NOTICE December 29, 2011
December 29, 2011
NOTICE
Central NH Regional Planning Commission will be delivering Road Surface Maintenance Software (installed on the Highway Department Computer) to the town on Thursday morning (10:00am), December 29th, 2011.
The training will be conducted on the lower floor of the Bradford Area Community Center
They will demonstrate and train employees on the use and capabilities of this software. The Board of Selectmen has been invited. This will not be a meeting but rather a training session. No other town business will be conducted.
Select Board Minutes 12.27.11
December 27, 2011
TOWN OF BRADFORD
SELECTMEN’S MEETING
DECEMBER 27, 2011
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair called the meeting to order at 5:30pm with Barry Wheeler, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary present.
Jack Meaney was absent.
Harry Wright, Chair expressed the condolences of the Board of Selectmen to Joe Conway and his family for the untimely death of his wife.
Marlene Freyler – CDFA letter:
Marlene was not present.
Mark Goldberg, Fire Chief advised he has talked with Tom French, Henniker Rescue Squad and everything is fine as is unless Bradford gets a lot of calls, or there are many non paying runs. It was also stated that mutual Aid is still ok unless we get very busy with calls in Bradford.
Regular Business:
Accounts payable and payroll manifests were reviewed and signed.
Intent to cut for State Forest Land, Map 10, Lot 47 was signed and all questions from the last Selectmen’s meeting were answered.
KAP lease was prepared by the Town Attorney, Laura Spector who made a few changes to it, primarily with the rental being $600.00 per month per Cheryl Behr, Administrator.
Cheryl Behr, Administrator read a letter to Charles Hoppin and Brian Martel regarding the town sharing the cost of engineering report. (Letter on file).
Jeff Remillard, Road Agent will take a picture of the road per the Selectmen.
It was also suggested a letter be written requesting the road be left in as good condition or better than you found it. Cheryl Behr, Administrator will write this letter.
Tom Riley will interview all the applicants for the Cemetery Maintenance position.
Since Marlene Freyler did not attend, Cheryl Behr read a note from the CDFA.
“I am sending this e-mail to clarify CDBG long term Benefit requirements as they relate to the Bradford Community Center. The Town of Bradford received a CDBG Grant in 1998 to develop a Community Center that would serve low to moderate income persons by providing pre-school, youth center and senior center activities. The Community Center is required to benefit low and moderate income individuals for at least 20 years. As I understand it, the Town would like to use the Bradford Community Center for municipal functions i.e. Municipal Administration, police, while the town hall undergoes repairs. As long as the activities being relocated to the Community Center do not hinder the services that are being provided to low and moderate income persons, it would not violate the provisions of the CDBG Grant. I hope this guidance will be useful as the town develops a plan to address the town hall situation.”
Cheryl Behr, Administrator as well as Selectmen understand from this that there will be no cost to the town for their use of the building.
PUBLIC NOTICE:
January 3, 2012 will be the date for signing the Contract for Demolition of the burned house on East Main Street.
Meeting moved to non public session re: RSA 91 A3IIa- personnel concerns.
Meeting Adjourned 5:45pm
Respectfully submitted
Marjorie R. Cilley
Secretary
Selectmen’s Agenda Dec 27 2011
December 27, 2011
Agenda
Selectmen’s Meeting
December 27, 2011
Pledge of Allegiance
Roll Call
Appearances:
1. Marlene Freyler – note from CDFA
Regular Business:
1. Accounts Payable Manifest and Payroll manifest for review
2. Signature on intent to cut for State Forest Land Map 10 Lot47
3. KAP lease for review
4. Letter to Charles Hoppin and Brian Martel
5. Non public session re RSA 91 A3IIa – personnel
Budget Committee Minutes 12.21.11
December 26, 2011
TOWN OF BRADFORD
BUDGET COMMITTEE MEETING
DECEMBER 22, 2011
6:00PM
Call to Order and Roll Call:
Dick Keller, Chair called the meeting to order at 6:00pm with Don Jackson, Gary Wall, Jon Marden, George Cilley, Barry Wheeler, Selectmen Representative, Beth Rodd, and Marge Cilley, Secretary.
Review and Consideration of December 15, 2011 minutes:
Motion was made by Don Jackson to approve the minutes as presented. Seconded by John Marden, Gary Wall abstained from voting. Motion carried 5-0.
Roberts Rules
Dick Keller, Chair advised that resulting from last weeks meeting and the slight upset we had, he did look at Roberts Rules of order, and relating to actions of Committees, particularly small Committees. They are pretty broad how a small committee of 12 or less as far as decorum goes; disruptive issues will be dealt with.
November 10, 2011 Meeting:
Dick Keller, Chair advised at the November 10, 2011 Budget Committee meeting it was decided to keep the Town Tax level, in the Tax Budget, not to exceed the 2011 level. Mr. Keller questioned if the Committee was still satisfied with that. Consensus was in the affirmative.
2011 Budget Continued:
4130 Executive $113,623.28
Adjusted by Administrator
Cheryl Behr, Not looked at by the Selectmen at this time.
Motion to Approve by Jon Marden, Seconded by Don Jackson. Carried Unanimously.
Motion was made by Beth Rodd to amend the motion to Increase the budget expenses by $700.00 after the $1642.00 adjustment made by Cheryl Behr, Adm.
Don Jackson seconded. George Cilley Abstained. Motion carried 6-0
Motion carried as amended. 6-0. George Cilley Abstained.
Motion to amend line #4130-1401 to $1200.00 total was made by Beth Rodd
Seconded by Don Jackson Motion carried 6-0. George Cilley Abstained.
Motion to approve 4130 Executive made, seconded and carried 7-0.
4210 Police Department
Motion was made by Jon Marden $315,163.00
Seconded by George Cilley.
Question regarding Police Dept. Part Time Secretaries hours, and vehicle repairs brought about much conversation. Vehicle repairs were also brought up as being down this
year, and Chief Valiquet advised a lot is being done at the Town Sheds this year.
Motion was made by Gary Wall to amend the motion on the floor to the figure of
Last year’s Budget for the Police Dept. Seconded by Beth Rodd. Motion Carried 7-0.
Motion carried as amended for the Police Dept. Budget for 2012. Motion carried
7-0.
4220 Fire Dept. $ 59,250.00
Motion was made by Don Jackson to reduce line item 4220-7401 from $7,100.00 to -0-.for Base Radios, as it should come as a Warrant Article. George Cilley seconded the motion. Chris Frey suggested the town has not done well in the past few years with
Warrant Articles, and these are essential to the town.
Don Jackson withdrew his motion, George Cilley withdrew his second.
Motion was made by Gary Wall for the 2012 Fire Department Budget at $59,250.00. Seconded by Don Jackson. Motion carried 7-0.
4312 Highway Department $444,384.00
Jeff Remillard, Road Agent requested the Budget Committee go over the 2012 Budget for the Highway Dept. to see where they come up with the end figures.
Motion was made by George Cilley for the Highway Budget at $418,533.00. Seconded by Jon Marden.
Jon Marden reiterated that he is not happy with the 3.6 proposed wage increase, he is not happy that the Budget Committee was not consulted until after the fact, and it conflicts with the Employee Manual that the Town Employees were given, but it is not the Budget Committees spot. Page 7 of the Employee Manual states: Salary Increases: Shall not be automatic, but on the merit system, recommended by the Department Head and approved
by the Selectmen). Discussion ensued. Presentations will have to be made either for
or against the Articles at town meeting, Motion was made by Jon Marden to Amend the
Motion to $430,487.00. Seconded by Don Jackson.
Budget gone over Line by Line:
Wages – 3.6% increase discussed
Contract Services: Jeff Remillard stated Catch Basins, Guard Rails, Bridges, need
sealant, Ditching, Roads that need shoulders are needed. Gary Wall requested seeing a
chart of what is needed to be done. Budget Committee set at $10,000.
Blasting: Jeff stated some rocks do need to be blasted that come up in the road. Raised
back to Selectmen’s $5,000.00.
Repairs and Maintenance-Equipment Budget Committee. Dropped to $25,000.00.
Supplies: Budget amount $10,000. A list of requirements would be helpful.
Supplies-Uniforms – Same Supplies-Road Signs-Road Signs need to be
Updated by 2018. Budget Committee set at $5,000.
Culverts – Remains the same. $10,000.
Supplies-Gravel-Budget Committee set at $20,000.
Gasoline – Budget Committee $30,000.
New Equipment – Budget Committee $2,500.
Motion to amend was withdrawn by Jon Marden and the second by Don Jackson for $430,487.
Motion was made by Jon Marden and seconded by George Cilley to set the Highway Budget at $444,384. Motion carried 7-0.
Barry Wheeler, Selectmen’s Representative left the meeting at this time.
The Fire Department/Rescue Charitable Trust in the amount of $106,000.00 was discussed as to Warrant Article or Line Item.
4140 Election, Registration & Vital Statistic $ 9,689.00
Motion made to approve by Gary Wall. Don Jackson seconded. Motion carried 6-0.
4153 Legal $16,000.00
Motion to approve by Jon Marden, Seconded by Gary Wall. Carried 6-0.
4191 Planning & Zoning $ 9,200.00
Motion to approve made by Gary Wall Seconded by Jon Marden. Carried 6-0.
4240 Building Dept. $29,951.52
Motion to approve by George Cilley Second by Gary Wall. Carried 6-0
4290 Civil Defense 250.00
Motion to approve made by Gary Wall Seconded by Jon Marden. Carried 6-0.
4313 Bridges 500.00
Motion to approve made by Gary Wall Jon Marden seconded. Motion carried 6-0.
4316 Street Lighting $ 4,700.00
Motion to Approve made by Jon Marden Seconded by Gary Wall. Carried 6-0.
4323 Solid Waste Collection $48,615.00
Motion to approve made by Gary Wall Jon Marden seconded. Motion carried 6-0.
4324 Solid Waste Disposal $39,500.00
Motion was made by Jon Marden to Approve, seconded by Beth Rodd.
Motion carried 6-0.
4415 Innoculations $ 250.00
Motion to approve made by Dick Keller. Seconded by George Cilley Motion carried 6-0.
4520 Parks and Rec: $ 2,000.00
Motion was made by Beth Rodd to approve Seconded by Gary Wall. Carried 6-0.
4589 Community Center $31,300.00
Motion made to approve by Jon Marden Seconded by George Cilley. Carried 6-0.
4583 Fireworks $14,500.00
Previously voted on.
4225 Rescue Squad $70,860.00
Motion was made by Beth Rodd
Seconded by Jon Marden. Carried 6-0
Discussion ensued regarding Review of Revenue Summary that was handed out at last meeting. Was basically held to be discussed at the next meeting.
Tax Cap Method of Budgeting was discussed. It was stated that the Budget Committee is not in power, but could have an impact. The town could pass a Tax Cap Article-Tax Increase for the next year and could be named but not in excess of what ever amount was stated. It could also be accomplished by petition.
Public Input and discussion was held briefly.
The next scheduled meeting for the Bradford Budget Committee is:
THURSDAY, JANUARY 5, 2012 AT 6:30PM
Meeting adjourned at 9:00pm
Respectfully submitted
Marjorie R. Cilley
Secretary
Select Board Minutes 12.21.11
December 22, 2011
TOWN OF BRADFORD
SELECTMEN’S MEETING
DECEMBER 20, 2011
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair called the meeting to order at 5:30pm with Barry Wheeler, Jack Meaney, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley Secretary present.
Appearances:
John Greenwood, RFP for Town Hall:
John Greenwood, Town Hall Restoration Committee member came before the Selectmen and stated that they are putting everything together for a final package for a Town Forum and are asking for RFP for a request for pricing for the plans for bidding for these projects and need the money for advertising for quotes. Project Manager, Jeff Taylor has agreed to facilitate the Town Forum for $1,000.00 to be held January 14, 2012, to address issues of the voters and see where we can go from there with the Renovation of the Town Hall. Jeff Taylor will also write up the minutes from that meeting.
Harry Wright, Chair reiterated that the purpose of the RFP’s is to advertise the project and get some quoted numbers. John Greenwood advised it would be for Project Management Companies to bid on the project. The Project Manager would write the RFP.
Cheryl Behr, Administrator would get copy of the RFP for the Town Attorney to look at.
Motion was made by Harry Wright, Chair to approve the request presented to the Selectmen by John Greenwood for an RFP. Seconded by Barry Wheeler. Motion carried 3-0.
Harry Wright, Chair suggested that the Town Forum has to do largely with the Town Offices and suggested the Town Office Relocation Committee should also be invited to join in the Forum.
Marcia Keller interjected that since the Forum is being facilitated by a Planning Consultant, and since the Planning Board paid for the Forum last year, there may be money in the Planning Board account that is available. She will talk with the other members at their next meeting.
Motion was made by Harry Wright, Chair, for the Selectmen to approve using the $1,000.00 from the Planning Board to pay for the Town Forum Facilitator contingent upon the Planning Board approval at their Dec. 27th meeting.
Marlene Freyler, Town Office Relocation Committee:
Marlene Freyler questioned the Selectmen if they are telling that committee that they have to attend the Forum to which Harry Wright, Chair advised they are strongly suggesting they attend. Marlene advised she would have to check with her committee.
Marlene said they have not had any more meetings. Marlene advised the Police are where they are so they are no concern now. Marlene advised they would like to show what they could do in the future, but didn’t feel it was necessary to come up with the cost of it for the future. Marlene advised she didn’t feel it was necessary to get any Engineering studies or any costs. The committee’s main concern right now is for the town offices for the time being, to be able to use the whole of downstairs of the Community Center.
Harry Wright, Chair questioned Marlene if the Relocation Committee was looking at things on a temporary basis, ultimately going back to the town hall? Marlene stated that even if the offices go back to the town hall, they need space no matter what for the town offices.
Marlene asked what would they be asked at the Forum? She also stated that they (The Town Hall Restoration Committee) are trying to show the cost and everything else.
Harry Wright, Chair stated that the Town Office Relocation Committee function was to plan alternatives for town offices from town hall and that has to include Police, and the plan should be a more comprehensive project. Harry Wright, Chair asked, why buy out the Grant? Marlene replied so they can have the whole down stairs for use. Cheryl Behr, Administrator advised they do not know if that is going to be required.
Beth Rodd stated that everybody’s ideas and comments at the Forum are welcome and suggested to get as many voices heard as possible.
John Greenwood stated that what they are going over is short and long term solutions to an issue that’s on going. We’ve used up all the band aids at the town hall and we’re going to be doing the same thing here at the Community Center. The Forum hopefully will give ideas for a long term solution. The town has grown 50% in thirty years.
Marlene Freyler questioned if Mr. Jeff Taylor will be representing the Town Hall Restoration Committee to which she was answered no. The next question was should she meet with Mr. Taylor to which she was answered yes.
Marcia Keller stated that that the intended Title of the Forum is: What’s best for Bradford? That is what we are looking for. Every ones questions and ideas are what is going to help make whatever comes out of this is what’s best for the town, not for you, not for me, not for this group, not for that group, for the Town of Bradford. Marlene Freyler stated she would get in touch with Jeff Taylor tomorrow.
Jon Marden suggested he would like some assurance that some use was going to be made with it afterwards from the Facilitator’s report at the Forum.
Cheryl Behr, Administrator advised that every time they file a Grant, they pull these reports out stating that the Town held a Forum, facilitated by-and this was the results. These meetings serve as background information on any of your applications going to the State or anywhere else. Cheryl also stated that the population hasn’t changed, but maybe the questions have as they are no longer in the Town Hall, now we have an empty building. If we are not at the Community Center now, then where?
It was stated that Jeff Taylor is a non partial moderator/facilitator.
Will Hurley stated the last Forum was very informative but he doesn’t recall ever seeing any results of it. Marcia Keller advised the results were written up in the Bridge.
George Cilley interjected that these meetings are to inform the public prior to Town Meeting.
Regular Business:
Cemetery and Landscaping Bids:
Landscaping/Maintenance for 2012
James Lord $2,800.00
Mike Ripberger 39,000.00
Gary Young 20,500.00 Cemetery Custodian $8,000.00
Cleaning
Bruce Edwards 1,100.00 per Month
Includes: Community Center, Highway, Office Area, Fire Station. Police Dept.
Bonnie Warren
Fire Station and Town Offices. Town Sheds @ $15.00/Hr.
Motion was made by Barry Wheeler to award the cleaning contract to Bruce Edwards. Jack Meaney seconded. Motion carried 3-0.
A letter was signed to Everett Kittredge requesting a release of funds from the Town Building Emergency Repair Fund. This was to cover the roof at the Police Station, the roof at the Community Center and to cover the windows at the Community Center.
Distribution of FEMA money:
It is estimated that $78,000 will be coming from FEMA to reimburse expenses of the town, including:
Payroll 14,243.15
Culverts 18,320.00
Equipment Rental 5,680.00
Gasoline/Fuel 2,895.00
And the Asphalt that was purchased to cover the culvert repairs. $13,361.36
Jon Marden questioned the payroll and rental equipment from FEMA as those funds were already committed, and the money that was charged against FEMA should be retuned to unexpended funds to appropriate categories to off set funds that were already budgeted.
Accounts Payable and Payroll manifests were signed.
Sanding the Community Center Parking Lot: Bruce Edwards has asked the highway department to not sand the walk into the back of the Community Center, however, Cheryl Behr advised it is necessary to keep this area safe.
Intent to cut for Map 10, Lot 47 on Dunfield Road. Discussion ensued regarding it is State Property, but David Buxton has signed the intent. Owner of the property needs to sign the form. Barry Wheeler questioned chipping which was not on the form. This will be checked into by Cheryl Behr, Administrator.
Police Dept. Budget
The Police budget needs a Line Item for Maintenance & Repair (that has already been given to the Budget Committee) needs to be increased by $11,000.00 plus the cost of electricity.
Barry Wheeler questioned the Police Station repairs, and did it go out to bid? The decision was a spur of the moment decision to get the Police moved.
A letter was received from Charles Hoppin on Fairground Road regarding their bridge. They are responsible of 30% of Engineering report as property owner, should it need repair while we own it. However, we have to be sure to specify when we do these things, we are doing them as property owners not as the town, so then we do not become responsible for plowing the road, plowing the bridge, maintaining the bridge other then as a property owner would. Mr. Hopping reported it would be $2200.00 for a report on load bearing capacity of the bridge.
A budget item will need to be set up.
Meeting adjourned at 6:45pm to go into non-public per RSA91A3IId personnel matter.
Respectfully submitted
Marjorie R. Cilley
Secretary
Selectmen’s Agenda Dec 20 2011
December 20, 2011
Agenda
Selectmen’s Meeting
December 20, 2011
Pledge of Allegiance
Roll Call
Appearances:
1. John Greenwood regarding RFP for townhall
2. Taxpayer to discuss taxes
3.
Regular Business:
1. Accounts payable and payroll manifest for signature
2. Review of bids for landscaping/cemeteries and cleaning.
3. Budget finalization
4. Signatures of letters to Trustees
5. Signatures on FEMA General Ledger disbursements.
6. Sanding the Comm Ctr lot.
7. Intent to cut for map 10 lot 47 on Dunfield Road
Budget Committee Minutes 12.15.11
December 17, 2011
TOWN OF BRADFORD
BUDGET COMMITTEE MEETING
DECEMBER 15, 2011
6:00PM
Call to Order and Roll Call:
Dick Keller, Chair called the meeting to order at 6:00pm with Jon Marden, Don Jackson, George Cilley, Jack Meaney, Selectmen Representative, Beth Rodd and Marge Cilley, Secretary present. Gary Wall was absent.
Review and Consideration of December 1, 2011 minutes:
Motion was made by Jon Marden to accept the minutes as presented. Seconded by George Cilley. Motion carried 5-0.
Budget Review of Departments:
Cheryl Frey, Welfare came before the board and was asked by the board how does she arrive at her estimate for the budget. Cheryl advised she goes by the previous year and also advised she is referring quite a few to Kearsarge Regional Ecumenical Ministry (KREM) which is helping considerably. Cheryl also advised she is working on taking care of rents and KREM is more ancillary needs. This has been a bad year, and what she has estimated for the 2012 budget is a ball park figure.
Question was asked what does VNA do, and perhaps a report could be available.
It was also suggested that Cheryl Frey should keep track of her actual hours and make it be known for next years budgeting process.
Cheryl was thanked by the Board.
Jeff Remillard, Road Agent with 2012 Budget:
Beth Rodd expressed appreciation to the Road Agent for doing a great job on plowing this last storm.
Wages were discussed as being over this year, and Jeff Remillard advised that there had been a bookkeeping error in stating where the wages should be distributed. Jack Meaney, Selectman’s Representative advised money will be put back into the wages, coming from FEMA.
Jeff Remillard, Road Agent advised some of his overtime wages includes coming to meetings: Selectmen’s, Budget Committee, Road Committee.
Other topics include telephone, cell phone, internet. Road Maintenance. Supplies, Uniforms, which Jeff explained that this includes supplies.
Don Jackson questioned Contract Services and Jeff Remillard explained that is for taking trees down that are too tall or large for the Road Crew to do.
Signs: It was suggested that it should be checked out to see if the deadline for signs was repealed. It was stated they must be done by 2015.
Also under discussion was fuel which is up.
Rentals were up for paving per Jeff Remillard and will be kicked back by FEMA
Engine Repair $6,600 in August/September was reported on the F550.
Dick Keller acknowledged the Highway Budget is up 28% over last year.
Jack Meaney, Selectmen Representative advised it was not Selectmen Wheeler who made the cuts totaling $43,000 in the Highway Budget, but all three Selectmen, in response to a statement made by Dick Keller, Chair. that the Highway Budget would have been up by 38%.
Jeff Remillard advised the two way radios need to be done by January 1, 2013. There is one new one and eleven more are required. They are just under $900.00 each. It was stated that if these are going in under a Warrant Article, the Budget Committee should have it ASAP.
4441 Welfare $ 4,054.90
Unanimous Approval by Board
4445 Welfare Payments $35,385.64
Unanimous Approval by Board
4550 Library $63,360.00
Unanimous Approval by Board
4583 Patriotic Purposes $14,000.00
George Cilley questioned if any of the Vendors pay. Answer No
Unanimous Approval by Board
4589 Community Center $42,700.00
Up $9,000.00 over last year.
No Vote
4619 Other Conservation $ 790.00
Unanimous Approval by Board
4711 Long Term Notes $31,880.00
Unanimous Approval by Board
4723 Interest on Tan Notes $ 3,000.00
Unanimous Approval by Board
Discussion ensued regarding the 3.6% across the board pay increases. Question if the Board should make a recommendation regarding this even though they have no control over it. One comment was that what is done is done, although they are not happy about it. Should the town body be made aware of it? Absolutely. Thought was that the Budget Committee should have more availability of commitments for the following year.
Question was asked what is happening with the Health Insurance to which Jack Meaney, Selectman’s Representative advised some options are going to be offered to the employees at a general meeting prior to the end of December 2011. It was stated that the Health Insurance can be changed at any time the Selectmen so decide but does not go into effect until the month following. So, a decision needs to be made by January 2 for February’s premium if they decide to change it. If not, it is going up 13%.
Dick Keller, Chair advised there are questions in the following Departments:
Rescue Squad, Building Dept., Planning and Zoning, at this time the Budget is about 5.6% over last year at this time. This could again work against the Capital Reserve at Town Meeting.
Mark Goldberg, Fire Chief advised Jeff Remillard did not over spend his budget, the Selectmen did. The Selectmen are his boss.
Police Dept. Secretarial Hours were questioned. It was stated that they are part time hours with no benefits.
4196 Insurances $ 81,000.00
Unanimous Approval by Board
4199 Other General Govt. $ 8,800.00
Unanimous Approval by Board
4220 Fire Dept $59,250.00
4220-7301 Hydrants should be radios. Will request Cheryl to correct Description.
4312 Back to Highway Dept. $434,533.00
Holding on voting on Highway.
Back to Highway Department Budget where much discussion ensued.
Dick Keller, Chair advised they will hold off on voting for the Highway Dept. It will be posted and the Department Head will be so advised.
Motion was made by Jon Marden to vote on the Highway Budget tonight. No Second, No Vote.
Public Input:
Steve Patten, Public Tax Payer advised he is happy with the services of the town departments. Stated he has seen some good stuff and some bad stuff, but is also very happy that the Budget Committee is delving into questions. Mr. Patten advised he runs a small business and has found ways to cut costs that he never thought he could do.
George Cilley stated that last year at Town Meeting, the Selectmen did not have any answers, the Budget Committee didn’t have any answers and suggested that at this upcoming Town Meeting both the Selectmen and Budget Committee members should speak up to the voters of the town with more and better explanations of Department Budgets.
The Budget Committee Public Hearing will be scheduled for February 9, 2012.
Will Hurley wished to visit the Fuel in the Highway Budget and asked what the increase percentage was for 2011, which is 111%. Jeff Remillard Road Agent advised they go out and do something every day where before the crew hung around the garage.
Will Hurley asked that Jeff Remillard, Road Agent be allowed to reply to questions asked of him. Jeff Remillard stated that they have to steal money from this area for another area. Will Hurley also stated that the tax payers that live and work in this town do not have that ability, and as stewards of our money, we are begging you to make a budget we can live with. Discussion ensued.
Next Meeting is scheduled for: Thursday, December 22, 2011 at 6:00pm
Meeting adjourned 8:00pm
Respectfully submitted
Marjorie R. Cilley
Secretary
Planning Board Minutes 12.13.11
December 17, 2011
TOWN OF BRADFORD
PLANNING BOARD MEETING
DECEMBER 13, 2011
7:00PM
Call to Order and Roll Call:
Marcia Keller, Chair opened the meeting at 7:00pm with Phil LaMoreaux, Assistant Chair, Jim Bibbo, Barry Wheeler, Selectmen’s Representative, Sonny Harris, John Greenwood, Mark Keith, Alternate, Caryl Walker, Alternate, and Marge Cilley, Secretary. Bill Glennie arrived at 7:30pm.
Zoning Petition:
Marcia Keller, Chair read the following:
This is a petition warrant article to repeal the current Zoning Regulation back to the 1989 Zoning. This petition is in accordance with RSA 675:4
“THIS ARTICLE IS TO SEE IF THE TOWN WOULD VOTE TO REPEAL THE CURRENT ZONING ORDANCE AND REPLACE IT WITH THE ZONING ORDANCE OF 1989 AS APPROVED BY THE VOTERS AT THE TOWN MEETING IN MARCH OF 1989.”
Petitions were received in my office 12/13/11, signed by Susan Pehrson, Town Clerk. There were 32 Signatures.
Public Hearing – Workforce Housing:
Draft Copies of the Public Hearing for the Bradford Planning Board Proposed Zoning Amendment for the Town of Bradford Workforce Housing Ordinance were made available for the Board members as well as the public. These have also been posted around town. Marcia Keller, Chair did not read the Ordinance, but did summarize it and stated the purpose of the Ordinance is to meet the requirements of the State Statutes that went into effect two yeas ago.
Marcia opened the floor for comments, of which there were none.
Marcia Keller, Chair seated Caryl Walker for Bill Glennie.
The Public Hearing was closed at this time.
ZBA Decision regarding Corsair Realty:
Corsair Realty,LLC, Harriet Hobbs, Manager, Gravel Pit, Map 7, Lot 29. Special Exception. The following motion from the Zoning Board of Adjustment Hearing minutes from December 7, 2011 was read by Marcia Keller, Chair.
Marcia Keller advised the only Condition the ZBA had put on the Application was that the Professional Engineer certify that the Storm Water Pollution Protection Plan was in effect and the board received that certification.
The Motion was made that the Storm Water Pollution Prevention Plan verification has been received and been accepted for the Corsair Realty Gravel Pit on Pleasant Valley Road, Map 7, Lot 29, and approval of the Special Exception. Motion was seconded and carried 4 to 1 by the Zoning Board of Adjustment.
Marcia Keller advised this puts the Special Exception for Corsair Realty in place, that was the final condition that the Planning Board had set for approval of their Gravel Pit Application.
Motion was made by Phil LaMoreaux that the Planning Board issues a Notice of Decision that Corsair Realty, LLC, Map7, Lot 29 has met all three Conditions of Approval and receive final approval tonight.
John Greenwood questioned if everything has been established according to plan regarding erosion controls and driveway construction? Marcia Keller, Chair advised the ZBA condition was they submit from the Engineer certification that the Storm Water Pollution Protection Plan was in effect.
Sonny Harris Seconded the motion. After much discussion, Motion carried 7-0.
Motion was made by John Greenwood to forward a letter with the Notice of Decision to Corsair Realty, requesting that the Planning Board receive copies of all approvals and monitoring schedules from the Engineer based on the meeting that was held.
It was stated that the holder of SWPPP has to file with EPA a Notice of Intent thirty days before they start construction, it can be done in seven days if done on line.
Please notify the Planning Board two weeks prior to the beginning of construction that: 1. The sand is stripped off and the construction entrance extending down to Pleasant Valley Road from the access the gate.
2. The construction fence along the northern boundary is installed.
Sonny Harris questioned that if the Engineer has listed what has been done and what is required, then why doesn’t the Planning Board let him take care of it?
It was suggested to Table Corsair Realty, LLC information until after the remainder of the Agenda has been taken care of.
Conceptual Consultation:
Amanda Heath, Conceptual Consultation, Map 2, Lot 54 did not appear.
Sylvia Hasey, Conceptual Consultation, Sub-Division East Washington Road, Map 5, Lot 64 Represented by Ray Critch.
Ray Critch came before the Planning Board with a plan to sub-divide. The Flood Zone is a natural divider for a 12 acre lot. Mr. Critch had plans which were gone over by the board.
Mr. Critch stated he will hopefully come in for a Sub-division next month.
Ed Saltalamacchia, Wet Basement Solutions did not appear.
Public Hearing, Martyn Chivers – 10 Breezy Hill Road, Recycling Center
Map 3, Lot6 74A and 74B:
Michael Norman, Verizon Engineering represented Martyn Chivers for a Site Plan Review presented plans and Application for the board to go over. Mr. Norman advised the proposed use is to change the existing facility to include a Recycling Center.
Three waivers were requested.
The color coded map was examined.
Fencing was discussed at length with the RSA 236:123 read by Marcia Keller, Chair. and Phil LaMoreaux
Phil LaMoreaux advised because there are two lots ,( Map 3, Lot 74A and 74B) involved, he is not inclined to consider this Application.
Phil LaMoreaux suggested this Application needs a 3rd party review to be done.
Michael Norman advised DES does have to be notified.
Phil LaMoreaux read RSA 36:55 regarding Development of Regional Impact which includes RSA 36:55 V Proximity to aquifers or surface waters which transcend municipal boundaries. The Town of Warner and CNHRPC would need to be notified.
Motion was made by Jim Bibbo to accept the Site Plan Review Application as being complete for Martyn Chivers, Map 3, Lot 74A & 74B. Seconded by Sonny Harris. Phil LaMoreaux voted No. Motion carried 6-1.
Barry Wheeler, Selectmen Representative left.
Motion was made by Phil LaMoreaux to contact the Town Attorney to address the Site Plan modification containing two tax parcels regarding legal application and legal repercussions. Sonny Harris seconded. Motion carried 6-0. Marcia will take care of this via e-mail.
Motion was made by Phil LaMoreaux to submit this Plan to a third party for review, and this will be forwarded to CNHRPC for Matt Monahan, Circuit Rider to review. This will be some cost to the applicant. Caryl Walker seconded the motion.
Jim Bibbo voted No, Sonny Harris voted No. Motion carried 4-2
The Conservation Commission representatives had some questions and gave some input of concerns regarding the storm water run off, and snow removal and how it was to be removed. It was suggested that Martyn Chivers implement SWPPP.
A letter from Martyn Chivers was read requesting the Application be accepted and approved at the meeting tonight. This was not approved this evening.
Michael Norman advised in the NH Greenyards copy, that he just received, that part of the agreement, which this entity agrees to conform with, states one of the recommendations of Best Management Practices is “Obtain Stormwater Discharge Permit from Environmental Protection Agency”.
John Greenwood excused himself and left at 9:25pm.
Marcia Keller, seated Bill Glennie for John Greenwood.
Review and Consideration of the November 8, 2011:
John Greenwood had suggested on page two under Site Plan Review Required Map 17, Lot 34, six lines up from the bottom of that topic should read: Not more than 7 dumpsters will be stored there per Ed Hauck.
Motion was made to approve the November 8, 2011 minutes with edit. Seconded and carried 5-0. Sonny Harris abstained.
Other Zoning Amendments for 2012:
Discussion ensued and there will be something written up regarding Buildable Acreage for next meeting.
Public Hearing – Zoning – Workforce Housing (Cont.):
Motion was made by Phil LaMoreaux to put the Workforce Housing language as written on the Ballot. Sonny Harris seconded. Motion carried 6-0.
Zoning Petition (Cont.):
January 10, 2012 will be the date set to hold the Public Hearing for the Zoning Petition Amendment and will be so posted. It was also noted that the Statutes state that the Planning Board’s Approval or Disapproval will immediately follow the question description.
Motion was made by Phil LaMoreaux to write letters to Dependable Dumpsters and Valley Excavation since Applications have not been filed to the Planning Board. Seconded by Sonny Harris. Motion carried 6-0.
OETrucking (Cont.)
Bill Glennie has received a copy of the O E Trucking plan, a copy of the check list which he is taking to Matt Monahan, CNHRPC Circuit Rider.
Meeting Adjourned 9:50PM
Respectfully submitted.
Marjorie R. Cilley
Secretary
Select Board Minutes 12.13.11
December 14, 2011
TOWN OF BRADFORD
SELECTMEN’S MEETING
DECEMBER 13, 2011
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair called the meeting to order with Barry Wheeler, Jack Meaney, Cheryl Behr, Administrator and Marge Cilley, Secretary present.
No Appearances:
Petition:
Cheryl Behr, Administrator read the following:
This is a petition warrant article to repeal the current Zoning Regulation back to the 1989 Zoning. This petition is in accordance with RSA 675:4.
“THIS ARTICLE IS TO SEE IF THE TOWN WOULD VOTE TO REPEAL THE CURRENT ZONING ORDANCE AND REPLACE IT WITH THE ZONING ORDANCE OF 1989 AS APPROVED BY THE VOTERS AT THE TOWN MEETING IN MARCH OF 1989.”
This petition was received in my office 12/13/11 Signed by Susan Pehrson, Town Clerk, with 32 signatures.
Cheryl Behr, Administrator advised this Petition will now have to go to the Planning Board who will have to hold a Public Hearing. The schedule for the Hearings is posted on the wall in the Selectmen’s Office. Harry Wright, Chair questioned that the Town Clerk has verified the 32 signatures on the Petition, which was replied to in the affirmative.
Accounts Payable were reviewed and signed.
Cheryl Behr, Administrator advised each December the Assessors prepare a comparison of the sales against the Assessment, which is used by the State to compute our equalization ratio. A transmittal form was signed by the Selectmen.
Gravel Tax Warrant was signed- Hill and Dale.
Accurate title refund was signed. (Property transferred this year and Taxes had been paid by both the buyer and the seller).
Cheryl Behr, Administrator advised there was some confusion in the posting of the RFP for the Cemetery and Landscaping work and the date has been changed from the 13th to the 21st for submission. The same is true with the Cleaning Contract.
Budget Reviews: Parks and Rec budget for 2012 has been received showing an increase of $275.00.
Motion was made by Harry Wright, Chair to approve the Parks and Rec budget of $2,000.00. Seconded by Barry Wheeler. Motion carried 3-0.
Intent to cut was signed for Maxine Mendes on Center Road, Map 6, Lot 95. The bridge is of concern coming onto Center Road.
Rescue Squad Budget was presented by Laurie Brown. Their 2012 is basically flat from last year. That is, if the $106,000.00 from last year is put into a Trust then the budget would be reduced accordingly, explained Laurie.
Motion was made by Jack Meaney to accept the Bradford Rescue Budget as presented for 2012 at $176,905. Harry Wright, Chair seconded. Motion carried 3-0.
Cheryl Behr, Administrator questioned if a date should be set to have a member of LGC come out and discuss the health insurance plans with the employees to which the Selectmen agreed that would be possible.
Jon Marden questioned if the Health Insurance for employees decision will be in prior to January 2, 2012. Harry Wright stated they will try.
Budgeting for secretarial help for committees for 2012 for Special Projects was brought up by Cheryl Behr. This could be a line item for money for Grant writers etc. Many Grants do not have a very long lead time per Cheryl. The Selectmen concurred.
FEMA information is in, and the town will be receiving 75% of the $105,000 or in the vicinity of $78,000 which was suggested could replace the asphalt budget, which is a non lapsing budget, and could be carried forward.
Cheryl Behr, Administrator suggested putting in a request for putting a Warrant Article into Fund from Surplus, the Rescue Squad money, take that money and put into Capital Reserve, or some non lapsing fund with the Selectmen as agents to spend.
Jon Marden asked for an update on the Police Station. Cheryl Behr, Administrator explained they are working on getting it ready and are aiming for a target date of December 25, 2011.
Motion was made, seconded and carried to adjourn to a Non-Public Meeting per RSA 91A3IId for Taxpayer issues at 5:50pm.
Respectfully submitted,
Marjorie R. Cilley
Secretary
Selectmen’s Agenda Dec 13 2011
December 13, 2011
Agenda
December 13, 2011
Selectmen’s meeting
Pledge of Allegiance
Roll Call
Appearances:
1. Taxpayer for non public session per RSA 91A3IId issues
Regular Business
1. Account payable and payroll for review and signature
2. Sign Equalization paperwork
3. Opening of proposals for cemetery and landscaping work.
4. Budget reviews. Cemetery, Welfare, Welfare admin, Other general govt., building department,
5. Budgeting for secretarial help for committees for 2012 – Budgeting for special projects for 2012.
6. FEMA information
7. Rate of pay for Bradford Center Church landscaping & data collector for assessing
