Select Board Agenda 01.26.10
January 25, 2010
Agenda
Selectmen’s Meeting
January 26, 2010Roll Call
Selectmen will be working on the Budget and will restrict public comment to the end of the work session.
Regular Business
1. Accounts payable and payroll manifest
2. Operating Budgets and Warrant Articles
Select Board Minutes 01.19.10
January 21, 2010
TOWN OF BRADFORD
SELECTMEN’S MEETING
JANUARY 19, 2010
5:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Acting Chair opened the meeting at 5:00pm with Jack Meaney, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator and Marge Cilley, Secretary present.
Charles Meany was absent.
Motion was made by Peter Fenton for the Selectmen to go into Non-Public Session per RSA91:A-3:II - Highway and Town Clerk/Tax Collector at 5:03pm. Seconded by Jack Meaney. Motion carried 2-0.
The Selectmen came out of Non-Public Session at 5:45pm and advised there were no decisions made at this time, however did interview people for the Highway Dept. positions.
Appearances:
HB 86
Laura Hallahan, BIA (Bradford Improvement Association) filled in for Beth Rodd who was not available. Laura questioned the Selectmen on how they feel regarding House Bill 86, and whether or not it should be looked at for Bradford. Laura also suggested checking with other towns that have taken it on to see if they are happy with it. Peter Fenton advised a decision has not been made on that but are talking with other towns to see how it works. Jack Meaney advised that if it is adopted, then the whole thing is adopted. It would have to be put on as a Warrant Article to see if the townspeople wanted to implement it or not.
Outgoing Letters Update:
Laura also questioned if there was any update on the letters the Selectmen had written as requested from the BIA. Cheryl Behr, Administrator advised the Selectmen had signed the letters, but they have not been mailed. It was decided that a copy of the signed letter be given to the BIA members, and they would do the mailing, which was done.
Andrew Pinard questioned if the discussion regarding House Bill 86 between Charles Meany and Jack Meaney was done at a public meeting. Jack Meaney advised it was discussed at the Selectmen’s meeting the night it was brought up
Cheryl Behr, Administrator advised Beth Rodd that the Town Clerk received a notice in the mail today regarding Legislation trying to push through something that reduces the interest the towns can charge on delinquent taxes. The concern being, each town will make its own decision as to the amount and Cheryl advised both she and the Town Clerk feel this could be a real problem. Cheryl Behr, Administrator will e-mail this information to Beth Rodd tonight before she leaves, and Beth advised she will attend the meeting tomorrow.
George Cilley and Brian Wilcox, Re: Town Clock:
George Cilley came before the Selectmen regarding the accident last summer up in the steeple of the Church which bent a drive shaft to the east dial of the clock which broke the dial. After six months of searching, have found a person, Phil D’Avanza from Goffstown who does this work for a living, and has restored clocks all over New Hampshire and New England. The glass is 3/8″ thick, and is 4′ in diameter. The clockworks have been in the steeple itself for 95 years, and has never had any real good maintenance done. The cables that hold the weights of the clock are probably original, and are getting pretty smooth and stretched out, they hold about 200 pounds of weight each and there are two brass gears in the clock with teeth missing, making it a hazard to wind.
George gave the estimate made by the Clock Repair person of replacing the dial at seven thousand nine hundred seventy ($7,970.00) dollars). The overhaul of the clock estimate given is Five thousand eight hundred and seventy five ($5,875.00) dollars. George presented pictures of the mechanical workings of the clock as well as the broken dial along with the estimates to the Selectmen.
Cheryl Behr, Administrator advised the Town took over the ownership and maintenance of the clock in the March 15, 1916 Town Meeting when they raised and appropriated the sum of two hundred dollars. A Moose Plate Grant will be applied for if the Church is eligible for the Historic Register. All pictures need to be in black and white. This will have to be a Warrant Article to request the funds for this project. George allowed he does not know how or why he and Brian are involved in this project, but they are, and this is what they have come up with. Brian Wilcox advised that the Railroad Station Agent wanted the clock initially so people arriving and departing could see what time it is. This station master’s name is on the street side dial of the clock. Any additions, renovations etc. of the Church itself need to be recorded for Chery Behr, Administrator for the project. George Cilley said he will get those for her. Brewster Caswell questioned how it got broken and was advised a person that wound it slipped and fell into it.
Andrew Pinard has four questions he’s asking for Chris Frey who couldn’t be here:
1. Were you able to find a way to encumber the $28,000.00 to prepay the payment for the highway garage work? Cheryl Behr, Administrator advised the answer is No. She had called the Dept. of Revenue and they said it was too late to make that payment, however it was possible that we could put an Article on the Warrant this year and pay that amount of money out of surplus.
2. What appropriation line was the Skid Steer loader placed under in the account for
purchase? Cheryl Behr, Administrator advised it was put in the same line item that the baler was, which is under the Transfer Station. The actual accounting entry is not in yet.
3. Has there been a quote to sell or return the Skid Steer, or will there be a vote tonight to do so? Peter Fenton advised no to the first part, and assumes they will discuss it tonight. Cheryl Behr, Administrator advised it is on the list of Warrant Articles to see if the town wants to return it, under number 19.
4. Have you communicated with your subordinates that the sidewalks be plowed during the regular hours and not on overtime? Jack Meaney advised that a lot of work is done during overtime when there is a storm, and how do you differentiate what is done when, when the crew comes in at 11:00pm and stay through until 3:00pm the next day? A lot of that time is overtime. Jack Meaney advised they are NOT staying around to do sidewalks on overtime. Cheryl Behr, Administrator advised the Town pays overtime over 40 hours, not over 8 hours in any one day.
Trudy Willett handed out a paper listing the 2010 Warrant Articles.
Harry Wright questioned if the town has ever looked into minimizing the road crew by outsourcing some of the functionalities? Such as plowing, summer maintenance etc. was suggested. Discussion ensued.
Beth Rodd requested that anyone who has something to say state their name for the record.
Jon Marden advised Oakdale Road was not plowed during this last storm, and it is 5:30pm. Jack Meaney advised he will talk with the Road Agent.
Marlene Freyler advised the company where the Fireworks for the Independence Day celebration has previously been purchased has been sold and requested permission to purchase them from Atlas Fireworks. Atlas Fireworks has offered a $2,500.00 credit against the $10,000.00 fireworks fee. The Selectmen advised that will be permissible if this is presented in writing to the Selectmen.
J.C. Brown questions the sidewalk plowing not being a state law yet. Jack Meaney suggested that this is in the process now. The policy in effect per Jack Meaney is that if we have them, we will maintain them. It was again brought up that maybe there could be a change stating the sidewalks could be done a couple of day after a storm? Jack Meaney pointed out that would not work as kids need to be walking to school on the sidewalk, not in the street. It was pointed out also that for the past several years, the sidewalks have not been plowed or sanded at all. Because of the law suit in the State, the town has become proactive with the issue was stated by Jack Meaney. In reply to a question as to how the Skid Steer gets to the Transfer Station, it was stated that it is driven right down the road.
Cheryl Behr, Administrator advised she has had some extremely rude telephone messages left on the office telephone, actually, downright nasty. No one here is trying to do anything underhanded, and if you do not agree with everything, that is ok, but please, let’s keep the undercurrent down as much as possible. The caller who did not identify himself but was recognized has been turned over to the police department. This caller also called the highway garage.
Andrew Pinard advised there is a paved section between the Church parking lot and Church Street which has been regularly cleared in the past, and has yet to be cleared this year, and is causing traffic issues. Jack Meaney stated this will be brought up to the Road Agent.
Andrew Pinard also questioned the allocation of resources of the road crew. Has the Selectmen discussed this year about trying to adopt a schedule that is flexible. If the crew has to work late during some storms, rather than giving them 60 hours, could the scheduling allow the crew to come in at a reduced schedule the next day or so to cut back on overtime? Jack Meaney advised dispatch (Merrimack County Sheriff’s Dept.) called them in at 5:00am this morning. We did not have an issue in this town, but Newbury, Warner and surrounding towns did.
Regular Business:
Accounts payable and payroll manifest were reviewed and signed.
Initial generator grant papers signed.
CAP rent at the Community Center was increased by $50.00.
Town Warrant Articles were discussed briefly which total 25 in all.
The Capital Reserve Fund, prepared by Everett Kittredge was handed out. One thing not on the list is Communications: Fire Dept. and Rescue Squad. Police and Highway will be in there, and the possibility was discussed about starting a Reserve for Communication Equipment, such as radios and electronic equipment including a replacement antenna.
The Road Committee meets on January 20, 2010.
Petition Deadline Date:Â Â Â Â Â Â Â Â February 2, 2010 at 5:00pm.
Additional conversation ensued regarding the skid steer, and Jack Meaney advised a lot of research had been done prior to the purchase of the skid steer. He also indicated there could be a trailer available to transport it.
Cheryl Behr, Administrator advised she had been contacted by two people who are interested in asking the town to take over their roads: Maple View and Chestnut Hollow. These petitions have not come in as yet.
Phil LaMoreaux, Chair, Planning Board:
Phil LaMoreaux, Chair came before the Selectmen regarding the non appearance of Carolyn Demers, Mosiac Artiques at their January 12, 2010 meeting at her request. There has been no Site Plan applied for and it was requested the Selectmen follow through with this as the town attorney has outlined.
It was discussed and decided to divide Warrant Article number 1 into two years, making it $49,418.00 each year for two years for the Main Street sidewalk Article.
Cheryl Behr, Administrator advised they are in the process of applying for a Grant for a heating system in the Town Hall, and it needs to be submitted by the 15th of February. This will be awarded by March 10, and there is no match of funds on this.
Marlene Freyler invited everyone to come to the Budget Hearing being held on February 9, 2010.
Peter Fenton advised he would like to see the Skid Steer Article come in by petition.
The Article #16 for Recertification of property assessments will be left as a Warrant Article.
Review and Consideration of January 5, 2010 minutes:
Motion was made by Jack Meany to approve the January 5, 2010 minutes.
Page 5, Debbie Masters name should be: Diamond.
Page 6, Road Committee member omitted: Charles Meany.
Peter Fenton seconded the motion. Motion carried with edits. 2-0.
Ken Anderson advised he does not want to open the transfer station any earlier than their present hours. He also said that they are there earlier in order to get ready to open for the public at their scheduled time per Cheryl Behr, Administrator.
Motion was made, seconded and carried to close the public session and go back into Non Public at 7:10pm.
Respectfully submitted
Marjorie R. Cilley
Secretary
January Minutes BACC
January 20, 2010
BACC meeting Jan. 13th 2010.
Dawn Rich opened meeting at 5:10, those present Dawn, Jim, Karen, Bruce, and Ona.
Minutes from Dec. 16th meeting accepted.
Kate, director
Kate met with budget commitee and decided to do warrant article for day camp.
Ski archery program scheduled for Feb. 19th from 12 to 2pm. Marcia Wyman will hold ski/snowshoe archery program at Brown Shattuck park.
Ellen’s health report: Will hold h1n1 clinic on Jan.14th from 10 to 2 pm.
James Thompson from iamnow.net will hold computer classes at BACC youth class on Feb. 16th at 10 am. Senior class on Feb 22nd at 10:15 am.
Ona’s senior news.
Dec 15th bought and wrapped presents for 30 patrons of the M.O.W. and had 8 drivers. KRHS girls choir sang popular Christmas songs. Ernie Mills said to call anytime
Karen, KAP
50.00 dollar increase in rent.
Meeting adjourned at 5:47. Next meeting Feb. 10th 5.00 pm .
Thank you, Bruce
BRADFORD AREA COMMUNITY CENTER and PARKS AND RECREATION
DIRECTOR’S REPORTS
January 13, 2010
Budget
I met with the budget committee on 1/12/10. With much discussion the committee voted to adopt the Selectmen’s changes. Peter Fenton along with the rest of the committee suggested we compose a warrant article for The Day Camp program to be voted on at Town meeting.
Leases
The KAP lease was handled by the selectmen, Cheryl Behr and members of BACC committee
Nature’s Circle Summer Day Camp
Looking for transportation for summer camp. I spoke with Gary from Goffstown Trucking today
Grant applications forthcoming.
Yoga
December payment was made.
Ski Archery for all ages
On Feb 19 from 12-2 , Marcia Wyman will hold a fun ski/snowshoe archery program at Brown Shattuck Park
Health and Human Services
H1N1 Clinic is tomorrow from 10 to 2pm
Computer Class
James Thompson of IAMNET has scheduled computer classes for February at the BACC . A youth class will be held on the 2/16 at 10 am and a Senior class will be held on 2/22 at 10:15
BACC as Emergency Shelter - Updates from Bruce E ?
Generator Maintenance
Selectmen have signed off on the maintenance contract for the generator
Old Business
Speed Bumps
Tabled until spring
Alarm inspection
The alarm system was inspected. The cost of an elevator lift button is $195
An estimate on the ansul tie-in is expected from ESP soon.
Artist Program
Sandy Wadlington has agreed to move forward with a woodblock demo and show. Homosote panel will need to be purchased, hung, and painted before anything else can happen. Is there someone who can commit to this project ?
Will Friends of the BACC be able to purchase the materials for this ?
Directors Report - Parks and rec
French’s Park -Selectmen, budget committee, map, highway dept
Bike parade with KAP and dance depot?
Snowshoe/ ski group
Planning for 2010 Programs and Events
Spring Bike Parade?
French’s Park Clean -up in co-ordination with highway
Baton
Beef Roast
Bloodmobile
Cow Flop Bingo
Swim Lessons
Funday
Other new program or events - spring vacation
Select Board Agenda 01.19.10
January 16, 2010
Agenda
January 19, 2010
Selectmen’s Meeting
THE SELECTMEN’S MEETING WILL BEGIN AT 5:00PM
Pledge of Allegiance
Roll Call -
Non Public Session - RSA 91: A-3:II
Appearances:
1. BIA - Beth Rodd
Regular Business
1. Accounts payable and payroll manifest for review
2. Budget issues
3. Warrants
4. Town Reports
Planning Board Minutes
January 14, 2010
TOWN OF BRADFORD
PLANNING BOARD
REGULAR SESSION
JANUARY 12, 2010
7:00PM
Call to Order and Roll Call:
Phil LaMoreaux, Chair called the meeting to order at 7:00pm with Barry Wheeler, Sonny Harris, Jim Bibbo, Alternate, Jack Meaney, Selectmen’s Representative. Bill Glennie. Barbara Vannata, Marcia Keller were absent.
Phil LaMoreaux, Chair seated Jim Bibbo for Barbara Vannata.
Review and Consideration of December 8, 2009 Minutes:
Motion was made by Jim Bibbo to approve as presented. Seconded by Barry Wheeler. Motion carried 5-0.
Bill and James Thompson - IAMNET, INC. Re: Solar Towers:
Bill Thompson advised they are talking about high speed internet access in areas of the town that are now un-served. They do get many requests coming into their office asking for help in this area, because in many areas only dial-up is available. Last summer they ran technical trials looking at the hill on Lake Massasecum. They are checking to see what can be done without towers at all. What they are trying there is a solar powered radio, sitting on a tripod that is on a pole about 8 feet high. This is portable and virtually invisible, and there is no wiring. We have beamed that, and it is very low powered, at around 8 watts, which is less than a light bulb. Some trials have been run on a hill top behind Mountain Lake Inn. This looks successful except that radios want a very clear line of sight. This is where the tower issue comes in to play: if the radios of the customer and the radios at the access point can’t clearly see each other, the signal is not clear, meaning height is everything. Mr. Thompson also advised there are notes on the Web Site regarding their progress, telling of their testing etc. At this point, it is all rather speculative. Trees around people’s homes were the problematic issue in another area where they have been working on this project. At this time Mr. Thompson stated it looks feasible, not necessarily economically, but technically. In reply to a question as to how many towers would need to be put up, Bill Thompson advised, right now they are trying to do with no towers, the issue becomes how to get the originating signal to the place where you would like to distribute it to customers. Normally, that is done if you have an array of towers you can bounce between with your main feed. Right now, they are not at the point of knowing just how many it would take. This would be wireless DSL. It is point to point, encrypted and cannot be picked up unless you have a radio subscribe to the service. Some people have replaced their satellite with this system and are very pleased with it.
The tower issue comes in with the Town Zoning Ordinances. Mr. Thompson allowed it is very detailed, but also very restrictive. It reads somewhat like a cookbook that states you shall not do this etc. The height limits, the position limits, and the camouflage requirements etc., make it prohibitively expensive. To add camouflage to a tower triples the price, so for small companies, it just won’t happen. Larger companies have a different agenda, and will be looking at cell towers, not short towers. Discussion ensued regarding interpretation of the Ordinance. Mr. Thompson advised they are not planning any towers, but allowed if they go higher, they would of course see more customers, and it would come closer to what would be economically feasible.
Phil LaMoreaux, Chair advised if IAMNET does want to follow through on this project, the process would be to file a Site Plan. A special exception would be required in either the residential business district or residential rural district. In order to do the special exception, there is a list of criteria that would need to be met. Discussion ensued regarding the ordinance being written more for cell towers, not something of this stature. If there were other aspects of this ordinance that didn’t suit the application, they could apply for a variance for them, outside of the special exception.
Right now, they have a pole that is 8 feet high per Mr. Thompson in reply to a question from Bill Glennie.
Phil LaMoreaux, Chair advised that if a Site Plan is filed, under section 11, Board of Adjustment, where it goes into criteria for the special exception, these 5 criteria will need to be met to file for a variance. Much discussion ensued. A number of people have been making inquires and making requests for service.
Phil LaMoreaux, Chair advised if there were any questions to please feel free to contact the Planning Board.
Carolyn Demers, Mosaic Artiques did not appear before the Planning Board tonight.
Doug Webb - Lumber Barn did not appear before the Planning Board tonight.
Motion was made, seconded and carried to adjourn.
Respectfully submitted,
Marjorie R. Cilley
Secretary
Library Trustee Minutes 01.04.10
January 11, 2010
Brown Memorial Library
Minutes from January 4, 2010 Trustee Meeting
Attendance included: Joan Perry, Meg Fearnley, Bea Howe, Rod Jones, Brooks McCandlish and Erica Gross
1. The minutes from the last meeting were read and accepted.
2. The Treasurer’s report was read and accepted. A motion was made to accept all donations made to Brown Memorial Library for the month of December, in the amount of $819.38 ($437.38 – FVB Landscaping donated the bed-work).
3. Librarian’s report was read and approved. Except for the lack of children, all other numbers were up.
4. The downstairs door has been fixed.
5. Bea spoke with Cheryl Behr regarding the budget which was reviewed without any trustee being present. The Selectmen decided that the library budget should be cut by $560.00 from the original budget request submitted to the town. All trustees agree that this cut is something that we can live with. The library budget does go before budget committee on Jan. 12th. All trustees are urged to go if possible.
6. Two slots for library trustee are opening up for the 3 year term in March.
7. A new time has been chosen for the monthly library trustee meeting. The new time will be the 1st Wednesday of each month at 6:00pm.
8. The water heater is still broken. Bea will contact Pickman & Son’s and see when they are available to look at it. While they are at the library we will also have them look at pipes in one of the bathrooms which have been freezing.
9. Next meeting is on February 3rd at 6:00pm.
The meeting was adjourned at 7:55pm
Respectfully submitted,
Erica Gross, Secretary
Select Board Minutes 01.05.10
January 6, 2010
TOWN OF BRADFORD
SELECTMEN’S MEETING
JANUARY 5, 2010
5:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Charles Meany, Chair called the meeting to order with Peter Fenton, Jack Meaney, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer, and Marge Cilley, Secretary present.
Sixty plus concerned Bradford residents were present at this evenings Selectmen’s Meeting, including three of the Bradford Police Dept.
Charles Meany, Chair advised the Selectmen would meet in Non Public Session per RSA 91:A-3:II briefly at 5:00pm.
Motion was made by Peter Fenton for two letters to be forwarded to employees. Seconded by Jack Meaney. Motion carried unanimously 3-0.
Out of non-public meeting at 5:05pm.
Regular Selectmen’s meeting resumed at 5:05pm.
Charles Meany, Chair advised this evenings meeting will be run with a maximum of decorum and anyone who is loud, using any obscene language and does not adhere to the rules of the meeting will be asked to leave and if they do not leave, will be escorted out by the policemen.
Appearances:
Dick Keller came before the Selectmen with Highway issues. Mr. Keller questioned if there was any decision regarding the Non-Public meeting to which Charles Meany, Chair responded yes, there are two employees that are no longer employees. Dick Keller said that is one of his questions, what is happening in the Highway Dept., we lost the Road Agent, and now you are saying two employees have been discharged. Charles Meany, Chair advised these are personnel issues, and he has no comment. There has been no interruption of service as far as the plowing of the roads, and there will be none per Charles Meany, Chair and the roads have been better sanded over the last storm then they have been for the last two years. Charles Meany, Chair advised he has received numerous telephone calls advising the roads are in better condition now then they have been in years. Dick Keller stated that there are many rumors going around regarding what is happening in the Highway Dept., and he was in hopes of having some explanations from the Selectmen. It was left up to the new Road Agent to handle the personnel issue and he was given the authority that if it was not working that he had the right to terminate the employees. They were given every opportunity to go along with the program, and they did not, resulting in termination, per personnel policy, according to Charles Meany, Chair. The terminated employees received their last pay checks yesterday, including their vacation pay for the year 2010, and will be carried on insurance for another month.
Another issue of concern by Dick Keller is the purchase of a skid steer. Cheryl Behr, Administrator advised a Selectman had attended a meeting at Local Government Center (LGC) who had made it clear the necessity to clear sidewalks. Also issues at the dump regarding recycling were brought up which require something like a skid steer, making the loading of trailers much better. The Selectmen have the authority under the Transfer Station Revolving Fund to purchase equipment for the Transfer Station. Cheryl Behr, Administrator also advised that money to pay back the Bond is being transferred. The issue with that is: at the end of the year, that excess appropriation, as we did not extend the money on the bond until late in the year. A loan modification agreement did not require the first payment until January 31st of this year. Consequently, the money that had been put aside for the bond payment in 2009 was excess appropriation. This was part of the block of money that was identified as potential surplus. The obligation for this is not due until 2010. Cheryl Behr, Administrator advised that the $200,000 was put into the new highway garage. Every year for the next seven years we will need to raise and appropriate $35,000 to make the bond payment. The first principal payment on the bond is payable in 2010.
Perry Teele advised that we will spend $35,000 each year for seven years, plus the $28,000 spent for the skid steer. Cheryl Behr, Administrator advised that the money for the skid steer could come out of any one of the budget items that had an excess at the end of the year. Perry Teele suggested there is no such thing as surplus. If the money raised is not spent on the things we tell the Selectmen to spend it on, it has no right to be spent. In response, Cheryl Behr, Administrator advised the Selectmen have the authority under the Budget Law to transfer between line items.
Gary Wall questioned if the Transfer Station Revolving Fund isn’t to be used strictly for the Transfer Station, and the town extends it out into other areas of the town, how do you address that? Cheryl Behr, Administrator advised the skid steer will be used at the Transfer Station for 8 months and 4 months for the Highway Dept. The money in the Transfer Station fund is $15,000.
Chris Frey suggested that money for the skid steer be taken out of other money rather than the bond and pay on the bond in 2009. To pre-pay the bond now, we would pay off the bond before Town Meeting in 2016, which would make a saving of $6,800 in interest over the term of the note.
Motion was made by Peter Fenton that he is in favor of Chris’ recommendation of pre-paying the bond payment now if they find it is legally possible. Seconded by Jack Meaney. Motion carried 3-0.
It was also explained, that this is no longer a construction loan, but a 7 year note by Cheryl Behr, Administrator. Chris Frey also advised there is no penalty for pre-payment.
Perry Teele questioned if the skid steer was put out for bid. Cheryl Behr, Administrator advised no bids were put out, but several places were called for comparisons. Jack Meaney advised that the most viable equipment for the condition of the sidewalks was chosen, for stability and versatility. The skid steer from Caterpillar was off their rental fleet, with a warranty, and the best price.
Andrew Pinard advised he had been in conversation with Department of Revenue Administration (DRA) who expressed a concern that this was not tied to a specific appropriation, and according to the Municipal Budget Law, without specific appropriation by the town, the Selectmen do not have the authority to expend funds. The exception to the rule is the transferring from the governing body of the amount from an unexpended balance in some other appropriation to a purpose that is already in the budget. Andrew questioned if this was an emergency that necessitated spending 1.55% of the overall 2009 operating budget, less the Warrant Article appropriation?
Also questioned was: is there a specific reason why this had to be done now without an appropriation by the town’s people? We do have other equipment that could be used to clear the sidewalks and has been done in the past.
Charles Meany, Chair advised that part of the rational used was the court case in Tilton which mandated that if there are sidewalks, then you have to plow them. This is an attempt to give the citizens what they want to have as far as the down town is being done. The reasoning as far as purchasing the piece of equipment besides the multi uses that it has is that we are in compliance with the law to keep the sidewalks clear.
Mention was made that the fence along the fire pond has been broken and a piece of it has fallen into the water.
Andrew Pinard mentioned a letter the School Board had received from the Selectmen informing them that salaries were being kept at zero growth with the exception of insurance in light of the economy, and concern that the school board make every effort to minimize any budget increases what-so-ever. This purchase is not in character of the letter received.
Brewster Caswell questioned the research of the skid steer? Charles Meany advised the Road Agent, Jeff Remillard and Jack Meaney did the research
Dick Keller questioned the process of the Selectmen approving the skid steer, and it was stated that it was at a public meeting. It was stated that it was not in the minutes. ( This is referenced in the December 1, 2009 minutes, page 3, 6th line down).
Bindy Glennie questioned where Charles Meany works and resides. Mr. Meany advised he works in the Town of Weare, and resides in the town of Bradford.
An unidentified woman advised the plowing is not as good as it has been previously.
An unidentified man advised that in years past there has never been any problem with plowing, and his road was done by 6:00am. Now it is 10:00am before the roads are plowed. Charles Meany, Chair advised this will be passed on to the Road Agent.
Mr. McCormack advised the previous Road Agent and employees had done a great job, and questioned if the termination was because of a personal thing, or did they not do their job. Charles Meany, Chair advised this was not personal and he cannot comment further.
Gary Wall questioned if the new Road Agent has the authority to fire, does he have the authority to hire to which he as advised no. The Selectmen had given the Road Agent the authority for this one instance only after they were well satisfied that it needed to be done.
Steve Lucier questioned the Selectmen if the job description was going to be changed to allow other friends to work in town? Peter Fenton advised the published “Ad” for the Road Agent position stated from Bradford or surrounding towns. Charles Meany, Chair advised Steve Lucier that what the Selectmen will do is whatever they feel is in the best interest of the town, by hiring the best employee for the position. Steve Lucier pointed out that where the new Road Agent lives is closer to Manchester where the last ice storm temperature there was 32 degrees and being colder here, his road was not sanded until afternoon time. How do you justify this with the temperature variation living so far away in Weare?
Brewster Caswell suggested that if the Selectmen are into firing help for insubordination or whatever, they should have all kinds of complaints from residents, and he is unaware that this has happened. Brewster also inquired as to how the rail got smashed by the bridge on Jones Road during the last storm. The Selectmen advised the Road Agent had been pushed off the road at that spot, and had reported it at that night.
Brewster stated that we do not seem to be getting better in this town with municipalities. There seems to be cliques going on in the running of the municipalities, and the town people are like sheep. He also advised that two storms ago with 6 1/2 inches of snow, his road was plowed at 3:30 in the afternoon.
Charles Meany advised the Selectmen have been working on problems within the road crew for some time now, and hopefully the problem is solved now.
Andrew Pinard questioned if the firing was done by the book? He is referencing the Personnel Manual from 2006.
1. Discipline action taken by the following order: Verbal warning, (yes) Written warning, (yes) Suspension without pay, (not done) Discharge, (yes) One step had been skipped.
Andrew also read from the manual: The Department Head with the approval of the Board of Selectmen, may lay off a regular employee because of material change in duties or organization or shortage of work or funds. The Department Head must notify the Board of Selectmen of the intended action at least five working days before the effective date and provide a statement whether or not the employee’s performance was satisfactory. Question is, was the Selectmen notified 5 days prior to the firing? Discussion ensued regarding whether this pertains to lay off, or discharge. Charles Meany, Chair advised each of the steps were taken up with consultation with the Town Attorney. Andrew Pinard also stated that if you are giving permission to a department head, to discharge an employee, that is a variation or change in the personnel policy whether it is temporary or permanent. Such a notification therefore does not follow along with the Statute related to non-public information. A change in policy should have been noticed and mentioned in the minutes, stating that a decision was made by the Board of Selectmen to approve the road agent to discharge employees within a reasonable time frame. Was that done questioned Pinard?
Charles Meany, Chair advised that was done in a non-public meeting, and the minutes were sealed. Pinard advised that a decision affecting a policy was sealed in minutes and that decision was never communicated.
Ann Lucier questioned if there is a disclaimer on the personnel manual stating that you do not have to follow it if you so choose? Cheryl Behr, Administrator advised there is a disclaimer stating the Selectmen may make changes with individuals. Andrew Pinard suggested updating the Personnel Manual to indicate specific language.
Audrey Sylvester advised she was told the two employees that were fired were called up on New Year’s Eve and told they were fired. She allowed she has a problem with behaving this way in a small town, where is the humanity here? Charles Meany, Chair suggested that the Road Agent could have been so frustrated he was pushed to the point of doing something like this. Audrey suggested he is the adult with the power and charge. Charles Meany advised these two employees were given letters yesterday along with their pay checks and they will be receiving letters that were signed tonight confirming their termination.
Bindy Glennie allowed that at last years Town Meeting someone had commended Steve Lucier for doing a good job to which he received a big round of applause. Somehow, after we have a new Selectmen, this Road Agent gets fired. Bindy questioned the new Road Agent coming from Weare, 26 miles away, and where does Charles Meany work, and Jack, where did you serve? The connection is questionable. Charles Meany, Chair stated that they could end up in court over this.
Debbie Master questioned what superior qualifications did the new road agent have over others that applied and live locally? Peter Fenton advised there were seven applications, 1 from Derry, 1 from Claremont, 2 from Bradford, 1 withdrew, 1 from Weare, 1 from New Boston. None of the existing employees applied for the job. Jeff Remillard had more experience on paper which is all they had to evaluate.
An unidentified gentleman advised Fairgrounds Road was cleared off today. Yesterday was a safety hazard.
Another gentleman advised he has the highest regard for our ex-Road Agent who did a wonderful job, for which there was a round of applause. He allowed he was very sad to hear of his discharge and things that followed after that. He also stated that he knows Jeff Remillard, the new Road Agent, his qualifications and ability, coming to the town very qualified and very gifted.
Chris Frey commented that the sidewalks should be plowed and sanded on regular time, not overtime. Chris also read from the Local Government Center (LGC) magazine which refers to the sidewalk decision in Tilton, adding that the decision does not affect other towns, so we are not obliged to plow anyway.
Ann Lucier commented on more gossip and Jack Meaney advised he had never talked with Jeff Remillard regarding the vacancy in the Road Agent position.
Andrew Pinard questioned the Selectmen if they had reviewed the Ordinances from 1988-1989 regarding snow removal? Charles Meany, Chair advised they reviewed the entire policy and renewed it and upgraded it months ago.
Question was asked if the Selectmen had approached Ken Anderson, Manager of the dump to see if he would like this piece of equipment to use there, and the answer was No.
Perry Teele advised many people are here tonight for what appears to be basic disregard of the town meeting process. We do not need this skid steer today. We could have gotten it in March. The process in this town is to put an article in at town meeting, and let the town people, voters and tax payers to vote yea or nay. This was taken away by the Selectmen, using quasi legal methods. Taking money out of the town shed payment should be illegal. This does have to be paid back, and it is wrong. Whether you can do it legally or not is one thing, but whether you should do it is the real thing. You people are working for us, just like our Washington Government is working for us. It is time, and we will take it back, as all of you will be gone, as you are not working for us. It is up to the voters to make the decision of whether we want a twenty eight ($28,000) thousand dollar skid steer or whether we want to do it with horses. Charles Meany, Chair questioned what would he like them to do to which Mr. Teele replied he would like to see the skid steer disappear. Start over and put it in a Warrant Article at Town Meeting, and not have the Selectmen purchase it two or three months prior to town meeting.
Jon Marden questioned why a snow blower was not purchased to use on the tractor at the dump which is only used two or three days a week. Charles Meany advised it was not considered. Why was the decision for the town highway crew to remove the snow from the sidewalks and not property owners be responsible was asked. It is a state law for clearing of public way. Charles Meany, Chair advised these decisions were not made lightly; they were given a lot of thought.
A gentleman from Johnson Hill questioned if sidewalks do not take precedence then how come a lot of gravel roads have not been sanded or snowdrifts have not been pushed back, yet the sidewalks are plowed and sanded? Charles Meany, Chair advised he does not know, but will make sure it does get done. Mr. Meany also advised the sidewalks are the last priority.
Andrew Pinard questioned if it takes two Selectmen to approve something? Can you confirm that the Select Board back in April appointed individual Selectmen responsibilities over select departments, and have those individuals actually taken action independently to either observe individual departments to work with department heads without actually having meetings where two selectmen are present? Specifically, was Jack Meaney appointed supervisory capacity of the Highway Department, was Charles Meany appointed supervisory capacity of the Building Department, and is that accurately reflected in the minutes. Charles Meany, Chair advised there was a meeting shortly after Jack Meaney took office and responsibilities were divided up with Jack Meaney - Road Department and Planning Board, Charles Meany - Highway Committee and Building Department and Peter Fenton- Budget.
The Town Road Committee consists of: Chris Aiken, David Camarie, Sr., Mr. Messer, George Morse, Jack Meaney, Mike Carter, Trudy Willett.
Charles Meany, Chair advised the Selectmen will discuss the skid steer and it will be reviewed. If they decide to turn it back, it will be sold at a loss.
Peter Fenton advised that Jack Meaney is a liason between the Selectmen and Highway Dept., he cannot decide anything by himself, it has to be a majority vote. In reply to a question as to how to get in touch with any of the Selectmen, Cheryl Behr, Administrator advised they can call the town office, and either she or Trudy will get in touch with the Selectmen. Also, they do meet every two weeks from 5:00pm till around at least 7:00pm
George Cilley interjected that two weeks ago on a Sunday morning, the Church/Library parking lot as well as the Town Hall parking lot was not sanded, and the Town residents do use them. Perhaps the new Road Crew needs to be made aware of this.
Ann Lucier questioned if the Highway Department can spend $500.00 with two Selectmen approving? Cheryl Behr, Administrator advised all three Selectmen signed a letter making the condition that all purchases will be run through all three of the Board of Selectmen, which was signed in a non-public session. Ann advised this is not the question, but can any one selectman change the rules in the middle of the game? She was answered that this is correct. The Right to Know Law was also brought up by Ann Lucier and Charles Meany, Chair advised he will check with Jeff Remillard, Road Agent.
Andrew Pinard allowed he has been receiving minutes from the Selectmen’s meetings to put on the Town Web Site. Suddenly he has not been receiving un-approved minutes, and questioned why. Charles Meany, Chair advised he did not recall restricting the unapproved minutes from going on the Web, however, Cheryl Behr, Administrator advised the Secretary was instructed to not forward minutes anywhere outside of the book kept in the Town Hall until they were approved.
Motion was made by Peter Fenton to request the Secretary to forward all minutes to Andrew Pinard to be put on the Town of Bradford Web Site as well as to Marcia Keller to be put in the Bridge as soon as they are typed. Motion seconded by Jack Meaney. Motion carried 3-0. (Also at a previous meeting, the Selectmen instructed the Secretary to forward minutes to the Intertown Record).
Discussion ensued regarding two road graders, one of which belonged to John Neville from Goffstown, at a cost of rental to the town for $2200.00. Bindy Glennie asked why two were needed, to which Charles Meany, Chair advised all the roads in town needed to be graded in a short period of time. Also the excavator at the gravel pit was questioned, and it belonged to the new Road Agent who donated the use of it and the town just paid for the fuel and trucking. All these funds came out of the highway budget.
Beth Rodd, Bradford Improvement Association (BIA) appeared before the Selectmen questioning how the response has been to the letters the Selectmen’s office was forwarding to Main Street properties. Cheryl Behr, Administrator advised the letters were signed this evening. Beth advised Laura Hallahan was unable to be present tonight. The BIA has requested to be on the agenda at the next Selectmen’s meeting, January 19, 2010. Charles Meany, Chair advised he and Trudy Willett are working on one particular piece of property and the town Attorney will be contacted for legal way to get this done with the least cost to the town. Town Meeting should authorize putting HB 86 Ordinance into effect was discussed.
Andrew Pinard reminded all the voters that on Saturday, January 9, 2010 at 9:00am there will be the annual meeting deliberative session of the school district at the high school.
Accounts payable and payroll manifest were reviewed and signed.
The Community Center Generator maintenance contract for 2010 was signed.
A letter addressed to Ken Anderson was signed regarding extending hours from 10:00am to 8:00am for the dump to be open.
Jack Meaney brought up the meeting to be held in Hillsboro on January 6, 2010 at 7:00pm at the old Court House behind the library regarding, Regional Impact on Naomi Payne’s property. The Secretary was requested to forward this information to the Planning Board members.
Snow machine storage was discussed. Discussion ensued regarding the Snowmobile Club.
Motion was made by Charles Meany, Chair for a letter be written to the Snowmobile Club stating that they will be allowed to leave the drag and the groomer if they want on town property but outside of the gate. Motion seconded by Peter Fenton. Carried 3-0.
Appointment for new part time police officer, Christopher Buker was signed.
Hazardous Waste Day Commitment letter was signed
Budget issues were discussed, and the Highway and Police Budgets are ready to pass on to the Budget Committee. Upcoming warrants and town reports were also discussed.
The next Road Committee meeting will be held on January 20, 2010.
Town Clerk, Sue Pehrson advised on line registrations are on hold, and we are on a list.
George Morse has resigned from the Budget Committee.
The two positions for road crew has been advertised.
Charles Meany, Chair advised letters and comments have been received in the town office complimenting the work that the new road agent has done, and even though there has been a lot of criticism by a group of people here this evening, we have had from the citizens at large, very positive comments about the work that he is doing.
Adjourn 7:45pm
Respectfully submitted,
Marjorie R. Cilley
Secretary
Zoning Ordinance Ballot Question 2010
January 4, 2010
The Planning Board is proposing at least one amendment to the 2009 Zoning Ordinance which will appear on the 2010 ballot. Specific language for the proposed Sign Ordinance can be found here.
Planning Board Agenda 01.12.10
January 4, 2010
TOWN OF BRADFORD
PLANNING BOARD
JANUARY 12, 2010
A G E N D A
1. CALL TO ORDER AND ROLL CALL
2. REVIEW AND CONSIDERATION OF DECEMBER 8, 2009 MINUTES
3. TO DO FOLDER
4. CAROLYN DEMERS - MOSIAC ARTIQUES - ROUTE 103
5. BILL AND JAMES THOMPSON - IAMNET INC. RE: SOLAR TOWERS
6. ANY OTHER BUSINESS TO COME BEFORE THE BOARD
Select Board Minutes 12.22.09
January 4, 2010
TOWN OF BRADFORD
SELECTMEN’S MEETING
DECEMBER 22, 2009
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call
Charles Meany, Chair opened the December 22, 2009 meeting at 5:30pm with Jack Meaney, Peter Fenton, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary present.
Appearances:
Jeff Remillard, Road Agent came before the Selectmen and advised the Skid Steer was delivered today and will be tried out on the sidewalks tomorrow. The Highway Budget was gone over and discussed. It was again reiterated by Peter Fenton that a zero percent increase is aimed for this year.
Mention was made by Peter Fenton to allow a 2% increase over last year’s highway budget for a net increase of $7,500.00 for 2010. $2,500.00 can be spent on signs now. Motion seconded by Jack Meaney. Motion carried 3-0.
Jones Road gravel pit was discussed as to what will become of it in the future. Jeff Remillard, Road Agent questioned reclaiming as they go along.
Motion was made to go into Non-Public session per RSA 91 :A:3-II at 6:00pm.
Non-Public Session 6: 00pm
Personnel issues were discussed with no decisions made at this time.
Back to Regular Meeting 6:13pm
Jack Meaney expressed appreciation to Jeff Remillard for donating the use of his excavator at the Jones Road pit at no charge to the town except for the fuel used and trucking of the machine. It was unanimously accepted by the board to accept this donation.
Chris Aiken came before the Selectmen to request the Transfer Station hours be changed from opening at 10:00am to opening at 8:00am, which would be more convenient for businesses. Charles Meany, Chair advised that the Transfer Station Manager is there early, in preparation of opening. Mr. Aiken was advised that the Selectmen will discuss this and will have an answer at their January 19, 2010 meeting.
The Police Department Budget was discussed at length.
Motion was made by Peter Fenton to set the Police Budget at two hundred ninety thousand ($290,000) dollars total for 2010. Jack Meaney seconded the motion. Motion carried 3-0.
Accounts payable manifests were reviewed and signed.
The Alarm systems were reviewed and an estimate has been procured for fire and burglar alarm for the Highway Garage and outbuildings. There are funds available this year and this will be set up.
Community Center Budget was discussed at length with one concern being the cost of the music at the Farmer’s Market being discontinued, thus eliminating that charge. Motion was made by Peter Fenton that the Selectmen vote to remove the Summer Camp portion of the budget from the Community Center. Seconded by Charles Meany, Chair. Carried 3-0. Cheryl Behr, Administrator will notify Kate Dobrowski that this portion of the programs is being eliminated from the budget by the Selectmen.
Road resurfacing was discussed at length.
Motion was made by Peter Fenton that the BNSYS put in a petition at Town Meeting regarding the money they request. Jack Meaney seconded. Motion carried 3-0.
Two prices need to be obtained for a new roof for Bement Bridge.
Chris Aiken advised there will be another Road Committee meeting prior to the Warrant Article deadline.
Cheryl Behr, Administrator advised that the Emax Medical Billing Company for the Bradford Rescue has stated that some of the insurance checks have been paid to the patient directly and they have not forwarded payment to the billing company. A copy of the letter, signed by the Selectmen, that is being sent to these people is attached.
Peter Fenton reported that he received a letter from a summer resident who questioned there being no Bradford information in the Intertown Record. The Secretary was instructed to forward minutes to the paper.
Marge Cilley advised the Town Clock has been looked at today by a person who can do the repairs, and he will produce an estimate within a week.
Peter Fenton said the Selectmen would like to say: “Happy Holidays and Thanks for all the work done, and effort they’ve made to all the Town Employees”.
Non Public per RSA 91:A:3-II
At 7:05pm
Personnel issues were discussed with no decisions being made at this time.
Motion was made, seconded and carried to seal all the Non-Public Minutes from the December 22, 2009 meeting. Carried 3-0.
Out of Non-Public meeting at 7:25pm.
Meeting Adjourned
Respectfully submitted,
Marjorie R. Cilley
Secretary
[01.04.10: Notes were OCRd by webmaster from hardcopies. Apologies for any typographical errors that may have crept in.]
