Selecmten’s agenda Aug 2, 2011
July 29, 2011
August 2nd, 2011
THERE WILL BE A NON PUBLIC SESSION PRIOR TO THIS MEETING – AT 4:00 PM PER RSA 91a:3:ii(E)
Selectmen’s Meeting
Pledge of Allegiance
Roll Call
Public meeting regarding the discontinuance of the Road Bond for logging operations in Bradford.
Appearances:
1. John Belanger – driveway issues – West Road Bridge
Regular Business:
1. Accounts Payable and Payroll Manifests for review and signature.
2. Bank rates and reserves
3. Bids on Bridge Roof for opening
4. Griggs/Sanborn property
5. Property Sales -
6. Budgetary issues – Jon Marden’s request to review benefit contracts before decisions are made in the budget process. (New rates are not available until late October early November).
7. Non public per RSA 91 – A:3:II(a) to discuss personnel matters and RSA 91-A:3:II(c).
Sidewalk Meeting minutes
July 29, 2011
MEETING MINUTES
Kleinfelder/S E A Consultants, 2 Wall Street, Suite 450, Manchester, New Hampshire 03101
T: 603.623.4400 F: 603.623.4401 www.kleinfelder.com
Page 1 of 7
DATE: JULY 12, 2011
ATTENDEES: TOWN OF BRADFORD
VARIOUS RESIDENTS & TOWN OFFICIALS
KLEINFELDER/S E A CONSULTANTS (KLF/SEA)
MICHAEL CROTEAU (MC) JOHN BLACKBURN (JB)
KNOWLES DESIGN (KD)
RANDY KNOWLES (RK)
RECORDED BY: JOHN BLACKBURN – KLF/SEA
CC: CHERYL BEHR, TOWN OF BRADFORD
SUBJECT: PUBLIC VISIONING SESSION
EAST MAIN STREET SIDEWALK AND BICYCLE LANE
IMPROVEMENTS
S E A JOB NO: 2010257.01-A
__________________________________________________________________
The Public Visioning Session was held at the Town of Bradford Highway Department garage on
Cilley Lane, from 5:30pm until 8:15 pm on Tuesday, July 12, 2011. There was a brief formal
presentation by KLF/SEA and KD before the open dialog with Town residents and officials. Visual
materials included a color roll plan, typical cross sections, and photographs of East Main Street and
surface treatments used in other locations.
Budget Committee Minutes
July 23, 2011
TOWN OF BRADFORD
BUDGET COMMITTEE MEETING
JULY 21, 2011
6:00PM
Call to Order and Roll Call:
Dick Keller, Acting Chair called the meeting to order at 6:00pm with Jon Marden, Don Jackson, George Cilley, Beth Rodd and Marge Cilley, Secretary present. Absent were: Gary Wall, Chair, Cheryl Behr, Administrator, and Barry Wheeler, Selectman.
Discussion of the 2011 Town Meeting:
Conversation was held as to how and why the overall annual budget increased to 9% for the year. Thought was the additional $106,000 for the Rescue was the largest reason and voting was made by the Budget Committee prior to all the final figures for the budget had been received.
Expense Accounts through June 30, 2011:
4130 Executive
Some miscoded line items have been corrected from the first quarter report.
4140 Election, Registration & Vital Statistic
No comments
4150 Financial Administration
No comments
4152 Revaluation of Property
4153 Legal
See end of Minutes
4155 Employee Benefits
Comments as to when the contract comes due and whether any input on the expenses to the town could be done, would have to be done prior to the contract.
Motion was made by Jon Marden to appoint a liaison for the purpose of Employee Benefit research and request the permission of the Selectmen to be open and forthright with any request for information. Seconded by Beth Rodd. Motion carried 5-0. Jon Marden has agreed to check on this.
4191 Planning & Zoning
No comments, coding change done with Circuit Rider from last quarter.
4210 Police Department
See list end of Minutes
4220 Fire Dept
See list end of Minutes
4225 Rescue Squad
4240 Building Dept.
See list end of Minutes
4312 Highway Dept.
See list end of Minutes
The issue of employee conduct was brought up and discussed. A Selectman will be approached regarding this problem.
It was stated that the free cabinets that were donated to the Community Center cost $1,440.00 to be installed.
Discussion took place regarding a zero increase for the 2012 operating budget.
Motion was made to nominate Dick Keller as Vice Chair by George Cilley. Seconded by Don Jackson. Motion carried 3-1
Reports for Budget Committee
The Budget Committee is requesting the Expense Accounts for the quarter just ending be available one week prior to their meeting and Jon Marden will make copies for the members.
Topics needing to be checked up on by the Budget Committee:
1. 4153 Legal Valley Excavation payment $1,000
2. 4155 Employee Benefits Check on plans & info on cost
3. 4210 Police Department Legal fees, Counsel questioned
Cell Phone usage to be checked
Checks written to individuals
4. 4220 Fire Department LLC-$790.00 entered twice?
5. 4225 Rescue Squad Service Contracts –no budget
Spent $2,737.96
6. 4240 Building Dept. Part time wages questioned
7. 4312 Highway Salt expenditure-show what was spent
Next Meeting Scheduled for: THURSDAY, AUGUST 25, 2011 AT 6:00PM
Meeting Adjourned 8:15pm
Respectfully submitted
Marjorie R Cilley
Secretary
Planning Board Agenda 07.26.11
July 21, 2011
TOWN OF BRADFORD
PLANNING BOARD
P O BOX 436
BRADFORD, N.H. 03221
JULY 26, 2011
7:00PM
A G E N D A
- CALL TO ORDER AND ROLL CALL
- REVIEW AND CONSIDERATION OF JUNE 28, 2011 MINUTES
- TO DO FOLDER
4. CORSAIR REALTY – PLEASANT VALLEY ROAD –DEADLINE OF AUGUST 1, 2011 TO MEET CONDITIONS MAP 7, Lot 29
5, LETTERS TO BE WRITTEN – GRAVEL PIT RENEWALS TIME FRAME
- ROAD BONDS – INTENT TO CUT
- ANY OTHER BUSINESS TO COME BEFORE THE BOARD
- ADJOURNMENT
Select Board Minutes 07.19.11
July 21, 2011
TOWN OF BRADFORD
SELECTMEN’S MINUTES
JULY 19, 2011
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair called the meeting to order at 5:30pm with Jack Meaney, Barry Wheeler, Cheryl Behr, Administrator and Marge Cilley, Secretary present.
Gary Wall, Chair Budget Committee:
Gary Wall, Chair came before the Selectmen and presented the following letter to the Selectmen:
Bradford Board of Selectmen 7/19/2011
Good afternoon Gentlemen,
I have been unofficially informed that the budget line items for the secretary to the budget committee & zoning board have been rescinded & redistributed. I question the wisdom of this decision in light of the legal requirements & proceedings that are placed on the committee and board.
Who will take the minutes, decipher them & present them in due time? Who will be the point person of the group? How will you avoid a quorum when communicating? Who will be the point person of the group? Who will post the meetings in due time? Who will be the one who will step forward and accept this position? Not only does it interfere with the proceedings & requirements of the Committee & Board, it takes away income from the Secretary & makes the overall position less attractive.
If it is available funds that are the concern, I suggest that you look at the unanticipated income from scrap metal @ the transfer station or unanticipated timber tax from the operation going on @ High St. or the unexpended funds for rental equipment @ the Highway Department.
As you know, the position of a secretary is vital to the operation & functions of a committee or board. The members of these committees & boards should not be encumbered with the duties of the secretary but should spend their time performing the charges of their office.
I trust you will hear & understand the words & importance of this message & reinstate the funds for the secretary to the Budget Committee & Zoning Board.
Thank you for your time.
Gary Wall – Chairman
Bradford Budget Committee.
Gary Wall, Chair Budget Committee advised the intent of the letter does not dwell on where the funds are, but talking about something very vital to the Boards to continue to have a secretary, and as little as it amounts to they should be able to come up with the funds.
Harry Wright, Chair advised it was their thought that in the best interest of the town was to have the Select Board secretarial function maintained since more people read that on line etc. The secretary would continue with the Selectmen and the Budget Committee and Zoning Board of Adjustment could keep their own minutes. Much discussion ensued.
Brooks McCandlish, Chair ZBA advised it is vital for accurate minutes. Harry Wright, Chair advised the secretary to the Planning Board is beyond just being secretary, but posts notices, filing documents, sending certified mailings etc. Brooks McCandlish, Chair ZBA advised the same requirements apply to the ZBA. Brooks advised it would be appreciated if the Selectmen would talk with the respective boards prior to making a decision. Cheryl Behr, Administrator advised the shortfall in the budget was not due to the Selectmen’s part, but Town Meeting chose to take eight thousand dollars out of the Selectmen’s budget which was for part time salaries.
Brooks McCandlish, ZBA Chair advised it is particularly important to have good records for the Public Hearings and we have one scheduled for August 3, 2011 with a couple more on the horizon, and I suggest that we are able to keep the Secretary for the Public Hearings, do the notices, file the documents and postings necessary.
Motion was made by Jack Meaney to put the money back into the Budget Committee and the Zoning Board of Adjustment budgets to retain the Secretary. The Selectmen will go back to taking their own minutes when their secretarial funds run out. Seconded by Barry Wheeler. Motion carried 3-0.
Laura Hallahan, BIA
Laura Hallahan stated that Beth Rodd will read a letter from Eileen Kelly of the Bradford Improvement Association thanking the Selectmen for the use of the upstairs of the Town Hall for the Art Show during the 4th celebration. Letter is on file.
Motion was made by Harry Wright, Chair to allow the BIA to use the upstairs the day before, the day of the show and to clean up the following day at next year’s town celebration. Seconded by Barry Wheeler. Motion carried 3-0.
Cheryl Behr, Administrator suggested an added condition be for the area to be left clean.
REGULAR BUSINESS:
Accounts Payable and payroll manifest were reviewed and signed.
Cheryl Behr, Administrator read a letter from Janet Richter regarding checking on a wood stove.
Cheryl Behr, Chair read a letter (letter on file) from Dawn Rich regarding the BACC and requesting grandfather clause in keeping Jim Valiquet on the Board. Jack Meaney advised the RSA is adamant about the member being a town resident.
Signatures were done on Lowe State Forest.
Abatements were signed.
Benefit cost analysis class for Breezy Hill Road Bridge discussed.
Public Notice for Griggs – fourth publication has been printed and the deadline for communication is July 23, 2011.
Cheryl Behr, Administrator advised there are computer problems in their office.
Community Center list of needs were discussed including the back yard fence. George Cilley reiterated the fence is now not necessary as it was originally installed when there was a school. Mark Goldberg concurred.
It was noted that the Police Department temporary mobile unit is in place for use while the Police Department is being repaired.
Cheryl Behr, Administrator advised there was medium mold found in the town hall.
Project proposal for NH Clean Diesel Grant program was received per Cheryl Behr, Administrator.
Certification Assessment has been received from the Department of Revenue.
Discussion ensued regarding Breezy Hill Bridge and Amendment one of contract is in, which means the next phase, and not changing anything. This involves: subsurface investigation, environmental review, and engineering study.
Laura Hallahan questioned if the motion made at the Sidewalk Forum on July 12, 2011, regarding the material of the new anticipated sidewalk was binding. Laura advised she had discussed this with Jeff Remillard, Road Agent and he had some concerns about the poured concrete and the cost of maintenance of it, versus the stamped asphalt. Mike Croteau, SEA advised he has produced a table of different surfaces showing pros and cons.
Discussion ensued regarding a prospective letter to an individual on Old Warner Road who has done some building without a permit.
Marcia Keller, Chair Planning Board requested when an intent to cut is signed a Map and Lot number and persons name be incorporated into the minutes which would be extremely helpful to the Planning Board.
Adjourned at 6:50pm to go into Non-Public session per RSA 91A:3IIc
Respectfully submitted
Marjorie R. Cilley
Secretary
ZBA Agenda 08.03.11
July 21, 2011
THE TOWN OF BRADFORD
ZONING BOARD OF ADJUSTMENT
P O BOX 436
BRADFORD, N.H. 03221
THERE WILL BE A ZONING BOARD OF ADJUSTMENT MEETING
ON
WEDNESDAY, AUGUST 3, 2011
AT
7:00PM
Planning Board Minutes 07.12.11
July 21, 2011
TOWN OF BRADFORD
PLANNING BOARD
JULY 12, 2011
7:00PM
Call to Order and Roll Call:
Marcia Keller, Chair called the meeting to order at 7:00 pm with Jim Bibbo, Bill Glennie, John Greenwood, Phil LaMoreaux, Harry Wright, Selectmen Representative, present. Sonny Harris and Secretary Marge Cilley were absent.
CIP Update: Bill Glennie advised that the CIP process is going well. Of the three major departments, Fire Department has submitted its requests, Police is expected soon. The Highway Department has not yet presented its Capital items, but has until July 29 to do so. This will allow the CIP Committee to do the analysis in August this year rather than November and it is hoped that all capital requests will be in to avoid the last minute planning that was required in 2010.
Glennie stressed that better interdepartmental planning can assist in coordination of budget items needed.
Phil LaMoreaux was thanked for attending the most recent CIP meeting and continuing as Planning Board Rep. while Glennie is in China.
Conceptual Consultations:
Dave Camire, Jr. Breezy Hill Road, Map 7, Lot 14. Mr. Camire discussed with the Board his options for conducting a welding and fabricating business in a garage at his home. He plans to increase the amount now done with the idea of becoming self-employed there. The Board reviewed the requirements for consideration as a Home Business. Questions were raised about “noises, or produce potential nuisances” to which Camire responded that he is very sensitive to his neighbors and if there were a complaint he would address it.
Signage requirements for a home business were mentioned. The Board agreed that the proposed use meets the Home Business criteria at this time, but could be revisited and a site plan required, if necessary, in the future. The Home Business Compliance form was filled out and signed by the Applicant and the Planning Board Chair.
Martyn Chivers, Breezy Hill Road, Map 3, Lot 74, Motor Vehicle Salvage Yard. Mr. Chivers was represented by Jon L. Warzochya, Horizons Engineering to discuss the requirements to operate a Motor Vehicle Salvage Yard as part of his operation at the O. E. Trucking site. Mr. Warzocha presented a plan showing the general locations of a scale, future building, and storage areas for vehicles and other scrap metal. He was aware of the requirements of the Shoreland Protection Act and floodplain location and that the proposal would require a modification of the existing site plan. He was advised of the two Zoning Districts included on the lot is question. A Special Exception from the Zoning Board of Adjustment is necessary to operate the “junk yard” in the Rural Residential District. A variance would be required if the junk yard were to be located in the Residential Business portion of the lot.
Seth Benowitz and Patty Furness for the Conservation Commission asked about snow removal, runoff to the river and possible impact on the aquifer system in connection with the new business.
Traffic was discussed and noted that trucks would enter site, then return back out towards route 103. There is no concern on trucks need to drive further than entrance to yard.
Public Hearings:
Joe Torro, 718 West Road – Lot Line Adjustment – Map 4, Lot 29 & 30 When the application and certified receipts could not be located, Mr. Torro graciously went home and brought back his copies of the plan. This hearing was then resumed later on the agenda. The Board reviewed the application and submissions, noted that the information requested at the conceptual consultation had been added and voted the application as complete. The Public Hearing was opened. Co-applicants Michelle and David Halstead were present and advised that the parcel in question is under current use. After discussion and questions, the Public Hearing was closed. The requested expedited review was approved by a 6 – 0 vote. The Board voted 6 – 0 to approve the application with the conditions that a mylar suitable for filing and four additional paper copies be provided.
TDS, Bacon Road – Map 18, Lot 38 – Placement of Remote Subscriber Terminal on property of David Long: The public hearing on this application was continued from June 14, 2011 to provide for all abutters, as defined in RSA 672: 3, to be notified by certified mail of the time and date for the hearing. Greg Spanenberg, Field Supervisor for Weyers Consulting, presented the revised plan showing the proposed location. The Board voted to accept the application as complete and the public hearing was opened for discussion.
Mr. Brewersdorf from TDS answered some questions regarding the type of service to be provided. To install unit would take three to five days. Noise level Runs about as loud as a household refrigerator.
Abutter Cindy Nunnally inquired about possible screening for the unit. Spanenberg said that this could be done. Side facing Bacon Road will be left open to allow for snow removal to service the unit.
The public hearing was closed and the Board voted, 6 – 0, to approve the application with the condition that evergreen plantings be shown on a plan and then planted to help the unit blend in with the surrounding area.
Edwin and Elizabeth Fowler, 509 West Road- 2 Lot Subdivision – Map 5, Lot 36:
Bob Stewart Jr. of RCS Designs represented Mr. Fowler and reviewed the revised plan that showed a 2.5 acre building area. Application line item 4 to be changed to show land is in current use.
The Board accepted the application as complete and the public hearing was opened. As a Wetlands Scientist, Stewart described the wetlands areas on the parcel and responded to questions regarding a full wetland survey of the property that was done several years ago. That surveyor delineated all wetlands with pink and black striped plastic ribbons which remained for a lengthy period of time but since have disappeared.
Question from public on use. Lot is intended for residential use. Concern was expressed for a possible driveway on the west side of the 12 Ac. Parcel because of wetlands. The plan submitted shows the driveway access on the south and it would be up to the road agent to approve a change. Stewart advised that the State would probably not allow a wetlands crossing for the driveway and Phil LaMoreaux stated that the Planning Board could require a Conditional Use permit if the driveway was proposed in a wetlands area. Questions were raised about whether the impermeable soil could support a septic system and whether the high water table would support a foundation.
The Public Hearing was closed and the Board approved the request for an expedited review. By a vote of 6 – 0 the Board approved the application conditional on 1) a revised plan being submitted that adds two abutters and corrects the mailing address of a third abutter and 2) a mylar provided suitable for filing based on the revised plan.
Barry Wheeler – Gravel Pit Permit, Map 2, Lot 104-1: Under state regulations a new gravel pit permit application must be submitted when the previous permit has expired. Wheeler presented his application and explained that no gravel had been removed in the past three years, but that the permit is necessary to complete leveling his lot. The application submitted is the same as the previous one. The Board accepted the application as complete and the public hearing was opened. Abutter Burton Hersh inquired whether the ongoing work would be the same as the past three years. The response was yes. Wheeler submitted two waiver requests 1) Not to require the $1,000 surety bond and 2) To accept the 1” = 200’ scale on the existing plan. The Board voted to waive both requests. The Public Hearing was closed and a 6 -0 vote approved the permit with an expiration date of July 12, 2014.
Corsair Realty – review of conditions with deadline of August 1, 2011. Map 7 Lot 29: It was noted that the applicant had not submitted the required Special Request application to the ZBA on July 6. Action will be reserved until the Planning Board meeting on July 26. Several Board members noted that there has been extensive logging carried out on the property and Selectmen Wright was asked to determine whether or not an Intent to Cut had been filed and signed by the Selectmen.
Review and Consideration of June 14, 2011 minutes: The Minutes were reviewed and approved.
Other Business:
Meeting adjourned 9:25pm
Respectfully submitted,
Marcia O. Keller, Chair
Planning Board Agenda 07.12.11
July 21, 2011
TOWN OF BRADFORD
PLANNING BOARD
JULY 12, 2011
7:00PM
A G E N D A
- CALL TO ORDER AND ROLL CALL
- TO DO FOLDER
- PUBLIC HEARINGS:
- JOE TORRO 718 WEST ROAD – LOT LINE ADJUSTMENT
MAP 4, LOT 29 & 30
-
- TDS – PLACEMENT OF REMOTE SUBSCRIBER TERMINAL
ON DAVID LONG PROPERTY – BACON ROAD – MAP 18, LOT 38
GREG SPANGENBERG-REPRESENTING
-
- BARRY WHEELER – GRAVEL PIT APPLICATION-19 CENTER
ROAD –MAP 2, LOT 104-1
-
- ED FOWLER – 509 WEST ROAD – SUBDIVISION – MAP 5, LOT 36
4. CORSAIR REALTY: REVIEW CONDITIONS FOR DEADLINE OF AUG. 1,
2011. MAP 7, LOT 29
- MARTYN CHIVERS – BREEZY HILL ROAD – CONCEPTUAL
CONSULTATION –MOTOR VEHICLE SALVAGE YARD– MAP LOT
- DAVE CAMIRE, JR. CONCEPTUAL CONSULTATION – SITE PLAN/
HOME BUSINESS – MAP 7, LOT 14
- ANY OTHER BUSINESS TO COME BEFORE THE BOARD
- ADJOURNMENT
THERE WILL BE NO NEW BUSINESS ITEMS BROUGHT UP AFTER 9:30PM
Selectmen’s Agenda July 19, 2011
July 16, 2011
Agenda
July 19, 2011
Selectmen’s Meeting
Pledge of Allegiance
Roll Call –
Appearances:
1. None at this time
Regular Business:
1. Accounts payable manifest and payroll manifest for signature
2. Benefit cost analysis class for Breezy Hill Road Bridge
3. Public notice for Griggs – fourth publication. Now has 20 days to respond
4. Repairs at the Community Center – fence, etc.
5. Repairs at the town hall – Mold report
6. Status of Budget
7. Abatements for signature
8. Non public session per RSA 91 Receipt for personnel matters
Conservation Commission Minutes 06.21.11
July 13, 2011
Draft Bradford Conservation Commission Meeting Notes
Date: June 21, 2011
Time: 7pm
Location: Brown Memorial Library
Present: Brooks McCandlish, J. Ann Eldridge, Nathanial Bruss, Seth Benowitz, Patty Furness, Amy Blitzer (alternate) . Absent: Carol Meise, Meg Fearnley, Andrea LaMoreaux.
Secretary’s Report: Draft minutes from May 17, 2011 read and accepted..
Treasurer’s Report: Interest earned. Nathanial received word that there is out-standing grant money for education/conservation project in town. Several possibilities discussed. Group favors interpretive trail near center of town, possibly behind Community Center, as was the original intent of grant discussion some years ago. Nathanial to contact.
Correspondence/workshop announcements: Merrimack County Conservation District annual meeting coming up.
Planning Board: and Zoning Board seeking alternates immediately.
Selectmen: Planning Board requesting reactivation of Road Committee. During this lull in housing construction, long-range planning is required and possible. Possible upgrade of seasonal and Class 6 roads. The Conservation Commission might weigh in on roads that are currently heavily used for recreation as a factor in decision-making.
Assessor: Chris Frey met with Ann Eldridge concerning town-owned lots. Noted that town meeting of several years ago placed three lots that are landlocked, damp, and adjacent to conservation lands under care of Conservation Commission. Most other lots to be offered to abutters. There are a few that are wetlands and unsuitable for building. Our advice would be to offer for sale or to abutters but with restriction / notice that these lots are unbuildable…this would avoid the inevitable headaches to Planning Board and Zoning Board for future unsuspecting owners. Planning Board will seek ability to offer input on these lots with Selectmen.
Update of NRI: Lake Sunapee Snowmobile Club has been contacted. Possible inclusion at their July meeting to seek input on the chapter on Trails and Recreation in town. Brooks to take draft of Flood Issues chapter to Bruce Edwards, Emergency Planning. Discussion of best way to review remaining chapters. Additional meetings may be needed to complete work on drafts.
Fourth of July: The Rural Heritage Connection will again be setting a booth during the festivities, seeking booth sitters…8-2 on Saturday (July 2nd).
Trails: Perry contacted concerning hemlock for annual Bradford Bog boardwalk repairs. Seth to assist with re-marking the Lettvin/Blitzer/Low State Forest Trail. Will need guidance finding mid-connection!
Adjourned: 8:30 ish respectfully, J. A. Eldridge
