Budget Committee Minutes 12.21.10
December 29, 2010
TOWN OF BRADFORD
DECEMBER 21, 2010
Call to Order and Roll Call:
Gary Wall, Chair called the meeting to order at 7:02pm with Don Jackson, Chris Aiken, Dick Keller, George Cilley, Beth Rodd present. Peter Fenton, Selectmen Representative and Marge Cilley, Secretary arrived at 8:00pm after the Selectmen’s Meeting.
Review and Consideration of December 7, 2010:
Motion was made by Beth Rodd to accept the minutes as presented, seconded by Chris Aiken. Motion carried 6-0.
Gary Wall, Chair suggested the committee look over the accounts and start tallying all the percentages and increases. One way would be with each account number where the figures were last year with the percentage, plus/minus this year and how it affects the entire budget, so there would be a running total of where it is going. Don Jackson volunteered to do these calculations to include Account number, Description, Dollar Increase, Percentage Increase and Accumulation of the Percentage in Dollar Amount.
Budget Worksheets from 12/20/2010
Acct. # Title End Bal. Percent $ +/-
4130 Executive $121,409.00 12.3% + $ 13,246.00
4140 Election, Registration 6,030.00 32.0%- ( 2,834.00)
Motion to accept by Chris Aiken, George Cilley seconded. Carried 6-0.
4150 Financial Adm. 90,262.00 11.5% 9,344.00
4152 Revaluation $ 25.550.00 27.3%+ 5,483.00
4153 Legal $ 22,000.00 46.7%+ 7,000.00
4155 Employee Benefits 297,442.60 11.0% 29,589.00
Hold and talk with Selectmen
4191 Planning $ 8,100.00 (19%) (1,900.00)
Passed on this before
4194 General Gove Bldgs $ 50,400.00 5.3% 2,518.00
Telephone, Misc Repairs Questions
4195 Cemetery $ 18,065.00 5.7% 980.00
Motion made by Beth Rodd to approve. Seconded by Chris Aiken. Carried
Trust Fund questioned.
4196 Insurances $ 76,700.00 22.0% 13,818.00
4199 Other General Govt. $ 10,100.00 5.2% 500.00
4210 Police $315,163.00 8.9% 25,653.00
Motion made by Chris Aiken to bring Police Chief for clarification. Seconded by Dick Keller. Carried 6-0
4220 Fire $ 59,250.00 (35.9%) (33,250.00)
Dredging Fire Pond questioned.
4225 Rescue $176,940.00 112.7% 93,775.00
4290 Emergency Mgt. $ 500.00 -0- -0-
4240 Building $ 10,850.00 ( 5.7%) ( 625.00)
Passed, but need to Question Bldg Code
4312 Highway $446,964.00 16.7% 63,901.00
OT Wages questioned
4316 Street Lights $ 4,500.00 1.1% 50.00
4313 Bridges 25.00 (75.0%) (75.00)
4323 Transfer Station Coll. $ 47,850.00 (17.0%) (9,825.00)
Motion to accept made by Don Jackson, Seconded by Beth Rodd. Carried 6-0
4324 Transfer Station Disposal $ 52,000.00 (26.6%) (18,834.00)
Motion to approve made by George Cilley, seconded by Beth Rodd. Carried 6-0.
4415 Inoculations $ 250.00 (50.0%) ( 250.00)
4441 Welfare Admin $ 3,914.00 (2.4%) ( 980.00)
Motion to approve made by Chris Aiken. Seconded by Beth Rodd. Carried 6-0
4445 Vendor Payments $ 31,386.00 (18.2%) (6,991.00)
Motion to approve made by Dick Keller, seconded by Chris Aiken. Motion carried 6-0. Peter Fenton, Selectmen will check with Cheryl Behr, Administrator re: putting money aside.
4520 Parks & Rec $ 1,725.00 -0- -0-
Made by Don Jackson, seconded by Dick Keller carried 6-0
4550 Library $ 62,525.00 -0- -0-
Passed before, but Workman’s Comp questioned.
4583 Patriotic Purposes $ 14,500.00 -0- -0-
Motion to approve made by George Cilley, Seconded by Dick Keller. Motion carried 6-0.
4589 Community Center $ 50,050.00 (33.2%) (25,859.00)
Question Cleaning Amount Hold for now.
4619 Other Conservation $ 740.00 (5.1%) ( 40.00)
Motion to approve made by Beth Rodd, seconded by Chris Aiken. Motion carried 6-0.
4711 Long Term Notes $35.000.00 (30.0%) (15,000.00)
4723 Int. TAN Notes $ 3,000.00 50.0% 1,000.00
Bottom Line Increase = 7.86% $150,394.00
Fire ( $33,250.00)
Total $ 150,079.00
Peter Fenton, Selectman Chair advised at the last joint Selectmen’s meeting, Regionalization was brought up and discussed.
Possibility of a Purchasing Agent, and how town procures goods and services, and getting bids was brought up. Peter Fenton stated that the Selectmen did not feel it would be worthwhile for the savings you might incur, to pay for a purchasing agent. Also, best deals on rental of equipment, blasting, Police, Fire, Rescue, should go through the exercise. Cleaning contract, Health Insurance also questioned. Gary Wall mentioned that the budgets of the departments are flying, and the population is not. Peter Fenton said that if the Budget Committee gives him a list of what they are concerned about for the different departments, he will take it to the Selectmen for looking into getting prices on equipment/services. It was stated that now the highway department has maintenance records on all the equipment. Health Insurance for employee’s was discussed at length.
Dick Keller advised that the bottom line of the overall budget is up 7.9% compared to 2010 and feels it is quite high, particularly looking at budgets in surrounding towns.
Motion was made by Dick Keller to set the Budget Committee’s total operating budget for the general municipal operation of the town for 2011 be no more than 1% greater than the total operating budget of the general municipal operation of the town for 2010. Dick advised if you take the $50,000 surplus in the Police Budget in 2010, compare it with the Selectmen’s budget for 2011, and the Police Dept. would be up 30%. The Highway Department is up 17%. Motion seconded by George Cilley. Peter Fenton, Gary Wall and Chris Aiken voted Nay. Motion carried 4-3.
The Rescue Department, Police Dept. and Highway Department need to come in and talk with the Budget Committee.
Dick Keller suggested the Selectmen look at the budget as voted on to see if they could meet this limitation. Some areas mentioned were 4199- Other General Gov’t with a $6,000 surplus, but requesting an additional $10,000. 4240-Building –Code Enforcement has a $2,000 left and requesting $10,000. 4312 – Highway under 3912, Blasting – out to bid questioned.
Jon Marden questioned Consulting-Purchasing – Pay for few hours. Copier contract, monitoring of alarm system. Track record of Purchase Orders/Invoicing.
Other topics discussed by the Budget Committee include a list of Comments and questions to the Budget Committee dated 12-21-2010 from Jon Marden. See Sheet back of Minutes
Next meeting scheduled for January 4, 2011 at 7:00pm
Meeting adjourned at 9:40pm
Marjorie R. Cilley, Secretary
Select Board Minutes 12.28.10
December 29, 2010
TOWN OF BRADFORD
DECEMBER 28, 2010
Call to Order and Roll Call:
Peter Fenton, Chair called the meeting to order with Jack Meaney, Harry Wright and Cheryl Behr, Administrator present. Marge Cilley, Secretary was absent.
Peter Fenton, Chair advised the main reason for this meeting is to speak with the Police Chief in regards to a new cruiser. Ed Shaughnessy is also in attendance. Peter Fenton, Chair asked if any prices have been checked on and Jack Meaney advised he had called Hillsboro Ford and they have a 2011 Ford Crown Victoria starting anywhere from $21,000 to $24,000. It was stated that these cars are just for municipalities. At this time, Jack Meaney called Hillsboro Ford for a firm price on a cruiser to be purchased before the end of the year. Peter Fenton, Chair stated that at the Budget Committee meeting on December 21 that the Selectmen had pretty much decided to wait on this purchase until next year. Cheryl Behr, Administrator questioned after the last Selectmen’s meeting, what brought this subject up again. Peter Fenton advised there was discussion concerning the Police Cruiser purchase this year, but there was no vote on it, just conversation. Ed Shaughnessy, Police Officer was questioned how much on call coverage was the State Police doing in Bradford, to which he responded, Sundays they covered from 12 noon to midnight, with four hours on Saturday, for a total of 16 hours a week. Now we are covered 100% of the time.
Hillsboro Ford called back and Jack Meaney advised they have a blue vehicle for $21,687.00, and a black one for $21,412.00
Ed Shaughnessy went over the budget items for the Police Dept.
Peter Fenton, Chair questioned Harry Wright what he thought about the Cruiser Purchase before the end of the year to which he responded he agrees with the position he had last Tuesday that they wait until town meeting and handle it as a Warrant Article as it has always been, rather than buy it out of excess funds. This money, if not spent prior to January 1, 2011 will go back into the general fund. Jack Meaney advised he feels they should purchase it now in case it did not pass at town meeting as well as the money is already there and will not increase next years taxes. The price again is for the blue vehicle which is in stock is $21,687.00, and is a 2011 vehicle. Peter Fenton, Chair advised the Selectmen do have the final say, and after talking with the Budget Committee he would have to say no to purchasing a new police cruiser before town meeting. Jack Meaney advised there is money in the budget now and thinks it should be purchased, as it would mean one less Warrant Article at town meeting, as well as they have found a new 2011 available now. Ed Shaughnessy advised if a new cruiser is procured, the one that is currently unmarked would go down to state auction, staying at three vehicles. Harry Wright advised he feels the legislative body of the town do want to be the ones spending that much money. Peter Fenton, Chair questioned Ed Shaughnessy about how much money would it cost to outfit a new cruiser. Ed stated about $450.00/500.00 for decals and the highway department did the entire equipment switch over last year.
Motion made by Peter Fenton, Chair to see if anyone is in favor of taking money out of the budget to pay for a 2011 cruiser. Jack Meaney voted yes. Motion defeated 2-1.
Cheryl Behr, Administrator advised the Budget Committee has questioned the alarm system in general and Ed Shaughnessy said the upstairs of the town hall should be done as well as the highway garage storage facility, with the first priority being the highway garage. Cheryl Behr, Administrator will check on some companies. The Secretaries’ salary is being increased this year do to the increased bookkeeping from the Cop’s Grant.
It was stated by Peter Fenton, Chair that the Budget Committee has voted to recommend a 1% increase across the board. It was stated that the Budget Committee needs to be more specific. Cheryl Behr, Administrator stated that Council advised the Selectmen can make recommendations, however it is the Budget Committee’s budget.
The Selectmen’s consensus was that it would not be possible with the increases in fuel, insurance etc. and they would stay with their current budget. Peter Fenton, Chair will advise the Budget Committee next Tuesday. Cheryl Behr stated that it would not be 8% increase when the Cop’s Grant comes in, it would only be 4%
Cheryl Behr, Administrator presented more prices on the suits for the Rescue Squad to the Selectmen. Calls were up 3%, Transports were down 4%, with only 96 transports, of which of the calls, 143 were from Bradford, 29 were in Newbury, and 10 in Sutton.
Motion was made to accept the quote that was procured from the Globe Manufacturing Co. for suits for the Rescue Squad is $15,195.32. Seconded by Jack Meaney. Motion carried 3-0.
The Budget Committee has a concern regarding the cleaning service amount at the Community Center. This position is a contracted service and everything is provided by the service. Peter Fenton, Chair spoke with the person that does the Pest Control Service at the Community Center, and he told Peter that he could do the service for less money, even following the guidelines for Community Centers and Pre-Schools. Jack Meaney advised a supplier should offer to his clients, by law, the MSDS sheets, or they can be requested. Picnic Tables, hoses were left out at the Community Center. The skid steer
got too close to a matt at one of the doors and chewed it up taking two men, two hours to free the skid steer.
The Selectmen went over the up-dated Director’s Responsibilities.
Trudy Willett advised she had ordered an emergency light for the Community Center, and it has been installed.
Community Center Job Descriptions includes the following:
The Selectmen suggested the hours for the part time Director of the Community Center should be 1:00 to 5:00pm. if the Director has not set the hours to be from 12 noon to 4:00pm. Title for Job Description will be noted as Part Time Director. The Police Dept. has made up a list for the Director to follow regarding how many people, how much they paid, what room was used etc. The Selectmen will obtain this list for perusal. The Post Office Box for the Community Center will be closed and any mail will come to the Selectmen’s Office. It was also stated that a monthly report needs to be presented to the Selectmen from the Community Center Director. The Selectmen’s office will make all the calls for services required at the Community Center. Other discussion took place regarding the Job Description including wording and content. Cheryl Behr, Administrator will forward an e-mail to the Director with the revised Part Time Director’s Job Description with a tag requesting an acknowledgement of same. It was suggested by Peter Fenton, Chair to put a sign in the window for Emergency, call 911 for all other concerns call the Selectmen’s Office.
Peter Fenton, Chair advised the Budget Committee questioned the gas usage from the Police Dept. and he reminded them there was still 45 days more to the end of the year from when the last figures were presented.
Budget Committee questioned who pays the workman’s comp for the library, and Peter Fenton, Chair advised the Selectmen’s Office does.
Cheryl Behr, Administrator advised one of the thoughts from the Safe Routes to School Committee was to put a shelter at the Lafayette Corner, and a concern is where is the Right of Way. Also, a tree across from the Community Center, a gigantic oak tree by Cilley Lane. Is this a historic tree and if so do we want them to save it? Sidewalks will be discussed at the January 4th, 2011 Selectmen’s meeting.
Jack Meaney stated that Mike Barrett, Hillsboro has all the paper work and permits from DES. Harry Wright suggested that they advise the Planning Board that it is all taken care of. The house is actually in Hillsborough.
Cheryl Behr, Administrator advised there is a final on the Energy Audit with a list of things to do. Cheryl is proceeding with TDFA about an Energy Efficiency Loan at 1.25%. We picked up about $32,000.00 without putting in interior storm windows.
Meeting adjourned 11:00am
Marjorie R. Cilley, Secretary
Select Board Minutes 12.21.10
December 24, 2010
TOWN OF BRADFORD
DECEMBER 21, 2010
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair called the meeting to order with Harry Wright, Jack Meaney, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary present.
Representatives from the First Baptist Church, Cheryl McDonald and Bob Richard to discuss the clock maintenance and the Church parking lot – request A-9 or A-12 Cheryl Behr, Administrator advised they understand the Town owns the clock and are responsible to maintain it, but we do not have access to the Church. Cheryl Behr, Administrator acknowledged a letter from Brian Wilcox with directions for the clock by the clock winder, direction for the semi annual maintenance of the clock as well as a maintenance log form to be used. George Cilley, a member of the First Baptist Church presented a contract letter from Lionel A. Hebert, who does maintenance on the Newport town clock, Sunapee, Sutton and several other town clocks. Mr. Hebert would do an annual maintenance on the clock for one hundred and fifty dollars a year beginning in September of 2011 and done when it is warm outside. George advised the clock has never had a maintenance schedule, log, or who wound it over the years. George also stated that Brian Wilcox, a member of a clock club, although is not involved with the Church has set up the criteria for what should be done in the future. At this time, Cheryl Behr, Administrator read the following contract from Lionel A. Herbert.
“This is a contract for the annual check up and oiling of the church tower clock. The annual fee is $150.00 in the month of September while the weather is still warm. This contract will stop when I am unable to do it or if you are so inclined as to not want me to do it. This contract will start in the year 2011 and run as long as you like.” George also advised the key is available from the Church at least three days a week. The stairs and hatch leading up to the clock were discussed. as well as the method of paying the winder.
The Church parking lot was discussed, and Peter Fenton, Chair advised the town is responsible for the maintenance of the parking lot, but not for improving it. The town does plow, sand and has in the past done some patching. It was also stated that if the town did tear up the existing asphalt then they would probably leave it like the Town Hall parking lot is now.
Cheryl Behr, Administrator advised the Church does need to provide the town with some paperwork regarding A-9 or A-12 depending upon the status for non profit Church.
Marcia Keller, Phil LaMoreaux and John Greenwood, members of the Planning Board appeared before the Selectmen. Marcia Keller, Chair advised there two issues, neither of them are still under the auspices of the Planning Board. One is a 195 acre parcel on County Road which the Planning Board has been made aware of. There is a deed which was written back in 1968 when the Wilkerson family first acquired it, describing three tracts of land. The owner now deceased and is now in a family trust and starting last summer, the successor trustees had deeded out individual tracts they have written and recorded. A letter was written by the Planning Board to Mr. Wilkerson, trustee and advised him there had been no such division, and he should come in to see the Planning Board. Mr. Wilkerson returned a letter to the Planning Board (letter on file) and stated they do not need to come in. Some time during the summer, Mr. Wilkerson had talked to the town Assessor, and he stated on the advice of the town Assessor the trust granted separate tracts. Marcia stated she had talked with the Attorney at LGC who advised that a tract is not a lot. Mr. Wilkerson forwarded a copy of the new State Law that stated the town cannot arbitrarily merge lots. These lots were never subdivided, they have never been merged, it is one tract of land. The trustee has deeded 68 acres to one of the other heirs and is actively marketing the balance of the acreage. It was stated that test pits are being done on the property and someone is looking favorably at the lot. Mr. Wilkerson’s letter stated that the larger parcel remains on the market and will go under contract shortly. Marcia Keller, Planning Board Chair stated that it is hoped this can be clarified quickly. The Assessor gave him bad judgment. If this parcel was sold without borrowing funds from a bank, they could buy this without realizing they do not have a legal lot. Peter Fenton, Chair questioned if this parcel was sold and a bank does not pick it up, what happens. Phil LaMoreaux advised they would get just one tax bill they would have to share. The attorney at the LGC stated that it is the responsibility of the Selectmen to be sure the tax map is not changed. The Planning Board has no sub-division application for the Selectmen to give to the Assessor.
It was suggested by Phil LaMoreaux that perhaps the best way to handle this situation would be for the Selectmen to contact the Town Attorney to inquire about the best way to proceed with this, and forward a letter directly to the property owner. John Greenwood suggested that all interested parties involved regarding the parcel with Tax Map 9, Lot 47 including the Real Estate Agent should be notified. Also, Phil LaMoreaux interjected the Assessor should be notified. The Selectmen were in agreement with the suggested notifications. Peter Fenton, Chair advised the Selectmen would look into this.
Marcia Keller, Chair Planning Board brought up the concern of the property of Naomi Paine on Craig Road, which involves the Conservation Commission rather than the Planning Board, but did come before the Planning Board. Marcia stated her concern is the longer that something like this continues without being resolved, the more damage could be done. Apparently the Road Agent took away the temporary status of the driveway and made it permanent. There has apparently been a two mile road put in and it is understood it involved alteration of terrain, wetlands crossing, and the town has no idea as they cannot go on site to observe. Phil LaMoreaux advised on the town level, if there were wetlands or wetland buffers that were impacted, they should have at least filed for conditional use permits, which they would receive through the Planning Board, which they did not. Ann also advised they are certainly triggering to the alteration of terrain permit, as there is 1000 acres of terrain being altered. Peter Fenton, Chair questioned Ann Eldridge, Conservation Commission if the road they are concerned with regarding wetlands is in Bradford to which Ann replied yes. Jack Meaney advised the house that is being built is in the town of Hillsborough. Jack also stated that the original contractor that put that road in was given a temporary permit at one time to gain access as they could not gain access from the Hillsborough side. Since that time, that contractor has been fired because they put some culverts in and had not notified anybody. The present contractor, Mike Barrett has been in contact with DES and has been given an extension on their driveway permit, and that is only temporary until they can get the rest of the Hillsborough side open. It is understood that they are going to keep the driveway but keep it gated and not used as the regular driveway per Jack Meaney. The two present contractors, Mike Barrett and Eugene Edwards from Hillsborough are in contact with DES. Jack Meaney advised Ms. Paine does not want any issues with DES, and they are working on it to make corrections now. Marcia Keller, Chair suggested the Selectmen check with DES which they agreed to do and get back to Anne Eldridge. Ann Eldridge, Conservation Commission advised she will be going to a meeting this evening and will check to see if they do want to go out to the property, then will get back to the Selectmen.
Rich Branch, Rescue Squad:
Rich Branch advised he had a call today from the Billing Company and they want to talk with the Selectmen to establish some kind of criteria if someone calls the billing office and states that they cannot pay their bill. Right now, there is no criteria, and it is a medicare requirement. Currently, the billing company will send 6 invoices and if not paid, then write it off. They are looking for some more formal information. It was suggested that most hospitals will share information with the towns regarding payment.
Cheryl Behr, Administrator was asked if she would call the Billing Company for more details.
Rich advised they were to meet with Henniker Rescue Squad on the 15th of Dec., but Tom French, Chief had to cancel, and Rich has not heard back from them regarding another time. Rich did indicate that they know they are interested in making a deal with Bradford, but not the parameters pertaining to monetary or coverage. Right now, they are backing Bradford up and helping out. Rich responded to Peter Fenton, Chair stating that they have Tuesday and Wednesday covered. Peter Fenton, Chair reiterated that Bradford does need to know for budget time. Harry Wright advised it had been suggested to him that as the Ruling Body, the Selectmen should be having the conversation, Bradford Selectmen/Henniker Selectmen, but he thinks it best if the people who do the work are getting it sorted out first.
Rich Branch produced a jacket for the Selectmen to see and advised he has been putting off a request for safety gear for some time now. Also Rich handed out some information regarding outerwear. He stated he needs to replace helmets, jackets, pants and gloves. The cost for an outfit is just under $1,000.00. The total replacement cost he is asking for is $17,000.00 from Globe Mfg. Co., however this does include 3 extra sets. It was questioned how do you know what size to order in advance? Cheryl will check their budget for a balance. Peter Fenton, Chair requested another quote be obtained. The Selectmen unanimously agreed for the replacements less the three extra outfits until they know what is going to happen.
Susan McKevitt and Tom Wilkins regarding change in structure of the Community Center:
An open letter to the Board of Selectmen dated December 21, 2010 was presented to the Selectmen and read into the minutes by Susan McKevitt. (Please look at the end of the minutes for a copy of the letter) Beth Rodd brought up the utilization of the space is being worked on. Peter Fenton, Chair advised this was a unanimous decision of the Selectmen that the BACC could run with a part time director as it was run originally before it was joined with Parks and Rec. Ms. McKevitt questioned the Board as to their input in regard to keeping the Director’s position as full time until Town Meeting in March. Peter Fenton, Chair advised they did not believe they could budget for just three months. Susan McKevitt advised there will be a Warrant Article regarding this.
Cheryl Behr, Administrator read into the minutes a letter to the Bradford Board of Selectmen dated December 12, 2010 by Sandra Willard, in reply to a statement recorded in the minutes of the Nov. 23 Selectmen’s Meeting. (Please look at the end of the minutes for a copy of the letter). Susan McKevitt corrected the letter by stating she is not a member of the Governing Board, but is a concerned citizen. Jack Meaney addressed the comments by stating the Selectmen have made a decision and they should stay with the decision which was made the end of September. Jon Marden expressed the need for the Selectmen to substantiate what the responsibilities are at town meeting. Harry Wright advised the three months leading up to town meeting will be time to see how it works with a part time director. Marilyn Gordon, questioned what were the duties of the part time position before, and have they increased that much to which Peter Fenton, Chair advised he is not aware that they have increased at all.
Brooks McCandlish, ZBA was not present.
Ken Anderson, Transfer Station:
Ken referred to the Selectmen’s minutes where there was discussion about the Road Agent becoming a Public Works foreman. Ken advised he feels Jeff Remillard, Road Agent has about all he can handle, being in charge of snow removal, emergency etc. Ken also stated that he was supposed to supply me with help during vacation, and he could never do that. Ken advised he only needs one man who is certified that can cover when he is on vacation. Ken also advised he doesn’t see how the Highway crew can fit into his program, as he could not fit into theirs. Jack Meaney stated that they are going to combine both the Highway Dept. and Transfer Station under one agency, that being Public Works. Ken questioned what is the advantage, what is wrong with how it is working now? Cheryl Behr, Administrator advised this would have to come before the vote of the town at town meeting. Ken said he knows of someone who is certified and can come anytime without interfering with our highway department. Peter Fenton, Chair stated that there are men certified in the highway department. Ken responded that is fine, but they couldn’t get away, every time, there has been an issue.
Marcia Keller questioned the Selectmen’s minutes of the 30th of November where Cheryl Behr, Administrator read regulations for Public Works and at the next scheduled meeting, December 7, 2010 it would be discussed further. Marcia advised there was no listing on the Agenda for Public Works discussion nor was it brought up. The next and only time it was discussed was December 14, 2010 when the Selectmen were working on the budget and it was stated that a Warrant Article was proposed for town meeting. Marcia’s question was, was this policy making done in a non-public meeting? Marcia Keller also stated that if this position is created, that the Selectmen will advertise it, including a carefully worded job description with who answers to whom etc. Marcia also stated that input could have been included with the transfer station people, the recycling committee as they all have a stake into whether this operation which has been effective and run well for many years continues to be so. Harry Wright advised there is not much in the way of policy and procedure and how things are handled and someday this does need to be put together. Jon Marden stated that a new manager would do their own method of managing and policy and procedures are important, and they do need to start somewhere. These cannot be masked by putting an umbrella over them with a new director, as this does not solve the problem of consistency and continuity. Marcia Keller stated that Harry Wright’s comments would be what she would have expected to find from a discussion from one of the Selectmen’s meeting, the rational and reason why they are looking at it, and did not see that. Cheryl Behr, Administrator advised they could have two options, 1 to pay someone to transcribe the minutes verbatim for $600.00 a month, which has been checked into. Cheryl also said that nothing is done in secret. No one is trying to undermine anything, Ken has cut back his hours and Lois is part time. They are trying to set policy in place now for a time when it is needed there will be a path to follow. Peter Fenton, Chair told Ken that this decision has no reflection on the job he’s done up there.
Christian Bond, NFI:
Christian Bond came before the Selectmen to make a quick clarification to them that the windows on the porch of the NFI building were not broken by students, but they are renovating that area of the building. Since they are closing in a porch, a Building Permit is required.
Jon Marden has a public interest question. When the Selectmen go into non-public session, and the minutes reflect no decision made, when are decisions made? Also, when a decision is made, when is that publicized? Cheryl Behr, Administrator advised that it really depends upon the situation whether it is an ongoing personnel situation, grievances etc. which would be filed, and the public would not get a decision. Peter Fenton, Chair advised they will try to make some kind of statement of non-public meetings, whether the minutes are sealed or was a personnel concern.
Police Chief has a surplus in their budget, and is requesting approval from the Selectmen to purchase some night vision goggles for $2,500.00.
Accounts payable manifest and payroll manifest were reviewed and signed.
Final budget issues discussed.
Equalization confirmation was signed.
Letter to the Lumber Barn regarding their sign.
Cheryl Behr, Administrator read a letter from Richter’s, Old Warner Road regarding ditching in front of their house. Cheryl will contact Jeff Remillard, Road Agent regarding this.
Pre-school proposals being accepted by the Town of Bradford for space at the Community Center are ready to go out, with additional space available in the lower level of the Center. Selectmen unanimously approved.
Other non capital reserve warrant articles for consideration discussed were Sidewalks, PlanNH, Note for energy improvements, Highway Grader/backhoe lease/purchase, Specific Road repairs, Public works consolidation, Police Cruiser, etc.
Cheryl Behr, Administrator advised she has talked with town council and the Selectmen can sell town owned property without the vote of the town.
The Town Office will be closed on Friday, December 24, 2010 and Friday, December 31, 2010.
Meeting adjourned 8:00pm
Marjorie R. Cilley
Selectmen’s Meeting Notice 12.27.10
December 23, 2010
Board of Selectmen
will meet at 8:30 am on Monday,
December 27th in the town hall
To discuss year end expenditures
Selectmen’s Agenda 12.21.10
December 20, 2010
December 21, 2010
Pledge of Allegiance
1. Representative from the First Baptist Church to discuss the clock maintenance and the Church parking lot – request A-9 or A-12.
2. Planning Board
1. Accounts payable manifest and payroll manifest.
2. Final budget issues.
3. Budget Committee meets at 7:00 pm.
4. Equalization confirmation for signature
5. Letter to the Lumber Barn regarding sign
6. Warrant article to sell property? Sell specific lots? Tax deeded property may be sold without the approval of town meeting, but other lots need town approval.
7. Other non capital reserve warrant articles for consideration. Sidewalks, PlanNH, Note for energy improvements, Highway Grader/backhoe lease purchase, Specific Road repairs, Public works consolidation, Police Cruiser, etc. Any other suggestions.
Planning Board Minutes 12.14.10
December 15, 2010
TOWN OF BRADFORD
DECEMBER 14, 2010
Call to Order and Roll Call:
Marcia Keller, Chair called the December 14, 2010 meeting to order with Barry Wheeler, Sonny Harris, Phil LaMoreaux, Jim Bibbo, Alternate, Harry Wright, Selectmen’s Representation, Marge Cilley, Secretary. Bill Glennie arrived at 7:15, and John Greenwood, Alternate arrived at 7:25pm.
Marcia Keller, Chair seated Jim Bibbo for Barbara Vannata.
Motion was made by Phil LaMoreaux to approve the November 9, 2010 minutes. Barry Wheeler seconded.
Edits include: Page 2—under Corsair Realty Motion, number 1. should read: Receipt of Storm Water Pollution Prevention Plan from the Applicant. On page 1, second line up from first paragraph under Corsair Realty should be: sheet pan, not sheep pan.
Motion carried 6-0 with edits.
To Do Folder:
Response of information forwarded to the Planning Board from Hugh Wilkerson was discussed.
Letter to Corsair Realty forwarding their reimbursement check was noted.
Public Hearing – Proposed Zoning Amendments:
The Proposed Five Zoning Amendments were gone over at length with the Planning Board members as well as Public input. Final decisions will be done at the end of this meeting.
Marcia Keller, Chair closed the Public Hearing.
John Bruss-East Main Street, Map 17, Lot 2 & 3 Boundary Line Adjustment and Street Plat:
Marcia Keller, Chair read a letter dated December 14, 2010 from abuttors, Eric and Jennifer Ensign regarding requesting a vegetative buffer on their property. (Letter on file)
Abutter, Paul Saxby questioned the septic system to which John Bruss advised the one there is more than adequate. Discussion ensued regarding the Right of Way to the Naughton property and John Bruss advised a 2 way traffic road would be constructed. This lot has been surveyed. Diagram of property roadway can be used in an emergency situation.
Motion was made by Jim Bibbo to accept the application as complete for the Lot Line Adjustment and Street Plat on Map 17, Lot 2 & 3. Bill Glennie seconded. Phil LaMoreaux abstained. Motion carried 6-0.
Motion was made by Sonny Harris to conditionally approve the Application as Complete for the Lot Line Adjustment and Street Platt on Map 17, Lot 2 & 3, with the following conditions. Jim Bibbo seconded the motion. Phil LaMoreaux abstained. Motion carried 5-0.
Conditions to be met include:
1. Bounds to be set.
2. Letter from the Fire Department, Police Department and Selectmen with approval.
3. Limits of Right of Way to Main Street, showing Boundaries in relation to that property.
4. Right of Way to the Telephone Company.
5. Deed descriptions of both lots.
Bruce Edwards, Pleasant Valley Road, Map 7, Lot 26 Gravel Pit:
Bruce Edwards came to the Planning Board regarding his burying stumps at his gravel pit. Phil LaMoreaux read the information regarding stumps. Bruce brought in a map and showed the board members where he wished to bury the stumps. The gravel dug up will be used on the property, probably for the road. The Planning Board requested they received documents with details after he is done. Bruce advised this will be an ongoing procedure.
Zoning Ordinance Language:
The Zoning Ordinance Language was gone over at length and the following is the results of the Planning Board’s decisions:
Proposed Zoning Amendments for 2011 as approved by PB 12/14/2010
Amendment 1. Workforce Housing add:
1. A Workforce Housing section in response to a new state mandate (RSA 674:58-61) to provide reasonable and realistic opportunities for the development of housing to allow families to live in the town where they work. The proposed ordinance would allow the Planning Board to approve one or more incentives (smaller lot sizes (thus a density bonus), reduced setbacks and/ or reduced road frontage) only if the applicant demonstrates that the current regulations would make the cost of a project prohibitive for sale or rent to families who meet the guidelines. Income and purchase price are set by state law; currently a family earning less than $74,000 would qualify for a home with a purchase price up to $215,000. An assurance of continued affordability would be required for any approved project.
To meet the state requirement, workforce housing would be allowed in all zoning districts except conservation. Property owners are not “forced” to do anything and lose no rights. All underlying zoning regulations and environmental protection remain in place. A local Workforce Housing ordinance is necessary for Bradford to retain control over where and how such development occurs. Without this ordinance, a case could be made that our town has illegal exclusionary zoning under the new state law and a builder could ask a judge for remedy, taking town guidance out of the picture.
Full text attached
Motion was made by Phil LaMoreaux to put Workforce Housing on a ballot for Town Meeting. Seconded by Sonny Harris. Motion carried 6-0
Amendment 2. Buildable Acre Land: For the purposes of calculating the minimum lot size: each lot shall contain a minimum of 1 contiguous acre of land, exclusive of the following elements of the land:
Buildable acre shall be defined, as the area of land needed to calculate the minimum lot size by excluding the following element of the land:
1. Wetlands as defined in the Town of Bradford Zoning Ordinance.
2. Steep slopes with a vertical change in elevation greater than 20 feet at a slope of 33% (one foot rise in three feet) covering more than 5,000 contiguous square feet. This does not limit building location but is for the purpose of calculating minimum lot size. The natural slope of the land shall not be disturbed or altered in grade to meet this requirement, unless such alteration has been permitted per an approved excavation plan per RSA 155-E by the Bradford Planning Board.
3. Severe steep slope with a vertical change in elevation greater than 20 feet at a slope of 50% or more (one foot rise in two feet) covering more than 5,000 contiguous square feet shall not be disturbed or used for building purposes.
4. Land as defined as area of special flood hazard as defined in the Bradford Flood Plain Ordinance, referred to as 100 year flood zone.
In all zoning districts, strike the word buildable from the each statement “per 2 (or 5) buildable acres.” Add to each: “Each lot shall have a minimum of one (1) acre of buildable land.”
Section 2 A 1. One dwelling of business unit per 2 buildable acres. Each lot shall have a minimum of one (1) acre of buildable land.
Section 2 B 3. Each lot shall be a minimum of 5 buildable acres. Each lot shall have a minimum of one (1) acre of buildable land.
Section 2 C 1. One dwelling unit per 2 buildable acres. Each lot shall have a minimum of one (1) acre of buildable land.
Motion was made by Bill Glennie to put Buildable Land on Ballot for Town Meeting. Seconded by Barry Wheeler. Motion carried 6-0.
Amendment 3. Add definition Enlarge – to increase in any dimension – length, width, height, overall area or occupied floor area.
Motion made by Phil LaMoreaux to put on the ballot for Town Meeting. Seconded by Harry Wright. Motion carried 6-0.
Amendment 4. Island Lots In accordance with RSA 674:41II-a, issuance of building permits for Map 19, Lots 39 -47, Map 20, Lots 1 – 14 & 32, and Map 23, Lot 29 shall be exempt from the provisions of RSA 674:41 I & II (meaning to include those lots served only by the East Shore Footpath and the three islands on Lake Massasecum) Said lots shall be governed by the Bradford Zoning Ordinance and the Shoreland Protection Act. Prior to issuance of any building permit for these lots, an acknowledgement of the limits of municipal liability shall be recorded in the county registry of deeds.
Motion was made by Bill Glennie to put on the ballot for Town Meeting. Seconded by Phil LaMoreaux. Motion carried 6-0.
Explanation: This provision deals only with the specified existing lots that have no access to any road. Without this amendment, state law would prohibit approval of any building permit – new construction or repair – for buildings on those lots.
Amendment 5. IX. Wireless Telecommunication Facilities
D. SITING STANDARDS
1. GENERAL PROVISIONS
f. Height Limitations:
1) Sites in Forested Areas: Wireless telecommunications facilities in forested areas shall not project higher than 20 feet above the average tree canopy height in a fifty 50 foot one hundred and fifty (150) foot radius of the mount, or the total area of the site including security barrier(s) and designated clear area for access to equipment, which ever is greater. Telecommunication facilities in forested areas must fit with the natural character of such areas and employ stealth technology in order to make sites less obtrusive to the character of surrounding property and the community. Appropriate stealth technologies to apply in wooded areas shall include making sites appear as false/artificial trees, forest ranger / fire towers, or other facades acceptable to the Planning Board.
3) No Change
4) (New) Antennas that are free standing and 35 feet or less in height are exempt from this ordinance.
2. DISTRICTS PERMITTED
a. New Towers: New tower construction and co-location of wireless telecommunication facilities shall be permitted in the following all districts by special exception subject to all applicable local, state and federal regulations and Site Plan Review and approval by the Planning Board. New tower construction is permitted by special exception in the following areas:
1) Residential Business Special Exception
2) Residential Rural Special Exception
3) Conservation District Not Permitted
b. In all cases, new tower construction must be able to be accomplished in such a manner that the top of the tower is at an elevation of no less than one hundred (100) feet below the elevation of the summit and its extended ridge line of the nearest peak, up slope from the tower site.
Motion was made by Phil LaMoreaux to put on the Ballot for Town Meeting. Seconded by Sonny Harris. Marcia Keller, Chair voted Nay. Motion carried 5-1.
New language is underlined. Language to be struck is crossed out
Harry Wright suggested that the information on the Proposed Zoning Ordinance could be posted in town, in the Bradford Bridge and do hand-outs.
There will be no Planning Board Meeting on December 28, 2010.
The next Planning Board Meeting is scheduled for: January 11, 2011
Meeting Adjourned 9:40pm.
Marjorie R. Cilley
Select Board Minutes 12.14.10
December 15, 2010
TOWN OF BRADFORD
DECEMBER 14, 2010
Call to Order and Roll Call:
Peter Fenton, Chair opened the meeting at 8:00am with Jack Meaney, Harry Wright, Cheryl Behr, Administrator and Marge Cilley, Secretary present
Peter Fenton, Chair advised the main reason for this meeting is to go over the budget.
Cheryl Behr, Administrator advised the Secretaries hours were reduced to 12 hours a week estimate rather than 14.
4130 Executive $121,400.00
Motion made by Jack Meaney to approve 4130. Seconded by Harry Wright. Motion carried 3-0.
Peter Fenton, Chair questioned having Holiday Banners to which Cheryl Behr advised she had spoken with Marlene Freyler who ordered them, but advised she will not get them in time.
Motion was made by Jack Meaney that all ordering needs to go through the Selectmen’s office for non-employees. Seconded by Harry Wright. Motion carried 3-0.
Conversation ensued regarding the Town Clock and the suggested semi annual maintenance. Peter Fenton, Chair suggested that they should present in writing some sort of proposal for the maintenance. Tom Marshall as Church Trustee, will be requested to come in and speak to the Selectmen regarding who owns the parking lot at the library and Church and present whatever paperwork they have.
4194 General Govt Bldg. $ 50,400.00
Motion was made by Peter Fenton to approve #4194, Seconded by Jack Meaney. Motion carried 3-0.
The Rescue Squad will be talking with Henniker Rescue Squad regarding working together.
Hold this until next week.
4323 Transfer Station Collection $ 47,850.00
It was stated that a Warrant Article for a Public Works person needs to include all job description for all departments included.
Cheryl Behr, Administrator was requested to put a letter in with the paycheck to advise the Transfer Station employees that the Selectmen have proposed a Warrant Article to create a Dept. of Public Works which will include the management of the Transfer Station.
Motion was made by Peter Fenton, Chair to approve 4323, seconded by Jack Meaney. Motion carried 3-0.
4324 Transfer Station disposal $ 52,000.00
Motion was made by Peter Fenton, Chair for #3915 be at $4500.00. Seconded by Harry Wright. Jack Meaney voted Nay, Motion Carried 2-1.
Motion was made by Peter Fenton, Chair to approve 4324 at $52,000.00, Harry Wright Seconded. Jack Meaney voted Nay. Motion carried 2-1.
4441 Welfare Administration $ 3,914.00
Motion was made by Peter Fenton for #1200 – wages to be set at $3,914.00. Harry Wright seconded. Motion carried 3-0.
4445 Vendor Payments $ 31,386.00
Motion was made by Peter Fenton, Chair that commencing January 1, 2011, no bills will be paid until they are approved by the Selectmen. Jack Meaney seconded. Motion carried 3-0.
Motion was made by Harry Wright to put #3900 at $18,000.00 Seconded by Jack Meaney. Motion carried 3-0.
Motion was made by Jack Meaney for the 4445 to be $31,386.00, seconded by Harry Wright. Motion carried 3-0.
4520 Parks and Rec $ 1,725.00
Discussion regarding swim program
Motion made by Peter Fenton, Chair for 4520 at $1725.00. Seconded by Harry Wright. Motion carried 3-0
4583 Patriotic Purposes $ 14,500.00
Of the total, Cheryl Behr, Administrator advised $10,000-Fireworks, Toilets-$3500.00 and Parade, and $500.00 is for flag replacements.
Road Race numbers not reported as yet.
Motion was made by Jack Meaney to approve Patriotic Purposes. Seconded by Peter Fenton, Chair. Motion carried 3-0.
4589 Community Center $ 52,050.00
Summer Camp will be a Warrant Article. Maintenance was discussed as were landscaping, and propane. Other discussion ensued regarding bidding on landscaping, as well as maintenance.
A letter was read by Cheryl Behr, Administrator to BACC and each Selectman received a copy to peruse prior to the next Selectmen’s meeting on December 21, 2010.
Acct. #7300 generator reduced to $250.00.
Motion was made by Jack Meaney to tentatively approve 4589. Seconded by Harry Wright. Motion carried 3-0.
Discussion ensued regarding a RFP to go out to existing pre-schools in the area as well as being posted in the Bridge, Intertown Record and areas in town.
4619 Other Conservation $ 740.00
Motion was made by Jack Meaney to approve #4619, Seconded by Harry Wright. Motion carried 3-0.
4711 Long Term Notes $ 35,000.00
4150 Finance $ 90,262.00
Susan Pehrson presented an explanation sheet to each Selectman.
Motion was made by Jack Meaney to approve 4150, seconded by Harry Wright. Motion carried 3-0.
Other topics of conversation ensued including Highway budget, Capital Reserve, Furnace problems. The Rescue Dept. has a $138,000 increase or 7.3%.
Discussion ensued regarding a balance in the Police Budget and whether to persue obtaining a new Police Cruiser now or next year as is in the CIP. Also discussed was to lease/purchase.
Meeting adjourned at 11:30AM
Marjorie R. Cilley
Budget Committee Notice 12.21.10
December 15, 2010
TOWN OF BRADFORD
P O BOX 436
BRADFORD, N.H. 03221
THE BUDGET COMMITTEE WILL BE MEETING
TUESDAY, DECEMBER 21, 2010
RFQ for Engineering Services – Sidewalks
December 10, 2010
TOWN OF BRADFORD, NH
REQUEST FOR QUALIFICATIONS
The Town of Bradford, NH Board of Selectmen requests a Statement of Qualifications and Technical Proposals from qualified engineering firms for professional engineering and related services associated with approximately 1650 linear feet of sidewalk improvements along East Main Street.
This is a Transportation Enhancement project funded by the New Hampshire Department of Transportation (NHDOT) through the Intermodal Surface Transportation Efficiency Act of 1991. Preliminary requirements are based on studies performed by the Town of Bradford Board of Selectmen and Town Sidewalk Committee
The engineering responsibilities may include but are not limited to:
1. Preliminary design services including survey, right of way plans, preliminary design and layout, cost estimate, environmental review and documentation, and participation in public meetings;
2. Final design services including final design plans, right of way plans, preparing and submitting necessary permits, contract documents, and assisting with the bidding process;
3. Assisting the town with meeting all applicable state and federal requirements and providing all required documentation to NHDOT;
The Town of Bradford expects to have a consultant under Agreement by March 2011. Construction of the project is expected to begin in the Spring of 2012.
Consultant selection will be based on:
1. Qualifications of the project manager and project team;
2. Experience with similar projects;
3. Familiarity and understanding of the project;
4. Project approach;
5. Ability to meet the proposed project schedule;
6. Ability to assure project consistency if changes in the staff of the engineering firm should occur;
7. Familiarity with applicable regulations and the Transportation Enhancement program.
A mandatory pre-proposal meeting will be held on Wednesday, January 5th, 2011 at10:00 a.m. at Bradford Town Hall. All questions about the project will be addressed at that time. Firms not in attendance at the pre-proposal meeting will not be considered for selection.
This is an equal opportunity/affirmative action agency. All qualified proposals will receive consideration without regard to race, color, creed, age, sex or national origin.
The Statement of Qualifications and Technical Proposal shall be limited to 15 pages, including the cover letter and professional resumes. Submit three (3) copies of Statement of Qualifications and Technical Proposal before 12:00 noon on Thursday, January 20th, 2011 to:
Town of Bradford
75 West Main Street
P.O. Box 436
Bradford, NH 03221
603-938-5900 ext 3
Proposals received after this deadline shall be considered as non-responsive and shall not be given consideration.
The top ranking firm will be invited to negotiate a contact with the Town of Bradford. Should the Town and Consultant not be able to reach an agreement, the Town will then negotiate with the second highest ranking firm. The Town reserves the right to discontinue the selection process at any time prior to awarding the contract. There will be no reimbursement to any candidate firm if the selection process is terminated.
This Request for Qualifications (RFQ) does not commit the Town to award a contract, to pay any costs incurred in the preparation of a response to this request, or to procure or contract for services and supplies. Costs incurred for the preparation of the proposal in response to this RFQ shall be the sole responsibility of the firm submitting the proposal. The Town reserves the right to reject any or all Proposals, to waive technical or legal deficiencies, to cancel in part or in its entirety this RFQ, and to accept any proposal that it may deem in the best interest of the Town.
The Town reserves the right to undertake such investigation as it deems necessary to verify the qualification of the firm for this project.
Budget Committee Minutes 12.07.10
December 9, 2010
TOWN OF BRADFORD
BUDGET COMMITTEE MEETING
DECEMBER 7, 2010
Call to Order and Roll Call:
Gary Wall, Chair opened the meeting at 7:00pm with Don Jackson, Chris Aiken, Dick Keller, Beth Rodd, and George Cilley present. Peter Fenton, Selectmen’s Representative, Cheryl Behr, Administrator and Marge Cilley Secretary arrived at 7:15pm.
Gary Wall, Chair suggested they take a moment to reflect on the heroism and sacrifices that the victims and survivors of the attack on Pearl Harbor on December 7, 1941, 69 years ago, and remember our hearts go out to those defending our country.
Motion was made by Dick Keller to accept the minutes of November 23, 2010. Seconded by Chris Aiken. Motion carried 6-0.
Gary Wall brought to the attention of the board the RSA 91-A Right to Know Law. Gary advised he has some correspondence from Attorney Paul Sanderson at the Local Government Center dated December 5, 2010. This follows up some conversation that Gary had with him. Gary Wall, Chair advised he had been served with a letter from Mark Goldberg, Fire Dept. requesting all the e-mails concerning the Budget Committee from Election Day through November 30, 2010. Gary advised he has responded to him and gave him all the e-mails that were connected with the Budget Committee. In checking with Paul Sanderson, Attorney, I have satisfied this request to me. It is very evident that everyone on any committee or any one that can create government records, do things in the right fashion with the guidelines of the RSA. This does not exclude anyone; it can include every public department. Gary Wall, Chair advised that if anyone has any questions regarding the Right to Know Law after reading it, call Atty. Paul Sanderson, LGC for clarification.
Questioned weight of copy paper used-Cheryl explained lesser paper weight cannot be used in the copier. Paper is provided for Selectmen’s office, Planning Board, ZBA, Budget Committee, All Depts. except Fire Dept. and Police Dept.
1400 Part Time Wages questioned, and addressed by Cheryl Behr, Administrator as the Payroll Clerk and Secretary and includes the Budget Committee Secretary. Supplies for Budget Comm. dropped to $164.00. Cheryl checking on part time wages, so hold for now.
4153 Legal $22,000.00
Motion was made by Chris Aiken to accept 4153. Seconded by Don Jackson, Carried 6-0.
4155 Employee Benefits $297,442.60
Additional family insurance policies incl.
Cops Grant will repay new hire.
Single policy cost: $761.31 Mo
2 person policy cost: $1,522.63 Mo
Family policy cost 2,055.55 Mo
Motion made by Dick Keller to accept 4155, seconded by George Cilley. Carried 7-0
4191 Planning $ 8,100.00
Motion made by Don Jackson to accept 4191, Seconded by Dick Keller. Carried 7-0
Cheryl Behr, Administrator will talk with LGC
4199 Other General Gov’t $ 10,100.00
Shortening period of Sanitation unit at French’s Park.
Motion made by Beth Rodd to accept 4199,
Seconded by George Cilley. Carried 7-0.
4220 Fire $ 59,250.00
Tanker is paid off.
Excavator to dredge out fire pond.
Questioned if any Grants are being planned for this year, reply No. Purchasing of radios discussed. Electric increase is for anticipated per diem employees for rescue squad.
Motion was made by Don Jackson to accept 4220
Seconded by George Cilley. Carried 7-0.
4290 Emergency Mgmt. $ 500.00
Training and re-locating people from Plottners
Motion made by Beth Rodd to accept 4290
Seconded by Dick Keller. Carried 7-0.
4240 Building $ 10,325.00
About $4800.00 returned in fees
Motion made by Chris Aiken to accept.
Seconded by Don Jackson. Carried 7-0.
Don Jackson questioned wages and there is no new hire and overtime is reduced.
Culvert replacement being discussed.
George Cilley questioned where inspections are being done and asked if they went out to bid, and also mentioned other locations in town that do them. Gary Wall, Chair advised he was questioned why two town trucks were out at 2:30 am and traveling in tandem and being concerned about over time. Peter Fenton, Selectman will check with Jeff Remillard on this.
This will be revisited later. When the Budget Committee is ready to discuss the Highway Dept. they will ask Jeff Remillard, Road Agent to join them.
4316 Street Lights $ 4,500.00
Discussion ensued regarding putting more lights at the Community Center area. LED lights checked out from PSNH.
Motion made by Beth Rodd to accept 4316, seconded by George Cilley. Carried 7-0.
4313 Bridges $ 25.00
Motion made by George Cilley to accept 4313, seconded by Beth Rodd. Carried 7-0.
4415 Inoculations 250.00
Motion made by Beth Rodd to accept 4415, seconded by Dick Keller. Carried 7-0.
4550 Library $ 62,525.00
Motion was made by Don Jackson to accept 4550, seconded by George Cilley. Carried 7-0
4711 Long Term Notes $ 35,000.00
Motion made by Beth Rodd to accept 4711, seconded by Chris Aiken. Carried 7-0
4723 TAX Anticipation $ 3,000.00
Motion was made by Beth Rodd to accept 4723, seconded by George Cilley. Carried 7-0
Chris Aiken questioned the Transfer Station Tipping Fees and Cheryl Behr advised Naughton has quoted $65.00 per ton. Ken has not disclosed what the tipping fee is going to be this year.
Gary Wall, Chair advised since there is no other business from the Budget Committee he will open the floor to public comments at this time.
Under 4312 – Highway Department:
Question was asked if rental equipment breaks down, who repairs it to which Peter Fenton, Selectman replied the owner repairs on his time and expense.
Eileen Kelly questioned Highway Department Equipment Rental and expressed importance of a quote from other individuals other than the Road Agent, who does rent equipment to the town, and present any additional quotes directly to the Selectmen not to the Road Agent, as this could be considered a conflict of interest. Other questions of concern were who insures the rented equipment. Cheryl Behr, Administrator advised the Town Liability insurance covers it, plus the individual must provide a certificate of insurance. The employees should report any thing wrong with the equipment and if they do not feel comfortable doing the job, they should report it to their supervisor and if they do not get the right answer, then take it to the next step. Peter Fenton, Selectmen advised they had just talked with the Road Crew about this. Town Insurance should be contacted and have the concerns in writing regarding rental equipment.
Jon Marden concerns Under the Fire Department were the Hydrants in the amount of $7200.00 and once this is in the operating budget, there is no control over it whether over or under budget as it is a single project. Peter Fenton, Selectmen Representative will check with the Selectmen to see if this should be a Warrant Article.
Jon Marden discussed some points of interest.
Fire Department radios were discussed as in the CIP they are funded for 2013. Suggested that the Fire Department be prepared to speak to the radio issue at Town Meeting. Also, protective clothing was discussed and it was determined that about $2,000 per year is the cost to outfit a member of the Fire Dept. Question is what is the time expectancy for each set of apparel?
The Highway Department telephone costs discussed as were the uniforms that were changed for a better price this year, however, the price is higher. Peter Fenton will check this out. Also the boot allowance for the Highway Department crew should be used for boots and need to be worn by the employees while working.
February 1, 2011 is the last day for 25 or more voters for a petition.
The Public Hearing for the Town Budget will be posted by February 4, 2010, and the meeting will be held on February 11, 2011.
The Selectmen will meet on December 14, 2010 at 8:00am.
The Budget Committee Meeting will be December 21, 2010
Dick Keller handed out the following background information regarding the Rescue Squad.
Rescue Squads Budgets for 2010:
Bradford $83,185 Population 1589
Town ambulance used as Fast Squad
40% +/- responses where transport is refused
Sutton $31,047 Population 1823
Use of volunteer Fast Squad in town
Has contract with New London Hospital for Ambulance service.
Newbury $18,000 Population 2064
So. Newbury used Bradford ambulance service and sets $3,000/yr toward ambulance replacement.
Balance of Newbury has contract with New London Ambulance service.
New London Hospital running a $100,000 deficit and looking to 7 towns that use its service for some resolution. According to CEO Bruce King, he would welcome Bradford as part of the mix. The hospital operates 3 ambulances at the present time and is looking to replace the oldest one this coming year.
Are there better ways of doing something that will also reduce costs xxx
Cheryl Behr advised the following dates to sign up for candidates: January 19, 2011 through January 28, 2011.
Meeting adjourned at 9:12pm
Marjorie R. Cilley