on page 2 of the revised (dated 11/10/08) Site Plan plans to be revised as long as both lots, 74A and 74B are owned by Martyn Chivers, existing parking and access drives crossing lot lines will be continued to be utilized.
The note was revised as requested.
Special Note #2 on page 2 of the revised (dated 11/10/08) Site Plan plans to be removed.
The note was removed as requested.
The off premise existing sign on Route 103 is not relative to this Site Plan. The consensus of the planning board is to request the removal of the existing off premise sign from the plans, which could be accomplished by white out and signed by applicant.
A deed description discrepancy has been found on Lot 74B. Question is whether the error is on the deed or on the plan, on L6.
The Street Plat was reviewed, and it does not need to be recorded. It was approved with no conditions.
Ready for signatures are the Subdivision Plans, Boundary Line and Street Plat.
The Amended Subdivision Regulations will be posted for the December 23, 2008 meeting.
Jane Johnsen discussed the Safe Route to School and the 200 replies from parents of the elementary school children, and advised there is not enough interest in it to go forward.
Meeting adjourned 9:30pm.
Respectfully submitted
Marjorie R. Cilley
Secretary
Library Trustee Minutes 12.01.08
December 10, 2008
Minutes from December 1, 2008
Board Meeting for the Trustees to Brown Memorial Library
Attendance included: Joan Perry, Bea Howe, Brooks McCandlish, Rod Jones, Meg Fearnley, Bob Manchester, Penny Ulrich & Erica Gross
1. The minutes from the last meeting were read and accepted.
2. Treasurer’s report was read and accepted. A motion was made to accept all gifts and donations made to Brown Memorial Library from Nov. 1 through Nov. 30, in the amount of $521.22 ($374 from book sale, the rest was donations and fees).
3. Librarian’s report was read and accepted.
4. The benches by the tree have been delayed a bit since the base cannot be put down at this time.
5. One of our selectmen once again brought up the fact that we should consider consolidating programs happening after library hours. It was also questioned whether our main Librarian was being paid for such programs. It was made clear that the librarian is a part-time employee and volunteers her time for the after hours programs. The Librarian does not wish to be paid for the programs that she does as a volunteer, but would be willing to take compensatory leave time. It was noted that the NH state law does state that when a full-time employee is paid hourly and they do work over that time they should be compensated. She chooses to be compensated with time off rather then pay.
6. The lighting of the Christmas tree and a visit from Santa will be Dec. 13 at 4:00. Photos will be taken with Santa.
7. Brooks McCandlish is once again a full trustee. A new alternate is needed. A few names were suggested.
8. Next meeting is January 5, 2009 at 7:00pm.
Meeting was adjourned @ 7:20 pm
Respectfully submitted,
Erica Gross, Secretary
