Town Hall Restoration Committee
July 27, 2010
Public Notice
You are invited to an open discussion to gauge interest and develop a list of possible incremental improvements to the Bradford Town Hall.
This meeting will be held on August 4th, 2010 at 6:00pm in the Town Hall.
All interested parties are encouraged to attend.
NAC Steering Committee Minutes 03.06.08
March 7, 2008
Draft Draft
TOWN OF BRADFORD
NEEDS ASSESSMENT COMMITTEE MEETING
MARCH 6, 2008
7:00PM
Call to Order and Roll Call:
Tom Riley, Chair called the March 6th Needs Assessment Committee Meeting to order at 7:05pm with Kevin McKenna, Phil LaMoreaux, Cheryl Behr, Administrator present.
Review and acceptance of the minutes of Feb. 21, 2008:
Motion was made and seconded to accept the minutes as presented. Motion carried 3-0.
OLD BUSINESS:
There was no business to come before the committee.
From the floor, Carol Conforti- Adams made comments regarding her thoughts on the letter that was mailed out to the residents of Bradford, and advised she was the one who made the first inquiry concerning it. It is her belief that a clearly written policy should be available concerning mailings from the town.
Tom Riley, Chair addressed the following.
If anyone had read the Bradford Bridge, they would have known the source of the letter. He advised it was a mistake in not being signed prior to the mailing. The person writing and sending out the letter was Robert Manchester, a member of the Needs Assessment Committee. Tom Riley, Chair advised the letter was passed by the Town Administrator, who forwarded it to all three selectmen for their comments, of which there were none. Tom Riley, Chair advised he had approved it, the communications committee approved it, the Selectmen by not objecting to it, approved it.
NEW BUSINESS:
Preparation for Town Meeting:
Posters will be posted around at town meeting. The authorized bond articles will be the first that are presented, and Tom Riley, Chair will give the presentation regarding the bond articles, followed by slides that were shown at the bond presentation.
Jon Marden responded that when Jonathan Steiner, Moderator was at the Selectmen’s meeting on March 4, 2008 he advised his intention was to present Articles 5 & 6 and the petition Article (Article 7) on the floor simultaneously. Articles 5 & 6 will be voted on first in the same hour, and based on the results of that vote the petition Article will either be voted on, or passed.
Report of Building Subcommittee:
No report tonight.
Report of Financial Subcommittee:
No report tonight.
Report of Town Hall Renovations Subcommittee:
Audrey Sylvester advised no report at this time.
Report of Communications Subcommittee:
Dawn Rich, Communications advised she has been getting facts out.
Questions or comments from attendees:
None
Next Meeting:
To be announced. Will be determined by the results at Town Meeting.
Motion to adjourn, seconded and carried at 7:33PM
Respectfully submitted
Marjorie R. Cilley
Secretary
NAC Steering Committee Minutes 02.21.08
February 23, 2008
DRAFT DRAFT
TOWN OF BRADFORD
NEEDS ASSESSMENT STEERING COMMITTEE MEETING
FEBRUARY 21, 2008
7:00PM
Call to Order and Roll Call:
Tom Riley, Chair called the February 21, 2008 NAC Steering Committee Meeting to order at 7:15PM with Eileen Kelly, Dawn Rich, Communications present.
Review and acceptance of the February 11, 2008 minutes:
There being no edits, the minutes were approved as presented.
OLD BUSINESS:
Report on items to the Selectmen:
Tom Riley advised that prior to the Bond Hearing which was held on February 16, 2008 the NAC had a short meeting with the Selectmen and named Holmes as the contractor of choice, which the Selectmen accepted. The committee also reported to the Selectmen that the committee feels a contingency amount should be between 5% and 7% for the numbers on the bond, which they also accepted.
Tom Riley advised that at the Bond Hearing the original plan was for a cistern to serve both buildings. They were told later, that as long as the police holding cell had an automatic lock release, the building would not be required to be sprinkled. Subsequently, Mark Goldberg, Fire Chief has notified the NAC that it is necessary to sprinkle the Police buildings, and have a 30,000 gallon cistern. The price for a 50,000 gallon cistern is about one hundred thousand dollars ($100,000.00). The committee advised they are going with the 50,000 gallon cistern, therefore raising the amount of the bond for the highway department by one hundred thousand dollars ($100,000.00), which will cover any contingency that may be needed.
Tom Riley, Chair gave a presentation at the Bond Hearing, giving a history of where the committee is up to the present time. A series of slides were also presented, showing financial end of the project, and also pictures of the current police station and highway buildings, showing the present condition of same. Also, a short presentation of where the new buildings would be placed was given.
The Budget Committee and Selectmen met on February 19, 2008, which Mark Goldberg, Fire Chief attended and reemphasized that because there would be flammable liquid in the Highway Dept. Garage, and personnel in the police station that both buildings would require a cistern, and the Police Station sprinkled.
NEW BUSINESS:
Town Meeting:
Tom Riley, Chair advised he is preparing to give a presentation at Town Meeting on Article 5 and Article 6, as well as Article 7, concerning the Road.
Report of Building subcommittee:
No one present to give report.
Report of Financial subcommittee:
No one present to give report.
Report of Town Hall Renovations subcommittee:
Audrey Sylvester advised the rigger, Robert Brier will be coming on Monday to put the curtain up, which will take four or five hours. Also mention was made that the windows are being worked on up stairs.
Report of Communications subcommittee:
Dawn Rich, Correspondent advised she is putting out fliers as well as suggested everyone verbally communicate.
The contractor, Holmes, will be contacted and requested to be at the Town Meeting.
Next Meeting Schedule:
Meeting scheduled for Thursday, March 6, 2008
Meeting Adjourned 7:50PM
Respectfully submitted,
Marjorie R. Cilley
Secretary
NAC Steering Committee Agenda 02.11.08
February 10, 2008
Needs Assessment Committee
Meeting Agenda For 2/11
Acceptance of minutes of 2/4
Omissions or corrections
Old business –
Discussion of Town contractor administration.
Approval of Selectmen.
Discussion of pending bond hearing, etc.
New Business –
Preparation for Town Meeting.
Report of Building subcommittee.
Report of Financial subcommittee.
Report of Town Hall Renovations subcommittee.
Report of Communications subcommittee,
Questions or comments from attendees –
Any other business or information gathered since last meeting.
Next meeting – TBA
Adjournment
NAC Steering Committee Minutes 02.04.08
February 5, 2008
DRAFT DRAFT
TOWN OF BRADFORD
NEEDS ASSESSMENT STEERING COMMITTEE
FEBRUARY 4, 2008
7:00PM
Call to Order and Roll Call:
Tom Riley, Chair called the February 4, 2008 NAC meeting to order at 7:05 with: Everett Kittredge, Eileen Kelly, Kevin McKenna, Phil LaMoreaux, Andrew Pinard, Selectman and Dawn Rich, Correspondent. Cheryl Behr, Administrator was also present.
Acceptance of minutes of January 24, 2008:
Everett Kittredge advised the numbers used for dollar amounts quoted at the last meeting were incorrect, and the amounts used at tonight’s meeting will be used.
There being no omissions or corrections, the minutes were approved as read.
OLD BUSINESS:
Report on check of specifications and costs for building contractors:
Everett Kittredge went over responses to addendum from both companies, Horne Construction and CMGC.
Highway Garage:
The total for the Highway Garage, design & Built quoted by Horne is: $ 938,125.00
The total amount for the Highway Garage design & Built by CMGC is:$1,001,352.00
Site Work for Horne is: $ 398,762.80
Site Work for CMGC is: $ 356,148.00
Making a total for Garage and Site Work for Horne Construction: $ 1,336,887.80
Making a total for Garage and Site Work for CMGC $ 1,357,500.00
Police Station:
The Total for the Police Station, design & Built quoted by Horne is: $ 528,680.00
The Total for the Police Station, design & Built quoted by CMGC is: 461,600.00
Horne Construction quoted a $40,000.00 reduction if both Police and Highway pass.
NEW BUSINESS:
Discussion for Town Contractor Administration:
Everett Kittredge read a letter dated February 4, 2008 from Bruss Construction, Inc. providing pricing associated with pricing of the administration portion of the work for the proposed town facility.( Letter on file) They broke it into three separate scopes:
1. Contract Negotiation Oversight $ 750.00
2. Design Finalization Oversight $2,625.00
3. Construction Inspection & Documentation Review $5,250.00
Making a total cost of $8,625.00
Motion was made by Everett Kittredge to forward the request to the Selectmen, to request Bruss Construction to oversight contract negotiations, design finalization oversight and construction inspection and documentation review and use the money already available of seven hundred ($750.00). Motion seconded by Kevin McKenna. Motion carried 6-0. This request will be given to the Selectmen at their meeting on Feb. 5, 2008. It was advised the remaining seventy nine hundred ($7900.00) will be incorporated in the bond amount.
It was advised the Bond Hearing scheduled for February 16, 2008 at 10:00am located at the Bradford Elementary School has been posted. Three Bonds will be discussed. 1.) The Highway, 2.) The Police, 3.) The Partition . Andrew Pinard advised there will be a Selectmen’s Coffee Hour scheduled at 9:00am same day, same location. Dawn Rich, Correspondent also advised she will be making up some fliers to hand out as well.
Report of Building subcommittee:
Jon Marden advised they’ve had no meeting and none are planned.
Report of Financial subcommittee:
No report available
Town Hall Renovations subcommittee:
Audrey Sylvester advised there is nothing to report at this time.
Questions or comments from attendees:
No response
Tom Riley advised the Needs Assessment Committee had received a letter from Janet Sillars to which he immediately responded. The February Bridge also printed her letter to the NAC. Tom advised he will forward his response to her in the March Bridge.
Tom Riley, Chair read a letter received from Phillip Miles, Chief of Property Management, DOT, Bureau of Right of Way, regarding the Value for access point in Bradford on Route 103. Letter dated February 1, 2008. (Letter attached).
Upcoming Meetings:
Selectmen; 2/5/08; 6:00pm
Budget; 2/5/08; 7:00pm
Budget Hearing; 2/7/08; 7:00pm
Next Needs Assessment Committee Meeting is scheduled for:
Thursday, Feb. 11, 2008.
Adjourned 7:47pm
Respectfully submitted,
Marjorie R. Cilley, Secretary
Secretary
NAC Steering Committee Agenda 02.04.08
January 31, 2008
Needs Assessment Committee
Meeting Agenda For 2/04
Acceptance of minutes of 1/28
Omissions or corrections
Old business –
Report on check of specifications and costs for building contractors.
New Business –
Discussion of Town contractor administration.
Items to be reported to Selectmen.
Discussion of pending bond hearing, etc.
Report of Building subcommittee.
Report of Financial subcommittee.
Report of Town Hall Renovations subcommittee.
Report of Communications subcommittee,
Questions or comments from attendees –
Any other business or information gathered since last meeting.
Next meeting – TBA
Adjournment
NAC Steering Committee Minutes 01.24.08
January 29, 2008
DRAFT DRAFT
TOWN OF BRADFORD
NAC STEERING COMMITTEE MEETING
JANUARY 24, 2008
7:00PM
Roll Call and Call to Order:
Tom Riley, Chair called the January 24, 2008 NAC Steering Committee to order at 7:05pm with Andrew Pinard, Selectman representative, Phil LaMoreaux, Everett Kittredge, Kevin McKenna, Eileen Kelly, Dawn Rich, Correspondent, Cheryl Behr, Administrator present.
Review and consideration of January 14, 2008 minutes:
The minutes were accepted as presented.
OLD BUSINESS:
Report on meeting with Selectmen on Tuesday, January 15, 2008:
Tom Riley, Chair advised that the original motions were accepted with contractor bids for building the road were revised after discovering that no references had been checked for them. Due to some questions to compatibility of these bids, this is still in progress. A motion was made to recommend to the Selectmen the following Warrant Articles:
1. The Bond Article for the Road Realignment – Not to exceed $201,244.00
2. Highway Garage, Salt Shed and Police Station Design & Build (Including Site Work and buildings for the Highway and Police station that would
Connect to that Road) – $2,059,212.00
3. Highway Garage, Salt Shed and Site Work, and Site Work for Police Station.
$ 103,024,000.00, plus $ 50,000.00.
The second motion was made to provide the Selectmen that the committee believes there are two qualified construction companies but do not wish to finalize one at this time as a reference analysis is in process. The third motion was to advise the Selectmen that the recommended dollar amount of $201,244.00 for the road and if the Site Work is also done, that would be reduced by $5,000.00. A fourth motion was to suggest to the Selectmen a separate Warrant Article be prepared for Contract Services, and left the amount for that up to the Selectmen. The Selectmen recommended that the Warrant Articles be submitted to the Budget Committee for their perusal.
Report on check of references, etc. for the building and road contractors.
Andrew Pinard, Selectman representative called several projects both completed and in progress being done by CMGC and in summing up the review advised, it sounded that everyone in general had very positive experiences with this contractor. How well they maintained the site, how on top of the project they were with their subcontractors, making sure they were met and they were very schedule and project oriented were all comments received.
Report on references from Belinda Glennie on the Road.
Bindy Glennie advised all the responses regarding Hiltz were top shelf. She also reported that she did not have a chance to ask the specific questions, since the replies were spontaneous and positive.
Motion was made by Everett Kittredge that the references on both bidders appear to make them acceptable, and judge the references thereby. Phil LaMoreaux seconded the motion. Motion carried 5-0.
Everett Kittredge advised additional information was received from Horne and the same statement from CMGC and he tried to meld the two scopes of work into an Addendum document. These were gone over. Addendums on file for both Police Station and Highway Garage.
Motion was made by Kevin McKenna for the bidders to confirm the scope of work they are proposing is as we asked before, plus what is in this addendum presented tonight. Seconded by Phil LaMoreaux, motion carried unanimously.
This is actually a clarification of expectations, per Everett Kittredge.
Motion was made, seconded and passed for this to be faxed out by the town office, followed by a hard copy with a return date of February 1, 2008.
Phil LaMoreaux questioned a sprinkler system. Everett Kittredge responded that the Police holding cell will have a sprinkler. Everett also advised there is no cistern in the plan at this time.
Report of Comparison of Bradford and Sutton Highway Garage:
Tom Riley, Chair presented an analysis and comparison of the Town of Sutton projected Highway Garage and Salt Shed vs the Town of Bradford. This is based on data provided by Todd Thompson of Trumbull Nelson at a meeting attended by C. Baer, M & E. Kittredge on January 21, 2008. Everett Kittredge went over it in detail. (Copy attached)
No Report of Building Subcommittee available.
No Report of Financial Subcommittee available.
Report of Town Hall Renovations subcommittee:
Audrey Sylvester presented a report regarding town hall window restoration with estimates as well as reporting on painting the town hall. The Historic Henry Backdrop Update states: Show Works of East Barre, Vermont, has submitted a service agreement in the amount of $1,715.63 to install the historic Henry Pained Backdrop on the stage of the Town Hall. A fire retardant sleeve will be fabricated to safely surround the rolled-up backdrop. Show Works will confirm the installation date shortly. 50% of the cost and a signed service agreement needs to be sent to Show Works to guarantee the project. The invoice has been e-mailed to the Town Administrator for processing. The remaining 50% will be paid on the day work is completed. Reports on file. Everett Kittredge questioned if vinyl siding has been considered rather than painting. Everett also pointed out that in the corner of the building where it has deteriorated; there is a streetlight which brings in many insects which builds up in the corner. Street light should be moved.
No Report from Communications subcommittee.
No Comments or questions from attendees.
Motion was made, seconded and passed to hold the next meeting:
Monday, February 4, 2008 at 7:00 pm
This meeting will be held to prepare to make a commitment to present to the Selectmen at their February 5th meeting. The Budget Committee also meets February 5, 2008.
Andrew Pinard questioned if any elevations has been done. He suggested using balloons to mark where the tops of the buildings would be.
Meeting adjourned 8:15pm
Respectfully submitted
Marjorie R. Cilley
Secretary
NAC Steering Minutes 01.14.08
January 14, 2008
DRAFT DRAFT
TOWN OF BRADFORD
NEEDS ASSESSMENT COMMITTEE MEETING
JANUARY 14, 2008
7:00PM
Call to order and Roll Call:
Tom Riley, Chair called the January 14, 2008 meeting to order at 7:02pm with Everett Kittredge, Kevin McKenna, Phil LaMoreaux, Eileen Kelly, and Andrew Pinard, Selectman present. Also present were: Jim Pickman, NAC Subcommittee, Dawn Rich Communications, Cheryl Behr, Administrator.
Tom Riley advised the meeting tonight is to finish up the unfinished business of January 10, 2008, including the references for the contractors and the road work.
Tom Riley read into the minutes a note to the board from Janet Sillars as well as his reply to her. Letters are on file.
Andrew Pinard advised he has called several references from Horne Construction and discussed what was found on four different companies. Basic opinion was very positive.
Everett Kittredge advised that CMGC gave a new up-date today. It was advised the committee misunderstood their proposal previously, as their build cost actually does include the site work. At this time, it was decided that references will be checked on CMGC, and Andrew Pinard, Selectman volunteered to do it. Andrew Pinard, Selectman advised Bindy Glennie had not received the list of references for the road until yesterday, and had to leave this morning. Everett Kittredge suggested that Horne Construction and CMGC should be compared line by line for scope of each. Also, it was recommended by Everett Kittredge to not choose either one at this time.
Hiltz Construction was asked if they would consider reducing their bid by $10,000.00 and the reply was they feel their costs were already competitive, but would reduce it by $5,000.00.
Motion was made by Everett Kittredge to advise the Selectmen that the committee believes there are two qualified construction companies but do not wish to finalize one at this time, as the reference analysis is in process. Phil LaMoreaux seconded. Motion carried 5-0.
Motion was made by Kevin McKenna to advise the Selectmen that the recommended dollar amount is $201,244.00 for the road, and if the Site Work is also done, that would be reduced by $5,000.00. Phil LaMoreaux seconded. Motion carried 5-0
Discussion ensued concerning the motion made by Everett Kittredge on January 10, 2008 regarding Warrant Articles recommended for the Selectmen.
Motion was made by Everett Kittredge to suggest to the Selectmen a separate Warrant Article be prepared for Contract Services. Seconded by Kevin McKenna. Motion carried 5-0.
Next meeting is: Tuesday, January 15, 2008, 6:00pm with the Selectmen
Next NAC Meeting scheduled for: Thursday, January 24, 2008, 7:00pm
Motion to Adjourn made by Phil LaMoreaux at 7:55pm, seconded by Kevin McKenna.
Motion carried.
Respectfully submitted
Marjorie R. Cilley
Secretary
NAC Steering Minutes 01.10.08
January 11, 2008
DRAFT DRAFT
Town of Bradford
Needs Assessment Committee Meeting
January 10, 2008
Call to Order and Roll Call:
Tom Riley, Chair called the January 10, 2008, meeting to order at 7:07pm with: Everett Kittredge, Kevin McKenna, Eileen Kelly, Andrew Pinard, Selectman present. Phil LaMoreaux was absent. George Morse, Subcommittee Jon Marden, Subcommittee, John Harris, Financial Adviser, Dawn Rich, Correspondent, Peter Fenton, Selectman, and Cheryl Behr, Administrator were also present.
Review and consideration of the December 20, 2007 minutes:
The December 20, 2007 minutes were accepted as read.
OLD BUSINESS:
Tom Riley, Chair gave a review of the Interview Process, having interviewed all three of the contractors for the buildings. Many questions were exchanged during each of the interviews. After the interviews, some of the contractors have revised their spreadsheets effecting their end results. CMGC has not had time to make any revisions at this time, having had their interview on January 4, 2008, and were given ten days which would be on Monday, January 14, 2008.
Report on meeting with the Budget Committee.
Tom Riley, Chair advised the NAC committee met with the Budget Committee two days ago, on January 8, 2008 and gave them all the information we have so far. Questions were asked by the Budget Committee, and the final analysis is they accepted the information, and once they get the final numbers they will then make the decision whether to recommend or not. Everett Kittredge reiterated that the NAC will make a recommendation to the Selectmen on January 15, 2008, who will in turn recommend it to the Budget Committee, and if they approve, the Budget Committee decides if they will recommend it to the town. The Bond Hearing will be held after that. Eileen Kelly questioned what questions the Budget Committee asked of the NAC committee. Tom Riley, Chair advised one of the questions asked was “Why are we still looking at the Route 103 entrance”, to which the reply was, “they are still in the process of deciding how much they are going to charge to use that entrance”. Eileen Kelly advised it was the consensus of the NAC committee to not give up on the Route 103 access just because it is taking so long to obtain.
Discuss Bond Warrants for recommendation to the Selectmen:
Robert Stewart added that another question was “How will it be presented, individually, by the road, the police station and Highway, and how will it be put into warrant items or put all into one warrant item, or have three different ones.
Everett Kittredge advised initially the NAC committee meeting with the Budget Committee presented four warrant articles. This can be done with four warrant articles and four ballot boxes and vote on all of them at the same time in the first hour. This was thought to be done with Warrant Articles to include:
1. Road, Highway, Salt Shed, Police Station $2.1 million
2. Road, Highway, Salt Shed
3. Highway, Salt Shed, Police Station (No Road)
4. Highway, Salt Shed
These would require a two thirds vote in each ballot box. Everett also advised that if the Selectmen so choose, they could put the Road as a standard Warrant Article, in the order of two hundred thousand dollars. ($200,000.00) Discussion ensued regarding appropriate method of Warrant Articles.
Discussion and recommendation of contractor:
Everett Kittredge advised there are three bidders for the design built contract which includes their being responsible for the Site Work. The bids were:
Horne Contractor – Rochester $ 1,812,967.00 (If Highway & Police Were done together)
CMGC – Bedford $ 2,161,248.00 Same package
Kinsman – Hooksett $ 2,057,000.00 Same package
Motion was made by Everett Kittredge for a tentative recommendation based on the information before them, subject to revision if substantial change is made before the Thursday night meeting. Kevin McKenna seconded. Eileen Kelly opposed. Motion carried 3-1.
Kevin McKenna recommended provisionally accepting the low bidder which is Horne Construction at $1,812,967.00 for the two buildings to present to the Selectmen, unless more information is forthcoming.
Andrew Pinard, Selectman questioned if anyone has called any of the references supplied by the bidders. It was stated that the Police Chief had called the Rochester Chief
Marcia Keller advised she feels it is a very irresponsible way of approaching the decision by not procuring additional input prior to making a decision.
Cheryl Behr, Administrator questioned if there is a list of questions to be asked each of the references provided.
Motion was made by Eileen Kelly that a list of questions be developed to be asked in order to evaluate the references given by each of the three proposals, by using evaluation criteria already proposed. Kevin McKenna seconded the motion. Motion carried 4-0. John Harris suggested the questions might included: 1. Three comparable projects near in scope. 2. Environmental regulations. 3. Completed on time. A list was drawn up on January 11, 2008 to be used.
Everett Kittredge questioned who would do the contacting.
Andrew Pinard, Selectman advised the last proposal to come in from CMGC was surprised at the disparity between them and the other contractors in the Highway Garage and Salt Shed. The Highway built price being discussed is Horne at $885,525.00 which includes the salt shed. In front of that is a $40,000.00 design charge. CMGC design charge was $ 35,500.00, and the built was $1,308,000.00, which is the discussed. disparity. Kinsman came in with a revised package and did not cite a design built, but a build charge of $830,000.00 for the highway garage. Everett Kittredge advised it is the committee’s job to find the disparities between the bidders. Andrew Pinard, Selectman advised that as part Kinsman’s revised spreadsheet, the salt shed is not part of the $885,525.00 fee, making a substantial difference.
Everett Kittredge advised that the question of how much contingency should be carried to which the contractors advised the buildings have been sufficiently designed that they do not need a contingency. The site work would be the area of uncertainty.
Review and recommendation of road contractor:
Everett Kittredge advised that all three contractors chose Hiltz from Ashland for the road site work contractor, whose bid was $201,244.00.
NEM bid was: 197,661.00
SCI bid was: 191,560.00
The town advised they will contract the road contractor. It was suggested that Hiltz be contacted regarding his willingness to submit a revised bid for the road, especially since all contractors have indicated they would use that company for site work. Everett Kittredge will call them. Recommendations on Hiltz will be checked out as well.
Motion was made by Kevin McKenna to tentatively recommend Hiltz Construction as Road Contractor, contingent upon if they will reduce their bid by $10,000.00.
Bindy Glennie volunteered to follow up on road references that are provided.
Peter Fenton questioned if one of the contractors is picked, are they obligated to hire Hiltz. Reply is no, Hiltz is being selected to do the road.
Motion was seconded and carried 3-0. Everett Kittredge and Tom Riley abstained.
Discussion of independent inspection authority:
Andrew Pinard questioned if there was any indication of what an independent inspector would cost. Reply, none at this time. Bruss Construction has been contacted, but has not responded as of today. It is still pending. This would be funded through the bond recommendation.
Discussion of Bond Warrants for recommendation to Selectmen:
Discussion ensued regarding the Warrants as:
1. A Bond Article for the Road Realignment
2. Highway Garage, Salt Shed and Police Station Design & Built (Including Site Work and buildings for the Highway and Police station that would connect to that road).
3. Highway Garage, Salt Shed and Site Work, and Site Work for Police Station
Motion was made by Everett Kittredge for a recommendation that the above 3 articles for bonds be presented to the Selectmen for their consideration. Kevin McKenna Seconded. Motion carried.
Date for Public presentation, other dates:
This date will be set by the Selectmen. The NAC will help with the presentation.
Report of Building Subcommittee:
Jon Marden, NAC Subcommittee member advised in regard to the disposition of the current Highway Garage, they have not had a meeting as yet. Andrew Pinard, Selectman advised there is no access to Route 103 from that property.
Report of Financial subcommittee:
John Harris advised he has one proposal from Lake Sunapee Bank at 4.5% for a 20 year bond with fixed payment mortgage. Also pointed out, by paying twice a year, there would be additional savings. John advised he will be getting two other proposals.
Report of Town Hall Renovations subcommittee:
Tom Riley, Chair advised he was in receipt of a note from Audrey Sylvester that she has nothing to discuss.
Report of Communications subcommittee:
Dawn Rich advised everyone was receptive at Primary when information sheets were handed out. Cheryl had printed off 500 copies and there were only 14 left. Received good feedback. Andrew Pinard added that he is establishing a web site where all information can be retrieved.
Questions or comments from Attendees:
In reply to Bindy Glennie’s concerns about the area off Route 103 not being considered, Cheryl Behr, Administrator advised the access road has not been abandoned, but it does take time. Dick Keller suggested the right side of the access road off Route 103 as a Highway Garage by itself could probably save several hundred thousand dollars. Tom Riley advised that the Route 103 access is not the NAC’s concern at this time, as this is being worked on by the State.
Next meeting is scheduled for Monday, January 14, 2008.
Adjourned 9:05pm
Respectfully submitted
Marjorie R. Cilley, Secretary
UNAPPROVED MINUTES
NAC Steering Minutes 01.04.08
January 5, 2008
TOWN OF BRADFORD
NAC STEERING COMMITTEE MEETING
INTERVIEW CMGC
JANUARY 4, 2008
Call to Order and Roll Call:
Tom Riley, Chair called the meeting to order at 6:58pm with Andrew Pinard, Selectman, Phil LaMoreaux, Everett Kittredge, Kevin McKenna present. Eileen Kelly was absent. Also present were Jon Marden, Subcommittee Jim Pickman, Subcommittee and George Morse. Dawn Rich Correspondent and Cheryl Behr, Administrator.
CMGC Building Corporation:
Tom Riley, Chair introduced the CMGC Building Corporation with: Dennis Anderson, President, Kevin Parker, Project Manager/Estimator, Diane Wilkinson Sales/Marketing, Kurt Lauer, AIA. Present.
Mr. Anderson, President advised that what they presented to the committee for a proposal met all the requests on the RFP’s in both buildings very closely. He advised that that is a starting point, but in any design areas, as you go along, you could save money by fine tuning the project. One of the questions answered was if CMGC has the dump access road in their price, and they advised they do not.
Highway:
Standing Seam Roof in RFP, not a screw down type roof. The radiant heat in the floor would increase the cost of that building. Not knowing what was going to be done in the building, how much air, how many electrical things, lifts etc. would need to be factored in the design to give a better point to make a decision regarding electricity. Everett Kittredge advised as far as electrical goes, they are going single phase, probably 400 amp service. Everett also advised there were not going to be any lifts at this time, and not going to have an overhead crane. There will be emergency generators to service the Police Station and Highway Garage, but the town will carry them separately. Everett questioned what the difference between standard seam and screw down roofing would be. Mr. Anderson advised probably between $12,000 and $15,000.
Everett Kittredge handed out comparison sheets to CMGC as was handed out to the two previous bidders who were interviewed.
In reply to a question asked, Mr. Anderson advised that most pre-engineered companies do not vary in price that much. They use NESCO (an NCI company now) as a manufacturer. From their standpoint, their product and service are very good. They handed out pictures of buildings they have done in the area. Mechanically, they have included $10,000.00 worth of insulation under the slab to make the radiant heat more efficient.
Salt Shed:
Mr. Anderson advised it was their opinion that a galvanized pre-engineered building is: that on the structural side of it, with the heights setting on the walls etc, that while the other building was being done as pre-engineered, the numbers were more competitive to make it pre-engineered, plus structurally it was easier to design, including the retaining walls. Everett Kittredge questioned the price differential between the wood frame and galvanized steel, to which Mr. Anderson replied the wood frame would probably be a little less expensive. This construction would be: a galvanized steel frame with steel trusses and the sheathing would be galv-aluminum, similar to what is called for on the highway garage, with a standing seam roof, reducing the snow load problem.
Mr. Anderson advised that in the Highway garage, they also included in addition to the radiant heat, some overhead heaters for quick recovery, which would be radiant gas.
Estimated cost between radiant floor and overhead heaters could run $30,000.00. Thought was that radiant floor heat is a well spent $30,000.00.
Also pointed out by Mr. Anderson was that the testing cost for doing the borings is included in their cost.
Phil LaMoreaux questioned if the RFP and in what they submitted, did the town omit anything they can foresee. Comment was that the outlined design specs look good.
Everett Kittredge questioned what contingencies should be recommended for the Budget Committee. It was advised $25,000 for highway garage is being carried, and if the Police Station is really fine tuned, a 5% should be sufficient. Phil LaMoreaux brought up Michael Sailer’s name as was given to the other two companies that were interviewed.
Mr. Anderson advised he uses Hiltz Contractors who they have found to be very competitive, always does what he says, and has excellent equipment, which is very important.
Andrew Pinard questioned could they consider getting back to the committee within ten days for any changes being made. Also Mr. Anderson advised that they would be willing and available for support at Town Meeting if need be.
Tom Riley, Chair questioned if voters do not go for total package this year and the Police Station is delayed for a year, what is CMGC’s estimate for increase in cost for another year. Mr. Anderson advised it is unpredictable, but estimated between 7 and 10%. Diane Wilkinson, Sales/Marketing invited the committee to call them at any time if needing anything. The committee thanked CMGC for coming for this interview.
Tom Riley, Chair advised he would like a preliminary ranking done on the 10th of January.
Everett Kittredge advised Cheryl Behr, Administrator prepared some Bond/Warrant articles as ideas, and the committee discussed it at length.
The Budget Committee Briefing will be on January 8, 2008 at 7:30 pm, and Tom Riley, Chair read a preparation info sheet for presentation.
The format of the hand outs to be distributed at the Primary on Tuesday, January 8, 2008 was presented for perusal, dollar amounts will be filled in on Monday.
Question if any Bond information has been received yet from the Town Hall Restoration Committee. It has not at this time.
Next meeting is scheduled for Thursday, January 10, 2008 at 7:00pm.
Adjourned 8:25pm
Respectfully Submitted
Marjorie R. Cilley, Secretary UNAPPROVED MINUTES
