Selectmen’s Agenda 10.06.14

October 6, 2014

Selectmen’s Meeting

Agenda

October 6, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

  1. Aimee Sherman – Proclamation November as Pancreatic Cancer Awareness
  2. Library – request for emergency expenditure for Library Roof.
  3. Joe Torro
  4. Marlene – fireworks date reserved

Regular Business

  1. Town Hall – removal of bricks
  2. Electric grid
  3. Increase in Welfare budget – current balance = $1,219.95
  4. Bryant property issues
  5. Need new organization for July 4th Celebration
  6. Kenyon bus issue
  7. Non public session per RSA 91A-3II(d) real property

Pending issues:

  1. Auto Craft – update
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

Selectmen’s Minutes 09.29.14

October 1, 2014

Selectmen’s Minutes

Sept 29, 2014

 

Pledge of Allegiance

Roll Call:         John Pfeifle, Chairman

Sonny Harris, Selectman

Harry Wright, Selectman

 

Correction to Sept 22 minutes:           Paragraph 7 correct sentence to read Question was raised about the progress on the cell tower …

 

Appearances:

  1. Town Hall Building Committee: Marcia Keller reported that a corrected survey on the town hall property has been received and boundaries have been restored to the original deed. Marcia went on to present committee recommendations for the following:
    1. Choice of Architect: Kelly Gale of  KLG Architect PLLC was recommended by the committee to oversee the project going forward.  Letter of Agreement was presented to the Board of Selectmen for signature.  The architect will be engaged as needed.  Fee schedule was presented.  Question was asked regarding amount allowed for the service.  The amount was undetermined as the committee was unsure of what the demand for services will be going forward.  Motion was made and voted unanimously to approve Kelly Gale as architect.  Contract was signed.
    2. Septic System: RCS Design was recommended as the engineer to design a new septic system for the project. The cost of design and submittal fees is estimated at $1700.  Selectmen voted to approve the expense.
    3. Removal of the 1920’s addition (selectmen office/police station): All Demolition was recommended.  Contract with list of services was given to the Board of Selectmen to review.   John Pfeifle questioned the need for certain aspects of the proposal indicating other alternatives were available.  Extensive discussion followed.  Questions on the need to remove the vault were answered by the committee.  Removal of the vault was reported as necessary to gain needed space in the basement for mechanical system upgrades.  Motion was made to accept all demo proposals subject to a meeting between KLG architects and All Demolition.  Motion to accept unanimous.
    4. Permits: Selectmen have waived the fees on all permits, but permits will be required
    5. Town Hall Roof: Burrington Builders will replace the roof on the back of the Town Hall.
  2. Mr. and Mrs Pauquette of Forest Street requested the Class 5 seasonal portion of Forest Street be plowed by the Town. The Board of Selectmen will place the issue on the 2015 Warrant.  Sonny Harris spoke in favor of the plowing and maintaining as the town receives state highway aid for all Class 5 roads, and with the rescue services now located in Henniker, the access to this portion of town would be improved.

Regular Business:

  1. Electric Grid – John Pfeifle requested Cheryl Behr obtain a list of several firms to use as a comparison to the presentation made earlier this year. The site of the grid would be at the transfer station and could be an attractive draw to businesses wishing to locate in a future industrial parked located on the site.
  2. Review Assessor replies for 2015 reval: Board will continue to review RFP’s.
  3. Hauling Contract: Goal is to have a contract in place by Mid-November.
  4. Zoning Violations:
    1. Autocraft: work continues
    2. Bus removal: work continues
  5. Building permit/flood plain violation: Selectmen will discuss matter with Building Inspector. The Board does not approve the building regardless of the temporary nature of the construction.
  6. Sidewalk damage: The damage is considered normal and is a maintenance issue.
  7. Winter Sand: Highway department is replacing the winter sand used in emergency road repairs The Jones Road pit is temporarily latched at night as there has been Trash (TV’s etc) left in the pit as well as vehicle tracks evidencing vehicles and motorbikes tearing up the lot and banks of the pit.  The gates will be removed later this fall to allow town residents to gain access to sand.
  8. Dept of Revenue approval: The request for emergency appropriation was approved by the Department of Revenue.

 

 

Meeting adjourned at 6:40pm

 

Selectmen’s Agenda 09.29.14

September 29, 2014

Selectmen’s Meeting

Agenda

Sept 29, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.      Town Hall Building Committee

2.      Town Hall Restoration Committee

Regular Business

1.

Pending issues:

1.      Auto Craft –

2.      Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

 

 

Selectmen’s Meeting minutes 09.22.14

September 24, 2014

Selectmen’s minutes

Sept 22, 2014

 

Pledge of Allegiance

Roll Call:        John Pfeifle, Chairman

Sonny Harris, Selectman

Harry Wright, Selectman

 

No Appearances on the agenda

 

Regular Business:

  1. Emergency Expenditures – John Pfeifle reported on the Budget Committee meeting held Sept 17, 2014. The committee unanimously approved the Selectmen’s plan to request authorization of an emergency expenditure from fund balance to cover the damages resulting from the August 13th  The town expended over $72,000 in contractor fees, town stock of winter gravel and $4000 of culvert stock.  Cheryl will draft the letter for signatures by the Board of Selectmen and Budget Committee.  The letter will be sent to the Department of Revenue with the necessary supporting documents.
  2. 2015 Revaluation – Selectmen were given copies of proposals for next year’s statistical reval for review.
  3. Zoning Violation – Selectmen discussed the plan to move the large bus parked off Rte 114. The Board will speak to local contractors regarding the moving of bus to another location.  Local firms will be consulted.
  4. Sidewalk repairs – Question was raised on the sidewalk gaps. Jim Bibbo will discuss with the engineer on the job, Mike Croteau.  A letter had been sent to the contractor, J Parker and Daughters, with no reply.  The matter was being evaluated as a construction flaw or just a maintenance issue.  Bibbo will report back after speaking with Mr. Croteau.
  5. Next Sidewalk grant – Jim Bibbo and the grant writing team is preparing a grant to construct sidewalks on part of West Main Street. The team is meeting with the engineer from the East Main Street, Mike Croteau, to update 2005 figures for the project.  The plan will be scaled down to fit within a $600,000 budget.  Grant funds are limited and it is hoped this will be a reasonable request.  The grant application will be submitted on Friday, 9.26.14.
  6. Estimate for Town Hall work – Burrington Builders submitted an estimate for the removal of the Police/Selectmen’s Office at the Town Hall. The estimate will be forwarded to the Town Hall building sub committee.
  7. Cell Tower – Question was raised about the progress of the cell town and when it was expected to be operational. There was no information available on this matter.  At this time, only Merrimack Cty Sheriff has space on the tower.
  8. Proper Use of Funds – Question was raised regarding the use of warrant article funds (2014 WA#9) for Town Hall roof and preconstruction purposes for demolition of the old police/selectmen’s office. Selectmen Wright and Pfeifle have interpreted the demolition as a necessary part of preconstruction.  Issue raised interpreted preconstruction to refer to the development of plans.
  9. Illegal Building in a Flood Zone – It was reported that a garage was being built at 19 Center Road without a building permit and in a flood zone. The Sub division plan for the property specifically stated no additional building on that lot.  Walter Royal, building inspector, will visit the site.
  10. Autocraft – Work is continuing on resolving issues at Autocraft. The Town’s attorney is working with Dept of TransportationSelectmen’s minutes

    Sept 22, 2014

     

    Pledge of Allegiance

    Roll Call:        John Pfeifle, Chairman

    Sonny Harris, Selectman

    Harry Wright, Selectman

     

    No Appearances on the agenda

     

    Regular Business:

    1. Emergency Expenditures – John Pfeifle reported on the Budget Committee meeting held Sept 17, 2014. The committee unanimously approved the Selectmen’s plan to request authorization of an emergency expenditure from fund balance to cover the damages resulting from the August 13th  The town expended over $72,000 in contractor fees, town stock of winter gravel and $4000 of culvert stock.  Cheryl will draft the letter for signatures by the Board of Selectmen and Budget Committee.  The letter will be sent to the Department of Revenue with the necessary supporting documents.
    2. 2015 Revaluation – Selectmen were given copies of proposals for next year’s statistical reval for review.
    3. Zoning Violation – Selectmen discussed the plan to move the large bus parked off Rte 114. The Board will speak to local contractors regarding the moving of bus to another location.  Local firms will be consulted.
    4. Sidewalk repairs – Question was raised on the sidewalk gaps. Jim Bibbo will discuss with the engineer on the job, Mike Croteau.  A letter had been sent to the contractor, J Parker and Daughters, with no reply.  The matter was being evaluated as a construction flaw or just a maintenance issue.  Bibbo will report back after speaking with Mr. Croteau.
    5. Next Sidewalk grant – Jim Bibbo and the grant writing team is preparing a grant to construct sidewalks on part of West Main Street. The team is meeting with the engineer from the East Main Street, Mike Croteau, to update 2005 figures for the project.  The plan will be scaled down to fit within a $600,000 budget.  Grant funds are limited and it is hoped this will be a reasonable request.  The grant application will be submitted on Friday, 9.26.14.
    6. Estimate for Town Hall work – Burrington Builders submitted an estimate for the removal of the Police/Selectmen’s Office at the Town Hall. The estimate will be forwarded to the Town Hall building sub committee.
    7. Cell Tower – Question was raised about the progress of the cell town and when it was expected to be operational. There was no information available on this matter.  At this time, only Merrimack Cty Sheriff has space on the tower.
    8. Proper Use of Funds – Question was raised regarding the use of warrant article funds (2014 WA#9) for Town Hall roof and preconstruction purposes for demolition of the old police/selectmen’s office. Selectmen Wright and Pfeifle have interpreted the demolition as a necessary part of preconstruction.  Issue raised interpreted preconstruction to refer to the development of plans.
    9. Illegal Building in a Flood Zone – It was reported that a garage was being built at 19 Center Road without a building permit and in a flood zone. The Sub division plan for the property specifically stated no additional building on that lot.  Walter Royal, building inspector, will visit the site.
    10. Autocraft – Work is continuing on resolving issues at Autocraft. The Town’s attorney is working with Dept of Transportation on this matter.

Selectmen’s Agenda 09.22.14

September 22, 2014

Selectmen’s Meeting

Agenda

Sept 22, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

Regular Business

  1. Budget Committee on Emergency Expenditure
  2. Review proposals for next year’s statistical revaluation
  3. Discussion on moving the bus on RTE 114
  4. Legal forms for signature

Pending issues:

  1. Auto Craft – materials delivered by police chief
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

 

 

Selectmen’s minutes 09.15.14

September 16, 2014

Selectmen’s Meeting Minutes

September 15, 2014

 

 

Pledge of Allegiance

Roll Call:         John Pfeifle, Chairman, present

Harry Wright, Selectmen, present

Sonny Harris, Selectmen, present

 

Appearances:

  1. Chet Mitchell – Solitude Ridge Road.  Discussion of the road damage caused by the storm of August 13, 2014.  The pond at the intersection of Solitude Ridge flooded and washed out a section of the private road requiring the association to shoulder over $1000 in road repairs to their road.  Mr. Mitchell asked for the maintenance schedule on the cistern located in Solitude Ridge.  Selectmen will look into the situation.
  2. Town Hall Restoration Building Sub Committee. Marcia Keller explained the formation of the sub committee and asked the following Mission Statement be entered into the record:
  3. The subcommittee will make recommendations to the full THRD for incremental improvements to the building with available funds, with the objective of moving the Town Offices from the BACC to the Town Hall as soon as practical.
  4. Mrs. Keller then introduced Dick Keller to provide an update on the subcommittee’s progress.  The plan is currently to remove the old police/selectmen extension and to follow thru the plan developed last year.  Three estimates have been received to remove the extension.  Question was raised if this work reflected the wording of the warrant article passed by the town last March.  Should the town be concentrating on obtaining full construction drawings instead?  Also discussed was the role of volunteer labor.
  5. Fireworks – Nikki Dubare questioned the selectmen on the problems encountered at the fund raiser on Sept 13, 2014.  She asked why the fireworks were canceled last minute and where did the communications break down to create the confusion with the volunteer setting off the display.  It was suggested that checklists for town events be developed to insure all laws and rules were identified in the planning stages.  Overall, the event was a success despite the poor weather and everyone was very positive.

 

Regular Business

  1. MS-1 (town inventory) and MS-5 (town financial report) were filed (signed last week).
  2. Warrant Article request: Selectmen discussed an email received from a Webster Selectman regarding the placing of a warrant article on our next town warrant calling for state wide school tax reform.  Selectmen discussed and felt such a warrant should be placed by petition only.
  3. Estimate.  The town has received an estimate to have the large bus parked on State Rte 114 to another location.  The estimate was over $2300.00.  This bus in currently in violation of a zoning regulation passed last March.  No decision made.  Questions were raised regarding the scrap value of the bus and the possibility of placing a lien against the property for the removal fee.
  4. Cheney Hill Rd.Letter from landowner was presented to the selectmen with request to remove drainage/culverts installed by the highway department and directing water onto their property.  The letter will be forwarded on to the Road Agent for consideration.
  5. Budget Committee: The budget committee has rescheduled an October meeting to September 17th at 6:30 in the youth room of the community center.  Dick Keller handed out warrant article spreadsheets to the selectmen.  Cheryl informed the Board they had been forwarded the completed spreadsheet last week but that they would be resent for the Sept 17th meeting.
  6. Breezy Hill Road Pond Bridge Selectmen updated the public on the status of repairs.  The Road Crew will suspend work on the bridge for the fall/winter months but will build a walkway with railings to protect those crossing the bridge on foot.  The barge will be returned to its owner by Selectman Pfeifle.
  7. Non Public Session The Board voted to move to nonpublic session per RSA 91:3IIa – personnel. Vote = Pfeilfe, yes; Harris, yes; Wright, yes  Time out 6:55pm

Selectmen’s Agenda 09.15.14

September 15, 2014

Selectmen’s Meeting

Agenda

Sept 15, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

  1. Chet Mitchell – maintenance of culverts on Fairgrounds Road
  2. Marcia Keller – Town hall restoration – subcommittee

Regular Business

  1. MS-1 filed, MS-5 filed
  2. Discussion of Weekend Fund Raiser
  3. Cost to move bus – estimate from Reed Trucking
  4. Non-Public Session per RSA 91-A:3II(a) – personnel

 

Pending issues:

  1. Auto Craft – materials delivered by police chief
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

 

 

Milfoil treatment

September 11, 2014

Milfoil treatment at Lake Massasecum Boat Launch

 

The State of NH Department of Environmental Services has authorized the treatment of milfoil in a small area off the Boat Launch on Lake Massasecum. The treatment will be done on Friday, Sept 11, 2014 and will restrict the area for swimming for a 24 hour period.

 

This treatment does not affect French’s Park or other parts of the Lake. More information on the treatment can be obtained from Amy Smagula of the Department of Environmental Services at 271-2248.

Selectmen’s Minutes 09.08.14

September 10, 2014

Selectmen’s Minutes

September 8, 2014

 

Pledge of Allegiance

 

Roll Call:         John Pfeifle, Chairman, present; Sonny Harris, Selectman, present; Harry Wright, Selectman, present.

 

Meeting was called to order at 5:30pm by John Pfeifle, Chairman.

 

Appearances:

  1. Zoning Violations – Bill Hallahan questioned selectmen on progress resolving zoning violations at Autocraft.  Selectmen explained the matter had been turned over to the town’s attorney.  A letter had been sent requiring reply or compliance.  As no resolution has been reached, legal action will follow.

 

Regular Business:

  1. Breezy Hill Road Bridge – work will be suspended on the bridge for this year with a walkway and railing to be installed by the highway department.  August storm damage to town roads required diversion of the highway department to road repairs.  Harry Wright requested the RSMS software be placed on town office computers.
  2. Road Repairs – John Pfeifle discussed prioritizing road repairs with the Board based on volume of traffic and households impacted.  He will forward additional information to the office for distribution and future discussion.
  3. Letters signed – Selectmen signed letters of representation for Tuesday’s election.
  4. Intent to cut forms were signed for jobs on Map 18 Lot 31 (Nelson Farm) and Map 2 Lot 100 (Gampp).
  5. MS-5 (financial report of the town) was signed by the Board of Selectmen.  Full financial reports have not yet been received.
  6. Breezy Hill Rd Bridge/Rte 103 end – Letter from Department of Transportation regarding the advancement of the Breezy Hill Road Bridge construction (intersection of Breezy Hill Road and Rte 103) to state FY 2014-2015 was discussed.  Letter will be sent to the state indicating the town is ready to move ahead with the project.  John Pfeifle requested the town interview firms for alternative bridge solutions to consider for future bridge replacements.
  7. Pig Roast Plans for the Saturday, September 13th, 2014 Community Fund Raiser to benefit Police Sergeant Stephen Valiquet who is battling pancreatic cancer were discussed.  The decision to close East Main Street for dancing, silent auction and activities was unanimous.  Boat rides will be offered at Lake Massasecum.  Fireworks will begin at dusk.  All are invited to attend.
  8. House numbering – Sonny Harris discussed the need to enforce the house numbering ordinance.  With many new people in town it has become a safety matter for Police, Fire and EMS personnel to be able to locate residents quickly.  An article will be placed in the Bradford Bridge to begin the process of enforcement.
  9. Bid Process – Selectmen discussed the bid process on town hall renovations as some of the work is done with both donation and contracted labor.  As there is no state RSA requiring bidding projects, the town ordinance covers the work.  The ordinance provides for projects over a certain dollar value be bid out, but does not address the donation issue.  The ordinance also allows the selectmen to vote to waive or change the ordinance.  There was a motion to waive the requirement to bid the roof repair bidding process, as there has been little response to the request for bids.  The vote was unanimous.   The town will work with Burrington Builders (estimate $17,000) to perform the work.  Cheryl will contact Nate Burrington with questions regarding material to be used.
  10. Emergency Expenditure - Selectmen discussed the need to apply to the Department of Revenue (DRA) for an emergency expenditure from Fund Balance to cover the damage of the August 13th storm event.  The town expended $33,000 on contract work and used $4000 of stock culverts and $35,000 of stock gravel on road repairs.  Gravel will need to be purchased for winter as our stock was depleted in repairs from the storm.  Cheryl will draft a letter of request for $72,000.  The Selectmen will then need to meet with the Budget Committee to gain approval and signatures for the request to be filed with DRA.
  11. Selectmen requested additional business from the floor.  As there was none, the Board reviewed the minutes of the August 25th meeting.  Minutes were accepted as written.
  12. Non Public Session – Motion was made to move to non public session per RSA 91 A-3IId real/personal property.  Vote was Pfeifle, yes; Harris, yes; Wright, yes.  Time out 6:30pm.  Selectmen returned from non public at 6:50pm and adjourned the public meeting at 6:55pm.

 

 

Selectmen’s Agenda 09.08.14

September 8, 2014

Selectmen’s Meeting

Agenda

Sept 8, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.  Bill Hallahan

Regular Business

  1. Bridge Project
  2. Sign letters of representation for the election
  3. Letter from DOT re Breezy Hill/Rte 103 bridge
  4. Saturday 9.13.14 Pig Roast
  5. Approve fireworks
  6. Approve bouncy house
  7. Close Main St
  8. Non Public Session per RSA 91A3IId

Pending issues:

  1. Auto Craft – materials delivered by police chief
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

 

 

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