Selectmen’s Agenda 08.11.14

August 11, 2014

Selectmen’s Meeting

Agenda

August 11, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.

 

Regular Business

1.      PondBridge progress

2.      No replies on RFP for Town hall roof.

3.      Vacation schedules

4.

 

 

Pending issues:

1.      Auto Craft

2.      Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

Select Board Minutes 08.04.14

August 7, 2014

TOWN OF BRADFORD

SELECTMEN’S MINUTES

AUGUST 4, 2014

5:30PM

The Pledge of Allegiance was said.

Call To Order and Roll Call:

John Pfeifle, Chair called the meeting to order with Sonny Harris, Harry Wright, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary present.

Marcia Keller, Ken Anderson, Lois Kilnapp re: French’s Park:

Marcia Keller did hand out two copies of the current Ordinance regarding the Solid Waste and advised there was a 1929 John French’s Will and a Solid Waste Ordinance in 1989. Marcia advised her concern is that the current Solid Waste Ordinance nor the French’s Park current Ordinance which was adopted in 1990 reference each other. No where does it state the same sticker shall be used. John French left the land to the town in 1929 along with one thousand dollars in Trust to take care of it. Marcia also stated that in 1966 there was a bill in equity from instruction brought on by the Massasecum Lake Association to Superior Court, and part of the decision in that case, the Judge defined inhabitants as the people of the town of Bradford who dwelled within the town and as such are zoned and have established a legal residence. This indicated that non-resident tax payers were not allowed to use the facility.

In 1987 as a result of the Selectmen’s (Stanley Brown, Clarence Hall, Edna Herbert) amended the 1975 Ordinance to correct an error to restrict usage of French’s Park for town residents only as required by the Superior Court decision.

It was stated that Bradford Residents can bring guests to French’s Park.

Much conversation ensued.

Suggestion was made by Sonny Harris to continue to go by the Ordinance as Lois Kilnapp and Ken Anderson have been doing at the Transfer Station, to which all Selectmen were in agreement.

Motion was made by John Pfeifle, chair the wording in the Bradford Bridge under Selectmen’s Highlights should be changed under French’s Park and Transfer Station passes should read: “The Board requested the Transfer Station staff be informed to issue permits to property owners in town. This includes families with more than one vehicle, Seasonal Residents and their families”. Seconded by Sonny Harris. Motion carried 3-0.”

John Pfeifle, Chair advised that if there is an issue from anyone regarding issuing stickers from Lois Kilnapp and Ken Anderson at the Transfer Station, then they can be referred to the Town Office.

Bill Hallahan Re: Autocraft:

Mr. Hallahan advised he goes by the business on Route 114 several times a day for about five years now. The last document he read was dated 1997. It appears to be getting worse at this time and he is very concerned.

John Pfeifle advised they welcome Mr. Hallahan’s input, and the town is taking action.

1. Certified letters have been forwarded to the owner which were not signed for.

2. Police Chief did hand deliver the letter from the town.

3. Verbal response was received from owner regarding financial issues.

4. Waiting for Town Attorney to respond to request for a letter from Town on July 8, John Pfeifle. Chair advised he will contact the Town Attorney tomorrow morning with the following specifics to be addressed.

  • 1. State Law – cars near highway
  • 2. State Law – Apparatus required for gathering and recycling hazardous material.
  • 3. Provide trees and fencing between business and business to the north.
  • 4. Provide fence.

The latter two must be completed prior to fall.

Mr. Hallahan reiterated this has been going on for 21 years now. It is not only dangerous to drivers, but is also de-valuing local property.

John Pheifle, Chair assured Mr. Hallahan that this concern is being addressed and will be resolved.

John Pfeifle , Chair advised the State will be copied on this letter.

Mr. Hallahan stated he had requested a copy of what is being done up to date so he can keep abreast of progress. He advised he has received some, with the latest date being 1997. Cheryl Behr advised she will forward up to date information to him.

A Letter of Intent for Transportation Alternate Program (TAP) Grant:

A packet was handed out to the Selectmen with maps and estimates that were done by an Engineer who is being engaged in Safe Routes to School.

Jim Bibbo, Chris Way and Claire James make up the Committee of the current TAP Grant. There is new funding and the Letter of Intent is to get the name in the running. Chris Way advised the Letter of Intent is non-binding. After this, a Letter of Application will be submitted. There is an available Grant with funds in the amount of Five Million Dollars and the Federal Match is 80% with the local amount being 20%. Discussion as to which project to submit was discussed at length.

Cheryl Behr advised she is listed as the contact person and the signer, and she questioned if the Selectmen wished to be the signers to which they agreed they should. Submission date is Wednesday, August 6, 2014.

Intent to cut for Map 14, Lot 15 off County Road for Remillard was signed by the Selectmen.

Zoning Board letter Re: Kenyon:

John Pfeifle read a letter dated June 9, 2014 from Brooks McCandlish, Chair Bradford Zoning Board of Adjustment, regarding the bus that is parked on Route 114 located on Map 17, Lot 40 that is not in compliance with the latest version of the Zoning Ordinance, and someone had informed the owner he should see about getting a variance.

Motion was made by John Pfeifle that No Variance will be approved and the bus does need to be moved by Monday, September 15, 2014, or the Town will take appropriate action. Seconded by Sonny Harris. Motion carried 3-0. Cheryl Behr was requested to prepare a letter so stating to Mr. Kenyon.

Shared Services:

Harry Wright brought up a meeting held last Thursday and a committee is working on the possibility of Shared Services for Major Purchases. These towns incude Andover, Boscawen, Bradford, Hopkinton, Salisbury, Warner and Webster.

Accounts Payable and Payroll Manifests were reviewed and signed.

Motion was made by John Pfeifle to approve the July 28, 2014 minutes as presented. Seconded by Sonny Harris. Motion carried 3-0.

No other business to come before the Board, meeting adjourned 6:45pm.

Respectfully submitted

Marjorie R. Cilley

Secretary

 

Selectmen’s Agenda 08.4.14

August 4, 2014

Selectmen’s Meeting

Agenda

August 4, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.  Marcia Keller and Ken Anderson regarding French’s Park

 

Regular Business

  1. Letter of Intent for Transportation Alternative Program (TAP) grant.
  2. Intent to cut for Map 14 Lot 15 off County Road (Remillard)
  3. Letter for signature (Kenyon)

 

Pending issues:

  1. Auto Craft
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

 

Selectmen’s Meeting

Agenda

August 4, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.  Marcia Keller and Ken Anderson regarding French’s Park

 

Regular Business

  1. Letter of Intent for Transportation Alternative Program (TAP) grant.
  2. Intent to cut for Map 14 Lot 15 off County Road (Remillard)
  3. Letter for signature (Kenyon)

 

Pending issues:

  1. Auto Craft
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

 

Selectmen’s meeting – non public session 07.31.14

July 30, 2014

Selectmen’s meeting – Non-Public Session

 

Selectmen will open the meeting and move to non public session per RSA 91-A:3IIa (personnel) on Thursday, July 31, 2014.  The meeting will be in held in the Selectmen’s meeting room (Community Center) and will begin at 8:00am.

 

 

Select Board Minutes 07.28.14

July 30, 2014

Town of Bradford

Selectmen’s Minutes

July 28, 2014

5:30pm

The Pledge of Allegiance was said.

Call To Order and Roll Call:

John Pfeifle, Chair called the meeting to order at 5:30pm with Sonny Harris, Harry Wright, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley Secretary present.

No Appearances scheduled for this meeting.

Mark Goldberg, Fire Chief:

Mark Goldberg, Fire Chief advised the Ambulance has been sold. Henniker Rescue is purchasing the Power Stretcher for $6,000.00. and the First Responder vehicle has been ordered and Cheryl Behr advised a Purchase Order will be forthcoming.

John Pfeifle, Chair:

John Pfeifle, Chair advised there was a rather heated conversation at the last Selectmen’s meeting from some of the Rescue Squad members and as Chair stated this will not be tolerated by this board.

Motion was made by John Pfeifle to accept Laurie Brown’s resignation as member of the Bradford Rescue Squad as she stated upon leaving last weeks meeting.

Comments questioned if a letter should be forthcoming as the comments made last week were in a moment of frustration.

There was no second to the motion, no vote.

Other concerns that were discussed were:

The bus parked on Route 114, will have a follow up letter written requesting update.

The Route 114 vehicles parked on the roadside will also have a letter written stating DOT will become notified about this infraction.

NFI – Waiting for a letter from Police Chief for Attorney to follow-up. John Pfeifle, Chair advised they have been requested to attend a Selectmen’s Meeting. The Town Attorney will also be requested to be present at that meeting as well.

Moving of old Post Office building for the Historical Society will be detained for one week.

Thank you to the Road Crew was said as well as to the Transfer Station for the tractor repair.

Also, a Thank You to Lois Kilnapp for the planting of flowers was stated.

The Highway Department is also working on the Computer Program for the roads in town.

Travel Plans for Road Repairs:

The Selectmen were given a report on all the roads in town for Travel Plans for road repairs.

Clarify structure of the Fast Squad:

Cheryl Behr advised the Fast Squad is under an Umbrella Policy for Workers Compensation coverage.

Request from Transfer Station to Clarify rules regarding Transfer Station/French’s Park stickers:

Cheryl Behr was instructed to draft a list of rules for clarity for the Transfer Station/French’s Park stickers.

Estimates for Community Center work:

Cheryl Behr advised windows and trim estimate was $9,545.55.

Roof repair at double door estimated at $1,555.00.

Motion was made by John Pfeifle to approve the estimates for the above mentioned repairs. Seconded by Sonny Harris. Motion carried 3-0.

George Cilley questioned when the outside of the windows were going to be painted on the east front of the building. This too will be checked out with Hank Thomas.

Discussion on Vacation Buyouts:

Cheryl Behr read a memo advising employee vacation time will be used this year with no buy-out. John Pfeifle suggested making this a permanent policy. Cheryl Behr was asked to poll several of the surrounding towns as to their policy. Decision was to prepare a letter to the employees for the next Selectmen’s Meeting for signatures.

Motion was made by Sonny Harris for all Town Employees to take their vacations this year with no buy-outs. Seconded by John Pfeifle. Motion carried 3-0.

Discussion ensued regarding NH Solar Garden. There has been no literature received at this time, however there will be a representative coming to Bradford for a proposal and John Pfeifle, Chair would like to walk the transfer station with him if he is available.

Cheryl Behr will meet with the Sub-Committee of the Revitalization Committee: Jim Bibbo, Claire James and Chris Way regarding working on the Sidewalk project on Thursday, July 31, 2014 at 5:30 pm.

Cheryl Behr advised the Budget Committee has received updated numbers for their upcoming meeting on Wednesday, July 30th.

Accounts Payable and Payroll Manifests were reviewed and signed.

Review and Consideration of July 21, 2014 Minutes:

Motion was made by Sonny Harris to approve the July 21, 2014 minutes as presented. Seconded by John Pfeifle. Motion carried 3-0.

There being no other business to come before the Selectmen, meeting adjourned 6:05pm.

Respectfully submitted,

Marjorie R. Cilley

Secretary

 

Selectmen’s Agenda 07.28.14

July 28, 2014

Selectmen’s Meeting

Agenda

July 28, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

 

Regular Business

Travel plan for road repairs.
Clarify structure of the Fast Squad.  Coverage for Workers Comp
Request from Transfer Station to clarify the rules regarding Transfer station/French’s park stickers.  Current ordinances are confusing.
Estimates for Community Center work.
Letter for signature – discussion on vacation buyouts

 

Pending issues:
Transfer Station Contracts
Autocraft
Accounts Payable and Payroll Manifest for review and signat

Selectmen Minutes 07.21.13

July 23, 2014

Selectmen’s Meeting Minutes

July 21, 2014

 

Pledge of Allegiance

Roll Call – John Pfeifle, Chairman, Sonny Harris, Selectman, Harry Wright, Selectman and Cheryl Behr, Administrator.  Marge Cilley, Secretary away.

 

Appearances:

  1. French’s Park and Transfer Station passes – Sandra Bravo met with Selectmen to ask why she was refused a transfer station pass for her daughter’s vehicles.  She owns a year round home in town but is not a year round resident.  The Board requested Cheryl call the Transfer Station Staff to issues permits to property owners in town.  This includes families with more than one vehicle and seasonal residents and guests.  The Board requested Cheryl call Lois and inform her of their decision.
  2.  Solar Panel presentation – Representatives of NH Solar Garden met with the Board of Selectmen to introduce themselves and their business of solar panel installations.  Arrays of various sizes and types are placed on public land via lease plans and rebates on town use v. solar kwh production are paid back to the town.  The Board requested information be sent to the town for review.  They also invited the representative to visit several sites in town to establish potential use.
  3. Mark Goldberg reported on the possible value of the ambulance.  Several offers have been made with one firm also willing to take the power stretcher on consignment.  The selectmen approved of the offer from Sugarloaf and have authorized Mark Goldberg to handle the sale.  The motion was made to authorize Mark Goldberg to sell the ambulance (sale) and the power stretcher (consignment) to Sugarloaf. The Vote was Pfeifle, yes; Harris, yes; Wright, yes.
  4. Mark Goldberg and rescue squad members were present to discuss the budget and plans for the formation of the FAST squad.  Discussion of the budget and the status of the volunteers followed.  Two members of the ambulance squad have left and the future squad membership was unknown if their on call stipend was eliminated.  The Selectmen approved of payment to cover training.  The Selectmen made the motion to form the FAST squad as an uncompensated volunteer squad.  The vote was unanimous in favor of this plan (Pfeifle, yes; Harris, yes; Wright, yes).  Mark Goldberg also presented the Selectmen with figures for a new FAST vehicle – a Chevrolet Suburban.  Cost of vehicle and outfitting will be $56,500 from Miller Auto.  Selectmen motioned to authorize Mark Goldberg to handle this transaction as well.  Vote was Pfeifle, yes; Harris, yes; Wright, yes.
  5. Mr. and Mrs. Duffy of Howlett Road met with Selectmen for the schedule to repair their road.  John Pfeifle stated the apron would be patched this year and was on the list for repair next year.  The Road Surface Management Software was discussed.  The Selectmen will be in contact with the Road Agent to investigate the program’s benefits.

 

Regular Business

  1. Intent to cut for Map 14-Lot 15 – intent to cut not properly completed.  Holding for the properly completed form.
  2. CRSW will be distributing the monies paid in by members to address the ash landfill project which has been canceled.  The returns will be based on tonnage figures over the years.  Returns are expected to be mailed within the next two weeks. Bradford will receive about $28,000.00.
  3. Selectmen reviewed the year to date budget figures.  Discussion on steps to be taken to control future spending.  Cheryl will inform employees that they need to take their vacations prior to year end as the Board will suspend the practice of paying up to one week of unused vacation.
  4. Harry requested an email he sent on thanking the July 5th workers be forwarded to the Bradford Bridge for publication.

 

Pending issues:

  1. Transfer Station Contracts – in the hands of the town attorney.
  2. Autocraft – referred to the town attorney for letter to owner.  Sonny Harris noted that State Rte 114 was a 2.5 rod road.  Suggestion was made to contact the state DES as well.

 

Accounts Payable and Payroll Manifest signed.

 

Review and accept Minutes – amend minutes of July 7th. Include the results of a motion not to relocate the existing bulletin board at the Town Hall to another location.  The vote not to move was unanimous and the bulletin board will remain where it is.

 

Motion to accept minutes as amended – Pfeifle, yes; Harris, yes; Wright, yes.

 

Meeting adjourned at 6:50pm

Selectmen’s Agenda 07.21.14

July 21, 2014

Selectmen’s Meeting

Agenda

July 21, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.      Sandra Bravo to discuss French’s Park passes.

2.     Solar Panel presentation

 

Regular Business

1.      Intent to cut for Map 14-Lot 15

2.

 

Pending issues:

1.      Transfer Station Contracts

2.      Autocraft

 

Accounts Payable and Payroll Manifest for review and signature

Review and accept Minutes – amend minutes of July 7th. Include the results of a motion not to relocate the existing bulletin board at the Town Hall to another location.  The vote not to move was unanimous and the bulletin board will remain where it is.

Selectmen’s Meeting

Agenda

July 21, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.      Sandra Bravo to discuss French’s Park passes.

2.

 

Regular Business

1.      Intent to cut for Map 14-Lot 15

2.

 

Pending issues:

1.      Transfer Station Contracts

2.      Autocraft

 

Accounts Payable and Payroll Manifest for review and signature

Review and accept Minutes – amend minutes of July 7th. Include the results of a motion not to relocate the existing bulletin board at the Town Hall to another location.  The vote not to move was unanimous and the bulletin board will remain where it is.

Selectmen’s Meeting Minutes 07.14.14

July 17, 2014

Selectmen’s minutes July 14, 2014

 

Pledge of Allegiance

Meeting called to order at 5:30pm

Roll Call – John Pfeifle, Chairman; Sonny Harris, Selectman; Harry Wright, Selectman; Marilyn Gordon, Treasurer; Cheryl Behr, Town Administrator.  Marge Cilley, secretary away on vacation.

 

Appearances:

1.      Rescue Squad – The Board of Selectmen signed the Henniker/Bradford Rescue Services contract on July 8th.  Funding for the first six months of the contract will be withdrawn from the Rescue Squad operating budget.  Mark Goldberg provided information regarding the possible sale of the ambulance and power stretcher, as well as the cost of purchasing and outfitting a first responder vehicle.  The current rescue squad would reorganize as a FAST squad but would not be authorized to transport.  They would respond to the scene and prepare the patient for transport by the Henniker Squad.  The Board of Selectmen voted unanimously to approve a motion to authorize Mark Goldberg, fire chief, to investigate and present all financial dispositions to the Board of Selectmen for final vote.  Discussion on the funding of the FAST vehicle and status of available capital reserve and billing monies will continue as the process continues.  Laurie Brown offered information on an anticipated annual budget for the new fast squad.  She anticipated $27,000 per year to cover staffing, training, repairs and supplies.  She reported that the squad had lost two members but they were hoping to attract new members with the forming of the FAST squad.

 

2.      Marcia Keller discussed the placing of an advertisement for a new Planning Board secretary to replace the retiring Marge Cilley.  John Pfeifle asked if the position would also cover the secretary for the Budget Committee and Selectmen.  Cheryl Behr will handle the selectmen’s minutes until the first of the year to try to relieve budget shortfalls.  Marcia stated the Zoning and Planning Boards intend to share a secretary.  The budget committee will need to discuss a replacement at their next meeting.  John Pfeifle stated he would eventually like the secretarial position to handle all the departments needing this service.

 

3.      Karen Hambleton made a donation to the Town Hall Restoration Trust fund on behalf of the Town Hall Restoration Committee.  While the selectmen accepted the donation, Karen will deliver the $600 in cash to Dawn Pettiglio, Trustee of the Trust funds for deposit into the Restoration Trust.

 

4.      Marcia Keller requested the new RFP to be issued for the Town Hall Roof be forwarded on to the BradfordBridge for publication.  The first solicitation yielded only one bid.  The Board did not open or consider this bid but rather decided to re advertise to a wider group.  The RFP will be issued later in the week.

 

Regular Business

1.      The signing of a Junk yard permit for Martyn Chivers was confirmed

2.      Intent to cut for Map 3 Lot 14 (George) was signed by Selectmen

3.      Property Liability Forms signed.

4.      Report on meeting with DOT engineer regarding the repairs on BreezyHillRoadBridge.  A letter will be sent to the Dept of Transportation’s Nancy Mayville, to explain the town’s plan to repair the bridge and the timeline anticipated.  John Pfeifle stated the work would begin in July and take two and one half weeks.  The repaired bridge will be two feet narrower, will include a pedestrian walkway and have stop signs at both ends of the bridge.  The selectmen unanimously voted to approve the motion to begin the repair of the PondBrookBridge (on Breezy Hill Road) as soon as possible by replacing the two outside Ibeams. This repair has the approval of state engineer Liakos and is not to exceed $8000.00.

5.      Request from Historic District for poison ivy control at the BradfordCenter site.  The selectmen will discuss the work with Barry Wheeler, Road Agent.

6.      Personnel action form signed for Henry Thomas.

7.      Forest land reimbursement form was signed by the Board of Selectmen.

8.      Guest passes for French’s Park – Selectmen asked how frequently this issue occurred.  Cheryl replied a couple of times a year and a letter was provided to the taxpayer from the office allowing use of the park.  Selectmen agreed to leave the current method in place rather than create another procedure.

9.      Price for window repair at the Community Center was discussed and action is awaiting the formal quote for the work.  A quote is also coming for the repair of the concrete pad by the back door.  In the winter, the pad heaves and causes problems with the automatic handicapped door.  The money for these repairs was voted in a warrant article approved at the March town meeting.

10.  Mark Goldberg reported that a meeting with the State of NH DRED and our State Rep will take place regarding the land behind the fire station.  The town would like to acquire a small strip of land to expand the current fire station.

11.  Letter received from Marge Cilley, George Cilley, Marcia Keller and Dick Keller in opposition to moving the bulletin board from in front of the Town Hall to some other public location.  As charter members of the group that sponsored the original installation, the voiced their objection to the move.

12.  Selectmen signed a veterans exemption.

 

Pending issues:

1.      Transfer Station Contract – being developed by the town attorney.

2.      Autocraft – John Pfeifle stated the Building Inspector has been in contact with the owner.  A request for detail list of violations was made by the owner.  Materials will be forwarded to the town’s attorney.  He will prepare a letter on the town’s behalf.

 

Accounts Payable and Payroll Manifest were reviewed and signed by Selectmen

Minutes will be reviewed at next meeting.

 

Vote to move to a non public session per RSA 91-A:3IIa – personnel.  Vote Pfeifle, yes; Harris. yes; Wright, yes  Time out 6:50pm

 

Return from non public session at 7:10pm.  Public session adjourned.

Meeting adjourned at 7:15 pm

Selectmen’s Agenda 07.14.14

July 14, 2014

Selectmen’s Meeting

Agenda

July 14, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

  1. Rescue Squad
  2. Marcia Keller regarding advertising for Planning secretary.

 

Regular Business

  1. Report on status of Ambulance Contract.  Steps to notify EMAX billing etc.
  2. Report on meeting with DOT engineer regarding the repairs on Breezy Hill Road Bridge.
  3. Request from Historic District for poison ivy control at the Bradford Center site.
  4. Personnel action form for signature.

Pending issues:

  1. Transfer Station Contracts
  2. Autocraft

 

Accounts Payable and Payroll Manifest for review and signature

Review and accept Minutes

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