Selectmen’s Agenda Feb 1 2011
January 31, 2011
Agenda
Selectmen’s Meeting
February 1, 2011
Pledge of Allegiance
Roll Call
Appearances:
1. Kate Dobrowski
2. Karen Hambleton – Preschool – non public
Regular Business:
1. Accounts Payable and Payroll Manifests
2. Line of Credit amounts
3. Vote on remaining warrant articles
4. Budget Committee meeting this evening
5. Bridge contracts
6.
Budget Committee Minutes 01.25.11
January 26, 2011
TOWN OF BRADFORD
BUDGET COMMITTEE MEETING
JANUARY 25, 2011
6:30PM
Call to Order and Roll Call:
Gary Wall, Chair called the meeting to order at 6:36pm with Beth Rodd, Peter Fenton, Selectmen Representative, George Cilley, Cheryl Behr, Administrator and Marge Cilley, Secretary. Absent were: Don Jackson, Dick Keller and Chris Aiken.
Members of the public present were: Jack Meaney, Jon Marden, Fire Dept. representatives and Rescue Squad Representatives.
Review and Consideration of January 20, 2011:
Motion was made by Peter Fenton to accept the minutes as presented. Seconded by Beth Rodd. Motion carried 4-0.
Gary Wall, Chair acknowledged the presence of the Fire and Rescue Departments, and advised the board will be discussing the Warrant Articles this evening and asked if they had any new information this evening to which they answered no they did not.
Gary Wall, Chair advised the Budget Committee will finalize their budget on February 1, 2011.
Warrant Articles:
Article 8: To see if the town will vote to raise and appropriate Thirty Thousand Dollars (gross budget) to weatherize the Town Hall. This will be done in conjunction with a Three year loan program through the Capital Development Finance Authority.
The Selectmen recommend by vote of two yes to one no. Peter Fenton voting against this appropriation.
Gary Wall, Chair questioned Peter Fenton, Selectman Representative why he voted against this Article. Peter Fenton advised he felt this is only a start of what needs to go into this building, and we will be paying for this building for years trying to get it back to where it should be, and still have an old building, I just don’t think this is the right way to go. Discussion ensued as to whether the Town Hall was always used year round or was seasonal. Jack Meaney was questioned as to why he did vote for this Article by Gary Wall, Chair. If we are going to continue to use this building in a limited way, I don’t think we should sink a lot of money into it in some regards, but in other regards, we go through roughly $15,000 a year alone in fuel, a little over 3,000 gal.of heating oil. Jack advised he feels the exterior walls should be insulated prior to duct work. Some of the walls do have insulation and some do not. Cheryl Behr, Administrator advised she had passed out copies of the Energy Study, which included putting a liner underneath the building, spray foam the loft area in the attic, dense pack the necessary walls, insulating and straightening out the ducts.
George Cilley questioned if we have no plans to move this office complex anywhere else in town, why aren’t we concentrating on making this an efficient piece of real estate and not worry about the upstairs. Cheryl Behr, Administrator advised the Energy Report states that some of the ducts are crushed and disconnected, and some warm air is still migrating to the second floor. Peter Fenton, Selectmen Representative advised the Energy Report did indicate the best return on the money would be the above comments as stated by Cheryl Behr, Administrator. Jack Meaney advised he had talked with fuel contractors and they advised the most efficient way would be to replace both furnaces with one and either stay with oil or put it into propane and put it in as forced hot water. Cheryl Behr, Administrator advised one of the current furnaces heats the police station and back rooms and the other heats the rest.
Beth Rodd interjected that if we want to preserve this building and use it for a long time as a jewel of our downtown, then we need to start putting some money into it.
Motion was made by Beth Rodd to accept Article 8. Seconded by Gary Wall. Motion was tie vote with Beth Rodd and George Cilley yes, Peter Fenton and Gary Wall no. Cheryl Behr, Administrator advised she had talked with the Attorney today, and four members constitute a quorum.
This Article will be on hold until the February 1, 2011 to be reconsidered.
Cheryl Behr, Administrator advised the Budget Committee does not need to vote on Articles 10, 11 or 12.
Article 13: No money involved, no concern for Budget Committee.
Article 14 To see if the town will raise and appropriate the sum of One Hundred Thousand dollars ($100,000.) for the design of Bridge #161/145 on Breezy Hill Road.
This will be a non lapsing appropriation until the money is spent or December 31, 2016.
Majority Vote Required. Selectmen unanimously recommend.
Motion was made by George Cilley to accept Article 14 as written. Seconded by Gary Wall. Motion carried Unanimously.
Article 15: To see if the Town will vote to authorize the selectmen to enter into a seven year lease/purchase agreement for Three Hundred and Sixty Four Thousand seven hundred thirty nine dollars ($364,739.00) for a grader and backhoe loader for the Highway Department and to raise and appropriate the sum of Sixty Thousand and Eighty Five dollars ($60,085) for the first year’s payment. This agreement contains a fiscal funding clause (escape clause). Passage of this article will cause Article 16, 17, 18, 19 to be withdrawn and Article 22 to be reduced to Ten Thousand dollars ($10,000.00) Majority Vote required. Selectmen Unanimously recommend.
Gary Wall, Chair suggested Articles 16, 17, 18, and 19 be gone over and discussed.
Peter Fenton, Selectmen Representative advised they did want to put as many options as they could. Discussion ensued. Peter Fenton advised the interest rate when the two pieces of equipment are purchased at the same time is considerably less, but the fixed rate cannot be given until the actual purchase.
Jon Marden as CIP committee member was questioned why the committee did not address the grader by Gary Wall, Chair. Jon advised money. To be addressed this year threw it out of line. Jon Marden also advised the CIP was not aware of the $36,000 for repairs.
Motion was made by Peter Fenton, seconded by Gary Wall to approve Article 15 as written. Beth Rodd abstained. George Cilley voted no. Peter Fenton and Gary Wall voted yes. Motion carried 2-1.
Articles 16: To see if the town will vote to authorize the selectmen to enter into a seven year lease/purchase agreement for Ninety Two Thousand Thirty Four dollars ($92,034.00) for a backhoe loader for the Highway Department and to raise and appropriate the sum of Sixteen Thousand Two Hundred dollars ($16,200.00) for the first year’s payment. This agreement contains a fiscal funding clause (escape clause).
Majority vote required. Selectmen unanimously recommend.
Motion was made by Peter Fenton to accept Article 16 as written. Seconded by Gary Wall. Beth Rodd abstained. Motion carried 3-0.
Article 17: To see if the town will vote to authorize the selectmen to enter into a seven year lease/purchase agreement for Two Hundred Seventy Two Thousand Seven Hundred and Five dollars ($272,705.00) for a grader for the Highway Department and to raise and appropriate the sum of Forty Three Thousand Eight Hundred Eighty Five dollars ($43,885.00) for the first year’s payment. This agreement contains a fiscal funding clause (escape clause). If this article passes article 19 will be withdrawn. Majority Vote required. Selectmen unanimously recommend.
Peter Fenton, interjected that if these two pieces of equipment are approved separately, it will cost more than if the other Article is approved.
Motion was made by Peter Fenton to accept Article 17 as written. Seconded by Gary Wall. Beth Rodd abstained. George Cilley and Gary Wall voted no. Peter Fenton voted yes. Motion defeated 2-1.
Article 18: To see if the town will vote to authorize the selectmen to enter into a purchase agreement for Ninety Two Thousand Thirty Four dollars ($92,034.00) for a backhoe loader for the Highway Department and to raise and appropriate that sum. Funds in the amount of Eighty Three Thousand dollars ($83,000.00) will be withdrawn from the Highway Heavy Equipment Capital Reserve and the remaining Nine Thousand and Thirty Four dollars ($9,034.00) to be raised by taxation. Majority Vote required. Selectmen unanimously recommend.
There was much discussion between the Budget Committee and public.
Motion was made by Peter Fenton, seconded by Gary Wall to accept Article 18 as written. Motion carried unanimously.
Article 19: To see if the town will vote to raise and appropriate Thirty Six Thousand dollars ($36,000.00) for the repair of the Town grader. This will be a non lapsing appropriation and will continue until December 2016 or until the money is expended. If Article 15 or Article 17 passes this article will be withdrawn. Majority Vote required. Selectmen Unanimously recommend.
Question was asked why is this non lapsing and Peter Fenton explained that it may not take all the money to fix what is needed now. Jack Meaney advised the amount from a month ago was stated at $33,000.00.
Motion was made by Peter Fenton, seconded by Gary Wall to accept Article 19 as written. Motion carried unanimously.
Article 20: To see if the town will vote to raise and appropriate the sum of Eleven Thousand dollars ($11,000.00) for dust control. This will be a non lapsing appropriation and will continue until December 2016 or until the money is expended. Majority vote required. Selectmen unanimously recommend.
Gary Wall stated that this is something that has never been done in town, and times are tough. We are looking for lots of money; I do not think this is the time to bring another cost into our budget.
It was stated that this will be to treat any gravel roads and is purchased in conjunction with other towns with cooperative buying. By doing this, it saves wear and tear on the grader and trucks, and helps to not have to re-gravel the roads.
West Road is particularly in need of attention.
Motion was made by George Cilley, Seconded by Peter Fenton to accept Article 20 as written. Gary Wall voted no. Motion carried 3-1.
Article 21: To see if the town will vote to raise and appropriate the sum of Forty Eight Thousand dollars ($48,000.00) to chip seal East Washington Road. This will be a non lapsing appropriation and will continue until December 2016 or until the money is expended. Majority Vote required. Selectmen unanimously recommend.
Jon Marden questioned if this is something that has come up since August, as it was not included in the questionnaires set out for the CIP.
Jack Meaney explained chip sealing is like a tar emulsion, then they put small stones in it, helping to keep water from seeping through the asphalt.
Motion was made by Peter Fenton and Seconded by Gary Wall to accept Article 21 as written. Motion carried unanimously.
At this time a five minute break was taken.
Article 22: To see if the town will vote to raise and appropriate the sum of Thirty Thousand Dollars ($30,000) to fund the Highway Heavy Equipment Capital Reserve.
If Article 15 is passed, this Article will be reduced to Ten Thousand dollars ($10,000.00)
Majority Vote required. Selectmen recommend unanimously.
Motion was made by Beth Rodd and Seconded by George Cilley to accept Article 22 as written. Motion carried unanimously.
Article 23: To see if the town will vote to raise and appropriate the sum of Twenty Four Thousand Dollars ($24,000.00) to purchase a new police cruiser. Majority Vote required. Selectmen unanimously recommend.
Peter Fenton advised he has talked with the Chief of Police, and this amount would cover the cost of transferring equipment over from one vehicle to the new one. All or four wheel drive vehicle was discussed and Chief Valiquet advised it should not be put into the rotation of cruisers. A new model is coming out in 2012, and all new equipment would need to be purchased, making an added expense.
Motion was made by George Cilley, Seconded by Beth Rodd to accept Article as written. Motion carried unanimously.
Article 24: To see if the town will vote to raise and appropriate the sum of Five Thousand ($5,000.00) to be placed in the Snow, Salt and Fuel emergency capital reserve.
Majority Vote required. Selectmen unanimously recommend.
Motion made by Beth Rodd to accept Article 24 as written. Seconded by George Cilley.
Motion carried unanimously.
Article 25: To see if the town will raise and appropriate the sum of Fifty Thousand Dollars ($50,000.00) for Asphalt Road repair and shimming. This is a non lapsing appropriation and will continue until December 31, 2016 or until used. Majority Vote required. Selectmen unanimously recommend.
Motion by George Cilley to accept Article 25 as written. Seconded by Beth Rodd.
Motion carried unanimously.
Article 26: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) to be placed in the Bridge Repair Capital Reserve. Majority Vote required. Selectmen unanimously recommend.
Motion was made by George Cilley to accept Article 26 as written. Beth Rodd seconded. Motion carried unanimously.
Article 27: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) for the Ambulance Capital Reserve. Majority Vote required. Selectmen unanimously recommend.
Motion was made by Beth Rodd to accept Article 27 as written. Seconded by George Cilley. Motion carried unanimously.
Article 28: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) for the Town Facilities Capital Reserve. Majority Vote required. Selectmen unanimously recommend.
Motion was made by Beth Rodd to accept Article 28 as written. Seconded by George Cilley. Motion carried unanimously.
Article 29: To see if the town will vote to raise and appropriate the sum of Five Thousand Dollars ($5,000.00) for the “Emergency” Repair of Town Buildings Capital Reserve. Majority Vote required. Selectmen unanimously recommend.
Peter Fenton, Selectmen Representative advised Article 29 needs to be edited and the word Emergency needs to be added into the above Article.
Motion was made by Beth Rodd to accept Article 29 as written with the edit. Motion seconded by Gary Wall. Motion carried unanimously.
Article 30: To see if the town will vote to raise and appropriate the sum of Forty Thousand Dollars ($40,000.00) for the Fire Dept. Heavy Equipment Capital Reserve. Majority Vote required. Selectmen unanimously recommend.
Motion was made by George Cilley to accept Article 30 as written. Seconded by Beth Rodd. Motion carried unanimously.
Article 31: To see if the Town will vote to raise and appropriate Ten Thousand Dollars ($10.000.00) to be placed in the Communications Capital Reserve Fund. Majority Vote required. Selectmen unanimously recommend.
Gary Wall questioned Mark Goldberg, Fire Chief if there is any idea of the cost by the time this has been done by January 2013. Between the Fire Dept. and Highway Dept. it could be around sixty to sixty five thousand dollars in two years is just an estimate.
Motion was made by George Cilley to accept Article 31 as written. Seconded by Peter Fenton. Motion carried unanimously.
Article 32: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) to fund the revaluation capital reserve. Majority Vote required. Selectmen unanimously recommend.
Motion was made by George Cilley to accept Article 32 as written. Seconded by Beth Rodd. Motion carried unanimously.
Article 33: To see if the town will vote to raise and appropriate the sum of Five Thousand Dollars ($5,000.00) for the Fire Dept. Building Repair Capital Reserve. Majority Vote required. Selectmen unanimously recommend.
Motion was made by George Cilley to accept Article 33 as written. Seconded by Peter Fenton. Motion carried unanimously.
Article 35: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) to be deposited in the Main Street Sidewalk Improvements Capital Reserve. Majority Vote required. Selectmen unanimously recommend.
Peter Fenton, Selectman Representative advised this is for the second phase and money is needed if Grant money is approved.
Motion was made by George Cilley to accept Article 35 as written. Seconded by Peter Fenton. Motion carried unanimously.
Article 36: This Article will be re-visited next week.
Article 37: To see if the town will vote to raise and appropriate the sum of One Thousand Dollars ($1,000.00) for the Gravestone Repair Expendable Trust. Majority Vote required. Selectmen unanimously recommend.
Motion was made by Peter Fenton to accept Article 37 as written. Seconded by Beth Rodd. Motion carried unanimously.
Article 39: To see if the town will vote to raise and appropriate the sum of Two Thousand Seven Hundred and Fifty Dollars ($2,750.00) for the Bradford Newbury Sutton Youth Sports. Majority Vote required. Selectmen recommend – two yes votes and one abstain (Meaney)
Motion was made by Beth Rodd to accept Article 39 as written. Seconded by George Cilley. Motion carried unanimously.
Article 40: To see if the town will vote to raise and appropriate the sum of Five Thousand ($5,000.00) for the Boat launch. Majority Vote required.
No Vote taken at this time. Looking for more description.
Public Hearing date has been set for:
Wednesday, February 9, 2011 at the Town Hall at 7:00pm
It was stated that the Budget Committee still has a 1% Budget still in place.
The next meeting of the Budget Committee will be: Tuesday, February 1, 2011 at 7:00pm.
Meeting Adjourned 8:35pm
Respectfully submitted,
Marjorie R. Cilley
Secretary
Planning Board Minutes 01.25.11
January 26, 2011
TOWN OF BRADFORD
PLANNING BOARD
JANUARY 25, 2011
7:00PM
Call to Order and Roll Call:
Phil LaMoreaux, Chair called the meeting to order with Barry Wheeler, Bill Glennie, Harry Wright, Selectmen Representative, Jim Bibbo, Alternate and John Greenwood, Alternate. Absent were: Marcia Keller and Sonny Harris. Marge Cilley, Secretary was attending the Budget Committee meeting.
Phil LaMoreaux, Chair seated Jim Bibbo for Sonny Harris and John Greenwood for Marcia Keller.
Review and Consideration of the Minutes of November 23, 2010:
Motion was made by Barry Wheeler to approve the Minutes of November 23, 2010 as presented. Second made by Jim Bibbo. Motion carried 6-0.
To Do Folder:
Phil LaMoreaux referenced a telephone call received by the Secretary from Mr. Hugh Wilkerson regarding the easement across the Heselton property. This will be forwarded to Sonny Harris for follow up.
cc. of Lumber Barn letter from the Selectmen acknowledged.
Fire Dept. comment sheet regarding Bruss Lot Line Adjustment received.
Barbara Vannata resignation letter received.
Report for Town Report discussed at length. Phil will summarize and forward to Marcia Keller, Chair for final preparation, with suggested comments about the Circuit Rider being included.
Bill Glennie will provide copies to be handed out prior to Town Meeting of the Workforce Housing explanation, printed by and courtesy of AutoDesk. It will also be printed in the Bradford Bridge in February, as well as on line.
Motion made, seconded and carried to adjourn 7:50pm.
Respectfully submitted from tape.
Marjorie R. Cilley
Secretary
Select Board Minutes 01.24.11
January 25, 2011
TOWN OF BRADFORD
SELECTMEN’S MEETING
JANUARY 24, 2011
8:30AM
Call to Order and Roll Call:
Peter Fenton, Chair opened the meeting at 8:30am with Jack Meaney, Harry Wright, Cheryl Behr, Administrator, and Marge Cilley, Secretary.
The purpose of this meeting is to discuss and rate the RFQ’s for the Sidewalk Engineers that were received last Thursday.
Peter Fenton, Chair brought up the subject of the Police Cruiser the Budget Committee discussed at their last meeting on January 20, 2011. Gary Wall had mentioned he had checked on a price at Milford Ford which was less money. Peter stated that he had discussed this with James Valiquet, Police Chief who said the difference was in the outfitting of the vehicle.
The following RFQ’s were rated by the Selectmen in the following order
Name Score
1. Holden Engineering 67
2. Fieldstone Land Consulting 59
3. OakPoint Assoc. 57
4. SEA – Kleinfelder 112
5. DuBois & King, Inc. 88
6. Provan & Lorber 69
7. Pathways Consulting, 70
8. CMA Engineers 77
9. Stantel 74
10 FS Thorndike 84
11 VHB 77
12 KVP 79
13 Golde Planning & Design 71.5
Top three to be called in for interviews either on Friday January 28, 2011 or Monday, January 31, 2011, at 9:00am, 9:45am and 10:30am. After interviews have been conducted, then a letter will be sent out with the Selectmen’s decisions.
SEA-Kleinfelder, DuBois, and Thorndike.
Budget Committee Correspondence Received:
Peter Fenton, Chair went over the Budget Communication that was received from Dick Keller via e-mail to the Secretary who had forwarded them to the Budget Committee. Cheryl Behr, Administrator will check with the Town Attorney or Local Government Center for legality of the Budget Committee member forwarding information while out of State.
Ways of Improving Employee Morale and Team Development:
William Cote and Wynette DeGroot from NH Local Government Center came to the Selectmen’s meeting to discuss and come up with ways of improving employee morale and effective team development. Unsigned letters were handed out and discussed. Lawsuits, documentation and policy setting, and up-grading the Personnel Manual were some of the highlights discussed.
Community Center Day Care Facility Applications:
Three application’s were perused for the use of the facility at the Community Center for Day Care usage, and include Kearsarge Pre School, Children Center and Live Wire. These will be invited to come in for an interview with the Selectmen on Tuesday, February 1, 2011 at 9:00 am, 9:45 am and 10:30am.
James Valiquet, Police Chief:
James Valiquet, Police Chief came in to talk with the Selectmen to discuss a new cruiser. A new cruiser could be purchased for $23,345.90 plus decals of $450.00 for a total of about $24,000.00 per James Valiquet. Also, an Expedition (4 Wheel Drive Vehicle) could be purchased for $24,000.00 as a bare vehicle, but completely outfitted would be $31,000.00. This is considered a Special Edition and will be available in September. James Valiquet also stated this would run more for maintenance. Could keep it for bad weather/school use per the Police Chief. Seven years should be expected out of this vehicle. It was stated that the next vehicle purchase after this year would be between 2 and 3 years.
Motion to adjourn made, seconded and carried 3-0 at 12:15pm.
Respectfully submitted
Marjorie R. Cilley,
Secretary
Select Board Minutes 01.20.11
January 21, 2011
TOWN OF BRADFORD
SELECTMEN’S MEETING
SIDEWALK PROPOSALS
FOLLOWED BY REGULAR MEETING AT 5:00PM
JANUARY 20, 2011
3:00PM
The Pledge of Allegiance was said.
Call To Order and Roll Call:
Peter Fenton, Chair called the canceled and rescheduled January 18th meeting to order at 3:05pm. with Jack Meaney, Cheryl Behr, Administrator, Trudy Willett, Marilyn Gordon, Treasurer and Marge Cilley, Secretary. Harry Wright arrived at 3:55pm.
Cheryl Behr, Administrator advised they received thirteen responses for the engineering proposals for the Bradford Sidewalk project, which is phase one. She also advised the regular Selectmen’s Meeting will begin at 5:00pm. The ratings will be done on the proposals from number 1 to number 5, with 5 being the highest. Cheryl Behr, Administrator handed out rating sheets and tally sheets for each of the responders to the Selectmen. The two Selectmen who were here looked over the proposals until Harry Wright arrived. The proposals will be reviewed individually by the Selectmen, and tallied at their next meeting which will be Monday, January 24, 2011 at 8:30am.
Bruce Edwards – Community Center:
Bruce Edwards came before the Selectmen, and Peter Fenton, Chair questioned what and where he does the work at the Community Center. Bruce advised he does not do the kitchen nor does he do the room downstairs that Phil Stockwell uses. He does everything with the exception of the KAP pre-school room. He does do the Senior Citizens room upstairs and when questioned why, Bruce advised many people do use that area, such as 4-H. Bruce also advised the 4-H also uses the downstairs rooms, doing different programs for different age groups. Bruce questioned how many supervisors are there. He recommended that only two should be in the bathroom at one time. It has been trashed before. Bruce advised he has all the chemicals locked up. Floors are refinished once a year and carpets twice a year. Bruce advised he is there Monday through Friday every week. Bruce advised bathrooms have to be cleaned daily. A handicapped rail was discussed as being needed. All the windows are done by Bruce. Bruce mentioned incorporating doing the Community Center and the Town Hall carpets twice a year. Bruce advised he strips and refinishes on the weekends. If anything happens on a wet floor, it is Bruce’s insurance that is responsible, not the towns. His price is the same this year as last year, and Peter Fenton, Chair advised he will pass on to the Budget Committee.
Sidewalk Engineer Proposals:
The following is the list of engineer proposals for the Sidewalk Project. (In no particular order)
1. SEA/Kleinfelder, Manchester, N H. 2. DuBois & King, Inc., Bedford, NH
3. Provan & Lorber, Contoocook, NH. 4. Pathways Consulting, Lebanon, NH
5. CMA Engineers, Kennebunk, ME. 6. Stantel, Burlington, VT
7. Fay, Spofford & Thorndike, Bedford, NH 8. Oakpoint Assoc. Portsmouth, NH
9. Holden Engineering, Bedford, NH 10. V. H. B., Inc. Bedford, NH
11 KV Partners, LLC, New Boston, NH 12. Fieldstone Land Const. Milford,NH
13. Bruss Construction, Bradford, NH
Cheryl Behr, Administrator advised that after the Selectmen have reviewed and rated the above proposals, letters will be forwarded to all and three to five will be requested to come in for interviews. It was also stated that DOT will approve each step.
Pre-School Bids:
Cheryl Behr, Administrator advised three bids have been received for the use of the Pre-School space at the Community Center which need to be reviewed.
Laurie Brown and Al Brown were in and advised the Selectmen that Rich Branch has resigned from the Rescue Squad, and Laurie is now the interim Captain. Laurie advised Mark Goldberg, Fire Chief suggested they come into the Budget Committee later this evening.
Review and Consideration of the Minutes of January 4, 2011:
Motion was made by Peter Fenton, Chair to approve the January 4, 2011 Selectmen’s meeting. Seconded by Jack Meaney with the following edit.
Page 2, third paragraph up from the bottom of the page, need to omit the first sentence, Decision is to lease purchase on both the Back hoe and Grader were previously voted on, and if these pass then the money will stay in the above Article.
Motion carried 3-0.
Warrant Article discussions:
Motion was made by Peter Fenton, Chair (now on Article 22) To see if the town will vote to raise and appropriate the sum of ten thousand dollars ($10,000) from $30,000 to fund the Highway Heavy Equipment Capital Reserve if Article 15 passes.
Harry Wright advised if Articles 16, 17, 18 and 19 do not pass, then Article 22 will be needed at Thirty Thousand ($30,000) dollars. Jack Meaney seconded. Motion carried 3-0.
Motion by Peter Fenton, Chair re-worded to: To see if the town will vote to raise and appropriate the sum of thirty thousand ($30,000) dollars to fund the Highway Heavy Equipment Capital Reserve Fund if the lease/purchase for the grader/backhoe is accepted then the amount be changed to Ten Thousand ($10,000) dollars. This could be introduced at Town Meeting from the floor per Cheryl Behr, Administrator, by stating at Article 15, that passage of this Article will cause the following Articles to be withdrawn, which are Articles 16, 17, 18 and 19 and Article 22 will be reduced to $10,000.
Typo’s were mentioned regarding dollar amounts in the present Articles being gone over.
Discussion ensued regarding the savings in the lease/purchase of the two pieces of equipment grader/backhoe. It was stated that the savings is in the interest which would be more on two single pieces of equipment versus two pieces purchased at the same time.
Cheryl Behr, Administrator will check with NorTrax regarding a current breakdown of Interest. Motion seconded by Jack Meaney. Carried 3-0.
Motion was made by Peter Fenton to recommend Article 15. To see if the town will vote to authorize the selectmen to enter into a seven year lease agreement for Three Hundred Sixty Four Thousand Seven hundred thirty nine dollars ($364,739.00) for a grader and backhoe loader for the Highway Department and to raise and appropriate the sum of Sixty Thousand and Eighty Five dollars ($60,085.00) for the first year’s payment. This agreement contains a fiscal funding clause.
Motion was made by Peter Fenton, Chair to recommend Article 15 as amended. Seconded by Jack Meaney. Motion carried 3-0.
Cheryl Behr, Administrator advised if Article 15 does not pass, Article 16 is to enter into a seven year lease agreement for Ninety Two Thousand Thirty Four dollars ($92,034.00) for a backhoe loader for the Highway Department and to raise and appropriate the sum of Sixteen Thousand Two Hundred dollars ($16,200.00) for the first year’s payment. This agreement contains a fiscal funding clause (escape clause).
Motion was made by Peter Fenton to recommend Article 16 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 17: To see if the town will vote to authorize the selectmen to enter into a seven year lease agreement for Two Hundred Seventy Two Thousand Seven Hundred and Five dollars ($272,705.00) for a grader for the Highway Department and to raise and appropriate the sum of Forty Three Thousand Eight Hundred Eighty Five dollars ($43,885.00) for the first year’s payment. This agreement contains a fiscal funding clause (escape clause).
Motion made by Peter Fenton, Chair to recommend Article 17 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 18: To see if the town will vote to authorize the selectmen to enter into a purchase agreement for Ninety Two Thousand Thirty Four dollars ($92,034.00) for a backhoe loader for the Highway Department and to raise and appropriate that sum. Funds in the amount of Eighty Three Thousand dollars ($83,000.00) will be withdrawn from the Highway Heavy Equipment Capital Reserve and the remaining Nine Thousand and Thirty Four dollars ($9,034.00) to be raised by taxation.
Motion was made by Peter Fenton, Chair to recommend Article 18 as written. Seconded by Harry Wright. Motion carried 3-0.
Article 19: To see if the town will vote to raise and appropriate Thirty Six Thousand dollars ($36,000.00) for the repair of the Town grader. This will be a non lapsing appropriation and will continue until December 2016 or until the money is expended. If the grader lease purchase article passes this article will be withdrawn.
Motion was made by Peter Fenton to recommend Article 19 as written. Seconded by Harry Wright. Motion carried 3-0.
Article 20: To see if the town will vote to raise and appropriate the sum of Eleven Thousand dollars ($11,000.00) for dust control. This will be a non lapsing appropriation and will continue until December 2016 or until the money is expended.
Motion was made by Peter Fenton, Chair to recommend Article 20 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 21: To see if the town will vote to raise and appropriate the sum of Forty Eight Thousand dollars ($48,000.00) to chip seal East Washington Road. This will be a non lapsing appropriation and will continue until December 2016 or until the money is expended.
Motion was made by Peter Fenton, Chair to recommend Article 21 as written. Motion seconded by Jack Meaney. Motion carried 3-0.
Article 22: To see if the town will vote to raise and appropriate the sum of Thirty Thousand Dollars ($30,000.00) to fund the Highway Heavy Equipment Capital Reserve Fund. (Will note here that this dollar amount will be changed to $10,000.00 if Article 15 does pass.)
Motion was made by Peter Fenton, Chair to recommend Article 22 as written, with the above noted addition. Seconded by Jack Meaney. Motion carried 3-0.
Article 23: To see if the town will vote to raise and appropriate the sum of Thirty Thousand Dollars ($30,000.00) to purchase a new police cruiser.
It was decided to hold this until February 1, 2011 when figures are in.
Article 24: To see if the town will vote to raise and appropriate the sum of Five Thousand ($5,000.00) to be placed in the Snow and Fuel emergency capital reserve.
Motion was made by Peter Fenton, Chair to recommend Article 24 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 25: To see if the town will raise and appropriate the sum of Fifty Thousand Dollars ($50,000.00) for Road Sealant. This is a non lapsing appropriation and will continue until December 31, 2016 or until used.
Motion was made by Peter Fenton, Chair to recommend Article 25 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 26: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10.000.00) to be placed in the Bridge Repair Capital Reserve.
Motion was made by Peter Fenton, Chair to recommend Article 26 as written. Seconded by Jack Meaney. Motion carried 3-0.
At this time discussion regarding the recommendation of Article 14 was brought up.
Article 14: To see if the town will raise and appropriate the sum of One Hundred Thousand dollars ($100,000.00) for the design of Bridge #161/145 on Breezy Hill road. This will be a non lapsing appropriation until the money is spent or December 31, 2016.
This was unanimously recommended by the Selectmen previously.
Article 27: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) for the Ambulance Capital Reserve. This was previously recommended unanimously by the Selectmen.
Article 28: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) for the Town Facilities Capital Reserve. This was previously recommended unanimously by the Selectmen.
Article 29: To see if the town will vote to raise and appropriate the sum of Five Thousand Dollars ($5,000.00) for the Repair of Town Buildings Capital Reserve. This was previously recommended unanimously by the Selectmen.
Article 30: To see if the town will vote to raise and appropriate the sum of Forty Thousand Dollars ($40,000.00) for the Fire Dept. Heavy Equipment Capital Reserve.
This was previously recommended unanimously by the Selectmen.
Article 31: To see if the Town will vote to raise and appropriate Ten Thousand Dollars ($10,000.00) to be placed in the Communications Capital Reserve Fund. This was previously recommended unanimously by the Selectmen.
Article 32. To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) to fund the revaluation capital reserve.
Motion was made by Peter Fenton, Chair to recommend Article 32 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 33: To see if the town will vote to raise and appropriate the sum of Five Thousand Dollars ($5,000.00) for the Fire Dept. Building Repair Capital Reserve.
This was previously recommended unanimously by the Selectmen.
Article 34: To see if the town will vote to raise and appropriate the sum of Nine Thousand Dollars ($9,000.00) to complete the match for the East Main Street Sidewalk project. This money will come from Fund Balance and no money will be raised by taxation. This was previously recommended unanimously by the Selectmen.
Article 35: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) to be deposited in the Main Street Sidewalk Improvements Capital Reserve.
Motion was made by Peter Fenton, Chair to recommend Article 35 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 36: To see if the town will vote to raise and appropriate the sum of Twenty Eight Thousand Dollars ($28,000.00) to replace the roof on the Bement Covered Bridge.
Unanimous decision of the Selectmen to hold until an estimate of cost is obtained.
Article 37: To see if the town will vote to raise and appropriate the sum of One Thousand Dollars ($1,000.00) for the Gravestone Repair Expendable Trust.
This was previously recommended unanimously by the Selectmen.
Article 38: To see if the municipality will vote to discontinue the New Highway Garage Capital Reserve created in 2002. Said funds, with accumulated interest to date of withdrawal, are to be transferred to the municipality’s general fund. This was previously recommended unanimously by the Selectmen.
Cheryl Behr, Administrator advised a letter has been received requesting the following Article.
Article 39: To see if the town will vote to raise and appropriate the sum of Two Thousand Seven Hundred and Fifty Dollars ($2,750.00) for the Bradford Newbury Sutton Youth Sports.
Motion was made by Peter Fenton, Chair to recommend Article 39 as written. Harry Wright seconded. Jack Meaney abstained. Motion carried 2-0.
Cheryl Behr, Administrator advised a letter has been received from Dave Currier regarding the Boat Launch requesting the following Article, with an additional $2,000 for milfoil.
Article 40: To see if the town will vote to raise and appropriate the sum of Five Thousand ($5,000.00) for the Boat launch.
Motion was made by Harry Wright to recommend Article 40 as written. Jack Meaney seconded. Motion carried 3-0.
Article 41: Town hall restoration resolution. This is to see if the Town will vote to continue the Renovation/Restoration of the Bradford Town Hall, through available Grants, Capital Reservations and Donations. There would be no money raised at this time, but to see if it is something that can be used in the future. Discussion continued about the energy and weatherization of the Town Hall, and it was stated that is covered under Article 8.
Decision was to wait until the next meeting.
Article 13: To see if the town will vote to require a highway agent (Road Agent), in addition to his usual duties as highway agent, to have charge, under the direction of the Selectmen, of the care and maintenance of any one or more of the following: collection of waste, refuse and garbage, care of public dumps; care of public parks and cemeteries; public beaches; public forests; public playgrounds; shade and ornamental trees per RSA 231:63. Decision was made to hold until the next Selectmen’s meeting.
Acknowledgement was made that no petitions have been received at this time.
Article 25: It was acknowledged that in the January 10, 2011 minutes there was a motion to put the money at $50,000.00 by Jack Meaney, seconded by Harry Wright and carried 2-1 with Peter Fenton Chair opposed. (Changed in the Warrant Article listed numerically above to $50,000.00).)
Accounts payable and payroll manifests were reviewed and signed.
Bank statement problem was discussed and is being corrected.
Plan NH application was brought up and March 17, 2011 is the date applications must be in for development of the Marshall Property at $5,000.00. This would be a follow-up of the Forum that was held last November. Research and Resources are beneficial as is the support of the town for future marketing. It was stated that information in the TE Grant does make a difference. This was discussed and all agreed to put on as a Warrant Article for Town Meeting.
Town Report information is being requested and is usually done by the Selectmen.
Regular Hours and Comp time was brought up and will be discussed at a later time.
Cheryl Behr, Administrator advised there will be a person from LGC coming on Monday at 10:00am to discuss improving employee morale and effective team development.
Letters to delinquent tax agreement accounts were signed.
Mention was made that the Day Care Proposals that were due January 15, 2011 need to be reviewed as the KAP people need to know by January 31, 2011.
Acknowledgement was made of a letter received from Kate Dobrowski, Community Center regarding the Farmers Market and requested reimbursements to vendors. Decision was to wait and see if there will be a Farmer’s Market summer of 2011, and if so, credits will be forth coming to the vendors who participated in 2010, if not, then checks will be written to them.
Trans medic statements need to be checked out and Cheryl Behr, Administrator will do this.
Bill Starr contacted the Selectmen’s Office to see about helping with the painting of the foyer of the Town Hall for a fee of between $300 and $400. The total cost including paint was thought to be around $600 or $700. It is hoped this can get done prior to April. Consensus was to wait until the next meeting for discussion/decision.
Next scheduled meeting will be: Monday, January 24, 2011 at 8:30am.
Meeting Adjourned 6:43pm.
Respectfully submitted,
Marjorie R. Cilley, Secretary
BACC Minutes 1/11/2011 (unapproved)
January 19, 2011
Meeting opened at 5:02 by John Bruss chair those present, Ona Ruchti, Sue McKevitt, Ellen Brownson, Margaret Raymond, Harry Wright selectman, Karen Hambleton, Cheryl Behr, Kate Dobrowski, Steve Valiquet, Beth Rodd, and Bruce Edwards.
Minutes from Dec. 14th approved and accepted.
Health- Ellen
Vaccines for adults are available through the VNA
Director Kate
Front lighting fixture is repaired, statistic forms still being generated breaking down between meetings and functions Laurie Stefanik inquiring about a room to do Zumba
Bruce – we will be working to see about a grant to install showers and air conditioning in the center
Senior- Ona
Dec. 16th the meals on wheels driver brought the people they serve to the BACC for a roast turkey dinner. There were 16 who made the trip. The Strong Living group with the quilters group made up baskets for the 16 clients with usable items. The Keasarge choir womans group entertained them with songs which they all loved
Dec. 17th the movie was Its a Wonderful Life after lunch we listened to a discussion on the new laws about Medicare, Quilt drawing won by a person from Pelham N.H. 6 place mats by a person from Northfield N.H.
Parks and Rec. -Margaret
Still looking for people to volunteer to help with Parks and Rec.
Chair- John
Warrant article to join director and parks and rec full time position being generated again. Selectman have cut directors Hrs to 20 hrs a week and eliminated the parks and rec. position all together. The warrant article will rejoin the position and give director her full time position again.
Meeting adjourned at 6:25 pm next meeting Feb. 8th 5:00 pm submitted by Bruce
Community Center Schedule Feb 2011
January 18, 2011
Monthly Calendar – Febuary 2011
Tues. Feb. 1
9:00 AM – 12:00 noon – Fuel Assistance – Call 456-2207 for appointment
1:00- 3:30 –PM – Watercolor Class
6:00 – 7:30 – Yoga Class – 6:00 – call Fran at 456-3099 for information
Wed. Feb. 2
3:30 PM – Kids Yoga
6:00 PM – Special Party
Thurs. Feb. 3
4:00 PM – Rural Heritage Connection
Mon. Feb 7
1:00- 4:00 PM Bridge Group
3:30 PM – Watercolor Painting Class
Tues. Feb. 8
1:00- 3:30 PM – Watercolor Class
5:00 PM – Bradford Area Community Center – Committee meeting
6:00 – 7:30 – Yoga Class – 6:00 – call Fran at 456-3099 for information
Wed. Feb. 9
3:30 PM – Kids Yoga
Sat. Feb 12
!0:00 AM – Bradford Barter
Mon. Feb 14
1:00 -4:00 PM – Bridge Group
3:30 PM – Watercolor Painting Class
7:00 –PM – Rural Heritage
Tues. Feb 15
9:00 AM -12:00 noon -Fuel Assistance – Call 456-2207 for appointment
1:00 PM – Watercolor Painting Class
6:00 PM – Yoga Class
Thurs. Feb. 17
10:30 AM – Noon – Blood Pressure Clinic
Sat. Feb. 19
10:00 – Bradford Improvement Asso.
Sun. Feb .20
2:00 PM – Special Party
Mon. Feb. 21
1:00 PM – Bridge Group
3:30 PM – Watercolor Painting Class
5:30 PM – 4 – H
Tues. Feb. 22
6:00 – 7:30 – Yoga Class – 6:00 – call Fran at 456-3099 for information
Mon. Feb. 28
1:00 PM – Bridge Group
3:30 PM – Watercolor Painting Class
For scheduling activities at the BACC, please call Director Kate Dobrowski at 938-6228
Select Board Meeting Rescheduled to 01.20.11
January 18, 2011
Meeting Cancellation and Reschedule
The regularly scheduled Selectmen’s Meeting of January 18th, 2011 will be canceled because of weather and rescheduled for January 20th at 3:00 pm.
The Board will open the meeting at 3:00 pm to consider RFQ’s received on the Sidewalk Grant. The regular meeting will begin at 5:00pm.
Safe Routes to Schools Minutes 01.13.11
January 16, 2011
SAFE ROUTES TO SCHOOL
JANUARY 13, 2011
3:30PM
Nik Coates, CNHRPC opened the Safe Route to School meeting which was held on January 13, 2011 at 3:43pm with Don West, Principal Bradford KRSD, Cheryl Behr, Administrator, Dawn Rich, Laura Hallahan, Marilyn Gordon, Jim Valiquet, Police Chief, and Marge Cilley, Secretary present.
Don West, Principal stated that the concert at school went very well, and they did get some surveys, but not enough. Teacher surveys were few, but the parent surveys had about 80 returned. This will be revisited in the spring. It was thought that there are about 214 students and 180/190 families. Actually are hoping for a 75% return. There are other events coming up. Two news letters have gone out from the Principle’s office, and the teachers send them out regularly. Poster boards were mentioned as a possibility as well as putting information out in the business community.
TE Grant:
Cheryl Behr, Administrator advised the RFQ’s have gone out for Engineers for the sidewalks and there was a great turn out held on January 5, 2011. January 20th is the date the proposals are due. Shelters for the students were also discussed at the Jan. 5th meeting. Other concerns noted were additional lighting by the Community Center, and a bike lane. The next round will be in July. One thought was to run the sidewalk down Greenhouse Lane, avoiding Route 114 to the Post Office. Another thought was to go down Cilley Lane.
Also brought up is the 24 acres off Main Street with the possibility of a HUD Senior housing which would be a good example for new road and best to put sidewalk in at that time. Nik offered language to put on file for future use which has been used by other towns/cities.
Evaluation:
Don West, KRSD suggested he make available addresses and bus routes with no names attached. Other concerns noted were signs stating School Zone with hours.
Base maps 8 ½ x 11 could be distributed to parents and have their route to school traced which would highlight routes mostly used as well as most direct route.
Level of service analysis, including measurements, speed and each road would be graded as A the safest and E least safe. Accident data will be put on a map to show trouble spots. Chief Valiquet advised the intersection at Main Street and Route 114 is the area of concern. Speed and Traffic control will be done in the spring.
Education:
Nik Coates, NHRPC asked if anyone could update/dress up fliers and brochures and Laura Hallihan volunteered. Don West, KRSD suggested some students could also work on this project.
Nik Coates advised he will have Scott Lane, DARE Officer forward some information to the Bradford Police Dept. Jim Vailiquet, Chief advised he could give it to Ed Shaughnessy, Bradford’s DARE Officer to look at.
Encouragement:
Incentives such as shoe laces, zipper pulls etc are some mentioned and Nik will forward more information regarding this.
May 20, 2011 is the National Bike/Walk to Work date and it was suggested that some sort of celebration would be in order. Dawn Rich mentioned the map on the School Wall which was the First Walking Map done in 1988. Walk to School Days could be set up where the busses drop off students and volunteers, police, parents will walk to school with the students. This could be a good follow-up after the May 20, 2011 event.
Dave Toppin, a Certified Instructor for Biking and Bike Safety could be contacted for a Bike/Walking Safety Course with the Bradford Police Dept. for a spring activity. Also Bill Herlihy, Out Spokin would be asked if he could do inspections.
Enforcement:
Bradford Police Department community awareness. Chief Valiquet addressed Old Warner Road as being an area of concern. School In Session Signs would be helpful as well as School Zone signs with hours posted on them.
Next meeting scheduled for: Thursday, February 10, 2011 at 3:30pm.
Meeting adjourned at 4:45pm.
Respectfully submitted,
Marjorie R. Cilley,
Secretary
Selectmen’s Agenda 01.18.11
January 14, 2011
Agenda
January 18, 2011
Selectmen’s Meeting
Pledge of Allegiance
Roll Call
Minutes
Appearances:
1. None
Regular Business:
1. Accounts payable and payroll manifest for review and signature
2. Warrant Articles for review – Budget committee meets at 7:00 pm
3. PlanNH application
4. Town Report materials
5. RFQ deadline on Thursday Jan 20, 2011. Meeting to review and set interviews
6.
