Conservation Commission Minutes 09.15.09
September 27, 2009
Meeting Notes  Bradford Conservation Commission
Date: September 15, 2009
Location: Brown Memorial Library
Time: 7pm
Present: Brooks McCandlish, J. Ann Eldridge, Amy Blitzer, alternate, Carol Meise, Nathanial Bruss, Meg Fearnley.
Secretary’s notes: Meeting notes of August 10, 2009 were accepted with spelling correction of canid biologist Chris Schadler’s name.
Treasurer’s notes: Noted that Brooks McCandlish has not been reimbursed for survey printing costs. Discussion of payment of C. Schadler presentation, $84. Costs shared with Bradford Fish and Game and Brown Memorial Library. Interest earned. Treasurer’s report accepted. Discussion of reprinting of trail maps, $140 available.
Correspondence: workshop announcements reviewed. Letter from DES re: West Road bridge repair.
Discussion of annual Bog Boardwalk repair day. Set for October 18, Sunday at 9am. Rain date October 25. Nathanial to request boards via Perry. Brooks to donate nails. Ann to contact NFI. Meg to create posters. Repair of Bradford Springs Hotel site signage also that date. Article to Bridge and Intertown Record. Also article on October 15th public forum on Natural Resource Inventory update. Carol to collate surveys.
Discussion of potential conservation project. Nathanial to investigate further. LCHIP a possibility.
Review of Goodnight Sand and Gravel. Plans are still insufficient to comment. Site walk is to be arranged soon by planning board. If possible, representative of Conservation Commission to attend.
Need for additional subcommittee meeting with Northern Geomantics prior to public forum. Date to be set.
Meeting adjourned 9pm.
Respectfully submitted, JA Eldridge
Planning Board Site Walk Minutes 09.22.09
September 24, 2009
TOWN OF BRADFORD
PLANNING BOARD
SITE WALK
SEPTEMBER 22, 2009
6:00PM
This Site Walk took place at 6:05pm at the site of Peter Isham’s gravel pit on Route 114, Map 6, Lot 106 with Phil LaMoreaux, Chair, Barry Wheeler, Barbara Vannata, Marcia Keller, Bob Stewart, Jr. RCS Design, representing Peter Isham, Bill Glennie, Peter Isham, George Cilley and Marge Cilley, Secretary.
Bob Stewart, RCS Design had plans that were looked at by the planning board members prior to the walk. The walk took everyone to the top of the hill where there is a natural exposed ledge. At the bottom of the hill there is some gravel which if not used with the mix, could be used to clean up towards the reclamation of the area.
Some discussion took place regarding a “jaw crusher” which could be used to get a stone size of 1 ½ inch and it is a common practice to do this in two stages. It was also stated that this could all be accomplished when ready, in a one time operation.
It was stated that the clay, sand and stone make up a mix, and each outfit has their own mixture percentage.
Phil LaMoreaux, Chair asked for any questions. There being no further questions or discussion, the meeting concluded at 6:30 pm, and will be continued at the October 13, 2009 meeting.
Respectfully submitted,
Marjorie R. Cilley
Secretary
Planning Board Minutes 09.22.09
September 24, 2009
TOWN OF BRADFORD
PLANNING BOARD
SEPTEMBER 22, 2009
7:00PM
Call to Order and Roll Call:
Phil LaMoreaux, Chair called the meeting to order at 7:00pm with Marcia Keller, Barry Wheeler, Barbara Vannata, Bill Glennie, Jim Bibbo, Alternate, and Marge Cilley, Secretary. Sonny Harris and Jane Johnsen, Alternate were absent. Jack Meaney, Selectman Representative arrived at 7:30pm.
To Do Folder:
Acknowledgement was read of a letter from the Conservation Commission thanking the board for the larger plans for Peter Isham’s Gravel Pit, however they advised there was not enough information on the plan and someone from the Commission will attend the Site Walk. (No one did attend the Site Walk from the Conservation Commission.)
Review and Consideration of August 25, 2009 minutes:
Under Workforce Housing it should read: Multi-Family not Multi Housing.
Motion was made and seconded to accept the minutes with the above noted edit. Motion carried 5-0.
Phil LaMoreaux, Chair seated Jim Bibbo for Sonny Harris.
Review and Consideration of the new Sign Regulations Draft:
Brooks McCandlish and Harry Wright comments from the ZBA were considered. Bill Glennie entered the changes on his computer as they were discussed and will forward the finished draft via e-mail to be perused by all the members prior to completion.
A Public Hearing will be held on October 27, 2009 for the New Sign Regulations.
A considerable amount of time, thought and discussion was put into the Sign Regulations.
Jack Meaney, Selectman Representative advised Workforce Housing should be addressed in the immediate future. Discussion included holding a Workforce Housing Hearing in November. Discussion included the need to revise the Subdivision Regulations to include a density bonus.
Marcia Keller advised there is not enough sharing of the work load of the Planning Board among the members.
Several Site Plans were discussed and questioned whether all their conditions have been met since their Notice of Decision was approved. In the future, Marcia Keller suggested all State Permits should be listed individually, and the applicants should notify the Planning Board when completed. Those that were in question and not completed will receive letters so they can be completed and filed. Noted were: George Naughton, Selectmen re: DPX2, Valley Excavation, NFI and check on Gravel Pit owners: Corsair Realty and Bruce Edwards.
Zoning Ordinance - Need to come up with a work force.
Building Lot Size was discussed and needs to be addressed.
There being no other business to come before the board, motion to adjourn was made at 9:00pm.
Respectfully submitted
Marjorie R. Cilley
Secretary
Safe Route to School Task Force Minutes 09.17.09
September 22, 2009
TOWN OF BRADFORD
SELECTMEN’S MEETING
SAFE ROUTES TO SCHOOL
TASK FORCE MEETING
TOWN HALL
SEPTEMBER 17, 2009
3:30PM
ATTENDANCE:
Attending the Task Force Meeting were: Nick Coates, CNHRPC, Cheryl Behr, Town Administrator, Beth Rodd, Marvin and Dawn Rich, Chris Waite, Jim Valiquet, Police Chief, Jane Johnsen Andrew Pinard and Marge Cilley, Secretary.
Mr. Coates handed out information packets including “Reasons to Walk or Bike with your Child to School, NHDOT Application Form for SRTS Startup Funding and the Agenda with attached sample Tally Sheet.
Cheryl Behr, Administrator thanked Nick Coates for coming along with all other attendees. Nick Coates identified himself as working for CNHRPC for the region, including Bradford and is assisting the town with the Transportation Grant (TE).
The deadline for the Grant application is November 15, 2009. There are two years left in the Grant program then it could get re-authorized, however, there is no guarantee. This is Federal Money that is distributed to the State and then brought to the communities based on applications. Applications need to be submitted immediately, as this is very competitive. The dollar amount now available is Two hundred and fifty thousand dollars ($250,000) as opposed to the one hundred thousand ($100,000) previously.
Not able to be here today were Kathy McKenna and Robin Steiner. The Supt. of Schools in Newbury was contacted and is interested. The Fire Chief was also contacted.
Nick Coates advised the whole point of Safe Routes to School is not about building sidewalks, not about infrastructure but building a community with three pillars to making the project successful: 1. People in the Community becoming involved. 2. Town Employees 3. School Board, Superintendent etc.
Mr. Coates advised comments using distance as an excuse is a cop out, that this could make the community a better place to live. The Town of Contoocook was used as an example that has a very successful program, and will be used as guidance for Bradford.
Some topics benefitting from the program are combating obesity; helping kids be more active, reduce air pollution. Also pointed out was that this program is not for just this very moment, but for growing a community and making it safe for the future.
There are three Grant Programs available for the community.
1. Start Up Grant for $5,000 or less.
a. Organizing a committee and determining early things to work on with the community, and begin doing some preliminary engineering, looking around, and involving the Police Department.
2. Travel Plan for $15,000 or less for each school. (Anything over $5,000 has to be approved by Governor and Council).
a. Preliminary Engineering - looking more specifically at what are the barriers that are holding kids and parents back from walking, bicycling                more. Looking at results of surveys that were administered to students and parents and looking at what can be done as a community.
3. General Grant for $250,000 per project.
a. Look at what has been built so far, where are some sidewalk projects we can do, where are some bicycling projects that can be done, re-route the busses etc.
These three Grant Programs must be done in the above sequence.
An application needs to be in to the State by next week for the Start Up Grant. Following that the following month, build a Travel Plan without delay, then the General Grant process.
At this time, The Application Form was gone over and several possible new members’ names were mentioned.
The discussion continued with the following topics:
Describe the objective of the initial planning efforts.
Describe the evaluation, education, encouragement and enforcement components of the initial effort.
Education, Encouragement, Enforcement, Evaluation discussed.
The need, Existing Conditions, Reconstruction of Walkways, Conceptual Design and Additional Evaluation also discussed.
Letters of recommendation are needed from:
Bike Walk Alliance from NH (Nik Coates will do this).
Police Dept.
Fire Dept.
Selectmen or Town Administrator
Community Center
This was explained as a reimbursement program: The money must be paid up front from the town, then will be reimbursed by the State to the Town at 100%. This process takes about three years.
Some requirements needed:
More members
Interim Chair person: Andrew Pinard agreed.
Review Applications
Neil Coates will forward e-mails to Cheryl with work plan.
The minimum of five letters of recommendation for Safe Routes to School should be received by September 24, 2009 by either Cheryl, Neil or Andrew. A sample form letter will be forwarded for ideas from Nick Coates.
Public Relations could include but not limited to School parents newsletter, Bradford Bridge, Town Web Site, Concord Monitor Neighbors, Intertown Record, CHIPS, Farmers Market with banner and flyers for getting information out.
The next meeting is scheduled for October 1, 2009 at 3:30pm.
Meeting Adjourned at 5:00pm
Respectfully submitted
Marjorie R. Cilley
Secretary
Library Activities 10.09
September 19, 2009
Friday, October 2
Book-to-Movie Discussion (The No. 1 Ladies’ Detective Agency), 7pm
Sunday, October 4
New library exhibit, photographs of Camino de Santiago de Compostela Pilgrimage by Corrie Meise-Munns
Monday, October 5
Trustee Meeting, 7:30pm
Saturday, October 10
Browsing Through The Leaves: The New Hampshire Statewide Library Book Sale Tour –
Sale in Bradford from 9-2
Friday, October 16
International Movie (Tunisia), 7pm
Saturday, October 31
Trick-or-Treat at the Library, 5-7
Trustee Minutes 09.14.09
September 19, 2009
Brown Memorial Library
Minutes from September 14, 2009 Trustee Meeting
Attendance included: Joan Perry, Meg Fearnley, Bea Howe, Bob Manchester, Rod Jones, Patty Furness, Brooks McCandlish and Erica Gross
1.   The minutes from the last meeting were read and accepted.
2.   The Treasurer’s report was read and accepted. A motion was made to accept all donations made to Brown Memorial Library for the month of August, in the amount of $1,329.00 ($588.00 from TDS to offset cost of internet).
3.    Librarian’s Report: The number of Library patrons for the month was over 1000 for the first time. Many summer visitors use the library to check their e-mail.
We are participating in a statewide book sale tour on Sat., Oct. 10 (Columbus Day Weekend).
3.   Bob made a motion to start the monthly trustee meeting at 7:30 instead of 7:00. Motion was approved.
4.   Motion was made and approved to follow the general principle of keeping the yearly budget to a 3% increase.
5.   Barbara will be taking the winter off. The hours will be covered by current staff.
6.   It was also discussed about possibly (in the future) adding a staff person who would focus on materials and programming for young readers.
7.   The church approached Meg regarding needing space to hold their Teen Sunday School. They do not have space and were wondering if the library could possibly accommodate them. A motion was made and approved to allow the use on Sundays with the understanding that the Sunday School is open to all teens.
8.   Fundraising Dinner: We need to cut back on certain food items to make the dinner run a bit smoother.
9.   The rugs are need of cleaning. Bruce Edwards will be contacted.
10.   Next meeting is on October 5th at 7:30pm.
The meeting was adjourned at 7:45pm
Respectfully submitted,
Rod Jones, Acting Secretary
Planning Board Agenda 09.22.09
September 19, 2009
TOWN OF BRADFORD
PLANNING BOARD
P O BOX 436
BRADFORD, N.H. 03221
SEPTEMBER 22, 2009
A G E N D A
1. SITE WALK AT PETER ISHAM GRAVEL PIT ON PLEASANT VALLEY ROAD
ROUTE 114 6:00 PM. TO MEET AT SITE.
2. 7:00PM REGULAR WORK SESSION AT TOWN HALL
CALL TO ORDER AND ROLL CALL.
3. REVIEW AND CONSIDERATION OF AUGUST 25, 2009 MINUTES
4. TO DO FOLDER
5. REVIEW AND CONSIDERATION OF THE NEW SIGN REGS DRAFT
6. REVIEW OUTSTANDING SITEPLANS
7. ANY OTHER BUSINESS TO COME BEFORE THE PLANNING BOARD
8. ADJOURN
Select Board Minutes 09.15.09
September 16, 2009
TOWN OF BRADFORD
SELECTMEN’S MEETING
SEPTEMBER 15, 2009
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Charles Meany, Chair opened the meeting at 5:30pm with Jack Meaney, Peter Fenton, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary.
Stephen Heavener, CRDC and Jayne Rayno, Lake Sunapee Bank came before the Selectmen with proposed changes in the Revolving Loan rules.
Mr. Heavener expressed his appreciation in all of Cheryl Behr’s help.
Mr. Heavener stated that the Loan Committee consists of seven of which four are bankers, with Jayne Rayno being the Chair.
The changes consist of the following:
1. Refinancing - If a borrower can refinance. Every loan from TIF has a bank sitting at the table and they can come up with 50%.
2. Eligibility - Used to be 1/3.
3. Job Cost
4. Low level (Micro lending in NH) TIF does not do this. Their minimum is $25,000 and the maximum is $150,000.
5. Existing or previous loans as long as the net is up to $50,000, has to have been in their portfolio.
6. CRDC Administration- Will inform within 48 hours of loan approval. Will also provide a monthly loan status.
Conversation continued regarding the Revolving Loan Fund.
Motion was made by Peter Fenton to appoint Cheryl Behr to the Revolving Loan Committee. Seconded by Charles Meany. Motion carried 3-0.
Motion was made by Peter Fenton to accept the new information from CRDC. Seconded by Charles Meany. Motion carried 3-0.
Mark Goldberg and Richard Branch came before the Selectmen regarding Americorp.
This is a full time emergency medical technician position which is an 11 month position funded by the Americorp program and begins in October. This is a program that has been around for two years or more. The person would receive a $12,000.00 stipend and Health coverage. At the end of the term served, they would receive $5,000 for continuing education. The annual grant runs from October to October. This would be for a 40 hour work week with duties being: making calls, recruitment, clerical. This would be paid for by the town paying $7900.00, State paying $1,000.00 and Americorp paying $8,000.00.
Jack Meaney questioned the requirement of a full time supervisor. Mark advised it requires a daily supervisor, which would be Richard Branch. And in answer to Cheryl Behr, Administrator’s question if they would be a town employee, Mark Goldberg, Fire Chief advised they would be employed and paid for from Americorp.
Motion was made by Jack Meaney to accept the proposed temporary position of EMT, funded by Americorp Program providing the paper work to review is received and it meets the requirements. Seconded by Peter Fenton. Motion carried 3-0.
Steve Lucier, Road Agent will get a written quote from Gary Wall and AGS Services regarding the exhaust intake on the Highway Garage.
Bill Starr came before the Selectmen to talk about his driveway which he is preparing to install on the side of his house away from the Town Hall. The Selectmen advised him the town will cut the curb and will pave the apron only when the sidewalks are done. Also the Selectmen advised they would not cut them off prior to getting his driveway done. Mr. Starr was also advised if he wants the screen house he may have it or what ever he wishes to do with it.
Motion was made by Peter Fenton to allow Mr. Starr’s wood pile, screen house and light continue to be on town property until May 1, 2010. Seconded by Jack Meaney. Motion carried 3-0.
Marlene Freyler presented pictures of flags and quoted a price of between $65 and $95 for each one. New brackets to go on the PSNH poles run around $85 each. PSNH has allowed these to be put up; however, they need to be called each year for renewal. Marlene advised there is $1,000 in the patriotic funds for the brackets. Charles Meany suggested traditional flags be used. Charles Meany also requested prices on flags and this will be taken under advisement.
Dick Dumais, 25 Sunset Hill Road came in to talk with the Selectmen regarding water issues on his property, coming from the street into his yard and basement. He is requesting the stone wall be mended and the area ditched. Steve Lucier, Road Agent and Dick Dumais will go to the property on Friday morning, September 18, 2009 at 10:00am., to see what can be done to rectify the problem.
Accounts payable and payroll manifests were signed.
SEA Easements were signed.
Update on FEMA bridge reconciliation reviewed and discussed with Steve Lucier, Road Agent.
Update on TE Grant application reviewed.
Revised MS-1 not completed as yet.
TIF letters will be drafted by Cheryl Behr, Administrator.
A written update on French’s Park Erosion Control Project was received from Andrea LaMoreaux. A group of volunteers worked for about 5 hours on Saturday and on Sunday, September 12th and 13th cleaning out the infiltration trenches and constructing terraced vegetated buffers on the wooded slope in between the swimming beach and the rock slope leading into the water. The terraced beds are still a work in progress and Bindy Glennie will be overseeing the planting and final stabilization of the slope.
Three requests were also made:
1. Requesting the State Correctional work program to send out a crew to finish cleaning out the sediment that the infiltration trenches have collected at French’s Park.
2. Asking if the Road Crew would be able to delineate the handicap access walkway by constructing a stone wall between walkway and parking area. Also level the handicap parking spot so storm water flows into rain garden and not over the handicap pathway. Also to add a triangular patch of 3-inch stone at corner of parking lot that leads to entrance to culvert.
Steve Lucier, Road Agent advised that the sidewalks that are being torn up by the State Correctional Workers is working out well, and they will probably be done with that project by Friday.
The consensus of the Selectmen is to finish up completely with the sidewalks and the town hall parking area with the Correctional Workers prior to going to French’s Park to work.
Steve Lucier, Road Agent also advised Danny’s town highway truck is having problems and keeps shutting off. It is now at Reed’s in Claremont and Steve was requested to get an estimate of the cost of repairs before being worked on and to call Cheryl Behr, Administrator with the amount.
Also discussed were different companies providing salt and their delivered prices.
7:12pm meeting adjourned to go into Non-Public meeting per RSA 91:A-3:11c.
No decisions were made regarding Welfare.
7:35 out of Non-Public meeting.
Meeting Adjourned
Respectfully Submitted
Marjorie R. Cilley
Secretary
BACC September Minutes
September 15, 2009
BRADFORD AREA COMMUNITY CENTER COMMITTEE MEETING
September 9, 2009
PRESENT: Kate Dobrowski, Director, Ellen Brownson, Debbie Flinkstrom, Karen Hambleton, Fred Hubley, Ona Ruchti, Margaret Raymond, Dawn Rich
Cheryl Behr, our Town Administrator, attended our meeting. She has been working on the sidewalk grant and needed some information from us about our walking and biking programs. Information needed will be researched and will be sent to Cheryl by Friday. Deadline for sidewalk grant is Tuesday, September 15th. Cheryl also explained the review process for the upcoming budget. A bike safety program by Will Hurley, Outspoken, will be held on September 19th from 1 - 3 pm. Safe Schools committee meeting will be held September 17th at Town Hall at 3:30 pm.
Dawn Rich, Vice Chair, opened the meeting at 5 pm. Minutes of the August 12th meeting were approved.
DIRECTOR’S REPORT: Kate, our director, gave the board members a copy of her monthly BACC and Parks and Recreation report . Each monthly report is sent to the website, Bradford NH.org. for publication . Kate encouraged the board to support the Farmers Market on Thursday from 3-6 pm.
BUILDING MAINTENANCE: A call was made to Barry Wheeler about our Good Neighbor project but we are still waiting for a return call.
SENIOR REPRESENTATIVE: Ona gave the following report on Senior Citizens’ activities: Kumihimo and quilt making programs are on going. Doris Dunn hopes to get more people interested in continuing the ceramics program. The movie “Australia” was great with 12 people attending. Lots of laugh with coffee ,doughnuts and cookies to enjoy. 36 people attended the cruise on Lake Winnipesaukee. Dinner was at Hart’s Turkey Farm. A delayed ( due shortage of waitresses) but a delicious dinner was served. 1st Thursday of the month is the foot care clinic. LSRVNA is providing this service and appointments have to be made through the agency. 1st Friday brunch had 17 people attending. Entertainment was provided by Alan Rogers playing his guitar with songs that he wrote. A casino trip to either Mohegan Sun or Foxwoods is being planned for October but they will need 35 persons to attend.
HEALTH AND HUMAN SERVICES: Ellen spoke about the dates for the following programs: September 17th, Mountain View Senior Center Open House, Dr. Cecelia Vicuna-Keady as the speaker. Diana Ginter, RN, will offer the extended hours blood pressure clinic that day. September 17th, “Getting Started” program on Alzheimer’s at the Wilmot Community Center, 3-8 pm including dinner, free to the public. October 3rd, Grantham Health Fair, all are welcome. October 15th, Alzheimer’s program follow up lunch and learn about legal and finance issues related to Alzheimer’s, free, to be held at LSRVNA office in New London. LSRVNA is working closely with our Public Health Network to coordinate vaccination clinics for H1N1 and will keep everyone posted on the scheduling of those. We are preparing to hold our regular seasonal flu clinics in addition to the H1N1 clinics. The CDC website is a good source of information for anyone looking for more specifics.
KAP: Karen informed the board they have 17 students enrolled, Thursday - 14, Monday -7, Afternoon - 2-4 with a part time pre-school. KAP will be selling Yankee candles, due date October 7th available before Thanksgiving. Rugs were cleaned by Bruce. Next project is to clean the windows.
PARKS AND RECREATION: Fun Day is planned for Saturday, September 19th from 10 am - 4 pm. They need volunteers to assist that day. Bradford Women’s Club will have a pancake breakfast in the morning of Fun Day. Archery program is set for Tuesdays September 22nd through October 13th from 4 - 5 pm at Brown Shattuck Memorial Field. Halloween activities will be held on the 31st of October.
VICE-CHAIR’S REPORT: Fred Hubley left our meeting to participate in the Open House scheduled at the Bradford School. Fred asked Dawn to announce his resignation as a member of the BACC committee. We thank Fred for his wonderful support over many years to our board as past Treasurer of BACC committee, past representative of KAP and treasurer of the Friends of the BACC. He has dedicated many hours to our Center . We appreciate all Fred has accomplished for the Center and wish him good luck in his future plans.
OLD BUSINESS: Contract with yoga classes is doing fine. Annual meeting of the Friends of BACC to be held Wednesday, September 16th at 4:30 pm.
NEW BUSINESS: none
The meeting was adjourned at 6:15 pm. Next meeting October 14th at 4:30 pm.
Respectfully submitted,
Dawn Rich, Kate Dobrowski (minutes unapproved)
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BRADFORD AREA COMMUNITY CENTER and PARKS AND RECREATION
DIRECTOR’S REPORTS
September 9, 2009
BACC as Emergency Shelter
Discussion of proposal from Debra Blaisdell
Pass around her idea
Speed Bumps
Phil Stockwell has provided some information on the cost of speed bumps and installation. Some of the drivers that frequent the BACC are moving to fast in the parking lot and have been spoken to but the speeding seems to continue.
BNSYS
Concerns on donation to the BACC last year for meeting space.
Yoga- Fran Vanais
Fran brought in an August payment as scheduled. Her balance is $250.00 and she remains current.
Nature’s Circle Summer Day Camp
The accounting for the day camp is still open as there are still outstanding payments from parents.
 Parks and Recreation
FUNDAY
Funday is scheduled for Saturday September 19th from 10 - 4.
The fundraising letter for Funday has gone out. We have received back $100.00 from businesses and a free ad from Smart Woman Advertiser.
Entertainment will be Mr. Phil, Reptiles on the Move, Archery Program , a possible dunk tank etc.
Women’s Club will have their pancake breakfast in the morning of Funday
Women’s Club has agreed to split the advertising costs again for the Kearsarge Shopper
April Messer of the KAP is heading up the effort.
Need volunteers
Issues with Brown Shattuck Park
Tina Defossess sent an email with existing concerns at Brown Shattuck . This may effect Funday
Select Board Minutes 09.11.09
September 11, 2009
TOWN OF BRADFORD
SELECTMEN SPECIAL MEETING
SEPTEMBER 11, 2009
7:30am
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Charles Meany, Chair called the meeting to order at 7:40am with Jack Meaney, Peter Fenton, Cheryl Behr, Administrator, Marge Cilley, Secretary and Steve Lucier, Road Agent present.
Charles Meany, Chair advised the purpose of this meeting is to discuss with Steve Lucier, Road Agent the upcoming work on sidewalks on Main Street.
Discussion ensued regarding the procedure of ripping up the sidewalk and the parking lot at the Town Hall. Some thoughts were to rip up the existing sidewalk, and fill in the base and cover it with hard pack. Another thought was to rip up bad sections of the sidewalk, re-asphalt those sections to make a smooth and walk able surface. Steve Lucier, Road Agent advised he had talked with Pike, and the estimate for the same asphalt that is used in the street is $65.00 per ton. It was also discussed to dig up the existing sidewalk and put topsoil back in and plant grass.
Steve Lucier, Road Agent pointed out that the whole area needs to be ready for the asphalt when it comes as opposed to a section at a time if that is the method of repairing to be done.
Cheryl Behr, Administrator advised that previously the parking lot at the town hall had a Farmer’s mix put down which was not cured properly and was a mess.
8:00am The Selectmen and Steve Lucier, Road Agent took a site walk to look at the condition of the existing sidewalks.
8:30am The Selectmen and Steve Lucier, Road Agent reconvened after their site walk of the sidewalks and decided:
1. To remove the asphalt from the concrete.
2. Repair any bad sections of the concrete with concrete, in an attempt to maintain a constant elevation of the sidewalks.
3. Remove the asphalt around the town hall; landscape the front of the building including a walkway, loam and seed.
Cheryl Behr, Administrator will get together with Steve Lucier, Road Agent regarding the walkway. This should be the width of the stairs, and angle over towards the parking lot. The rest of it will be loamed and seeded with a small section of hard pack going out to the bulletin board, with another little path going out to the flagpole.
The handicap sign needs to be replaced towards the back door, and someday an automatic door opener will be installed at the handicap door, making it a completely accessible entry way.
Cheryl Behr, Administrator questioned replacing the front steps to the town hall. Swenson’s Granite did give a quote for granite steps at one time, and Cheryl Behr, Administrator will request a quote at this time. Charles Meany, Chair advised the top step does need to be 3 feet wide by the width of the door which is 6 feet.
Steve Lucier, Road Agent will measure the parking lot at the town hall for procuring a hard pack quote from Mt. Williams and Henniker Crushed stone. Length times the width times.
5. After the stone has been put down, it will require being rolled.
Highway equipment purchase orders were discussed. The dollar amount requiring a purchase order was $1,000.00, then changed to $500.00 which is the current dollar amount to request the purchase order.
At this time, Steve Lucier, Road Agent calls Cheryl Behr, Administrator to print the purchase order, as he does not have the accessibility to do this at the highway garage.
Coffee break/lunch for highway crew was discussed stating that the crew needs to take a coffee break other than adding it to their lunch half hour. Winter work hours are now in effect which is 7:00am to 3:30pm.
Charles Meany, Chair admonished the Planning Board for over the past several years of not having any type of CIP Committee. We should have projected amounts of dollars put away through CIP plan so we can upgrade equipment for the highway department, etc. It was suggested that the CIP should be published in the paper so the public will be aware of town needs. Cheryl Behr, Administrator suggested that a short talk regarding town budget be presented to pre-school parents while they are waiting for their children to be excused as one way to prepare voters for town needs and town meeting.
French’s Park parking lot, stone wall, brush cutting was discussed.
Meeting adjourned 9:00am.
Respectfully submitted
Marjorie R. Cilley
Secretary
