Select Board Agenda 05.03.11
April 29, 2011
Agenda
May 3, 2011
Selectmen’s Meeting
Pledge of Allegiance
Roll Call
Appearances
1. Neva Foley from Senator Ayotte’s Office
2. Dave Currier – Boat launch
3. Road Agent Jeff Remillard
4. Chris Mock – intent to cut/road bond issues
5. Taxpayer Ms. Hunt regarding property taxes – non public.
Regular Business
1. Accounts payable and payroll manifest for review
2. Bid policy – rescind old policy and format new??
a. Bid policy vs. approval to spend
b. What types of expenses do we bid out?
i. Purchases over what amount – utilities? Monthly gas purchases?
ii. Services to be bid? How often? Annually, each time?
iii. Time frame for posting. Where posted? Local message boards or newspapers?
iv. Specifications for bidding – who prepares?
3. Report on DES inspection at the Transfer Station
4. Tree work at Union Cemetery (reported by Tom Riley) and French’s Park (reported by French’s Park Landscaping workers)
5. Peggy Ann Wight – Selectmen’s agreement
6. Advance TAN note – authorization for signature
7. Revised contracts for signature for West Road Amendment and Sidewalks
8. Naughton testing contract for signature
9. Notice from Brownfields regarding possible start of testing in July
10. 2 Intent to cut forms for Map 6 Lot 34 (Singh) and Map 2 Lot 38 (Riley)
11. Employee Status Change letters for signature
12. Bradford Covered Bridge – inspection results – request for proposal
13. Community Center progress.
Select Board Minutes 04.19.11
April 27, 2011
TOWN OF BRADFORD
SELECTMEN’S MEETING
APRIL 19, 2011
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair called the meeting to order at 5:30pm with Barry Wheeler, Jack Meaney, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary present.
Appearances:
Jeff Remillard, Road Agent:
Jeff Remillard, Road Agent introduced Phil Redmond as a new Highway Department employee, who was welcomed by the Board of Selectmen.
Marlene Freyler:
Marlene Freyler came before the Selectmen with a Fireworks proposal from ATLAS for Eighty five hundred ($8500.00) dollars. Marlene also presented the idea of a Bavarian Band to play in the parade and in the park after the parade for a couple of hours, for $2550.00. She advised she already has a flatbed to provide for them. Another topic brought up by Marlene is the possibility of having dispensation from the Selectmen for a Beer tent set up when the Bavarian Band plays in the park for a couple of hours. Discussion ensued as there is a “No alcohol on Town Property in place.” A one day liquor license would need to be provided per Marlene. Cheryl Behr, Administrator will check on the liability aspect with the Local Government Center. Jack Meaney suggested Marlene check with the beer companies to see if there is a fee for them to come up here. Marlene also asked if the money derived from this could go back into the Patriotic Purposes account to which Cheryl Behr, Administrator advised no, it would be considered as Unanticipated Revenue that the Selectmen could vote to spend for that purpose.
Harry Wright, Chair asked if the public has any input regarding this. Someone brought up what about the children around during that time.
George Cilley advised he felt it was not a very good idea to have liquor. The Town of Bradford would be on the license if there is one, and the fee for that is $125.00 per Marlene.
Discussion also took place regarding parking in the back of the former Marshall property during the 4th of July celebration. This is currently closed off. This would keep cars off Main Street. Jeff Remillard, Road Agent advised he felt it could be arranged.
John Goildassas, Pizza Chef:
Mr. Goildassas advised there is a lot of water coming out of his basement and is going into the parking lot, bypassing the drain as it is too high. His question to the Selectmen is can he fix the cover of the drain so the water could flow into it. Jeff Remillard, Road Agent advised water that comes from a basement cannot go into the storm drain as it would no longer be considered as ground water by DES law. Jeff suggested he may need to find a low point and drain it out back. Mr. Goildassas advised he never had any problems previously, (since 1999) to the new drain put in by the highway department. This happens mostly in the spring. Thought was that perhaps the riser on the drain could be shortened and the water would go there rather then in Mr. Goildassas basement. The Selectmen will look at it during the next rain storm and make a decision.
Cheryl Behr, Administrator presented a purchase order from Sanels for the hydraulic hose and fittings for forty three hundred dollars ($4300.00) to come out of the parts budget. Discussion took place as to the down time in the winter being reduced, therefore paying for these parts for equipment in a year’s time.
Motion was made by Jack Meaney to approve the purchase order to Sanels for the hydrolic hose and fittings in the amount of $4300.00. Seconded by Barry Wheeler. Motion carried 3-0.
Jeff Remillard, Road Agent brought up the Rental Equipment of his equipment. He indicated it would be less expensive than to bid individual jobs out. Barry Wheeler suggested finding out exactly what jobs are required to be done and for what period of time equipment would be needed. Dick Marion spoke up in favor of Jeff Remillard’s rental equipment as it would be less expensive. Jeff advised he would throw in moving his equipment within the rental price of fifteen thousand ($15,000) for six months.
Mark Goldberg questioned if they knew how much the equipment could be rented for to which Jeff Remillard, Road Agent replied yes, it was $5750.00 per month last year.
Harry Wright, Chair suggested Jeff put some jobs and length of time together for the Selectmen to compare with cost to contract out the jobs.
Jeff Remillard, Road Agent advised Mark Goldberg, Fire Chief wants the fire pond, down by the fire house dredged; some crushing and screening could be done as well as some ditching.
It was determined that the town will take the responsibility of the dredging of the Fire Pond. Mark Goldberg, Fire Chief stated the estimated $7,500 for the cost of the dredging will be transferred to the Highway Dept. budget. Chris Frey questioned with the savings from the in house dredging of the Fire Pond, could it be worthwhile to use the remainder of the funds on the pond at Bradford Center? Discussion ensued and this was thought to be a good idea. Chris Aiken suggested the town not sign off on the Fire Pond dredging until Mark Goldberg, Fire Chief has signed off on it.
Chris Aiken questioned if Lake Todd will be drained this summer to do some dam work. Cheryl Behr will check with John Warren regarding this.
Jeff Remillard, Road Agent advised the highway department will be doing the sweeping of the streets and bridges this year, and not hire out the job.
Mark Goldberg, Fire Chief questioned Jeff Remillard, Road Agent about the culvert putting 40,000 pound trucks over it. Jeff advised he feels there is a sink hole starting there and perhaps a road plate should be thrown over it.
Bement Covered Bridge meeting with Denny Hisler:
Harry Wright, Chair advised Denny Hisler, Senior in Bridge Repair maintenance for the State of New Hampshire for years, met with Barry Wheeler and himself this morning. Mr. Hisler’s feelings were the substructure or the base of the bridge is just fine and just needs to be jacked back in place and do some proper anchoring with some of the support system. The X braces there at the top are nailed in and have been since probably 1969, since the bridge was last worked on, and should be bolted in place to hold it ridged.
The State report dated March 9 with the last date they inspected the bridge was March 4th. This states that they recommend the Road Agent close the bridge by barricading at both ends. Harry Wright, Chair advised this is because of super structure damage, because of the leaning, not because of any sub-structure issues they found. The state rated it as a 5 out of 9 or ten points. Marlene Freyler questioned the abutment that was discussed at a previous meeting. Cheryl Behr, Administrator advised they did indicate that the large corner at the north west corner has many cracked stones and has settled. Barnes and Bridges report was also received by the Selectmen’s office as well as Mr. Truax, and they both advised stated that the town has to look at the above. The building does have to be straightened to eliminate more damage and obviously nothing can be done with the roof until that is done. If roofed before damage is taken care of, the roof would be compromised. Insurance was brought up and who covers it. If volunteers are doing the work, then the insurance and liability would be from the town. George Cilley commented on making sure whomever does the work should be a qualified company. He also commented that the road drainage on the north end flows into the abutment as there is no diversion and freezes and thaws
Don Jackson commented on George Cilley’s statement that it is very important to have experts come up with a plan to fix the bridge, and have it done right. The problem in the past twenty or thirty years is they have converted it from a post and beam trust bridge to a stick built as they gone in and nailed 2 X 4’s up, and that is what we have to be careful of. Cheryl Behr, Administrator advised the Truax report outlined the same problem, and that due to the attempt to get higher or more clearance, the structure was modified by changing the trusses etc. and the bridge now is not operating structurally as the bridge was originally built. Costs
and details do need to be obtained for this project. Tim Andrews was another company who has looked at the bridge and given a report.
Cheryl Behr, Administrator advised one of the abutments was beautifully fitted granite stone, and the other one isn’t. The State has been inspecting the Bridge and there is a report from 1991, which was satisfactory, super structure –good, sub-structure –fair. In 1997, the sub-structure was poor and after some work was done on it, it was moved back to fair. Cheryl Behr, Administrator advised the cost to fix it completely is out of the Town’s reach, but something does need to be done and the town has been given some good advice.
Harry Wright commented that getting it jacked back straight quickly is important and re-roofing and getting some weight off it by getting shingles off and putting the standing seam roof on is important. Then, less not forget about it, but keep it in the budgeting process. By re-opening it, it would keep on-going interest in the bridge. Comment was made that if the town chose to fix the bridge and something happens to it after it is fixed, then no State help would be available per Jeff Remillard, Road Agent. Cheryl Behr, Administrator advised that in order to received State Bridge money it has to be rated at a certain level, at least a 6 ton rating. To get a 6 ton rating, there are certain things that need to get done, and this is one of the reasons it has been postponed this long on the bridge repair list.
Mr. Truax indicated how it could get to be a six ton rating. This is a necessary to obtain State funds. It was suggested that even if it were rated at 6 ton then is should be kept for passenger vehicles only.
Harry Wright advised he would like the same State Engineer, Nancy Mayville, P.E. to sign off that if the town does do the repair, do it according to XYZ they will have closure with a P.E. looking at it, rather than hiring a separate engineer looking at it.
Cheryl Behr, Administrator questioned how the Selectmen want to handle the repair of the bridge. Barry Wheeler suggested jacking it up, putting proper bracing in it, putting a new roof on to take some weight off would probably take care of that problem and later on address the abutments. Schedule and cost should be in writing and then it could be submitted to the State if they would sign off on the work. Hopefully more information will be available at the next Selectmen’s meeting.
The backhoe was delivered today.
A resident advised the Bridge on Jones Road needs to be sealed as the concrete is coming apart badly. It is the Town’s responsibility and Jeff Remillard, Road Agent advised it could be power washed first.
Accounts Payable and Payroll manifests were reviewed and signed.
Sidewalk Issues:
Cheryl Behr, Administrator advised they have been in contact with William Rose, DOT regarding some misunderstanding with the way the proposal was presented. Mr. Rose did not realize the Right of Way Work was included in the proposal, and thought we were coming up short of money or over budget. The Right of Way had been accounted for elsewhere, so we are actually under budget. The necessary corrections have been made in the contract, and the Selectmen signed them tonight. The first meeting with the surveyor’s will be in two weeks. A Planning Meeting will be held in May.
The new Personnel Manual was discussed and it was indicated that the document is more substantial and the Local Government Center helped in the preparation.
Motion was made by Jack Meaney to adopt the new Personnel Manual dated April 18, 2011. Seconded by Harry Wright. Motion carried 3-0. A meeting of all town employee’s will be announced at a later date by Cheryl Behr, Administrator.
A letter was received from a concerned resident regarding sidewalks, parking issues on East Main Street and #114, and picking up after people’s dogs.
There has been an error in the ambulance billing, as E-Max billed the town who paid the bill and was charged to the operating budget, not to the ambulance billing account. The request is to have the Selectmen to reimburse the town for the billing amount of $5700.00 for the 2010 and 2011 year to date.
Motion was made by Jack Meaney to approve the April 5, 2011 minutes with the following edit: Under Appearances, number 1. Eight lines down, delete “With the volunteer help of Carol Adams” Motion seconded by Barry Wheeler. Motion carried 3-0.
E-Mail from Karen Hambleton with minutes of their meeting was received regarding the in completion of the formation of their committee, consequently could not answer some questions asked of them.
Motion was made by Jack Meaney to give a time frame to the BACC Governence Board of July 1, 2011 for a progress report for the transition plan. Seconded by Harry Wright. Motion carried 3-0.
Barry Wheeler questioned two logging operations and it their intent to cut has an extension which expires on March 31, 2011. Cheryl Behr, will follow up on these.
Cheryl Behr, Administrator advised Mary Pinkham-Langer will no longer be available for gravel coverage, only under Dept. of Resources and Economic Development, under Forestry.
Motion was made to adjourn to Non Public session under RSA 91A3IIc personnel at 7:25pm.
No personnel decisions were made.
Out of Non-Public at 8:15pm
Discussion ensued regarding employee meeting to review the new Personnel Manuel and early some morning was agreed upon.
Motion made, seconded and carried to adjourn 8:25pm.
Respectfully submitted
Marjorie R. Cilley
Secretary
Planning Board Minutes 04.26.11
April 27, 2011
TOWN OF BRADFORD
PLANNING BOARD
WORK SESSION
APRIL 26, 2011
7:00PM
Call to Order and Roll Call:
Marcia Keller, Chair, Phil LaMoreaux, Vice Chair, Jim Bibbo, Bill Glennie, Harry Wright, Selectmen’s Representative, Sonny Harris and Marge Cilley, Secretary present.
John Greenwood was absent.
Review and Consideration of March 22, 2011 Minutes:
Motion was make by Jim Bibbo to approve the minutes of March 22, 2011, seconded by Bill Glennie with the edit of the approval of Feb. 22, 2011 minutes with a vote of 5-0.
Motion carried 5-0. Marcia Keller Abstained.
Conceptual Consultation – Brooks McCandlish representing Jerry Martin:
For a Lot Line Adjustment:
Brooks McCandlish came before the Planning Board representing Jerry Martin, Forest Street, regarding a Lot Line Adjustment between Map 10 Lot 57 and Map 7, Lot 68. Maps were perused and discussed. These are already two lots but the intent is to move the Lot Line between them, changing the acreage of each one. The survey has already been done on these lots. It was stated that abutter’s will need to be notified and a letter of authorization from Mr. Martin to the Planning Board showing Brooks McCandlish representing him is required. It was noted that this Lot Line Adjustment can be completed in one meeting, and the required fees were noted.
Voluntary Merger – Janet Sellars and Brooks McCandlish, Old Mountain Road:
Brooks McCandlish came before the Planning Board with a Voluntary Merger request for Map 14 and 15, Lots 31 and 32. Brooks McCandlish presented maps of the area and discussion ensued. Required fees were acknowledged.
To Do Folder:
1. The Spring Planning and Zoning Conference to be held on June 11, 2011 was
mentioned.
2. Refunds from the Planning Board to: Bruce Edmunds and the Town of Bradford were
acknowledged.
3. Request from the Assessors office was discussed and will be completed by Marcia
Keller and Sonny Harris, to include: Lucas, Bruss, and Wilkerson. This will also
include Ken Anderson’s/Ledgewood Pines Mylar being stamped and recorded.
Letter to be written:
The secretary was asked to write a letter to Corsair Realty regarding their Conditions that need to be met by May 10, 2011.
Other Business to come before the Planning Board
The Planning Board needs to address:
Conservation Commission regarding zoning.
Workforce Housing.
Bill Glennie advised the Planning Board that Matt Monahan, CNHRPC has done some “Fair Share Calculations” for the entire central New Hampshire district. This was broken down by employment zones and shows what Bradford and three other towns in one zone, and not just part of Merrimack County, require for their Fair Share.
The alarm was set off in error in the Selectmen’s office.
There being no other business to come before the Planning Board, they adjourned at
8:45pm.
Respectfully submitted,
Marjorie R. Cilley
Secretary
Budget Committee Agenda 04.28.11
April 27, 2011
TOWN OF BRADFORD
P O BOX 436
BRADFORD, N.H. 03221
THERE WILL BE A BUDGET COMMITTEE MEETING
ON
THURSDAY, APRIL 28, 2011
AT
7:00PM
Select Board Agenda 04.19.11
April 18, 2011
Agenda
April 19 2011
Selectmen’s Meeting
Pledge of Allegiance
Roll Call
Appearances:
1. Road Agent Remillard & Phil Redmond
2. Marlene Freyler
3. Mr. Goildassas re drainage issue
Regular Business:
1. Accounts Payable & payroll manifest for review
2. Sidewalk issues
3. Back hoe delivery
4. Covered Bridge
5.
Backyard Wildlife: Keeping Common Wildlife Common Free Program 04.22.11
April 18, 2011
Backyard Wildlife: Keeping Common Wildlife Common
Friday, April 22 7pm
Brown Memorial Library, Bradford
Have you ever seen a bear in your backyard? A mysterious hawk flying over your birdfeeder? A giant woodpecker that looks like he just stepped out of a cartoon?
Come learn about these and the rest of the ‘Backyard Dozen’. You’ll learn how to recognize evidence of these species in your backyard and understand how they use different habitats.
You’ll also get ideas on how you can help wildlife survive in your neighborhood.
This program is brought to you by Speaking for Wildlife, a volunteer project of the UNH Cooperative Extension, the NH Coverts Project, and NH Fish and Game, with funding provided by the Wellborn Ecology Fund of the NH Charitable Foundation.
Bradford Center Meetinghouse Benefit Concert 05.14.11
April 15, 2011
Benefit – “Upkeep of the Bradford Center Meetinghouse” with the Bradford Bog People
Saturday, May 14, 7 – 8:30 pm.
Please join us for a lively evening of Appalachian music performed by Bradford’s very own “Bog People.” Their music features rhythmic banjo and fiddle, unusual fiddle tunes played in archaic tunings, and beautiful harmonies and ballads.
The Bradford Bog People include: Beth Eldridge – fiddle, guitar, vocals; Woody Pringle – banjo, fiddle, mandolin; and Tii McLane- banjo, fiddle, guitar, vocals, and clogging. The Bradford Bog People perform throughout New England and their recent CD “Fully Peated” had been aired on radio stations from NH to WV and TN.
Tickets are $10 and available at the door. For more info contact Laurie Buchar 983-5372. http://www.bradfordbogpeople.com
Bradford Center Meetinghouse Events
April 15, 2011
Upcoming Events at Old Bradford Center:
Coffeehouse Concert featuring the Bradford Bog People – lively foot-stomping traditional Appalachian music – May 14, 2011 7:00 pm $10.00. This event is part of a “Celebrate Bradford’s History” event. It coincides with the Grand Reopening of the Historical Society at the Old Post Office Building, by the entrance to the Transfer Station, which will be held from 10:00 am – 2:00 pm on May 14th.
Mink Hills Band – bluegrass, folk, swing and original music – June 11th 7:00 pm $10.00
Lettvin Concerts featuring the Shames Family on classical piano and cello- July 15-16, 2011 at 7:30 pm $15.00
Band Concert and Ice Cream Social with Kearsarge Community Band – August 7, 2011 at 2:00 pm FREE FAMILY FUN
Church Service with Pastor Lynne Hubley – August 28, 2011 at 10:00 am
Madrigal A Capella Concert by the Troubadors – September TBA
Please feel free to contact Laurie Buchar at lbuchar@gmail.com, 84 Rowe Mountain Rd., Bradford, NH 03221, 603-938-5372 for more information. We look forward to seeing you in Bradford Center.
Directions: Directions to historic Bradford Center are not so easy, especially because the covered Bement Bridge is under construction. Turn off of Rte. 114 by the town sand pit onto Jones Rd. Follow that for less than one mile until it merges with Center Rd. Follow Center Rd. for about two miles, past historic Battles Farms, to the intersection with Rowe Mountain Rd. Go left on Rowe Mtn. Rd and follow one quarter mile. The Meetinghouse will be evident on your left, with adjacent Schoolhouse, Burial Ground, Town Green, Town Pound. A signpost and plaque mark the spot. Caution for GPS users: try using the address 35 Rowe Mtn. Rd., but do not follow directions that take you on Forest St. unless you have a four-wheel drive.
Library Trustee Minutes 04.06.11
April 9, 2011
Minutes from April 6, 2011
Attendance: Patty Furness, Lorraine MacLeod + Duncan, Rod Jones, Garry Kalajian, Connie Scheffy, Bea Howe & Meg Fearnley
The Board Meeting for the Trustees of Brown Memorial Library was called to order at 6:00 pm.
1. Newly elected trustees Garry and Connie were welcomed to their first official meeting.
The first order of business was the election of officers. Patty Furness was elected as the new chair and the meeting was turned over to her. Nola Jordan was elected secretary and Bea Howe, treasurer.
2. The minutes from the last meeting were read and accepted.
3. The treasurer reported that gifts and donations were received during the month of March in the amount of $88.50. A motion was made and passed to accept these donations. After answering in the affirmative a question about whether the expenses to date were normal, the treasurer’s report was accepted.
4. The librarian presented her report. The numbers are a bit lower than March of last year, but higher than February’s numbers. The past week has been very busy. Meg reported that the first batch of books from the CLiF grant has been received.
5. We were having a problem with the fire alarm beeping, with a flashing light that indicated a problem with the power. Meg called BK systems and advised them of the problem, and that we suspected the battery might need replacing. They sent two representatives who ascertained that this was the problem, and they replaced three batteries. The treasurer found the bill they presented to be excessive and when she called them, they agreed to lower the bill. Discussion ensued about finding someone closer, as a large part of the bill was travel time from Goffstown, plus a gas surcharge. Bea will pursue this.
6. The Friends will be “book-ending” their Summer Reading Program (One World, Many Stories) with performances by Odds Bodkin and Andrew Pinard. The Odds Bodkin performance, (which will be partially subsidized by a Kids, Books and the Arts grant from the NH State Library) will take place July 2nd at the library and Andrew’s magic show will be sometime toward the end of August. Bea asked if the trustees would be interested in having an event in conjunction with the reading program finale, possibly involving food and musical entertainment on the library lawn instead of our usual fundraising dinner. Everyone will give this some thought.
7. The annual Easter egg hunt sponsored by the Friends of the Library will be held Saturday April 23rd, with a visit from the Easter bunny (thanks to Kearsarge Area Preschool) and storytime with Meg followed by the hunt. Andrew Pinard has again agreed to MC this event.
8. Our next book sale is this Saturday (April 9th) – shifts are covered. This is our first sale of the year and there are lots of new books for sale.
9. The sign in front of the library is peeling. Our thanks to Brian Wilcox, who has volunteered to fix it.
The next meeting will be May 4, 2011 at 6:00 pm.
Meeting was adjourned at 7:00 pm.
Respectfully submitted,
Rod Jones, acting secretary
Selectmen’s Minutes 04.05.11
April 7, 2011
Selectmen’s Meeting
April 5, 2011
Pledge of Allegiance
Roll Call: Harry Wright, Chairman; Jack Meaney, Selectman; Barry Wheeler, Selectman
Appearances:
1. Robert Manchester – Requested an update from the Selectmen on the CAP Lease negotiations begun last year, as well as other Community Center related topics. At the Board’s request he had done considerable research on the overall operation of the Center last year and did not believe any changes had been made. He charged the Selectmen with straightening out the situation and questioned status of the governance board. The Selectmen explained the reorganization and revitalization planned and that the BACC governance board would meet on April 12th to elect officers. With the volunteer help of Carol Adams, the BACC governance board intends to return the BACC to its original path of oversight and control of the Center with the Town responsible on just the physical building. There are questions to be resolved, and will be a work in progress until the BACC has reorganized. The CAP lease vs. the CAP appropriation was discussed. All new leases will be negotiated by the BACC Governance Board prior to approaching the Board of Selectmen for approval. The role of Parks and Recreation in the new organization is unknown at this time.
2. Mr. Manchester also had questions regarding regionalization for safety services. He recommended the Board of Selectmen try to at least deal with coverage on a per shift basis for police and rescue.
3. Marlene Freyler informed selectmen she was still waiting on the receipt of two more fireworks estimates.
Regular Business:
1. Accounts payable and payroll manifests for review and signature
2. Intent to Excavate for Pleasant Valley Sand and Gravel was signed.
3. Authorization to extend the Tax Anticipation Note was signed.
4. Motion made to move to non public session per RSA 91AIIc and d. Unanimous vote at 6:10pm
Returned from non public session at 7:15pm.
a. Decision made to proceed with process for tax deed redemption with land owner.
b. First Personnel matter resulted in no decision.
c. Second personnel matter concerned the highway department vacancy. Job applications were reviewed for the highway department and Jeff Remillard will be informed of the Board’s approval to hire Philip Redmond.
d. Third personnel matter deferred to future meeting.
After non public session, the Board voted to adjourn at 7:20pm/
