Budget Committee Minutes 01.28.15

TOWN OF BRADFORD

BUDGET COMMITTEE MINUTES

JANUARY 28, 2015

6:30PM

Call To Order and Roll Call:

Dick Keller, Chair called the meeting to order at 6:32pm with George Cilley, Beth Downs, Don Jackson, Susan Reynolds, Cheryl Behr, Administrator and Marge Cilley, Secretary present. John Pfeifle, Selectmen’s Representative and Will Hurley were absent.

Review and Consideration of January 21, 2015 Minutes:

Motion was made by George Cilley to approve the minutes of January 21, 2015 as presented. Seconded by Beth Downs. Motion carried unanimously.

Issue on Fire Dept. Tanker Bids and Related Warrant Article:

Two numbers have been discussed. $234,900.00 is the correct number if the Selectmen go with Valley and the two options, those being: trade in of the tanker/50% pre-payment, per Mark Goldberg, Fire Chief.

The other amount the Selectmen came up with is $243,412.00 and Mark stated this would be the Gross Amount. If the Highway Department does take the old tanker, it would do nothing as far as the Bid is concerned. Much discussion ensued.

Motion was made by Susan Reynolds to reconsider and to rescind the $234,900 proposal for Article Ten for the Fire Department tanker truck. Seconded by George Cilley. Motion carried unanimously.

Motion was made by Susan Reynolds and seconded by George Cilley to approve the $243,412.00 as Gross Budget to purchase a tanker for the Fire Department under Article Ten. Motion carried unanimously.

Operating Budget:

The Budget Committee had voted on January 14, 2015 for the Police Department to be at $470,000.00

Review and Resolve any Outstanding Warrant Articles:

Article Five     To see if the Town will vote to appropriate the sum of Thirty Thousand Six Hundred and Forty Six Dollars ($30,646.00) for the purpose of a statistical revaluation of the Town and to withdraw Thirty Thousand Six Hundred and Forty Six Dollars ($30,646.00) from the existing Revaluation Capital Reserve account. This will be a non-lapsing appropriation per RSA 32:7,VI and will continue until the money is spent or December 31, 2020.

No money involved. Budget Committee recommends.

Article Six       To see if the Town will vote to raise and appropriate the sum of Two Thousand Dollars ($2,000.00) to begin on the Master Plan update. This will be non-lapsing per RSA 32:7,VI and will continue until the money is spent or December 31, 2020.

Budget Committee recommends.

Article Seven   To see if the Town will vote to raise and appropriate the sum of One Hundred Fifty Thousand Dollars (150,000.00) to continue renovation work (XX SPECIFICS NEED TO BE ADDED TO TEXT XXXX) on the Bradford Town Hall. This will be a non-lapsing appropriation per RSA 32:7,VI and will continue until the money is spent or December 31, 2020. If he bond article (Warrant Article #3.) passes this article will be passed over.

Budget Committee made no recommendation.

Article Eight   To see if the Town will vote to raise and appropriate the sum of Five Thousand Four Hundred Dollars ($5,400.00) to work with the State of NH and treat the milfoil in Lake Massasecum. This will be a non-lapsing appropriation per RSA 32:7,VI to continue until the money is used or December 31, 2020.

Budget Committee recommends.

Article Nine    To see of the Town will vote to correct the wording on the 2013 warrant to lease a police cruiser and authorize the Selectmen to continue the current lease and to raise and appropriate the sum of Eight Thousand Seven Hundred Seventy Dollars ($8,770.00) for the third year payment. This lease has a fiscal funding (escape clause).

Budget Committee recommends.

Article Ten      To see if the Town will vote to authorize the Selectmen to purchase a tanker truck for the Fire Department and to raise and appropriate the sum of Two Hundred Forty Three Thousand Four Hundred and Twelve Dollars ($243,412.00) gross budget. Funding for this purchase will be withdrawn from the Fire Department Heavy Equipment Capital Reserve in the amount of Two Hundred Eleven Thousand Three Hundred Forty Dollars ($211,340.00) with the remaining to be raised by taxation. The remaining Thirty Two Thousand Seventy Two Dollars ($32,072.00) to be raised by taxation.

Budget Committee recommends.

Article Eleven To see if the Town will vote to raise and appropriate $1,200,000.00 for the purpose of completing the replacement bridge on Breezy Hill Road (#161/145) with said funding to come from the NH Bridge Aid program which represents 80% of the total project. The town’s 20% share has been raised in prior year’s, special non-lapsing warrant articles and no new town money will be used to offset this appropriation.

No money, no recommendation.

Article Twelve To see if the Town will raise and appropriate the sum of Fifty Thousand Dollars ($50,000.00) to shim and work on asphalt roads in Bradford. This is a non-lapsing appropriation per RSA 32:7,VI and continue until the money is spent or December 31, 2020.

Budget Committee recommends.

Article Thirteen          To see if the Town will vote to raise and appropriate the sum of Five Thousand Dollars ($5,000.00) to continue the repair of the Pond Bridge (Breezy Hill Road). This would be a non-lapsing appropriation per RSA 32:7,VI and will continue until the money is spent or December 31, 2020.

Budget Committee recommends.

Article Fourteen         To see if the Town will vote to raise and appropriate Thirty Thousand Dollars ($30,000.00) for Bridge design and replacement. This will be a non- lapsing appropriation per RSA 32:7,VI to continue until the money is used or December 31, 2020.

Budget Committee recommended.

Article Fifteen To see if the Town will vote to authorize the Board of Selectmen to enter into a lease purchase arrangement to acquire an International Six Wheel Dump Truck and plow for the Highway Department (This agreement contains a fiscal funding non appropriation clause). This is a five year lease with the total cost of the truck and plow One Hundred and Sixty Thousand Dollars ($160,000.00) The first payment of Thirty Two Thousand Dollars ($32,000.00) will be due in July of 2015.

Budget Committee recommends

Article Sixteen            To see if the Town will vote to raise and appropriate the sum of Fourteen Thousand Dollars ($14,000.00) to purchase a road sander and to withdraw Ten Thousand Dollars ($10,000.00) from the Highway Heavy Equipment Capital Reserve for this purpose with the remaining Four Thousand dollars ($4,000.00) as trade in.

Budget Committee recommends.

Article Seventeen        To see if the Town will vote to raise and appropriate the sum of Thirty Thousand Dollars ($30,000.00) to purchase a sand screen and to withdraw Thirty Thousand Dollars ($30,000.00) from the Highway Heavy Equipment Capital Reserve for this purpose.

Budget Committee recommends.

Article Eighteen          To see if the Town will vote to raise and appropriate the sum of Eighty Thousand Dollars ($80,000.00) towards the 2016 reconstruction of Old Warner Road from Rte. 114 to Ring Hill Rd. This will be a non-lapsing appropriation per RSA 32:7,VI and will continue until the money is spent or December 31, 2020.

Comment was that this Article will be explained that this $80,000 will be combined with another $80,000 hopefully voted in next year when the actual work will be done.

Budget Committee recommends.

Article Nineteen          To see if the Town will raise and appropriate One Thousand Dollars ($1,000.00) to study the cost of reopening Forrest Street to Class V year round from Class V seasonal Five Hundred Dollars ($500.00) and Five Hundred Dollars ($500.00) to study obtaining ownership of a portion of the Tall Pines for future expansion of the Fire Station.

Budget Committee did not vote on this as consensus is it needs to be split into two separate Articles.

Motion was made and seconded to raise and appropriate ($500.00) to study the cost of reopening Forrest Street to Class V year round from Class V seasonal.

Motion carried unanimously.

Budget Committee recommends.

Motion was made and seconded to raise and appropriate ($500.00) to study obtaining ownership of a portion of the Tall Pines land for future expansion of the Fire Station.

Motion carried unanimously.

Budget Committee recommends.

Article Twenty            To see if the Town will vote to establish a Highway Equipment Capital Reserve and to raise and appropriate the sum of Forty Thousand Dollars ($40,000.00) to fund this reserve. The purpose of this fund is to allow the Town to purchase state surplus or used equipment as it becomes available. Selectmen will be agents to expend.

Comment was that the $40,000.00 has been removed from total of Article Twenty Five – Capital Reserve Funds.

Budget Committee recommends.

Article Twenty One    To see if the town will vote to increase the cap on the Transfer Station Special Revenue Fund from $15,000 to $25,000 and continue to allocate 30% of the annual Transfer Station revenue to this Special Revenue Fund.

Budget Committee recommends.

Article Twenty Two    To see if the Town will vote to raise and appropriate Five Thousand Dollars ($5,000.00) to oversee the activities at the Boat Launch including certain safety regulations and milfoil inspection.

Budget Committee recommends.

Article Twenty Three`To see if the Town will vote to raise and appropriate Two Thousand Seven Hundred and fifty Dollars ($2,750.00) to support the Bradford, Newbury, Sutton Youth Sports.

Budget Committee recommends.

Article Twenty Four   To see if the Town will add a line item to the operating budget for a “ rainy day” fund and raise and appropriate the sum of Twenty Thousand Dollars ($20,000.00) as defined under RSA 31:98-a. This fund will be used for unanticipated expenses during the calendar year and will lapse into the fund balance if not expended.

Motion was made by Susan Reynolds, seconded by George Cilley to recommend Article Twenty Four. Motion carried 4-0. Dick Keller abstained.

Budget Committee recommends.

Article Twenty Five    To see if the Town will vote to raise and appropriate the sum of Sixty Thousand Dollars ($60,000.00) to fund the following Capital Reserve Funds

2015 Request

Fire Department Heavy Equipment    $35,000.00

Fire Department Building Repairs      5,000.00

Town Buildings Emergency Repair    5,000.00

Town Facilities            5,000.00

Main Street Improvements/Sidewalks            10,000.00

Formerly, the $40,000.00 was in Article Twenty Five and has been taken out and put into Article Twenty.

Budget Committee recommends.

It was stated that the total budget now stands at $1,978,510.00 for the Budget Committee.

The next meeting of the Budget Committee is:

Wednesday, February 4, 2015 at 6:30pm

With the Pubic Hearing scheduled at 7:00Pm

Meeting adjourned 8:00pm

Respectfully submitted,

Marjorie R. Cilley

Secretary