Selectmen’s Agenda 05.31.11
May 31, 2011
Agenda
Selectmen’s Meeting
May 31, 2011
Pledge of Allegiance
Roll Call
Appearances:
1 Senator Sanborn to discuss Henniker District Court
2 Marlene Freyler –
3
Regular Business:
1. Accounts Payable and Payroll manifests for review and signature
2. Update on Sidewalks – Public Forum to be held July – Saturday? Weekday?
3. Bement Bridge repair update – estimate received
4. Bidding policy
5. 911 mapping changes
6. Telephone service problem – instate long distance – carrier line problems nationally
7. Engagement letter for CPA firm for signature
8. Letters for signature (requested by planning board)
9. Facility problems, Police office and Community Center Bldg.
10. Town hall repairs – retain a general purpose repair person? Or bid out each job individually?
11.
Budget Committee Meeting 06.02.11
May 26, 2011
TOWN OF BRADFORD
BUDGET COMMITTEE
P O BOX 436
BRADFORD, N.H. O3221
THERE WILL BE A BUDGET COMMITTEE MEETING
ON THURSDAY, JUNE 2, 2011
AT 6:00 pm
Planning Board Minutes 05.24.11
May 26, 2011
TOWN OF BRADFORD
PLANNING BOARD
WORK SESSION
MAY 24, 2011
7:00PM
Call to Order and Roll Call:
Marcia Keller, Chair opened the meeting at 7:00pm with Phil LaMoreaux, Vice Chair, Jim Bibbo, John Greenwood, Sonny Harris, Harry Wright, Selectmen Representative, Bill Glennie and Marge Cilley, Secretary present.
Consensual Consultation – Greg Spangenberg, Field Supervisor, Weyers Consulting:
Marcia Keller, Chair introduced Greg Spangenberg who is representing TDS on running some fiber optic cables in Bradford. There would be a cement base measuring 34” X 54” and a cabinet 5 ft X 4 ft set on the pad. Specs and pictures of cabinets were presented as well as product data sheets for the board members to look at. They are proposing setting up a cabinet between Bacon Road and Route 114 on David Longs property which would be visible. These cabinets can be screened or in some instances, plantings have been done around them. TDS would keep the area plowed in the winter.
RSA 674:30 (1) was read and discussed by the board.
Motion was made by Phil LaMoreaux, Vice Chair to waive all Site Plan Requirements for the proposed pads that are less then 200 square feet in accordance with RSA 6430:30 (1). Jim Bibbo seconded.
Motion was withdrawn by Phil LaMoreaux and Jim Bibbo as seconded, as this is a Conceptual Consultation and is non binding.
Marcia Keller, suggested contacting the Local Government Center to see if the Zoning requirements can be waived.
Decision was that a Site Plan Application be given to Mr. Spangenberg who will fill this out and return with necessary checks to notify the abutters. Mr. Spangenberg advised they are in hopes of having the project completed by October. It was noted that a note from Mr. Long needs to be received by the Planning Board authorizing TDS to request information.
A Public Hearing will be scheduled for June 14th, 2011.
Hasey/Hogancamp Subdivision:
Application and discussion was held on the Subdivision paperwork received from Sylvia Hasey/Eric Hogancamp, and there will be a Public Hearing on June 14, 2011 for this.
Review and Consideration of April 26, 2011 minutes:
Motion was made by Phil LaMoreaux, Vice Chair to approve the minutes. Seconded by Jim Bibbo. On page 1 under To Do, Number 3, the last sentence: This will also include Ken Anderson’s/Ledgewood Pines Mylar being stamped and recorded. Should be deleted.
To Do Folder:
Letters that have been sent to the Selectmen regarding two non conforming signs and Corsair Realty were read.
At the next Planning Board meeting discussion will be held regarding the expiration dates for Gravel Pits.
CIP
Marcia Keller, Chair advised she gave the Selectmen an update on the CIP at their May 17, 2011 meeting.
Planning Board Role Under RSA 674:1, (A) & (B):
Under RSA 674:1, (a) & (b) the Planning Board discussed promoting the Master Plan and recommendations related to long range planning and development in town. Highlighting some of these considerations was the need of studying and reporting on the Highway Department and Road Committee activity. The Planning Board could make recommendations to the Selectmen. Andrew Pinard, as citizen, acknowledged that three years ago, the then Road Agent and the Chief of Police worked on conditions of the roads and reported to the Road Committee. The last minutes recorded from the road Committee is dated May 23, 2007. A good highway map is needed for the town. A letter will be drafted to the Selectmen to encourage the Road Committee for an analytical look at conditions of roads relative to traffic count and come up with prioritization for how long it could be anticipated the current roads would hold up under their current traffic load. This report would include scheduling them appropriately. CNHRPC does have traffic counts and Bill Glennie will check into this.
Update on Fair Share Report from CNHRPC:
Andrew Pinard advised he will check on forms sent to him by Marcia Keller and will update those that need updating on the Web Site. There are no longer any alternates to the Planning Board. More copies of the 2010-2011 NH Planning and Land Use Regulations have been received.
Forest Street was brought up as an Emergency Management concern for both emergency standpoint as well as future subdivision. Other roads were discussed as well.
An analysis group will meet on Thursday, June 9, 2011 and report back to the Planning Board in a month or two.
Meeting adjourned at 9:05pm.
Respectfully submitted
Marjorie R. Cilley
Secretary
BACC Governance Board May Minutes
May 23, 2011
BACC Governance Board
Meeting Minutes
May 10, 2011 4:30 pm
Present: Kate Dobrowski, Bruce Edwards, Debbie Flinkstrom, Karen Hambleton, Margaret Raymond, Jim Valiquet (arrived at 4:55)
Absent: Ona Ruchti
Visitors: Carol Conforti-Adams, Robert Manchester, Sue McKevitt, Harry Wright
Chair Bruce Edwards opened the meeting at 4:36 pm.
MINUTES: The minutes from the April 12th meeting were approved with one correction. Under the section regarding the Selectboard questions, question #2, the paragraph now reads:
Question 2 – Has the Governance Board voted to ask Carol Adams to apply for a grant with the NH Charitable Foundation? Answer – Carol researched the grant at the request of the Governance Board. The Governance Board is not prepared to embark on the grant application process at this time.
ELECTION OF OFFICERS: Bruce Edwards indicated he would prefer not to serve as Chair, Jim Valiquet has volunteered. Election of officers was tabled until Jim arrived.
DIRECTOR’S REPORT: Kate handed out her Director’s report. Highlights include the shades in the Preschool room that need replacing. It is on the Selectboard agenda. Air conditioning for the Senior Room came up. The Women’s Club and Quilters are interested in donating funds for an air conditioner. There was a discussion about what kind of conditioner would serve the room best. The Governance Board gave the OK to have the Farmer’s Market go ahead and have a special market on July 2nd during the Town-wide celebration Independence Day celebration. The deck off the preschool room needs maintenance – there are nails coming up in the decking and a couple of balusters need replacing. This led to a discussion about other maintenance issues including the peeling paint on the windows and trim. Also, the status of the roof leak was questioned.
HEALTH AND HUMAN SERVICES: Ellen Brownson has resigned from the committee. She will funnel reports of VNA activities through the Seniors.
SENIORS: On April 13th, three cars of Seniors visited the Vermont Country Store. After a great visit there, they stopped at Burdick’s Candy store. The Needle and Thread group continue to meet on Tuesdays. A beautiful table cover made by the group is on display on the table in the back hall of the building. Later in April, the Seniors headed to Lowell’s National Historic Park. There was more see and do there than was time. About 15 people attended “The King’s Speech” when it was shown at the Community Center.
KAP: Karen confirmed Kate’s report in that the window shades were in need of replacement. On three of the five shades in the room, the nylon cords that pull the blinds up and down have frayed and broken. She is not sure how old the shades are but guessed that the direct sunlight that hits the windows daily has weakened the cords over the years.
PARKS AND REC: Margaret noted that the French’s Park clean up will take place on Saturday May 21st from 9:00 to whenever the job is complete. Also, baton twirling classes start on the 11th.
ELECTION OF OFFICERS: New officers were elected. Jim Valiquet: chair, Bruce Edwards: co-chair, Karen Hambleton: secretary. Members are Ona Ruchti, Margaret Raymond, Debbie Flinkstrom and Will Hurley.
Jim noted that the Bike Rodeo will take place at the Elementary School on Saturday from 10 to noon. This is an opportunity for children to have their bikes checked for safety and run through an obstacle course.
ELECTION OF NEW MEMBERS: Bob Manchester has indicated his interest in serving on the Board. Laura Hallahan has also indicated an interest to Jim (though she was not in attendance). The Board voted Bob onto the Board. The Board would like to fill the Health and Human Services vacancy.
CAP LEASE: A meeting between the Town and CAP has been set up to discuss the terms of next year’s lease. CAP wants to deal with the Town, not the Governance Board. It currently is $6720/year and has never been increased. The Town also wishes to remove the automatic renewal portion of the lease. Jim and Bob will request to be included in the lease conversation with CAP.
Bruce shared a letter he received from the Town indicating their desire to turn over all BACC operational responsibility to the Governance Board by July 1, 2011.
Jim brought forth the idea that was discussed in the work session of May 3rd. According to RSA 35B, the day-to-day operation of the Community Center can be handled by a commission appointed by the Selectboard. The commission would have the authority to create fees, make rules about how the building is used, acquire and dispose of property, write contracts, employ staff and grant concessions. As an organization of the Town, the Commission would be accountable to the town through the Selectboard. The Local Government Center recommended this course of action. Bob Manchester put forth the following motion:
The Bradford Parks and Recreation Commission shall be a seven person board appointed by the Bradford Board of Selectmen, initially for staggered terms, and subsequently for three year terms. The members of the Vacancies as they occur shall be filled by nomination from the Commission and approval by the appointing authority the Board of Selectmen for the unexpired term.
The question was moved and the Board unanimously voted in favor. Jim will request to be put on the agenda for the next Selectboard meeting.
Next meeting : June 14th 4:30pm
Next work session : May 24th 4:30
The meeting adjourned at 630.
Respectfully submitted,
Karen Hambleton
Conservation Commission Minutes 05.17.11
May 22, 2011
Bradford Conservation Commission Meeting Notes
Date: May 17, 2011
Time: 7pm
Location: Brown Memorial Library
Present: Meg Fearnley, Brooks McCandlish, J. Ann Eldridge, Nathanial Bruss, Seth Benowitz, Patty Furness. Absent: Carol Meise, Andrea LaMoreaux, Amy Blitzer (alternate).
Secretary’s Report: Draft minutes from April 19, 2011 read and accepted with correction to attendance of previous month and time of adjournment.
Treasurer’s Report: Approximately $5.04 interest earned. Dues to the NH Association of Conservation Commissions was paid ($200). Reimbursement due to S. Benowitz for attendance to Saving Special Places conference. $480 remaining in budget. Nathanial to inquire on availability of lumber for autumn bog boardwalk repairs with Perry Teele.
Correspondence/workshop announcements:
Discussion of Coverts wildlife workshop in September. Patty Furness may be interested.
Easement monitoring workshop to be held at Ausbon Sargent Land Preservation Trust June 8, 2-6pm. Seeking volunteers. (put this in Intertown article…and website?)
Planning Board: Will be seeking guidance for improvements to zoning. Buildable acreage definition, etc.
Selectmen: Brooks updated Selectmen on situation with land owned by Naomi Payne, road construction off of Craig Road. Ann requested appointment of Seth Benowitz to replace Perry Teele, granted. Updated list to be sent to Town Clerk’s office.
Conservation Program: “Conservation Easements Explained” – Date set for June 9 at the Bradford Area Community Center, 7pm. Poster and mailing is ready. Article went to Bradford Bridge. To be sent to other media outlets and website. Food would be appreciated.
Update of Natural Resource Inventory: Discussion of best way to review remaining chapters. May be done via a website with updates posted. In the meantime, drafts by Ann and Carol will then go to Seth. Meg and Patty to receive hard copy. Conservation land, Wildlife, and Rare Species chapters to be ready for June 9 public meeting.
Adjourned: 8:30 respectfully, J. A. Eldridge
Land Conservation Presentation 06.09.11
May 21, 2011
Land Conservation Options: Protecting Land for the Love of It
Thursday, June 9th 2011, 7:00 pm
Bradford Area Community Center
East Main Street, Bradford
You are cordially invited to attend an informational program offered by the Bradford Conservation Commission
SPEAKERS
Beth McGuinn, Land Protection Specialist, Ausbon Sargent Land Preservation Trust
Brian Hotz, Senior Land Protection Specialist, Society for the Protection of NH Forests
Learn about different land conservation options. Ask about your particular situation. There will be plenty of time for questions and discussion. Take home materials will be provided. Light refreshments will be served.
Talk with landowners who have conserved their properties and hear about their experiences.
MEET
Marcia & Dick Keller Nelson Family Easement donor 2005
Joy & Tom Nowell Easement donor
Brooks McCandlish Kisakanari Easement donor 2011
And others…
We look forward to seeing you on June 9th.
If you cannot attend, for information contact the sponsors:
Bradford Conservation Commission at bcc@bradford.org
Ausbon Sargent Land Preservation Trust at 526-6555 or aslptbeth@tds.net
Society for the Protection of NH Forests at 224-9945 or info@forest society.org
Select Board Minutes 05.17.11
May 19, 2011
TOWN OF BRADFORD
SELECTMEN’S MEETING
MAY 17, 2011
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair opened the meeting at 5:30pm with Barry Wheeler, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary present. Jack Meaney was absent.
Public Hearing re: Name Change of the Boat Launch:
Jon Marden read a letter written by David Currier supporting the naming of the boat landing road to “Ryan’s Way” in honor of Ryan E. Bishop. (Letter is on file). The naming will accomplish two important things.
1. It will identify more clearly the road to the boat launch for 9-1-1 purposes.
2. It will honor the memory of Ryan Bishop who for the last five years was a Lake Host at the boat landing.
Harry Wright, Chair asked for any questions or input from the floor. There being none, the Public Hearing was closed. It was stated that the Massasecum Lake Association will cover the cost of the signage.
Motion was made by Harry Wright, Chair to name the Boat Launch at Lake Massasecum “Ryan’s Way”. Seconded by Barry Wheeler. Motion carried 2-1.
APPEARANCES:
Planning and CIP Committee:
Marcia Keller, Planning Board Chair advised that at the Planning Board meeting last Tuesday night it was unanimously voted by the Board to continue as was started last year with the Capital Improvement Program. Don Jackson will continue as Chair and the rest of the committee will remain as last year. Bill Glennie, Planning Board representative, Harry Wright, Selectmen representative, Marlene Freyler, Dick Keller and Jon Marden.
This is a Planning Board function, but as was done last year, the Selectmen did join the Planning Board in signing and circulating a letter of agreement. The CIP Committee has also come up with a timeline which has been formalized this year. The Selectmen signed the letter this evening.
Mark Goldberg, Fire Chief advised this is a guide. He also stated that summer is a busy time for the Fire Department, and they may be late in their reports.
Motion was made by Harry Wright, Chair to sign the joint memorandum from the Planning Board and Selectmen to initiate the CIP process for this year. Barry Wheeler seconded the motion. Motion carried 2-0.
Marcia Keller, Chair Planning Board questioned the Flood Insurance Program in Bradford. It is understood that Bradford no longer has a Building Inspector and the Selectmen were questioned if this were true to which they answered yes. Marcia Keller advised having a Building Inspector is essential to Bradford’s staying in the Flood Insurance Program. This town has been sanctioned by the State in the past for not having a Building Inspector or for having one who did not carry out the functions related to the Flood Insurance Program. We do not want to lose our Flood Insurance, and we will if we do not have a functioning Building Inspector who among other things understands the vital part they play in the Flood Insurance Program. There has been an Assistant Building Inspector, for the past two years. Harry Wright, Chair advised he will look into this.
BACC – Jim Valiquet:
Jim Valiquet, Police Chief advised the consensus of the Governing Board of the BACC was to appoint a commission under RSA 35-B. This would basically do what the Governance Board was designed to do, be able to enter into any contract to collect fees, maintain the building, to promote leisure time activities for the town. RSA 35-B would allow the committee to function under the Town Umbrella for insurance. The intent would be to nominate Board members, then the Board of Selectmen would appoint them.
Carol Adams advised it looks like a win/win situation. Jim Valiquet also stated that this would be a link between the Town and Tax payers, allowing oversight as well as it empowers the commission to act with some true automate. This could be a link between the Board of Selectmen, Tax payers and the Commission which has been missing here-to-for. The first thing that broke down was the BCC which created the issue where the BACC did not have the ability to take any money, which was happening by taking in rents and taking in money and putting it into a checking account which was wrong. The Town Warrant Article 41 put it on the line by stating that the Townspeople wanted to see something better happen over there with more accountability. The Statute empowers them to start doing some things and promoting leisure time for the community. Jim Valiquet advised there would be no private money at all, it would all go through the Town Treasurer as one revolving account with the melding of the BACC and Parks and Rec with the commission, subject to auditing. Jim Valiquet advised there are three things to make this successful: 1. Responsibility. 2. Authority. 3. Accountability. Allowing for all three, in proper order and percentage should allow for success. This would allow for municipal type Grants in the future. Cheryl Behr, Administrator advised she does not see this as being much different than how things were previously done which was not successful in the past. Written memo’s of understanding would be available stating expectations.
Dawn Rich advised they still have the 501-C3, Friends of the BACC where they can still accept Grants and donations, and all who have been involved with the Board over the years will continue to meet and work this out to keep the great center going.
A question was asked by Jon Marden, could the Selectmen dissolve an established commission. Also, the new commission would need to be involved with the Budget Committee for expenditures.
Motion was made by Harry Wright to authorize the formation of a Parks and Recreation Commission. Seconded by Barry Wheeler. Motion carried 2-0.
Conversation ensued.
Brooks McCandlish re: Naomi Payne:
Brooks McCandlish, Zoning Board of Adjustment Chair came before the Selectmen regarding Mike Barrett, contractor, who has been working at the Naomi Payne property, came before the Selectmen several months ago and assured the board that the proper procedures were under way and that everything would be followed as it should be. Mr. Barrett did get in touch with Brooks McCandlish as he was not sure that was the case with the work he had done and was being proposed to do so they went on a tour of the project to see the scope of it. Mr. Barrett did state that as a contractor he is liable to follow the State laws as well as the land owner and at this time he is not sure that all permits are in place. He is not sure how to address this while still working for the land owner. Two sets of permits are required, for drains and wetlands. Brooks McCandlish advised he is here to keep the Selectmen informed as Mike Barrett had made some assurances to them and he is not sure that he can still make. There are several crossings which have been improved. Most of this is in Hillsboro. One permit was approved last week and in theory, no work should be done until the permits that are required are in for Alteration of Touraine. No action is due at this time.
Marcia Keller, Planning Board Chair suggested a letter be written to the land owner and contractor acknowledging where they stand and assurance that all working permits are received before any more work is done in Bradford.
Marlene Freyler re: Fireworks:
Marlene Freyler presented the Selectmen with a contract for signatures regarding fireworks for the 4th of July celebration. Discussion ensued regarding new laws and possibility the requirement of a new location to set them up. Barry Wheeler, where they have been set up for several years will contact Atlas Company.
Cheryl Behr, Administrator read two letters from the Planning Board requesting the Selectmen take action on two non-conforming signs, being Carolyn Demers and the Lumber Barn.
Accounts Payable Manifest and Payroll Manifest were reviewed and signed.
Tax billing error-with letters mailed were discussed resulting from a software problem in the amount of $13,225.00 of over billing. There were two letters mailed to the tax payers involved. It was mentioned that the amount of personnel time and postage money involved should be kept track of for pursuing remuneration. The Selectmen signed the copy of the abatement list.
A Fuel Storage tank for the Transfer Station discussed currently being a 55 gallon drum, not in a collection tank. There are funds in the Maintenance Account for a tank.
There is going to be a Road Plate auction coming up and Jeff Remillard, Road Agent questioned if he should attend. The Selectmen agreed this would be a good idea and a one half price of new plate appropriate for size was suggested as a purchasing amount.
Cheryl Behr, Administrator advised she had been contacted by Mark Goldberg, Fire Chief regarding two private bridges that were in question for using town equipment on: one on Center Road and one off Fairgrounds Road into a subdivision. A letter has been drafted to Ms. Mendes regarding the private bridge on Center Road. There is one residence on fairgrounds Road being lived in.
There are some repairs needing to be addressed at the Town Hall. Water is coming down the front wall of the Police Station by the handicapped ramp and there is someone coming in to assess and give an estimate for repairs.
The pre-school at the Community Center is looking to replace their shades which has a quote of $1,100.00. Also, there is a problem with the front of the building that needs to be addressed. After comments about the windows in the Senior Room, Bruce Edwards advised those windows are fine.
The Selectmen signed a deed for reclaiming some property that was re-purchased today.
The arrangement has been met.
Ann Eldridge re: new appointee to the Conservation Committee:
Ann Eldridge came before the Selectmen with a request to appoint Seth Benowitz as a Conservation Commission member.
Motion was made by Harry Wright, Chair to appoint Seth Benowitz as a member of the Bradford Conservation Commission. Seconded by Barry Wheeler. Motion carried 2-0.
The shades in the Senior Room were reported to be fine, and are room darkening. The shades in the pre-school room are currently venetian blinds, damaged, and a hazard and are not room darkening. Cheryl Behr, Administrator advised one of the lower priced black out shades were $1176.00. These would have to be installed. It was stated that the Friends of the BACC paid for them previously in 2006.
Cheryl Behr, Administrator advised maintenance concerns for the Community Center should be listed and presented to the Selectmen.
Harry Wright, Chair advised the Selectmen should see the Commission structure and their first round of process and procedure, and if appropriate will go with that.
Bement Bridge update:
Harry Wright, Chair put together a non-legal task list from knowledgeable people of what needs to be done with the Bement Bridge. This list will be forwarded to Truax, Dennie Hisler and J. R. Graton with a request of communications by May 31, 2011. Cheryl Behr, Administrator will check to see if an insurance rider could be added to the town policy for Bement Bridge repair work.
An intent to cut on Old Mountain Road the forester would like to have the fee waived as he has put $35,000 in road repair. It was stated that the town cannot put money in a Class VI Road. A letter will be sent stating a bond is still required.
It was stated that singling out loggers for a required bond is not right as gravel trucks, concrete trucks, excavators etc. are heavy vehicles using the roads and no bonding is required for them. Bradford is the only town of the surrounding towns that continues to require bonding. Barry Wheeler will put some guidelines together for what the rules should be.
The area Selectmen meeting was attended by Harry Wright, Chair and the basic topic of conversation was school and budget as well as regionalization with no conclusions.
Barry Wheeler brought up again the possibility of holding weekly Selectmen meetings instead of every two weeks. The time for each meeting would probably be shorter.
Laura Hallahan questioned the Selectmen as to why the minutes are not approved weekly. Cheryl Behr, Administrator advised the minutes really do not have to be approved.
Motion was made, seconded and carried to adjourn at 8:00pm.
Respectfully submitted
Marjorie R. Cilley
Secretary
Select Board Agenda 05.17.11
May 16, 2011
Agenda
May 17, 2011
Selectmen’s Meeting
Pledge of Allegiance
Roll Call
Appearances:
1. Planning Board and CIP Committee
2. Robert Manchester
3. Brooks McCandlish re: Naomi Payne
4. Marlene Freyler
Regular Business:
1. Accounts Payable Manifest and Payroll Manifest for review and signature
2. BACC issues – formation of a commission?
3. Tax billing error – letters mailed – software problem
4. Fuel Storage tank for the Transfer Station – current tank not a legal storage tank.
5. Road Plate at auction – should Jeff attend?
6.
Safe Routes to Schools Minutes 05.12.11
May 13, 2011
TOWN OF BRADFORD
P O BOX 436
BRADFORD, N.H. 03221
SAFE ROUTE TO SCHOOL MEETING
MAY 12, 2011
2:30PM
Present were: Dawn Rich, Marilyn Gordon, Harry Wright, Selectmen Representative, Cheryl Behr, Administrator, , Laura Hallahan, Don West, Kearsarge Elementary School, Jim Valiquet, Police Chief, Nik Coates, CNHRPC, Craig Tufts, CNHRPC, and Marge Cilley, Secretary.
The meeting opened at 3:40 with Nik Coates, CNHRPC discussing the Bike Rodeo which will be held Saturday, May 14 from 10:00am until 12:00 Noon. Don West advised he and Chief Valiquet have the Bike Rodeo ready. This is open to area towns as well as Bradford, and will be held at the Bradford Elementary School. Chief Valiquet stated that as the children arrive, their bicycles will be looked at by Will Hurley, Out Spoken. They will be checked to make sure they do have helmets. They can go through the cones if they want to, do the figure eight and stop and go. Last year about 35 students attended. They do have 25 more helmets to be given away. There will be three police officers attending.
Nik Coates advised that starting Monday through Friday of next week, May 16, 2011, they will be doing “Commute Green” This is trying to get every school in the state, every town, and every business in the State to try to walk, bike and car pool. The goal is to get 50,000 miles reduced in the State for that week. The deadline for signing on for schools is May 13, 2011. The 23rd of May is the last date that one can log on their accomplishment.
One thought was that students could be let off on the Route 103 end of Old Warner Road which would be closer to the school for walking, plus they would not have to walk over the hill as pointed out by Chief Valiquet.
It was thought that the fall is a good time to begin new projects, and there will be a June meeting to begin organizing, and some of the ideas are:
1. Pick a drop off locations.
2. Check with the Bus Company as well as Maintenance Director.
3. Draft letter to parents
4. Draft map for parents
Cheryl Behr, Administrator questioned if other drop off places can be considered where students walk to catch a bus, pulling other students into it.
Nik Coates gave an area map showing bus routes to Don West.
Some handouts suggested were key chains, rubber bracelets and Nik will bring in samples.
Don West, Kearsarge Elementary School advised a news letter will be going out to the parents from the school, and one page could be dedicated to Safe Route to School information.
Nik Coates, CNHRPC advised Beth Richards, National Development Director for all Safe Routes to School for all over the country, works out of Concord. Ms. Richards has stated that any school that wants to participate in Commuter Green or any Safe Route to School endeavor is available to talk with any group to help with ideas of what they can do.
Chief Valiquet questioned if there was any money for signage as currently there is no sign on Old Warner Road stating there is a school near by. A sign showing operating hours and perhaps a solar speed sign showing the speed limit that will also reflect the actual speed one is going. Also, the 4th of July town celebration was discussed with ideas of putting out information at tables with safety fliers, key chains, book marks etc. Nik Coates, CNHRPC stated that the current Grant did not include this, however, future Grants applied for certainly can include signage.
Meeting adjourned 4:20pm
Respectfully submitted,
Marjorie R. Cilley
Secretary
BACC APRIL Minutes (revised)
May 12, 2011
BACC Governance Board
Meeting Minutes
April 12, 2011 5 pm
Present: Ellen Brownson, Kate Dobrowski, Bruce Edwards, Karen Hambleton, Will Hurley, Margaret Raymond, Jim Valiquet
Absent: Ona Ruchti
Visitors: Carol Conforti-Adams, Tom Dunn, Robert Manchester, Harry Wright
Chair Bruce Edwards opened the meeting at 5:05 pm.
MINUTES: The minutes from the February 23rd meeting were approved.
ELECTION OF OFFICERS: Bruce Edwards was nominated as Chair, Ellen Brownson was nominated as Vice-Chair and Karen Hambleton was nominated as Secretary. All were voted in unanimously.
NOMINATION/CULTIVATION OF NEW BOARD MEMBERS: Both Don West and Carol Conforti-Adams have indicated an interest in serving on the Board. There was discussion about how best each could contribute. This led to a discussion about the role of the Board and it was agreed to table this topic until the role of the Governance Board is better defined.
SCHEDULE OF MEETINGS: Given the amount of work ahead, the Board will meet twice a month on the 2nd and 4th Tuesday of the month at 4:30 in the Community Center. The first meeting of the month will be the regular business meeting; the second meeting will be a work session. Since the 4th Tuesday this month falls during vacation week, our April work session will be held on May 3rd. It was suggested that ad hoc committees could also help expedite the work sessions.
SELECTBOARD QUESTIONS: The Selectboard had provided a list of questions for which they had requested clarification.
Question 1 – Does Carol Conforti-Adams speak for the Governance Board? Answer – Not at this time.
Question 2 – Has the Governance Board voted to ask Carol Adams to apply for a grant with the NH Charitable Foundation? Answer – Carol researched the grant at the request of the Governance Board. The Governance Board is not prepared to embark on the grant application process at this time.
The remaining questions were specific to the answer to the second question being yes, thus are irrelevant.
A question about how grant writers get paid was raised. Carol provided some insight saying it could be in a variety of ways – by the hour, by grant submission etc.
FUTURE AGENDA FORMAT/ITEMS: There was much discussion about what needs to be done and how it could be accomplished. Carol explained the organizational structure used by the VNA as one model. The VNA has a governance board, a fiscal agent and uses committees to run programs. There is some personnel overlap.
Among the tasks to be completed (in no particular order) are:
Address the fiscal issues – agent, etc
Develop/revisit the mission and identify a direction
Cultivate and attract Board members
Wrap up the BCC organization
Create an organizational chart and structure
Create job descriptions for the organizational elements and committees
To be prepared for the work session on May 3rd, Kate will provide copies of the operating manuals, organizational charts and articles of agreement. Jim will provide the Articles of Agreement and affidavits of amendments for both the BCC and the Friends of the Bradford Community Center. Warrant Article 41 is the empowering action as we move forward.
There was an extended discussion about how the BACC Governance structure could be set up similar to the Library. Bob Manchester had several suggestions, all of which will be taken into account as we move forward.
Work session: May 3rd 4:30pm – To review operating manuals and focus on the direction/mission.
Next meeting: May 10th 4:30pm
The Committee adjourned at 6:15 pm.
Respectfully submitted,
Karen Hambleton and Bruce Edwards
Reports submitted by Governance Board members:
MAINTENANCE – Bruce – The carpets are scheduled to be cleaned on April 16th.
HEALTH AND HUMAN SERVICES – Ellen – Lake Sunapee Region VNA will offer free cholesterol screenings next month at the Senior Center. Phil will do the advertising.
SENIORS – CAP – Ona – The first Friday Brunch attracted a large crowd. They were serenaded by two trumpets, which were loud given the small space. The stitchers, which average about 20 per week, are making more pincushions in addition to the quilts. The movie, “Andre Rieu’s Concert” was long, but wonderful. The Senior Center is now serving “Café Bienvenue” – which is a great meal for $2. There are about 25 seniors who attend “Fitness” and some are attending “Zumba” as well.
KAP – Karen – KAP is currently looking for a preschool teacher as the lead teacher, Heather Allen left in March. Children (and staff) are happy that we can now go outside without donning all our winter clothes. Instead of a Bunny Brunch this year, the Preschool partnered with Brown Memorial Library and is providing free photos with the Easter Bunny at the Library’s Easter Egg Hunt. KAP will also hold a Bake Sale in the church parking lot at the same time.
PARKS & REC – Debbie/Margaret – At the March 24, 2011 Parks and Rec meeting held at the Town Hall, Cheryl Behr indicated that instructors need to be on the payroll so they are covered under town insurance. (i.e. Donna Aker, and the swim instructor.) They will need W4’s, I9’s and background checks. The Committee seeks additional board members and volunteers.
