Selectmen’s Agenda Sept 7, 2010
September 3, 2010
This meeting will be held at the Community Center
Due to interior painting at the Town HallSeptember 7, 2010
Selectmen’s Meeting
Agenda
Pledge of Allegiance
Roll Call
Appearances:
1. Jeff Remillard
Regular Business
1. Accounts payable and payroll manifests for review
2. Letter to CAP for lease renewal
3. Information from CDFA regarding space at the community center
4. Report on the Brownfields meeting - public input important to direct future work
5. Painting at the town hall -
6. Status of the Town Hall Restoration Committee
Select Board Minutes 08.31.10
September 2, 2010
TOWN OF BRADFORD
SELECTMEN’S MEETING
AUGUST 31, 2010
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair opened the meeting at 5:30pm with Jack Meaney, Harry Wright, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary present.
Peter Fenton, Chair advised a letter has been received from the Town of Washington thanking Officer Ed Shaughnessy in helping with their school evacuation drill. He worked very well with the children, and they greatly appreciated it.
Appearances:
Robert Manchester
Robert Manchester came before the Selectmen regarding the Community Center and advised he has talked with the Budget Committee. Originally, the Community Center was to cost the town nothing, however, it is now costing $65,000. A number of issues need to be considered, one of them being CAP which we pay $9,000 a year for managerial fees, and get back from them in rent, approximately $6,500. This money received includes the office work, the Sr. Center Director, usage of the large room upstairs. Meals on wheels are run out of the Community Center kitchen, and the clients from Bradford seem to be the least clients. The longest run is 30 miles away. We do not get any compensation from any of the other towns that are serviced by this program. The relationship with CAP needs to be looked into.
If the Police Station could be moved to the building, it would probably take up all but two offices in that building. The bonding issue has been looked into. The Friends of the BACC is an advisory group as opposed to a supervisory group, and this topic would be discussed with them.
Another issue connected with this proposal is the pre-school.
Robert Manchester’s request is for the Selectmen to appoint a committee to look into this whole issue. There could be a substantial savings to the town.
Chief Valiquet advised this is a surprise to him as he has not seen any information on it, and his comment would be that as the community ages, perhaps more room for senior events and programs will be needed, and it would be unfortunate in ten years to have to say we wish the Community Center was back. Also, having the Police Dept. underneath a Day Care would be a big concern for liability as well as the safety of the children.
Peter Fenton, Chair questioned Mr. Manchester if the idea is to put the Police Department in the basement and leave the upstairs operating as the Community Center to which he answered yes.
Peter Fenton, Chair asked Mr. Manchester if he would serve on a committee regarding the moving of the Police Station to the Community Center and he agreed to.
Jon Marden asked if the money in the Reserve Fund for the Police Building would be available to retrofit the Community Center for the Police Dept. It was thought this could be available.
Robert Manchester stated that what the Community Center was intended for and what it is actually used for are two different things, it is very lightly used now. There was no summer camp this year and the Farmer’s Market has only four vendors, with no other program. Bradford is servicing other towns and not being compensated for it. Bradford’s tax rate and cost needs to be looked at. The thought is to proceed and not wait for Grant information.
The decision was made that a committee of five should be set up to check further into the Community Center with a plan to represent the community, with Robert Manchester as head of the committee. The Selectmen will get a committee together, and advised if anyone is interested to contact Cheryl Behr, Administrator.
It was stated that the requirement of the Grant that there be a list of what and when different programs are being scheduled and used at the Community Center, and at this time, there appears to be none. Cheryl Behr, Administrator will contact Kate Dobrowski, Director to request this information.
Denise Renk:
Denise Renk approached the Selectmen to see if they could use the upstairs of the town hall to hold Zumba classes for an hour on Thursday evenings. Gina Gluvna, who is the instructor is certified and does carry insurance. The Selectmen suggested a fee of $25.00 per evening, and if there is a problem they can be contacted. A question was asked if handicapped access was a problem, and it was stated that if they were capable of doing the classes, they could get up stairs as it is fairly strenuous. It was decided that they should give Cheryl Behr, Administrator a start date as well as the time.
Ken Anderson:
Ken Anderson came before the Selectmen regarding repaving the approach to the dump from Route 114 to the top of the hill. The estimate for this is $6,500 which would be the 3″ asphalt cost, (100 ton) and the highway crew would do the work. There is a large rock in the road that will be removed. Jeff Remillard, Road Agent advised he has broken down the job into three sections. There is a $7,000 Line Item in the Land Fill Budget listed under repairs and maintenance of building, which could be used for this purpose per Cheryl Behr, Administrator. Peter Fenton, Chair advised the Selectmen would check into the repaving, and would get back to him in a couple of weeks.
Conversations ensued regarding town equipment versus rental equipment used by the highway department. Peter Fenton, Chair addressed the situation by advising the town put out advertising for anyone in town who has any equipment for rent that the highway department might need, and there was no response.
Dick Keller questioned if the road to the dump is a town road? If it is a public road, then it should not be closed, and the money could not be taken out of the Transfer Station Budget.
Peter Fenton, Chair advised it has been a number of years since there has been an actual road crew in this town. This crew is a very organized crew, and they do a good job. They have carried it a step beyond what previous crews have done and are doing jobs that previous crews did not.
Mike Kearns advised Massasecum Ave. is not good right now as sand has washed down the hill. Peter Fenton, Chair advised if the road needs attention they should call the Road Crew or the Selectmen and bring it to their attention. Jeff Remillard, Road Agent advised Massasecum Avenue has been graded at least twice this summer. Jeff Remillard, Road Agent will check out Massasecum Avenue tomorrow. Jeff also advised a lot of culverts are being replaced in town.
Jeff Remillard, Road Agent advised East Main Street has been completed today.
Chris Dunkley:
Chris Dunkley is representing Naomi Payne, and what she would like to do is get a permanent driveway permit on Craig Road. Mr. Dunkley stated that he had met with Jeff Remillard, Road Agent to see what it would need, and he is here tonight to see what they should do. Jack Meaney explained that it was to be a temporary driveway for six months, and it has been well over that. It was also explained that someday that road will revert back to a Class VI road. There also may be issues with DES. It was determined it would be more then a mile long. Cheryl Behr, Administrator advised that the road would need to be accessible for fire apparatus. It was determined they need to set up an appointment with the Planning Board. A 120 day temporary use of the road commenced last week.
Dan Kraft questioned the backhoe, and it was stated that it could be brought up again at the next town meeting. There is no plan at present to repair the one that the highway department has, and it has extensive problems with it. It was stated that the cost to repair the backhoe was estimated at $18,000 and then if it were traded in, would only be worth $15,000.
Jeff Remillard, Road Agent advised the only thing he can foresee doing on 63 Water Street is to take the banking back on the curve and flatten it out by the road to give better visibility.
Tom Greenley, NFI questioned the Selectmen if their proposal for payment in lieu of taxes was approved to which the Selectmen advised there is a letter going out to them stating the request has been denied.
Regular Business:
Accounts payable and payroll manifests were reviewed and signed.
Cheryl Behr, Administrator reported on messages from Lance Harbour, Hazard Mitigation, regarding Lake Massasecum water shed and Bridge issue. In attendance were: Grace Levergood, NHDES, Michael Croteau and John Blackburn, SEA, Mark Mitch, New England College, who has done a lot of survey work. It was determined that it wasn’t just the bridges, but the water shed is involved. It was stated that the 103 bridge will be addressed first. Lance Harbour, HSEM was also present, and advised there is a workshop on September 3, 2010 to show how to use the E-Grants program, and Cheryl Behr, Administrator will be attending.
Energy Audits were discussed, and Cheryl Behr, Administrator advised if you want to apply for certain grants you need certain information. Michael Bruss gave a price for an Energy Audit and Cheryl had checked around and found his estimate to be average. Peter Fenton, Chair questioned if the money is there and Cheryl responded that at this time of year, $150,000-$200,000 can be identified in surplus. Harry Wright suggested all the figures and background work that is gathered now will assist towards Grant applications, and the price seems reasonable, so the town should find a way to do the audit. The Energy Audit will also evaluate the use of fuel for each of the highway trucks as well as the other highway equipment and there is grant money available to retrofit or replace equipment.
Motion was made by Peter Fenton to proceed with the Energy Audit with Bruss Construction. Harry Wright seconded. Motion carried 3-0.
Cheryl Behr, Administrator reported on the Town Hall Renovation Committee meeting held on August 26, 2010, with Michael Bruss, and advised they will meet tomorrow night. He will look at the plans that were done by Wendall Phillips under a Moose Plate Grant to recommend to us how we can divide the plan up into smaller parcels, enabling us to do a small part at a time, without duplicating any of the work.
Cheryl Behr, Administrator advised the tax maps have been updated by Cartographics.
Andrew Pinard advised he can put the PDF files from Cartographics on the Website at no cost. This will allow the public to at least see the shape of their property. It would cost $1300 as a set up fee with an annual charge of $1800. to do the tax cards which is not in the budget this year. Peter Fenton, Chair advised we need to make a decision on the Web Site before putting the tax maps on.
Discussion ensued regarding the joint Selectmen’s meeting, no definite decision made at this time.
The Boston Cane has been found, and the next person to receive it should be Edythe Craig. There are replacement canes available for around $50.00 and Cheryl will purchase a new one.
Motion was made by Peter Fenton to adjourn to a Non-Public meeting under RSA 91A:3 II personnel matters.
Decision was that Jeff Remillard, Road Agent has successfully completed his six month probationary period.
Some letters were signed.
Out of Non Public meeting at 8:30pm
Meeting adjourned 8:30pm
Respectfully submitted,
Marjorie R. Cilley
Secretary
Select Board Agenda 08.31.10
August 27, 2010
AGENDA
August 31, 2010
Selectmen’s Meeting
Pledge of Allegiance
Roll Call
Appearances:
1. Denise Renk - Using the second floor of the Town Hall for Zumba classes
2. Ken Anderson regarding transfer station road
3. Chris Dunkly for Naomi Payne regarding driveway on Craig Road
4. Jeff Remillard
Regular Business:
1. Accounts payable and payroll manifest for review and signature
2. Report on meeting on August 26 regarding town hall renovations
3. Report on messages from Lance Harbour, Hazard Mitigation, regarding Lake Massasecum water shed and Bridge issue
4. Web site and pdf maps?
Select Board Minutes 08.17.10
August 19, 2010
TOWN OF BRADFORD
SELECTMEN’S MEETING
AUGUST 17, 2010
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair called the meeting to order at 5:30pm with Jack Meaney, Harry Wright, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary present.
Peter Fenton, Chair congratulated Laura Hallahan upon being Realtor of the Year.
Happy Birthday was said to Trudy Willett.
Lawrence White re: Noise Ordinance:
Mr. White came before the Selectmen regarding a town noise ordinance. There has been several loud parties at a neighbor’s residence which turned out to include underage drinking. Mr. White commended the Bradford Police Department when called regarding these parties. Chief Valiquet advised there is a State Ordinance regarding a noise pollution, which does apply to Bradford. Chief Valiquet advised 20 people were arrested that night including minors and possession of alcohol. The rule of thumb is, you cannot generate noise at a private place that can be heard at a public place or another private place between eleven pm and seven am. Chief Valiquet advised that once they go to a place and say they are generating too much noise, and if they continue then it is considered a misdemeanor from a violation. There does have to be complaint to the Police Department for them to act. The neighbor stated that he could do exactly what he wanted. Mr. White dropped his request for a town noise pollution ordinance.
Katherine DeLaurier re: Howlett Road:
Katherine DeLaurier came before the Selectmen to request Howlett Road please be plowed, sanded and what ever needs doing by 6:00am in the winter. Last year there was an accident because of bad conditions on the road on December 27, 2009 at 9:00am. There are three children who also have to walk down the road. It was acknowledged that there are now 20 MPH signs put up on the road which they appreciate; however, some still speed on the road. Peter Fenton, Chair advised the Selectmen will alert Jeff Remillard, Road Agent as well as sand barrels will also be put out. Peter Fenton also advised that if they find it is not being attended to, to please alert the Selectmen.
Ruth Marden, Checklist Supervisors:
Ruth Marden alerted the Selectmen that the supervisors of the checklist have two lap top computers that are not working. Upon checking with IAMNET, Inc. a new laptop would cost $538.00 each. The State quote was $1000.57. These current computers were purchased in May of 2007 and January 2008. Consensus was for them to check with IAMNET, Inc to see if the present ones could be checked out. Ruth Marden advised they do need these computers for next month. The cleaning fee will be put against the Election Budget. All three should be taken to be cleaned per Peter Fenton, Chair.
Marlene Freyler, Landscaping Info:
Marlene Freyler advised they have $500.00 in the flower budget, and they are going to use it.
East Main Street Property:
George Cilley questioned what is happening to the Sanborn property on East Main Street. It was stated that a letter had been sent to the owner via Certified mail, but was returned as an incorrect address had been used. A correct address has been obtained and the letter will be re-sent, with a specified date. The Building Inspector advised there has been no plan and no permit to date, but a demo permit is still valid. This allows taking down or dis-assembling the second floor and the roof, after which is done, a Building Permit will have to be obtained from the Building Inspector.
Harry Wright advised he had read the RSA and it speaks to a year from the date of the event, does not speak of any change of ownership.
Dick Keller thanked the Selectmen for repairing the Breezy Hill Road.
Regular Business:
Accounts payable and payroll manifests were reviewed and signed by the Selectmen.
A letter has gone out for Re-certification, however, will not be done in time for the filing of MS1.
A letter went out today for people who have Exemptions, Veterans or Current Use. Any questions, change in property etc., should contact the Selectmen’s Office to talk with the Assessors on September 9, 2010.
The public will be able to talk with the Assessors on September 23, 24, 25, 2010. This will be in the Bradford Bridge as well as on the Web Site.
The Exploratory Committee met on the 4th of August and discussed incremental changes that could be made to the Town Hall. This committee includes: Audrey Sylvester, Eileen Kelly, Cheryl Behr, Trudy Willett, Marcia and Dick Keller, Marlene Freyler, Jane Johnsen and Sandy Wright. A goal is to have projects without interfering with each other, so there would be no duplication in effort. Elevators were being checked into. Michael Bruss is checking on a cistern. It was suggested that the Historical Society may be interested in becoming involved. The Committee will be meeting again on Wednesday, September 1, 2010 at 6:00pm.
Mr. McCloud asked if the town could use some fiberglass insulation. Peter Fenton, Chair advised they could use it and Thanked Mr. McCloud for his donation.
The Town clock in the Church steeple has the new face installed, and is now waiting for the necessary repairs to be done.
It was noted that the painting will start a week after Labor Day in the town hall. The Highway crew will be doing the priming and the trim. A Thank You was expressed to Sandy Wright on re-upholstering the chairs in the conference room.
Cheryl Behr, Administrator advised Cartographic Associates came and picked up the maps to re-do them. This Association can superimpose our tax map on ariel photographs which allows a 180 degree view around buildings as well as identify wetlands. The annual cost for maintaining the Web Site is $1800.00. There is a start up fee of $1500.00. Abutters lists, labels, as well as other features can be obtained from this. Anyone could print a mailing list from this as well as the tax card; however, the information would also be available at the town office. Cheryl Behr, Administrator will pass this information on to the Planning Board. Marcia Keller, Planning Board Chair suggested including the Conservation Commission.
Comments were discussed about whether someone would not want their name etc. on the Web Site, and it was stated that they could request it not be there.
Ken Anderson and Lois Kilnapp have forwarded paperwork for a Used Oil Grant which could realize $2500.00 annually. $100.00 is used on speedy dry annually around the Transfer Station. $750.00 has been used to clean up the Waste Oil burner. Other uses for this Grant include: drying tanks, concrete beds, transfer pumps, absorbents, filter pressures and promotional items. Cheryl Behr, Administrator advised she will check with Jeff Remillard, Road Agent to see if he could use another tank for waste oil storage.
Cheryl Behr, Administrator advised she has been working on a Grant for West Main Street Sidewalks. This is a Non Matching Grant.
Timber Taxes will be going out.
Electrical bills were discussed and there could be a savings by going with a broker (who handles several companies) and signing up for four months to the first of the year, then go for six months, or sign up for the year. There would be a 6% + savings through December per Harry Wright who also went to the meeting in New London. It was suggested to go with the broker now and see what PSNH will be setting for new rates.
It was pointed out that it costs the town nothing, but would save the 6% now.
It was stated that the town can switch back anytime to PSNH if desired. Cheryl Behr, Administrator will check on the deadline to do the transfer.
Review and Consideration of the August 3, 2010 minutes:
Motion was made by Harry Wright to approve the August 3, 2010 minutes with the following edits: On page 3, 9 lines up from the bottom of the page should read:
West Road Bridge repair was delayed briefly due to unsatisfactory concrete beams.
Same page, next line, date for being complete is Sept 8, 2010. Motion seconded by Jack
Meaney. Motion carried 3-0.
Marcia Keller requested if the name of the new Highway Foreman could be announced, to which the name of Brian Houghton was forthcoming from the Selectmen.
Motion was made by Peter Fenton, Chair to go into Non-Public session at 6:44pm per RSA 91:A-3:II regarding personnel. Motion seconded and carried 3-0.
Non-Public Session:
Motion was made and seconded to write a letter to an employee.
Motion carried 3-0.
Out of Non-Public Session at 7:03pm and meeting adjourned.
Respectfully submitted,
Marjorie R. Cilley
Secretary
Select Board Minutes 08.03.10
August 16, 2010
TOWN OF BRADFORD
SELECTMEN’S MEETING
AUGUST 3, 2010
5:30pm
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair opened the meeting with Harry Wright, Jack Meaney, Cheryl Behr, Administrator and Marilyn Gordon present. Marge Cilley, Secretary was absent.
Open Public Hearing on the acceptance of unanticipated revenues and donations made to the Town of Bradford since January 2010. This includes:
1. FEMA money to reimburse the town for overtime hours on storm event # 1892 to be returned to the highway overtime and vehicle fuel accounts. This is in the amount of $ 14,352.00.
2. FEMA money to reimburse town for damage to pickup truck during same event to be returned to the highway vehicle repair account to be received. No money received as yet, passed over tonight.
3. FEMA money for reconstruction of County Road during storm event #1892 to be returned to the gravel, and culvert highway accounts to be received. No money received as yet, passed over tonight.
4. Money received from the salvage of rusted culverts to be returned to the Highway culvert accounts. This is approximately $1,200.00.
5. Homeland security money for Generator Grant for the Town Hall to be returned to the Town Buildings Improvement account. This is in the amount of $3,650.00.
6. Donation from IBBY Blasting, Jack Meaney, for front lawn loam of town hall. This is in the amount of $200.00.
Motion was made by Harry Wright that since the funds from unanticipated revenues numbers one and four came out of the highway department, the amounts received will be put back into the highway department accounts, for a total of $15,552.00. Seconded by Jack Meaney. Motion carried 3-0.
Motion was made by Peter Fenton, Chair to accept numbers five and six with the money being returned to the General Fund in the amount of $3,650.00 for number 5. Seconded and carried 3-0.
At this time, copies of a compiled list of Highway Projects completed from January 1, 2010 through August 3, 2010 were handed out.
Highway Projects completed Jan 01, 2010 - Aug 3rd. 2010
- Plowing thru March
- County Road repairs              Storm damage & culverts
- Old Warner Road                    Culvert removal
- Old Sutton Road                     Culvert replacement
- East Washington Road         Culvert replacement
- Hewlett Road                       ditch line and culvert
- East Main Street                      drainage repair and culvert replacement
- Alder Plain Road                     Culvert replacement, ditching road rehab
- Fairgrounds Road                  roadside trimming
- East Washington Road     Clean up after severe storm
- Center Road        Culvert replacement
- Town hall                                  lawn, pave sidewalks, remove oil tank
- Town hall                                  prep area for generator- dig trench
- West Main St                            remove Starr’s driveway
- Community Center             trim trees in driveway
- French’s Park placed boulders and removed phone poles removed trees
- Breezy Hill Rd Bridge                    jersey barriers and emerg. work
- Massasecum Road            ditch and graded
- Fire Pond railing                                            replaced
- Rowe Mtn Rd                                                  grading
- Breezy Hill            ditched rd
- Breezy Hill Rd Bridge                          Trimmed dead trees
- All Gravel Rds      graded twice
- Greenhouse             Asphalt shimming
- Cheney Hill               2 culverts
- Oakdale Rd          removed boulder
- Broke up boulders on Howlett + Forest St
- Sweep sidewalks and Main St East & West
- Pit work prior to crushing
- Town labor did all crushing
- Transfer St clean up
- Patching pot holes
- Fixed roof on salt shed
- Painted Cemetery Truck
- Fabricated Man Lift
Public Hearing closed, Regular Selectmen’s Meeting opened:
Peter Fenton, Chair opened the regular Selectmen’s meeting with the same people attending.
Peter Fenton, Chair advised he has checked with DES regarding pipes running into the culvert, and he received two answers. One person advised he didn’t think it should be in there, and the people responsible should be notified to remove it. A second person advised Peter Fenton, Chair that it could probably be in there if nothing bad is coming out of it. A third person contacted has not responded as yet. Also, an update on the Main Street, the results from samples taken will not be back for another two weeks.
Jeff Remillard, Road Agent:
The culvert is in on Main Street per Jeff Remillard. Peter Fenton, Chair explained that the people living in the apartment house on Main Street had to be removed from the building. This building is where the new culvert had to be put in. The Fire Department went in and found the gas level to be very high and they also found mold. Now, Mr. Plottner, the owner of the apartment house has to have the building inspected for gas levels as well as mold prior to allowing renters to return to the building.
Marlene Freyler:
Discussion regarding banners took place.
Also landscaping was discussed for the Town Hall with Jane Johnsen. Drawings will be done and put up in public places around town.
Motion was made by Peter Fenton, Chair to proceed on the landscaping plans around the town hall. Motion seconded and carried 3-0.
Regular Business:
Accounts payable manifests and payroll manifests were reviewed and signed.
Cheryl Behr, Administrator gave an update on ETAP, which is regarding Energy Efficiency. She had met with Central New Hampshire Planning who had some people from Massachusetts in who are developing a program to evaluate the inventory of the town facilities, so some base lines can be established, and move forward on some energy efficiency programs. An audit of energy is being worked on for the Town Hall and the Community Center. The result of this audit can help with Grant opportunities.
Cheryl Behr, Administrator presented a paper explaining all the Grants the town has received between 1997 and 2010. In the past thirteen years, the town has received four million nine thousand two hundred eighty seven dollars and ninety seven cents ($4,009,287.97.). This averages annually $1.34 per thousand off property taxes.
The town hall generator was installed last week.
West Road Bridge repair was delayed briefly due to unsatisfactory concrete, and the new date for being complete is the end of August.
The Town Hall Restoration Committee will be meeting August 4, 2010 at 6:00pm regarding:
1. Possible staging of improvements: sprinklers, elevator etc.
2. Review of the Wendell Phillips plan to see if it can be broken up into Projects that can be more manageable.
The following Petition was brought in by Marge Cilley, with 3 pages of signatures attached.
CONCERNED RESIDENTS IN
THE TOWN OF BRADFORD, N.H.
Dear Selectmen:
It is the understanding of the undersigned that a property is required to be cleaned up twelve months after a catastrophic incident has occurred. This is in accordance with the Bradford Zoning Ordinance Section III C “Fire or Other Ruins: No owner or occupant of a lot in any district shall permit fire or other ruins to remain. Within one (1) year of the event causing the ruins, the owner or occupant shall remove or refill the same to clear ground level or shall repair, rebuild, or replace the building.”
Since it has been twenty one months for the burned out building at number 149 on the south side of East Main Street, and there appears to be no progress, we are requesting the Selectmen to forward a certified letter to the owners setting a time period for specific work to be done. If the work is not completed by the specified time, then the Building Inspector should be directed to inspect the property under RSA 155-B Hazardous and Dilapidated Buildings.
This is not only an eye sore to the town, it is open and unsafe.
Cheryl Behr, Administrator advised she had contacted town council to draft a letter which she presented to the Selectmen for their signatures. The letter was also read into the minutes, and is on file.
Right to Know Law:
The Right to Know Law states that the Town of Bradford must make records available in five days from a written request.. If a person wants copies, they may come in and have copies made at their own expense, at a current charge of $ .25 per page.
Corsair Realty, LLC Update:
Peter Fenton, Chair asked Marcia Keller, Chair of the Planning Board for an update on Corsair Realty, LLC, Gravel Pit. Marcia advised they are scheduled for a Public Hearing next Tuesday, August 10, 2010. Their Application was filed by the deadline, that being a permit to open a pit on Pleasant Valley Road.
Safety Committee:
The Safety Committee met and went through all the town buildings and made some recommendations to the Building Inspector.
Harry Wright commented on the glass cabinet in the large room at the town hall needs to be removed by the Historical Society as it is not in a safe place there.
Jeff Remillard, Road Agent advised they got the green light from DES to go ahead and put the rest of the pipe in. When they come in to do the testing, they will actually do the other side of the street, by the sidewalk. Breezy Hill will take priority after Main Street is done.
Discussion ensued regarding the backhoe and Peter Fenton, Chair advised there is no money to fix it currently. It was stated that the transmission doesn’t work for travel, so it is hauled around on a trailer. The question was asked how much equipment does Bradford need that they do not own, like rock trucks, excavators? It was stated that $16,000.00 was paid for the use of the excavator, and the roller and paver for the shimming made up the rest of the $18,000 for rental equipment to Jeff Remillard, Road Agent. There has been a posting in the usual spots in town requesting anyone with equipment they would like to rent to the town to talk with the Road Agent. The rock truck was a donation which was accepted at a public meeting. Discussion ensued regarding pro’s and con’s of highway equipment rental. Peter Fenton, Chair advised a request was made at Town Meeting to fix the backhoe, and the town decided they did not want to. Consequently, it was the Selectmen’s option and decision to rent the required equipment to get the jobs done.
Peter Fenton, Chair asked Don Jackson, Budget Committee about their meetings, and Don allowed they will be meeting on Monday, August 9, 2010 and the meetings are posted. Harry Wright advised the rejuvenating of the Capital Improvement Plan (CIP) will help in moving forward with many of these issues, as they look at all the expenditures over ten thousand dollars throughout the town, from the library, town hall, highway, police, fire etc.. This has been unattended for the past several years, but there is now a group working to re-establish it this year and making sure it will go forward with annual updates.
Discussion took place regarding cutting down of trees on Fairgrounds Road.
The Selectmen moved into the Selectmen’s Office for the remainder of the public meeting.
Review and consideration of July 20, 2010 minutes:
Motion was made by Jack Meaney to approve the July 20, 2010 minutes with the following edit. On page 3, second paragraph, second sentence should read trimming, not training. Motion seconded and carried 3-0.
Review and consideration of July 6, 2010 minutes:
Motion was made by Peter Fenton, Chair to approve the July 6, 2010 minutes with the following edit. Page 3, First sentence should read Decision was held off for an employee to increase hours to forty from thirty six per week. Seconded by Harry Wright. Jack Meaney abstained. Motion carried 2-0.
Peter Fenton, Chair told Jeff Remillard, Road Agent, as one Selectman he felt a great job is being done. Jeff was also asked if he could bring his budget in next year the same as this year.
Motion was made by Peter Fenton, Chair to go into Non-Public meeting at 7:10pm per RSA 91A 3II to review in house job applications for the job of highway foreman. Seconded and carried 3-0.
Motion to come out of Non-Public meeting at 8:05pm was made, seconded and carried 3-0.
The Selectmen has given Jeff Remillard, Road Agent the authority to approve the promotion of one of the town crew as highway foreman.
Motion was made, seconded and carried to adjourn at 8:06pm.
Respectfully submitted from tape.
Marjorie R. Cilley
Secretary
Select Board Minutes 07.20.10
August 16, 2010
TOWN OF BRADFORD
SELECTMEN’S MEETING
JULY 20, 2010
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair called the meeting to order with Harry Wright, Jack Meaney, Cheryl Behr, Administrator and Marilyn Gordon, Treasurer present. Marge Cilley, Secretary was absent.
Peter Fenton, Chair mentioned that Tillie Wheeler passed away last week, and she was a long time resident of Bradford and did a lot for and in the town, which was greatly appreciated.
Also mentioned was the oil issue on Main Street which Jeff Remillard, Road Agent advised that when they were laying the drainage up through and when they got to where the gas station used to be at 122 Main St., a gas odor developed up through the ground. It got so bad that DES was called in who considered the air rating to be dangerous at that time, so the ditch was backfilled with instructions to not do anything until a decision was made of what to do. DES met with the Jeff Remillard and within a couple of weeks they will come and put the pipe in the drainage project to get out of the contamination area.
One of the highway crew, Justin did go to Concord Hospital and was advised he should take a few days off because of the contamination. Actually, all of the Road Crew did go to the hospital to be checked out but were released.
Trudy Willett, Health Officer advised all of the tenants at the Plottner apartment building have been placed or are on their way. The building may not be inhabited again until it has been declared safe. Trudy also advised that someone will be at the Plottner Apartment Building on August 2 at 8:00am to test it.
Because of the storm on Monday night, the East Washington Road was closed, but is nearly ready to re-open tonight. Fairgrounds Road up near Messer’s lost a couple of telephone poles.
A question was asked by Dan Kraft concerning being over budget for the highway department to which the reply from Peter Fenton, Chair was, not over at this time, but extremely close. Dan Kraft also questioned having a loader working with plowing last winter, and questioned the reasoning. Are their any parameters on who decides overtime, who is in charge, the Selectmen collectively or who? Peter Fenton allowed Jeff Remillard, Road Agent is in charge of the road crew, and the three Selectmen over see all. Jack Meaney was asked to be intermediary between the Road Agent and Selectmen about a year ago.
The Selectmen as well as the Budget Committee have an eye on the Highway Budget. All the equipment has been inspected and is now up to par. The backhoe still has an issue.
A rental agreement has been entered into with Jeff Remillard, Road Agent for the use of his excavator, and a truck to move it around on.
Peter Fenton, Chair suggested if anyone has any concerns to let the Selectmen know, and they will get back to them.
Peter Fenton, Chair advised a letter has been received from UNH in reference to Sam Fortune who has achieved the status of senior road scholar. Mr. Fortune was thanked and congratulated.
Police Dept. -Radio Frequency:
Police Chief, Jim Valiquet advised Bradford does not own a radio frequency, and are operating constantly on other peoples frequencies. It would be nice to have our own frequency in house so they could do channel, and not share. A municipal frequency could be used by all departments, police, fire, parks and recreation department as well as at the 4th of July celebration. There would have to be a base station as well as a satellite station. It was thought the base could be at the Town Hall with the satellite at the fire house. Expense would be around three to six hundred dollars for the license through the FCC and their regional director per Jim Valiquet. The expense would be up front.
Highway Dept. Input:
Dick Keller questioned the highway department as to an estimate of when Breezy Hill Road will be taken care of. Jeff Remillard, Road Agent advised probably in a couple of weeks. Dick Keller also questioned the storm drains which are individually owned rather than town owned on Main Street. Peter Fenton, Chair advised DES could be contacted to see if something written could come from them pertaining to the problem.
Harry Wright advised the CIP committee will help prioritize which roads need to be worked on as defined by the Road Agent and plan the budget to handle it. Jack Meaney advised there is a Road Management computer program put on by the State of NH at UNH and he, Jeff Remillard and one of the highway crew has been to school for it.
Corsair Realty Update:
Marcia Keller, Chair Planning Board advised that the Soil Scientist working for Corsair Realty, Managed by Harriet Hobbs provided an Application for the Gravel Pit on Pleasant Valley Road five minutes before the deadline was up at 4:55pm on July 19, 2010, with only one check with it, however they did drop off two other checks earlier in the day, making the Public Hearing to be scheduled for August 10, 2010.
Mosaic Artiques, Route 103:
It was reported that the sign over the door at Mosaic Artiques has been removed as requested. Marcia Keller, Planning Board Chair acknowledged it shows the effectiveness of the Selectmen and Planning Board working together.
Conservation Commission Update:
Ann Eldredge, Conservation Commission updated the Selectmen on the coalition of the Aubrey Sergeant Land Trust Conservation Commission and the Rural Heritage Connection and they are going to apply for another LCHIP Grant which is due on the 20th of August.
Accounts Payable and Payroll were reviewed and signed.
Fysh Electrical Contractors, LLC were the low bidders for the Generator for the Town Hall of the four bids that were received.
Motion was made by Harry Wright to approve Fysh Electrical Contractors, LLC bid for the Generator for the Town Hall. Seconded by Jack Meaney. Motion carried 3-0.
Mention was made of the painting to be done by the prisoners, and it was suggested some training be done in advance of the actual work being done.
A NH Dept. of Revenue Administration application for reimbursement for Town’s and Cities in which State Forest Land is situated. This is received every year, and the State pays us in lieu of property taxes, and the amount of $1,400.00 was for Lowe State Forest. this year.
August 3, 2010 the Selectmen will hold a Public Hearing to accept unanticipated revenues from FEMA which is number 1892 as well as money from culverts which will go back into the highway budget.
Motion was made by Peter Fenton, Chair to hold a Public Hearing on August 3, 2010 in reference to FEMA and other salvage money. Seconded by Jack Meaney. Motion carried 3-0.
July 27, 2010, New London is hosting a meeting to put out to bid for the supply of electricity, not the transmission. This should net a savings of around a thousand dollars a year.
A series of Grant proposals are out per Cheryl Behr, Administrator.
1. A transportation Grant
2. Cultural Resources
Cheryl has contacted Audrey Sylvester to help make a determination on how to phase this project. Mark Goldberg, Fire Chief advised that it could be a possibility to install a sprinkler system on the second floor of the town hall. Mark Goldberg also stated an outside fire escape will not be required.
Trudy Willett advised she has spoken with Mark Goldberg, Fire Chief regarding an exercise group requesting the use of the upstairs of the town hall who stated as long as it was under the 49 people maximum it could be used. It does need to be approved by the Selectmen. They will be asked to come to the next Selectmen’s meeting for more information.
Motion was made by Peter Fenton, Chair to go into non-public meeting under RSA91:A-3:IIa,c to evaluate probationary employees, legal matter and an employee matter. Jack Meaney seconded the motion. Motion carried 3-0
Meeting Adjourned.
Respectfully submitted from tape.
Marjorie R. Cilley
Secretary
Selectmen’s Agenda 08.17.10
August 14, 2010
Agenda
August 17, 2010
Selectmen’s Meeting
Pledge of Allegiance
Roll Call
Appearances:
1. Marlene Freyler with landscaping info
2. Lawrence Wight regarding noise ordinance
3. Katherine DeLaurier - re Howlett Road
4. Ruth Marden, Checklist Supervisors
Regular Business
1. Accounts payable and payroll manifest for review and signature
2. Town hall exploratory committee
3. Review of electrical rate information
4. Insulation?
5. Painting schedule and the finishing of the chairs
6.
Select Board Agenda 08.03.10
July 30, 2010
Agenda
Selectmen’s Meeting
August 3, 2010
Pledge of Allegiance
Roll Call
Open meeting and open public hearing on the acceptance of unanticipated revenues and donations made to the Town of Bradford since January 2010. This includes:
1. FEMA money to reimburse the town for overtime hours on storm event #1892 to be returned to the highway overtime and vehicle fuel accounts
2. FEMA money to reimburse town for damage to pickup truck during same event to be returned to the highway vehicle repair account to be received
3. FEMA money for reconstruction of County Road during storm event #1892 to returned to the gravel, and culvert highway accounts to be received
4. Money received from the salvage of rusted culverts to be returned to the Highway culvert accounts
5. Homeland security money for Generator Grant for the Town Hall to be returned to the Town Buildings Improvement account
6. Donation from Ibby Blasting for front lawn loam of town hall.
After close of the public hearing the Regular Selectmen’s Meeting will open.
Appearances
1. Jeff Remillard
2. Marlene Freyler
Regular Business:
1. Accounts payable manifest and payroll manifest for review and signature
2. Status of ETAP
3. Status of generator installation
4. Status of West Road Bridge
5. Meeting of Town hall Restoration Committee on Wednesday August 4, 2010 at 6:00 pm
a. Possible staging of improvements
b. Review of the Wendell Phillips plan
6. Sanborn property - ownership and repairs. Letter from Marge Cilley
Select Board Minutes 07.06.10
July 9, 2010
TOWN OF BRADFORD
SELECTMEN’S MEETING
JULY 6, 2010
6:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair opened the meeting with Harry Wright, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley present. Jack Meaney was absent.
Appearances:
Marcia Keller was not here at this time to discuss the Demer’s sign size, however, Cheryl Behr, Administrator advised she has been in contact with the town attorney who is writing a letter to Ms. Demer’s.
Jeff Remillard, Road Agent did not attend tonight’s meeting, but Cheryl Behr, Administrator advised he has taken the old, large culvert from Old Warner Road in for scrap for which the town received $910.63.
Peter Fenton, Chair thanked every one on the committees that were responsible for the 4th celebration, from the Road Race, Church Fair to down town.
Accounts payable manifest and payroll manifest were signed.
Letters were signed for Corsair Realty and Frank Jones.
Marcia Keller, Planning Board Chair. arrived and thanked the Selectmen for forwarding the letters to Corsair Realty and Ms. Demers. Trudy Willett, Building Inspector advised she has talked with Ms. Demers, who advised Ms. Demers said she should take the sign down. Marcia Keller advised this property is in the Rural/Residential district. Cheryl Behr, Chair advised she has already contacted the town attorney regarding this matter.
Discussion ensued regarding the upcoming dates for the Corsair Realty Gravel Pit by Peter Fenton, Chair. He was advised the dates stated are correct and need to be adhered to, and the letter is correct.
Marcia Keller, Planning Board Chair. brought up the Application for the Sign Permit and advised Phil LaMoreaux, Planning Board had asked the Selectmen if there has been a designation for who would be in charge of issuing the permit. Marcia advised the sign is a structure and similar to a Building Permit. It was determined that Trudy Willett, Building Inspector would take care of the Sign Permits. Marcia Keller stated that the Planning Board does not do any enforcing, they carry out the regulations. The Thistle and Shamrock sign was brought up as being oversized and should be addressed by the Planning Board.
Generator Bids:
Generator for the Town Hall Bids were opened from the four following bidders:
Cheryl Behr, Administrator advised they were all given the same specs.
Fysh Electrical Contractors, LLCÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â $ 5,771.23
Belmont, NH.
Cousins Electric                                               6,838.00
Salisbury, N.H.
Hugo Electric                                                               6,729.00
Bradford, N.H.
Precision Building Solutions                                          8,106.73
Bradford, N.H
Cheryl Behr, Administrator advised the Grant money has been received and they request that our portion should be spent in thirty days.
Cheryl will put the above information together on a spreadsheet to be analyzed by the Selectmen and references will be checked for a decision to be made next week.
Dredging of the Boat Launch:
Harry Wright stated that he was approached about the difficulties getting in and out of the lake at the boat launch. An officer of the Lake Massasecum Improvement Association advised this is Lake Massasecum, and the water is at the lowest level it has been since 1975. Anything beyond the water line would be a DES issue. People checking on milfoil have been instructed to alert people to be careful in putting their boats in the lake.
Peter Fenton, Chair questioned the taking of the 7 picnic tables at French’s Park during the 4th of July town celebration. The Police were looking for them. They have all been returned. It was suggested that perhaps they should be chained down.
Review and Consideration of June 28, 2010 minutes:
Motion was made by Peter Fenton, Chair to approve the June 28, 2010 minutes with the following edit: On page 2 under NFI, second paragraph reading ” In response to a question concerning the Bradford Police time spent there it was stated that they have not,” the word not should be deleted. Seconded by Harry Wright. Carried 2-0.
Peter Fenton advised an e-mail has been received from a citizen regarding the decision that was made about the ramps at French’s Park and they were not in favor of it.
Also an e-mail was received from someone in regard to the goose round-up on Lake Todd suggesting the town allowed it to happen. This was not an event that happened in Bradford, and this is a private citizen’s decision to have been made.
Meeting to adjourn to Non-Public per RSA 91:A-3:II 3 a,c at 6:55pm.
Decision was for an employee to increase hours to forty from thirty six per week.
No other decisions were made.
Out of Non Public meeting at 7:25pm
Respectfully submitted,
Marjorie R. Cilley,
Secretary
Selectmen’s Agenda July 6, 2010
July 6, 2010
Agenda
July 6, 2010
Selectmen’s MeetingPledge of Allegiance
Roll Call
Appearances:
1. Jeff Remillard
Regular Business
1. Accounts payable manifest and payroll manifest for signature
2. Letters for signature
3. Other business
4. Selectmen will open bids on the RFP for the installation of a generator at the town hall
