Selectmen’s Minutes 11.17.14

November 20, 2014

Selectmen’s Meeting Minutes

November 17, 2014

 

Pledge of Allegiance

Roll Call –  John Pfeifle, Chairman; Harry Wright, Selectman; Sonny Harris, Selectman

 

Appearances:

No Appearances for the work session of the meeting.

 

Regular Business:

  1. Budget requests were listed and will be reviewed by the Board next week. A brief overview of the requests identified which departments have requested increases.  The Selectmen’s Office has received 24 budgets to date
  1. Employee Benefits – salary step increases and the consumer price index (1.7%) will be considered for discussion next week. Selectmen voted unanimously to continue to purchase employee benefits through Healthtrust
  2. Failed septic system – Rte 114. John Pfeilfe will investigate the repair cost
  3. Intent to cut for map 3 lot 76 – Sneck signed by Selectmen
  4. NH Solar Garden materials will be reviewed by the Selectmen. The project will require the Town to enter into a 20 year lease.  Per attorney, the town meeting will need to vote to allow this lease.
  5. Abatement letter for Murphy signed by Selectmen. Adjustment was not recorded last year.
  6. Hauling contract- Selectmen reviewed the draft of the contract referring to the amendments made by town counsel. A copy of the draft was given to Marcia Keller.  Cheryl will contact George Naughton and set up a meeting to discuss and sign the contract.
  7. Meeting adjourned at 6:00 pm to reopen at 6:30pm to discuss issues under consideration for the location of town offices and the selectmen’s commitment to the restoration of the Town Hall.
  8. Meeting resumed at 6:30pm. John Pfeifle informed the attendees that the Selectmen were concerned about the safety of the town employees and town records as well as the need to remove the offices from the Bradford Area Community Center.  Pfeifle strongly emphasized the fact that the entire Board of Selectmen was committed to the renovation of the town hall.  The Board was split on investigating alternatives to the current plan but recognize their responsibility to the taxpayer to investigate reducing the cost by exploring alternatives.  Representatives of the Rural Heritage, Town Hall Restoration Committee, Budget Committee, Planning Board and general public asked questions and voiced their objections to changing the focus of the plan that has been pursued for several years at the cost of many thousands of taxpayer money.  Concern was expressed that removing the town offices from the town hall would defeat the renovation efforts.  Other questions and comments were expressed regarding fund raising and grant applications.  Letters from Ann Eldridge and Michele Halsted were read (hard copies available at the Selectmen’s office)******amendment to minutes ****Eileen Kelly also read a letter from the Town Hall Restoration Committee (hard copy available at the Selectmen’s office*******.   The Selectmen thanked the attendees for their comments.  Pfeifle personally believes a proposal can be presented to accomplish both the renovation and the move of the offices and police station for half the money of the currently proposed town hall renovation.  Sonny Harris explained his concerns for the safety of town records, employees and current deed violations.  Harry Wright was not in favor of pursuing the alternatives presented and feels that the Town Hall should be repaired to allow the town offices to be returned to that location and other improvements (second floor) be done over time.  John Pfeilfe reported on conversations with the owners of the Bruss Construction building on East Main Street and presented possible scenarios of moving the town offices and police station to this site.  No decisions have been made and the Board will also consider the current location of the police department for purchase.  Mr. Pfeilfe repeated that all alternatives were under investigation and no decisions had been made.
  9. Accounts Payable and Payroll Manifest
  10. Review minutes of last meeting – Correction to the Minutes of Nov 10th. “The code enforcer interprets the zoning regulations as voted by the town at town meeting”  The Board of Selectmen accepted the minutes as presented with the correction noted.

Meeting adjourned at 7:45pm

 

 

Selectmen’s Agenda 11.17.14

November 17, 2014

Selectmen’s Meeting

Agenda

November 17, 2014

 

Pledge of Allegiance

Roll Call –

 

 

Appearances:

 

 

Regular Business

  1. Budget requests for review – next budget committee meeting 12.03.14
  2. Discuss Employee Benefits – salary step increases – consumer price index = 1.7%
  3. Review of proposed hauling contract prior to sending to contractor
  4. Move to executive session with members of the Town Hall Restoration Committee, Rural Heritage, Planning Board and Budget Committees – RSA 91 A3IId

Pending issues:

  1. Auto Craft

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

Selectmen’s minutes 11.10.14

November 12, 2014

Selectmen’s Meeting

November 10, 2014

 

Pledge of Allegiance – Meeting called to order at 5:30pm

Roll Call – John Pfeifle, Chairman, Harold Wright, Selectman; Sonny Harris (joined meeting at 5:50pm)

 

Appearances:

  1. Fire Department Budget – Mark Goldberg and Chris Frey asked questions regarding the presentation of the 2015 budget requests. Following the discussion, the decision was made to list the annual contract with Henniker Rescue under its own Department number (4221) while continuing to carrying the Fast Squad operating budget under the current rescue number (4225) rather than combining the figures with the fire department operating budget.
  2. Planning Board/CIP – Marcia Keller presented the completed CIP to the Selectmen. She has given the final version to the Town Clerk for recording. The cost of the annual update ($1500) to be conducted by Central NH Regional Planning will be included in the Planning Board Budget.
  3. Transfer Station Contract – Lois Kilnapp entered suggestions to be included in the Solid Waste Disposal Contract currently before the Board of Selectmen. Length of contract, area cleanup and reporting were included in the modifications to the contract. The draft will be revised and returned to the town’s attorney for review prior to contacting the contractor.  Marcia Keller, member of the transfer station committee, asked to review the contract before it is presented for signing.

 

Regular Business

  1. Budget requests – Selectmen were presented with a master list of budgets for 2015 with those already submitted highlighted. The Board will review the list and discuss next week.
  2. Employee Benefits – New Insurance rates, salary step worksheet and CPI figures were presented to the Board of Selectmen for review. They will compare the figures and discuss next week.
  3. Town Bulletin Board – Currently, the town postings are done at the post office, the bank, the back bulletin board of the Bradford Area Community Center and on the Town Website. No decision was made regarding installing a new notice board
  4. Chivers permit – The permit was discussed and signed by the Board of Selectmen. The decision was made to do so and then pursue the code violation presented by the sign at the intersection of Rte 103 and Breezy Hill Road. The building inspector’s role as code enforcer was discussed and determined that the code enforcer was the enforcer and interpreter of the regulations drafted and passed by the planning board.
  5. Gravel Pit Regulations – Letter of comment from Bruce Edwards of Pleasant Valley Sand and Gravel on the proposed Gravel pit regulations was read to record. Copies were sent to the Planning Board and Zoning Board.
  6. NFI Open house – An Open House will be help on Saturday Nov 15th. Harry Wright thanked Lois Kilnapp for contacting NFI and setting up a roadside cleanup project for their students.
  7. Tax rates – Comparison of Bradford’s town tax rate to other towns in our school district was discussed. Bradford’s town rate ($6.67) is in the middle of the rates for our school district.
  8. Contract for assessing was signed with Cross Country Appraisals for the annual assessing work and the Five Year revaluation. The Statistical revaluation will be conducted in 2015 pending the vote of the town meeting to release capital reserve funds.
  9. Letters Two letters concerning water run off damage to private property were discussed. Selectmen requested replies be sent to both property owners.
  10. Commercial lease for Police Department – A 13 month lease was presented to the Board for signature. The Board will review the lease and discuss next week.
  11. Water Test – The results of the water test conducted at the town hall were reported. The well cap was raised to meet code requirements but the results of the water test has not come back yet. There is adequate water volume per Dick Keller.

Pending issues:

  1. Auto Craft

 

 

Accounts Payable and Payroll Manifests were signed

Review minutes of last meeting – minutes accepted as written

Meeting adjourned at 6:30 pm

 

 

Selectmen’s Agenda 11.10.14

November 10, 2014

Selectmen’s Meeting

Agenda

November 10, 2014

 

Pledge of Allegiance

Roll Call –

 

 

Appearances:

  1. Fire Department
  2. Planning Board/CIP

Regular Business

  1. Budget requests for review – next budget committee meeting 11.12.14
  2. Discuss Employee Benefits – salary step increases – consumer price index = 1.7%
  3. Town Bulletin Board to Post events –
  4. Chivers permit
  5. Tax rates – comparison to other towns in our district
  6. Sign Contract for assessing.
  7. Review of proposed hauling contract prior to sending to contractor

Pending issues:

  1. Auto Craft

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

 

 

 

 

 

 

 

No Selectman’s Meeting 11.02.14

October 29, 2014

The Board of Selectman’s meeting on November 2nd.  The Board will again meet on November 10th, 2014 at 5:30pm in the Youth Room of the Bradford Area Community Center.

Selectmen’s minutes 10.27.14

October 29, 2014

Selectmen’s Meeting Minutes

10.27.14

Pledge of Allegiance

Roll Call           John Pfeifle, Chairman

Harry Wright, Selectmen

Sonny Harris, Selectmen

Selectmen Pfeifle and Wright met in non public session per RSA 91-A:3II (i) with a vote of Pfeifle, yes; Wright, yes. The Board met with representatives from NFI at 4:00pm. Discussion on steps being taken to improve security and improve the facilities’ local reputation within the community. The selectmen expressed interest in regular updates from the organization. Meeting closed at 5:10 pm with the following vote: Pfeifle, yes; Wright, yes

Regular meeting called to order at 5:30 pm

Appearances:

  1. Town Hall Designation: Harry Wright displayed a certificate and reported the Bradford Town Hall had been named as one of NH Preservation Alliance’s “7 to Save”. This designation is awarded to properties of historic value in danger of being lost to disrepair and helps to focus the community’s attention on preserving its valuable landmarks. This acknowledgement will help the community in its application for grant funding and its fund raising efforts.
  2. Other Town Hall matters: Discussion continued with progress on the Town Hall and possible next steps. It was suggested that the next item to be addressed might be to remove all hazardous materials from the building in preparation of rebuilding. There were comments that the THRC had been advised against the removal at this stage. No decision made.
  3. Bruss Property – John Pfeifle discussed the possibility of the town leasing/purchasing the Bruss property on 114 East Main Street for use as town offices and police station while the Town Hall is being renovated. He feels the cost of renting the police station offsets the cost of the purchase and would improve the office and storage conditions. Discussion on costs and suitability of the building for town use was discussed. Several in the audience expressed concern that this alternative would defeat the efforts to rehab the Town Hall. Cost to move was questioned. Mr. Pfeifle felt he would like to investigate the matter further. Harry Wright stated that he had no objection to Mr. Pfeifle investigating as an individual, but not as a representative of the Board of Selectmen. Sonny Harris expressed his concern for the town’s records, employees and the deed restrictions of the Community Center. He pointed out that renovation of the town hall will take 2-3 years leaving these issues at risk. All three selectmen strongly support continued renovation work on the town hall. It was suggested that the selectmen hold an informational meeting on the topic once more information was available. No decision made.
  4. Ice Rink: The Parks and Recreation department presented a proposal to the Board to construct an outdoor skating rink on Brown Shattuck Field. Chief Valiquet presented the plan and has visited the Warner facility. The rink would have 4” side walls, measure 60’x120’ and cost $5500-$6000. The Parks and Recreation revolving fund has the funds to build the facility and asked the Board for their support. The Selectmen unanimously agreed.
  5. Revaluation Contract: The Board of Selectmen met with Jeff Earls of Cross Country Assessing and reviewed his proposal to conduct the 2015 statistical revaluation. After discussion, the Board voted unanimously to award the contract to Cross Country Assessing.

Regular Business

  1. Zoning violation resolved: The bus on Rte 114 has been moved to another location as requested by the Board of Selectmen. The Board would like to thank Mr. Kenyon for his cooperation.
  2. Selectmen attendance at Elections: Selectmen will stop in the office to sign designee letters to insure coverage during the election on Tuesday, November 4th.
  3. Budget matters: Budget worksheets have been returned by the Library, Conservation and Financial (town clerk/tax collector). John Pfeifle discussed a change in the state law that will now allow towns to establish a ‘rainy day fund’ to cover unforeseen emergencies (such as this year’s rain event) rather than need to petition DRA for emergency expenditures.   He will bring this option to the Budget Committee at their next meeting.
  4. Tax rate:   The rate has not yet been set but the office has been in touch with the Department of Revenue for preliminary review.
  5. Timber Tax Warrant: The selectmen signed a timber tax warrant for $5088.26.
  6. Insurance Rates: Employee benefit rates were received. The rate increase was .02%.
  7. Payroll and payable manifests: Manifests were reviewed and signed by the selectmen.

PLEASE NOTE THAT, DUE TO A TECHNICAL ERROR,  THE MP3 FILE ONLINE BEGINS PARTWAY INTO THE MEETING. WE APOLOGIZE FOR THE ERROR.

Selectmen’s Agenda 10.27.14

October 27, 2014

Selectmen’s Meeting

Agenda

October 27, 2014

 

Pledge of Allegiance

Roll Call –

 

 

A non- public meeting at 4:00pm with representatives from NFI per RSA 91-A:3II(i)

 

Appearances:

  1. Jeff Earls – Cross Country Appraisals
  2. Marlene Freyler -

Regular Business

  1. Bus removal has been completed
  2. Progress on the Town Hall – Hazardous waste removal?
  3. Voter coverage at polls
  4. Discuss wage issues and budget goals
  5. Budgets received – Conservation, Library, Financial.
  6. Tax rate setting
  7. Timber warrant for signature

 

Pending issues:

  1. Auto Craft
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

Selectmen’s minutes 10.20.14 updated

October 22, 2014

Selectmen’s Meeting

October 20, 2014

 

Pledge of Allegiance – Meeting called to order at 5:30 pm

Roll Call – John Pfeifle, Chairman; Sonny Harris, Selectman; Harry Wright, Selectman

 

 

Appearances:

  1. Rail Trail Project: Jim Bibbo spoke on behalf of Rural Heritage, to request support of the Board of Selectmen to pursue a grant to develop town owned land (Tillie Wheeler Trail) as part of an area wide pedestrian, equestrian, snowmobile and other non motorized vehicle recreational trail.  Mr. Bibbo outlined the improvements to be made to the trail and the support (monetary and in kind labor and equipment) requested of the town.  Mr. Bibbo stated they intended to submit a project for $62,500 of which $50,000 would be Federal grant money and $12,500 would be matched by the town in the form of labor and equipment and monetary assistance.  While the particulars have not yet been worked out, the Selectman’s support was a necessary first step.  Material and labor costs were being collected by Mr. Bibbo and would be coming along.  Harry Wright asked if this would conflict with the Sidewalk Grant submitted in September and Mr. Bibbo replied it would not.  The trail currently stretches from the intersection of West Main and RTE 103 towards the Appleseed Restaurant.  Future development will connect the trail with both Newbury and Warner and will involve additional grant applications.  Selectmen voted to approve the use of the Tillie Wheeler Trail and support the grant application.
  2. Winter use of the Town Hall- Marlene Freyler presented figures for the cost of heating the Historic Town Hall during the winter months. She requested the building be shut down during the winter months.  The Board thanked Mrs. Freyler but will not shut down the building as they wish to encourage the use during the Holidays.  They also believe that leaving the building unheated will increase the damage to the building and the alarm system.
  3. Land use change application – Claire James submitted a land use change application for property she owns on Marshall Hill Road. This will be reviewed by the town’s assessor and then returned to the selectmen for signature.
  4. July 4th committee: Claire James was thanked by the Board for coming forward to work on the 2015 Independence Day Committee.

 

Regular Business

 

  1. Bruss Property – John Pfeifle reported on a plan to investigate the relocation of the police department and town offices to a property on East Main Street currently owned by Bruss. Mr. Pfeifle explained this investigation was in the early stages.  He cited the need for a safer place for the town offices while the extensive renovation was being done on the Historic Town Hall.  Harry Wright expressed his objection to the plan stating the town owned too much property and as seen in the condition of the old town hall, was not able to maintain what it had.   Mr. Wright also expressed concern that presenting this to the town would kill the chances of the Town Hall Restoration passing a bond in March.  Sonny Harris expressed his concern for the safety of town records, deed violations and employee safety and felt the Bruss property should be investigated as a stepping stone until the Town Hall was complete. No decision made.
  2. Letter to NFI: Letter has been sent to NFI requesting meeting on Monday, Oct 27th
  3. Budget Committee appointment: The Selectmen signed the appointment of Beth Downs to the Budget Committee through March. She is replacing Jon Marden – Mr. Marden’s term expires in 2016 and the balance of his term will be on the ballot in March.
  4. Intent to Excavate – Goodnight Sand and Gravel – signed 10/9/14 and forwarded to state
  5. Intent to cut for map 4 lot 36 – Signed by Selectmen
  6. LMA Budget – Note from Mr. Dave Gaudes re: budget request for Lake Massasecum Association’s work on the Milfoil. The Board agreed to support the same request as 2014.
  7. Solar Array Development – A letter of intent from NH Solar Garden was discussed and tabled pending more investigation.
  8. Financial Management representation: Selectmen signed the letter to include with the Town’s Financial Reports
  9. Revaluation Contract – Selectmen will request Jeff Earls of Cross Country Appraisals attend next week’s meeting.
  10. Junkyard Permit – Selectmen postponed signing the annual permit and will discuss the signage with Mr. Chivers.
  11. Non public session to be held on Thursday morning at 9:00am per RSA91-A3II a personnel. Accounts Payable and Payroll Manifest review and signed
  12. Minutes of last meeting were reviewed and accepted as presented
  13. Meeting adjourned 6:45pm

 

 

 

Selectmen Non Public 10.23.14 per RSA 91-A:3II(a)

October 22, 2014

Bradford Selectmen will meet in non public session at 9:00am on Thursday 10.23.14 per RSA 91-A:3II(a) to discuss a  personnel matter.  The meeting will be held in the Youth Room of the Bradford Area Community Center.

Selectmen’s Agenda 10.20.14

October 20, 2014

Selectmen’s Meeting

Agenda

October 20, 2014

 

Pledge of Allegiance

Roll Call –

 

 

Appearances:

  1. Jim Bibbo – Rural Heritage
  2. Marlene Freyler
  3. Claire James – Land use change application

Regular Business

  1. Intent to Excavate – Goodnight Sand and Gravel – signed 10/9/14 and forwarded to state
  2. Letters for signature
  3. Financial Management representation letter for signature
  4. Choosing Revaluation Contract
  5. Sign Excavation Permit – Chivers

Pending issues:

  1. Auto Craft – update
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

 

 

 

 

 

 

 

 

 

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