BACC Minutes 08.09.11

BACC Governance Board/Commission

Meeting Minutes

August 9, 2011 4:30 pm

Present: Karen Hambleton, Margaret Raymond, Jim Valiquet

Absent: Bruce Edwards, Debbie Flinkstrom, Will Hurley, Robert Manchester, Ona Ruchti

The meeting opened at 4:45 pm.

Lacking a quorum, no minutes were approved.

Status: Following last week’s meeting, we are still waiting to hear back from Kerry Horne on the questions she agreed to research for us.

There is still quite a bit of confusion as to how best to proceed in structuring the Commission. We will request a slot on the Select Board’s agenda for August 16th. The purpose will be to add Christine, Ona and hopefully Jim to the Commission. We will invite Kerry Horne to attend to help flesh out any questions.

At a closed session on August 2nd, the Select Board informed the Governance Board/Commission of its decision regarding the Director’s position. There are a few details that must be addressed to insure the safety and smooth operation of the Community Center. They include:

  • Make an emergency list – who gets contacted in case of break in, structural issues, fire, alarms going off etc.
  • Identify who will close the building after events
  • Identify who will take care of collecting fees and rents, manage contracts etc
  • Identify who will supervise volunteers
  • Identify who will manage the entry system and distribution of keys

It was generally agreed that the Commission would be responsible for creating programs.

The meeting concluded at 5:45.

Respectfully submitted,

Karen Hambleton, Secretary

Next work session: August 23rd 4:30pm

Next meeting: September 13th 4:30pm