BACC/Parks & Rec Minutes 01.14.09
January 27, 2009
BRADFORD AREA COMMUNITY CENTER MEETING – January 14, 2009
PRESENT: John Bruss, Kate Dobrowski, Director, Debbie Flinkstrom, Karen Hambleton, Fred Hubley, Margaret Raymond, Dawn Rich, Ona Ruchti, and Jim Valiquet.
John Bruss, Chair, opened the meeting at 4:40 pm.
Minutes of the December 14, 2008 meeting were approved with the following corrections: Parks and Recreation: Margaret Raymond informed the board that Debbie Flinkstrom will be recommended to the selectmen for their approval as the new chair of the Parks and Recreation committee. This position is appointed by the selectmen and will be voted on at their next selectmen’s meeting. KAP: They are looking for a part time Administrator for the KAP.
DIRECTOR’S REPORT: Report given by Kate, our director, is attached.BUILDING MAINTENANCE REPORT: Information on the BACC maintenance was included in the Director’s report.
SENIORS REPORT: Ona Ruchti reported that Phil Stockwell is the new CAP Director. Quilters, under the guidance of Mary Derry, are continuing to make place mats for the Meal on Wheels. Sales of king size quilt raffles and shopping bags are the fund raisers for their programs. Foot massages will be resumed again by Betty Perron .KAP: Karen Hambleton reported that the Pre-School is in the process of re-licensing. There is still a strong odor in their area from the septic system pipe outside. Kate will contact Bob Stewart, Jr about the problem. KAP fund raiser will be the sale of Dutch bulbs. A Bunny Brunch will be held in the Spring. Vote by the board approved to waive room fee for Bunny Brunch fund raiser. This was done in appreciation of KAP donation of food from their cancelled Santa breakfast to the Center. The food was used to supply breakfasts to residents using our shelter due to the loss of electricity after the ice storm. During May a silent auction will be held.
PARKS AND RECREATION: Debbie Flinkstrom was welcomed as the new chair of the Parks and Recreation Committee. She spoke about thanking Jane Lucas for her long time volunteer work with the Parks and Recreation committee. Kate applied for and received a grant for an Archery program from NRPA. Check was made out to BACC. A vote was approved by the board for Fred Hubley, Friends Treasurer, to accept the grant for the Parks and Recreation . Check will be cashed and monies given to the Parks and Recreation Committee
HEALTH AND HUMAN SERVICES – no report
OLD BUSINESS: Dawn and Kate revised the Operating Manual that had been in place since 2004. Friday, the 16th, will be the deadline to inform Kate of any further changes. The operating manual will be sent to the Selectmen’s office for their input.
NEW BUSINESS: Jim Valiquet spoke about compiling an emergency list of residents that would be top priority for the community to check on during an emergency. A discussion also followed about volunteers and the need for background checks. Meeting adjourned at 6: 15 pm – Next meeting February 11, 2009 Respectfully submitted,
Kate Dobrowski, Dawn Rich (Minutes unapproved)
BRADFORD AREA COMMUNITY CENTER
PARKS AND RECREATION
DIRECTOR’S REPORTS
January 14, 2009
The Ice Storm
From Dec 12 thru 18th the BACC functioned as a State of NH Emergency Shelter for area residents without electricity. Bruce Edwards, the Town Emergency Management Director took charge of the Community Center to ensure that the BACC facility was quickly and efficiently brought up to Emergency Management status. Bruce worked tirelessly to make sure area residents were well provided for. Volunteers like Selectman Andrew Pinard, provided movies, popcorn and cooking skill. BACC vice-chair Dawn Rich and her husband Marv cooked meals, donated food and tended to folks who needed help. Police Officer Ed Shaughnessy and Chuck Goodale pulled night watch at the BACC one night and Officer Chris Boucher took charge of creating a master list of Seniors to check up on. The Fire Department and Rescue played a big role in the situation with their skills and wonderful shower facilities. Helpers such as Bonnie Warren, Fred Hubley, and many others came to help out at the Emergency Shelter.
CAP/ Mt View Senior Center- New Director
The Community Action Program/Senior Center has hired new director Phil Stockwell of Warner. Welcome Mr. Stockwell.
Budget
The Budget Committee has approved the budget with some minor changes.
Thank you to the Budget Committee and Town Officials for their good work.
Maintenance
Elevator - The elevator was repaired and the inspection violation was resolved due to the repair. Unfortunately the better quality cable could not be installed without replacing an enlarged pulley system. John Meyers of NE Lift is aware of the situation and will monitor the wear of the cable in his next inspection. The cable should not wear out so quickly.
Water Testing - and sampling - The KAP preschool did the first water test which came back with good results. The DES is in the process of attaching the KAP testing to the BACC EPA # to satisfy the Dec 08 Nitrate /Nitrite testing requirements for the BACC.
Plowing and snow removal have been going well . Thank you to Chris Frey and Richard
Marshall and the Highway Department for getting the building opened up early each morning.
Women’s Club Dishwasher Inquiry
Jackye Phearson from the Bradford Women’s Club would like to know what kind of dishwasher could be used in the BACC kitchen. The BWC would like to donate a dishwasher.
Kitchen
Phil Stockwell informed me that CAP was sited for the kitchen backsplash counters. The counter is in need of repair to make it compliant with food handling specifications.
Men’s and Women’s Bathroom
Estimates are being taken for 2 shower installations at the BACC.
As an Emergency Shelter, there should be showers available for use by the public.
Pickman plumbing and heating, RMA plumbing and heating and AGS have been called for estimates.
Bar Coding
Chris Frey will be bar-coding the inventory at the BACC sometime next week.
Art Series
I have been talking to people who may be willing to participate in the Art program/series . A sub- committee is in the process of being formed.
Parks and Recreation
January 14, 2009
Barn Dances
The Bradford barn dances have been discontinued. Warner is continuing the dance series at their Town Hall.
Archery Program Grant We received the grant check from NRPA. However the check was made out to the Bradford Area Community Center and now needs to have approval to cash it by Parks and Rec Supplies
Two sidewalk signs were purchased from NE Barricade.
A crock pot was purchased also.
Thank you to Cheryl Behr who made the order and helped us with her Sam’s Club membership.
New Programs
Sandy Richards of Bradford will run a weight loss program at the BACC starting February 11th
It is similar to weight - watchers
Fishercats and Manchester Monarchs
Discussion
Valentine’s Day coming up - can we do an event for this?
GroundHog Day
SEED Fundraiser ?
Select Board Minutes 01.20.09
January 22, 2009
Town of
Selectmen’s Meeting Minutes
January 20, 2009
6:00pm
Peter Fenton, Chair advised they had just come out of Non-Public Meeting.
Call to Order and Roll Call:
Peter Fenton, Chair called the January 20th meeting to order with Andrew Pinard, Charles Meany, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer present. Marge Cilley was absent.
Minutes of January 13, 2009 and January 13, 2009 were not gone over at this time.
Ken Anderson, Bradford Recycling:
Conversation ensued regarding purchasing a truck for the Recycling area, and there is just under fifteen thousand ($15,000.00) available in the Special Revenue Fund per Cheryl
Behr, Administrator. At this time, there is a truck being used at the recycling area that is shared with Dick Moore, who has it all summer for maintenance. Ken Anderson advised he would only need the truck for one day a week during the summer months. Consensus of the Selectmen was that this will be looked into further prior to summer.
Budget concerns were discussed with Ken Anderson at this time, and he will call Cheryl Behr, Administrator.
Health Officer position was discussed.
An e-mail letter was forwarded to the Selectmen from Cheryl Behr, Administrator from Marcia Keller, regarding the Co-Op, there are amendments and recommendations not to join the facility, and she would like the Selectmen to sign them. Marcia would also like to urge the Selectmen to hold a public meeting. Discussion ensued regarding charging a $5.00 fee for a dump sticker, which would be handled through the Town Clerk where vehicles are registered. This could be done through Ordinances, with a public hearing, and setting a start date.
Motion was made by Andrew Pinard to hold a Public Hearing soon to implement this program. Motion seconded by Charles Meany. Motion carried 3-0.
No accounts payable were done this week.
Highway Funds were discussed.
Correspondence was discussed.
A partial list of suggested areas for possible funds from the government stimulus were: Police Department, Town Hall, Side Walks, and Town Salt Shed.
Charles Meany questioned if the building of a new salt shed was going to be on as a Warrant Article. Andrew Pinard suggested that the meeting following the Special Town Meeting, where it was approved, the intention was to get a building designed, then get the design to volunteers to construct. Discussion ensued regarding plans for the salt shed, contacting an engineer regarding costs to design the building for the size
Motion was made by Peter Fenton, Chair to put one thousand dollars ($1,000.00) in as a Warrant Article for design of a Salt Shed. Seconded by Charles Meany. Motion carried 3-0.
Discussion ensued regarding the consideration of placement of the Salt Shed: At
Cheryl Behr, Administrator gave the Selectmen a list of the Warrant Articles they have spoken about, and a list of others that had not been discussed at this time, which The Selectmen went over.
Ann Lucier spoke with the Selectmen regarding her Election budget.
Motion was made by Andrew Pinard to reduce #6000 Supplies and Food, Line Item on #4140 – Elections by $100.00 to $620.00, bringing the total recommendations to $4,550.00. Peter Fenton, Chair seconded the motion. Motion carried 3-0.
Motion was made by Andrew Pinard, on #4150-Financial Administration Budget to reduce Line Item #1202 by $2,000.00 to $14,000.00. Reduce line item #3010 by $1300.00 to a total of $12,700.00. The entire recommended budged for #4150 is eighty three thousand four hundred one dollars ($83,401.00). Peter Fenton, Chair seconded the motion. Motion carried 3-0.
Motion was made by Andrew Pinard to adjust #4155-Employee Benefits down $1500.00 to a new grand total of Two hundred forty three thousand nine hundred twenty four dollars ($243,924.00). Motion was seconded by Charles Meany. Motion carried 3-0.
Motion was made by Andrew Pinard that Budget #4199-Other General Government be reduced by $1,000.00, with the final budget total being Twelve thousand ninety dollars. ($12,090.00). Seconded By Charles Meany. Motion carried 3-0.
Motion was made by Andrew Pinard to reduce #4290-Emergency Mgt. Budget by $500.00 to a final budget of five hundred ($500.00). Motion seconded by Charles Meany. Motion carried 3-0.
Motion was made by Andrew Pinard to reduce #4520-Parks and Rec, line item #3901 Wages park maintenance to $750.00 with the total budget being four thousand three hundred and eighty dollars. Charles Meany seconded. Motion carried 3-0.
Motion was made by Andrew Pinard to reduce #4711-Long Term Notes under Budget by $2,000.00 to a total of eighteen thousand dollars ($18,000.00) budgetary recommendation. Charles Meany seconded. Motion carried 3-0.
Cheryl Behr, Administrator advised if the Budget Committee approves all the changes thus far, it would increase this year’s budget over last years by 2.46%. for a $43,000.00 increase over last years budget.
Motion was made by Peter Fenton, Chair that the Selectmen change the Budget for #4191-Planning and Zoning, line item #5600 from $13,000.00 to $9,000.00, for a total budget total for Planning and Zoning at twenty thousand eight hundred ($20,800.00).
Charles Meany seconded. Motion carried 3-0.
Andrew Pinard advised he has discussed with Cheryl Behr, Administrator and has posted on the Web Site that the Board of Selectmen are actively seeking individuals to serve on a variety of boards and committees, including the Recycling Committee, Parks and Recreation Committee, Bradford Revolving Loan Fund Committee, currently inactive, and as yet to be formed, an Employee Benefit Review Committee. For more information, please contact the Town Administrator for appointments anticipated the beginning of April. CIP will also be added to the list.
Charles Meany suggested putting an article in the paper after the town report on the needs of the town as far as volunteers are concerned.
Motion was made by Peter Fenton, Chair to change Town Facilities and Emergency Repair from $5,000.00 to $3,000.00. No Second.
Motion was made by Andrew Pinard to leave the Town Facilities and Emergency Repair at $5,000.00. Seconded by Charles Meany. Peter Fenton, Chair voted Nay. Motion carried 2-1.
Motion was made by Peter Fenton, Chair to make Town Facility Renovations at $4,000.00, from $5,000.00. No Second.
Andrew Pinard advised he firmly encouraged the Board of Selectmen to engage in some sort of negotiations with our neighboring towns in terms of getting them on board to support the regional rescue squad that the Town of
Motion was made by Peter Fenton, Chair to put $1,000.00 in the Gravestone Repair Budget.
Charles Meany seconded. Motion carried 3-0.
Motion was made by Peter Fenton, Chair to put the covered bridge roof in at $22,250.00. Charles Meany seconded the motion. Charles Meany amended the motion for the covered bridge roof to $24,000.00. Andrew Pinard seconded the amendment. Andrew Pinard advised he feels the public should be given a choice of materials for the roof, even if just a public hearing before the warrant is sealed. Peter Fenton, Chair suggested having two different warrants at town meeting for the public to make their choice, and which ever one passes, the other is deleted. Andrew Pinard seconded the two warrants idea, which passed unanimously.
Final total number for #4312 Highway Department Budget is $372,495.00.
Conversation ensued regarding the Fire Pond and Peter Fenton, Chair suggested the Building Inspector should get in touch with
It was pointed out that the Selectmen are meeting on the third of February, so do have to finish the proposed Warrant Articles first on the agenda as the Budget Committee is also meeting the same night. Andrew Pinard requested that the budget committee meets at 7:30pm again on that night.
Andrew Pinard suggested having the language available at the February 3rd meeting regarding the billing for the ambulance.
Motion was made by Andrew Pinard that any one of the Selectmen that can show up at the meeting on Friday, January 30, 2009 at 9:30am. can serve as a voting member. Consensus was the Board was in agreement.
Motion was made by Andrew Pinard that the Board of Selectmen meet weekly. No second, No vote.
Motion was made to table the approval of the minutes from January 6 and January 13, 2009 to the next meeting. Motion seconded and carried
Motion made, seconded and carried to adjourn
Respectfully submitted
Marjorie R. Cilley
Secretary
Planning Board Minutes 01.13.09
January 20, 2009
Town of
Planning Board
January 13, 2009
7:00PM
Call to Order and Roll Call:
Phil LaMoreaux, Chair called the meeting or order at 7:07pm with Bill Glennie, Barry Wheeler, Barbara Vannata, Jim Bibbo, Alternate, Jane Johnsen, Alternate, Marge Cilley, Secretary present. Absent were: Marcia Keller and Sonny Harris.
Phil LaMoreaux, Chair seated Jim Bibbo for Sonny Harris and Jane Johnsen for Marcia Keller.
Consideration and Approval of December 9, 2008 minutes:
Barry Wheeler moved to accept the minutes of December 9, 2008 as read. Jim Bibbo seconded, Motion carried 6-0.
Public Hearing:
Phil LaMoreaux, Chair read the Public Hearing Petitioned Warrant Article to Amend the Minimum Lot Size. This is a petition for and amendment to repeal the definition of a building lot in accordance with RSA 675:4. The article is to see if the Town of
A letter with comments regarding 2-acre “Buildable” area was read by Phil LaMoreaux, Chair from Sonny Harris dated January 13, 2009. (letter on file)
Marlene Freyler read a list of 10 reasons to change “Buildable Acres” to “Two Acres”
(on file)
Phil LaMoreaux, Chair opened the Public Hearing to the floor. Many questions and comments from the floor were discussed from Everett Kittredge, Millie Kittredge, Mike Carter and Ann Eldridge, Conservation Commission. Bill Glennie read the minutes of January 25, 2005, stating that Lucy St. John, CNHRPC advised it prevents sprawl, by protecting resources. The Planning Board voted in the affirmative to put the Amendment up before the voters on the ballot with one dissention.
Phil LaMoreaux, Chair closed the Public Hearing.
Motion was made by Barry Wheeler to support the Petitioned Warrant Article to Amend the Minimum Lot Size to delete the word “buildable”. Seconded by Jim Bibbo. Bill Glennie and Phil LaMoreaux voted no. Motion carried 4-2.
To Do Folder:
Phil LaMoreaux, Chair went over the To Do Folder and referenced a Training Conference, Taking Issue, (a 1990 information packet) for the Board to read, Landscaping Information.
The Planning Board discussed the Circuit Rider from CNHRPC, and the decision at this time was to continue to use them by appointment only as there is not too much happening at this time.
Ledgewood Pines bond review was discussed and may need to be changed now.
Site Plan for O E Trucking, Martyn Chivers has been revised by Dave Eckman, Eckman Engineering for the existing sign on 74A, and this is
Phil LaMoreaux, Chair expressed a desire for someone else to take chairmanship for this year.
Barbara Vannata and Barry Wheeler’s terms are up this year.
Meeting Adjourned 8:07pm
Respectfully submitted,
Marjorie R. Cilley
Secretary
Selectmen Minutes 01.13.09
January 20, 2009
TOWN OF
SELECTMEN’S MEETING
JANUARY 13, 2009
6:00PM
Call to Order and Roll Call:
Peter Fenton, Chair called the January 13, 2009 meeting to order with Andrew Pinard, Cheryl Behr, Administrator and Marge Cilley, Secretary present. Charles Meany was absent.
No Appearances:
Regular Business:
Accounts Payable and payroll was signed.
An intent to cut was signed.
Ausbon Sargent Land Trust signed.
The new Highway Garage doors were discussed, with four across the front, and one on the end with three exterior doors on the building.
Budget Reviews:
4130 Executive
Cheryl Behr, Administrator suggested cutting back on: “No news letters,
Postage, Advertising, supplies, mileage and conferences, as well as part
Time wages, reducing the amount by eleven hundred dollars ($1,100.00)
Motion was made by Andrew Pinard to reduce the Executive Budget by
Eleven hundred dollars, leaving a balance of $107,833.00 and forward to
the Budget Committee to revisit with the Administrator to adjust the
individual line items. Motion was seconded and carried.
4153 Legal
Suggestion to drop Town Counsel, #3201 in the amount of $1,000.00
and Damages/Accidents, #3202 in the amount of $1,000.00.
Motion was made by Andrew Pinard to reduce #4153 by a total of
$2,000.00, including line item #3201, $1,000.00 and #3202, $1,000.00.
Motion seconded and carried.
Peter Fenton, Chair suggested making just one motion for all at the end of the meeting.
4140 Elections
Only one election this year.
Consensus was to pass on this.
4150 Financial Administration
Suggested reducing Line item #2400, #3010, #3901 for a total of
between $2000 and $2300.
Consensus was to pass over this item until next week.
4191 Planning and Zoning
Budget Committee has already taken off $4000 for the Circuit
Rider, line item #3901.
Decision is to wait for full Selectmen Board to be present.
4194 General Government Buildings
Discussion ensued regarding a generator for the town hall, reconfiguration
of the police department and front door, making it handicap accessible.
Decision was made to reduce line item #4300 by $5,000 for a new
Amended Grand total of $44,732.00.
4199 Other General Government
Have to wait for testing bill to come in (which will be on last years
budget) to see what next years amount will be, as it will be the same.
4210 Police
Conversation ensued.
Decision was to hold this until full Board of Selectmen is present.
4220 Fire Department
Conversation ensued,
Andrew Pinard advised he feels strongly that if
an item is budgeted; the money should be spent for that item and not
put in the budget to use elsewhere. If it is not going to be used for
specified item, then that amount should be cut from the budget. This
is not specific to the Fire Department, but any department. This would
be appropriate budgeting. Decision was to hold this until a full Board
of Selectmen is present. It was pointed out that the State reimburses
for
4225 Rescue Squad
A projected wage coverage is $55,000.00 per Cheryl Behr, Administrator,
based on this year, including training. Any revenue received from billing
could be available to use for excess wages, if it were over the estimated
$55,000. It was suggested that the line items should be broken down
further.
Motion was made by Andrew Pinard that the line item #1200 under #4225
be reduced by $10,000 to $55,000, with the provision that the special
revenue fund will be expended to cover any overages there. Total budget
will be $79,320. Peter Fenton, Chair will contact Rich Branch.
4290 Emergency Management
Leave as is.
4240 Building Department
Leave as is.
4312 Highway Department
Steve Lucier, Road Agent was present.
Following are the suggested reductions of line items.
Line Item Reduction New Amt.
#3901 Contract Services 500.00 5500.00
#3912 Blasting 500.00 3500.00
#4300 Tires 500.00 4,500.00
#6005 Uniforms 700.00 4,000.00
#6007 Salt 6,000.00 10,500.00
#6011 Road Patch 3,000.00 15,000.00
The Salt and Road Patch reduction will be put in Expendable Trust, for a total of $9,000.00. The new grand total for Highway budget is $373,495.00.
Motion was made by Andrew Pinard to approve #4312, Highway Department with a revised budget of $373,495.00. Seconded and Carried.
Equipment Rental, Line Item #4400 needs to be discussed with Charles Meany.
4323 Solid Waste Collection
Motion was made by Andrew Pinard to approve #4323 Solid Waste
Collection at $50,877.00 by reducing line item # 1200 to $13,000.00 and
#3410 to $450.00, and pass on to the Budget Committee. Motion seconded and carried.
4324 Solid Waste Disposal
Leave for Budget Committee to revisit.
4415 Inoculations
Recommend reduce line item #4415 to $800.00 and pass on to the Budget
Committee.
4520 Parks and Rec.
Decision to leave as is.
4550 Library
Motion was made by Peter Fenton, Chair to reduce the Library Budget by
1% as a bottom line cut. Final decision is to wait for a full Board of
Selectmen.
4583 Patriotic Purposes
Andrew Pinard suggested breaking out the Fireworks from the
Parade. Consensus was to leave as is.
4589 Community Center Budget
Discussion ensued regarding the Summer Camp program at length.
Peter Fenton, Chair suggested cutting total budget by 1%.
Decision was to wait for a full Board of Selectmen.
4619 Other Conservation
Consensus was to leave as is.
4915 Capital Projects
Decision was to drop budget by $1,500 to $18,500 total.
New Total Budget is one million, eight hundred sixty one thousand three hundred and ninety nine dollars ($1,861,399.00)
Fencing for Fire Pond discussed for $8,800.00 quote. Andrew Pinard suggested another quote be procured.
Decision was to go over Warrant Articles when there is a full Board of Selectmen.
Discussion regarding the showers at the Community Center for Emergency Management and whether the state had been contacted regarding the septic for same.
Mention was made of the School Meeting and the idea of not appointing anyone from the town of
Cheryl Behr, Administrator advised the Board of Selectmen needs to support her with the budget as proposed.
Meeting Adjoined 9:40PM
Respectfully Submitted
Marjorie R. Cilley
Secretary
Budget Committee Minutes 01.06.09
January 11, 2009
TOWN OF
BUDGET COMMITTEE MEETING
JANUARY 6, 2009
7:30pm
Marge Cilley, Secretary was not present at this meeting, and the first 8 minutes did not get taped. Tape was received on January 15, 2008 from which the following was deciphered.
4312 Highway Dept.
Steve Lucier, Road Agent was present to discuss the Highway Budget
Motion as made by Marlene Freyler to approve the Highway Budget at
Three hundred eighty four thousand six hundred ninety five dollars
($ 384,695.00). Seconded by Jane Lucas. Motion carried unanimously.
4210 Police Dept.
James Valiquet, Chief came before the Budget Committee to discuss the
Police Department budget. Among topics of discussion were: Short Term
Disability and procurement of 4 wheel drive vehicle.
Motion was made by Jack Meaney to approve the Police Department budget
At two hundred eighty seven thousand five dollars ($287,005.00). Motion
was seconded and carried unanimously.
4445 Welfare Payments
No one was present to represent this department.
Motion was made by Gary Wall to accept the Welfare Payments at forty three
thousand three hundred forty nine dollars ($43,349.00). Motion seconded
and carried unanimously.
4441 Welfare Administration
Motion was made by Gary Wall to accept the Welfare Administration budget at
four thousand twelve dollars ($4,012.00). Motion seconded by Jane Lucas.
Motion carried unanimously.
4323 Solid Waste Management
No one was present to represent this department.
Discussion ensued regarding supplies and materials as well as glass removal.
Consensus was to hold this until next meeting.
4240 Building Department
$500 compensation has been added for a Health Officer, and this position does
Require some training.
Motion was made by Jack Meaney to amend #4140 to include a Health Officer
at an amount of $500.00, from $14,150 to a new total of $14,650.00. Motion
was seconded and carried unanimously.
4915 Capital Projects
Motion was made by Jack Meaney to accept Capital Projects, #4915 at $20,000.
Motion was seconded and carried unanimously.
NEXT MEETING SCHEDULED FOR FEBRUARY 3, 2009 AT 7:00PM
PUBLIC HEARING SCHEDULED FOR FEBRUARY 17, 2009 AT 7:00PM
Meeting Adjourned 8:35pm
Respectfully submitted,
Marjorie R. Cilley
Secretary
Selectmen Minutes 01.06.09
January 11, 2009
TOWN OF
SELECTMEN’S MEETING
JANUARY 6, 2009
6:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair opened the meeting at 6:00pm with Andrew Pinard and Cheryl Behr, Administrator present. Charles Meany arrived later. Marge Cilley, Secretary was absent and received a tape to transcribe on January 15, 2009.
Review and Consideration of December 30th, 2008 minutes:
Motion was made by Andrew Pinard to add on Page 2, 8th line down, after class sizes: Some needs of the district include, but deferred in the current budget request are.
On page 3, Second Motion, Andrew Pinard suggested to add: to encumber the remaining surplus funds of 2008 of the Highway Garage Budget. Peter Fenton, Chair seconded the motion. Motion carried 2-0.
Mention was made that February 3, 2009 there will be a Budget Committee Meeting and expenses associated with the new construction of the Highway Garage will be discussed.
Discussion ensued regarding Cheryl Behr, Administrator forwarding e-mails to the Selectmen from CPA regarding encumbrances.
Accounts payable were signed.
Cheryl Behr, Administrator advised a person would be coming on Tuesday for some help in implementing purchase order module being set up.
Time clocks are not working at: the Highway Garage, Transfer Station or Selectmen’s Office. A new time clock cost is $179.00 and would come out of each department’s budget. It was the decision of the Selectmen to purchase two, one for the Transfer Station and one for the Highway Dept.
DES did a Sanitary Survey at the Community Center and met with Kate Dubrowski and found no significant deficiencies. However, did list some minor deficiencies, including: Well – Bedrock and location. Water meters for actual water usage. Water quality testing. List of emergency response numbers.
A letter was received from the Dept of Health and Human Services. Discussion ensued regarding budgeting for a Health Officer.
Motion was made by Peter Fenton, Chair to appoint Steve Lucier as temporary Health Officer. Seconded by Charles Meany. Motion carried 3-0. Discussion ensued regarding a vehicle being made available for this position.
Quit Claim Deed was signed by Mr. McNab. Mr. McNab requested a letter from the Town of
The deed was signed by the Selectmen.
Budget Items were discussed including the Police Personnel Budget, Capital Project Budget and Construction Loan.
Motion was made by Andrew Pinard to approve to reduce the Capital Project Budget # 4915 from $32,000.00 to $20,000.00 and forward to the Budget Committee. Seconded by Peter Fenton, Chair and motion carried 3-0.
Discussion ensued regarding a 4 wheel drive police cruiser. Chief Valiquet has contacted several dealerships for quotes to include law enforcement equipment installed on the vehicles. The Selectmen requested Cheryl Behr, Administrator to check with the Chief to see if he has checked about state vehicles.
The Rescue Squad billing service was to commence January 1, 2009.
Motion was made by Andrew Pinard to consider adding funds to the #4240 Building Code Budget, for a Health Officer in the amount of $500.00. Charles Meany seconded the motion. Motion carried 3-0.
Cheryl Behr, Administrator requested the Selectmen’s approval for her to meet with Town Employees regarding: 1. Financials 2. Purchase Orders – New procedures
3. Personnel Manuals. The Selectmen all agreed.
Motion was made by Andrew Pinard to adopt a Warrant Article to “see if the Town will vote to require all votes of the Board of Selectmen be recorded votes relative to Budget Items or Warrant Articles and the tally be reported in the Warrant Articles, next to the effective Warrant Article relative to RSA 325:5-a.” Peter Fenton, Chair seconded. Charles voted no. Motion carried 2-1.
Andrew Pinard made reference to a letter he had written to the Board of Selectmen, dated January 6, 2009, regarding no smoking in Town Buildings, which all Departments have received.
Motion was made by Andrew Pinard to go into Non-Public meeting under RSA 91A3IIc.
Meeting adjourned.
Respectfully submitted,
Marjorie R. Cilley
Library Activities January 2009
January 7, 2009
WEDNESDAY, JANUARY 7
Bradford Library Stitchers
Drop-in fiber arts group, all levels welcome
6-8pm
FRIDAY, JANUARY 16
International Movie
The Shower (China) 7pm
MONDAY, JANUARY 19
Martin Luther King Day
Library OPEN 10-8
WEDNESDAY, JANUARY 21
Bradford Library Stitchers
Drop-in fiber arts group, all levels welcome
6-8pm
Library Trustee Minutes 01.05.09
January 7, 2009
Board Meeting for the Trustees of Brown Memorial Library January 5, 2009
Attendance: Joan Perry, Bea Howe, Penny Ulrich, Rod Jones,
Brooks McCandlish, Patty Furness & Meg Fearnley
1. The minutes from the last meeting were read and accepted.
2. A motion was made to accept gifts and donations made to Brown Memorial Library in December in the amount of $427.63. The treasurer reported that there is still some money to be spent in the funds. $500 was moved from the Craigie/Bibbo fund for children’s books and $766.64 from the town-held funds. The total spent over the budgeted amount was $4439.53 (from the funds, donations, and special projects). The Revenue/Expenditure Report and the Fund Report will be turned in for the town report. The treasurer’s report was accepted.
3. The librarian’s report was read. Circulation was down slightly from last month but the library was closed some days due to inclement weather and the power outage. Overall the numbers are good. The report was accepted.
4. Bea reported that the town selectmen and the budget committee approved the library’s budget.
5. Barbara McCartney, technical librarian, will need surgery and will be out four to five months. We will need to fill in her hours (Monday 3-8pm, Wednesday 2-4pm and alternate Saturdays. Jean will take the Monday hours and Maggie will do Wednesday. Liz Barker (page) will do most of the Saturday hours. Another page may be hired to fill in.
6. The upcoming election was discussed. There are two openings for three-year terms and one for a two-year term, to finish the time left on Amy Blitzer’s term. Bea & Erica will run for the three-year terms and Patty Furness has agreed to run for the two-year term.
7. Meg signed the library up for the NH downloadable consortium. The state buys the rights to electronic audio books, which can be downloaded and used by patrons.
8. At some point, we would like to get a laptop for the front desk. Meg would like to be closer to the patrons while still having access to the computer. There is enough money in the Payson Fund for this purpose. It was suggested that it be tied down to prevent theft.
9. The next meeting will be February 2 at 7pm.
Meeting was adjourned at 7:22 PM.
Respectfully submitted,
Rod Jones, acting secretary
