Selectmen’s minutes 12.22.14 – updated

December 29, 2014

Selectmen’s Meeting

Minutes

Dec 22, 2014

 

Pledge of Allegiance

Roll Call – John Pfeifle, Chairman; Sonny Harris, selectman; Harry Wright, selectman

 

PUBLIC HEARING TO ACCEPT ALL UNANTICIPATED REVENUES RECEIVED IN 2014

Hearing opened at 5:30 pm.  Selectmen identified sources of revenue.  Unanticipated revenue – refund from Concord Regional Solid Waste (canceled single stream project $28,971); Refunds from NH Municipal Association ($3,654.37-claim + $9,838.78).  Selectmen requested input from the audience.  Public hearing closed at 5:45pm and regularly scheduled selectmen’s meeting opened.

 

Appearances:

  1. Presentation of certificate of the Seven to Save award – Marcia Keller presented a framed certificate of the Seven to Save award to the Board of Selectmen.
  2. Planning Board budget – Marcia Keller met with the Selectmen and explained the increase in the budget figures was due to allowances for Central NH Regional Planning to update the Capital Improvement on an annual basis. Selectmen reconsidered their vote and approved the original budget submitted by the planning board.

Regular Business

  1. LCHIP Grant acceptance letter signed by Selectmen.
  2. Intent to cut for map 5 lot 113 –signed by Selectmen
  3. Personnel action form for Neil Flannagan signed by Selectmen
  4. Lien Search contract – signed by Selectmen
  5. Planning Board recommended Jim Bibbo to CNHRPC. – Selectmen confirmed the recommendation.
  6. Selectmen approve secretarial help. Camila Devlin to take the minutes for the Selectmen’s meetings effective January 5th, 2015.
  7. Warrant Articles – Selectmen will vote next week on the issues to recommend.
  8. Gravel tax warrant – signed by selectmen
  9. Selectmen’s office will close at noon on Wednesday December 24th and reopen on Monday 8:00 am December 29th. The schedule for next week will be closed at noon on Non public session per RSA 91A3IIa.  time out 6:00.pm. Vote – Pfeifle, yes; Harris, yes; Wright, yes
  10. Returned from non public session at 7:30 pm.  non decision made – Pfeifle, yes; Harris, yes; Wright, yes.
  11. Meeting adjourned at 7:30pm by unanimous vote.

Pending issues:

  1. Auto Craft pictures rec’d

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

 

 

Selectmen’s Agenda 12.22.14

December 22, 2014

Selectmen’s Meeting

Agenda

Dec 22, 2014

 

Pledge of Allegiance

Roll Call –

 

PUBLIC HEARING TO ACCEPT ALL UNANTICIPATED REVENUES RECEIVED IN 2014

            Unanticipated revenue – refund from Concord Regional Solid Waste (canceled single stream project $28,971); Refunds from NH Municipal Association ( $3654.37-claim + $9,838.78)

 

Appearances:

  1. Judy Marshall to discuss check list budget.
  2. Marcia Keller – planning board budget

Regular Business

  1. Sign LCHIP Grant acceptance letter – conservatorship letter?
  2. Intent to cut for map 5 lot 113 – Saxby
  3. Personnel action form for signature
  4. Septic Design for signature
  5. Sign contract for lien search.
  6. Planning Board nominated Jim Bibbo to CNHRPC.
  7. Request to Board of Selectmen to authorize Camila Devlin to take the minutes for the Selectmen’s meetings effective January 5th, 2015.

 

Pending issues:

  1. Auto Craft

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

Selectmen’s Minutes 12.15.14

December 17, 2014

Selectmen’s Meeting

Dec 15, 2014

 

Pledge of Allegiance

Roll Call – John Pfeifle, Chairman; Sonny Harris, selectman; Harry Wright, selectman

Meeting called to order at 5:30pm

 

Correct minutes of 12.8.14 to record the roll call.  The roll call should list the following in attendance:

John Pfeifle, Chairman; Sonny Harris, Selectman; Harry Wright, Selectman

 

Appearances:

  1. Library – Bea Howe discussed the Library budget with the Selectmen and requested the full amount cut ($600) be returned to the budget request. Bea explained the Library budget covers only the basic operation of the Library and various fund raisers and donations purchase the other items such as computers, e books, e readers, and programs.  The total increase over last year was $1260.  Motion made and unanimously passed to approve the original budget submitted by the Library.
  2. Police- Chief Valiquet answered questions from the selectmen regarding budget increases in his department. No motion made at this time.

Regular Business

  1. Breezy Hill Road Bridge – John Pfeifle reported on the action taken and progress made in resolving the deficiencies on the Breezy Hill Road Bridge (#161-145). Selectmen and Road Agent have met with the Dept of Transportation and several alternatives are being investigated to repair the bridge until the replacement project is bid and underway in the spring.  Fire department, Mark Goldberg, brought forward issues of safety for the volunteers and requested a motion from the selectmen to indemnify fire volunteers and employees  and reimburse the individuals directly for up to the amount of their off duty wages or workers compensation for injuries incurred due to the bridge failure.  Vote of the Board of Selectmen on this motion was unanimously in support of the motion.  It was also recommended to have the Road Agent post one side with a stop and the other with a yield when the bridge is restricted to one lane.
  2. Change of date and time of the Business portion of the Town Meeting – The selectmen all approved of changing the date from Wednesday evening to Saturday morning. They instructed Cheryl to advertise and post this change as soon as possible The election of officers will be held on Tuesday March 10th at the Bradford Elementary School and the Business meeting will be on Saturday Morning March 14th, 2015.  Exact time and place of the Saturday meeting will be announced in the future.
  3. Sign current use change tax bills – Selectmen signed current use change tax bills. When the bills are paid, 50% will be transferred to the Conservation Commission.
  4. Warrant Articles – To date warrant articles for BNSYS, Gravestone repair, Fire equipment, Hwy truck and roads, Hwy screen, Capital reserves, road issues (change of road status), necessary notice for merged lots, long term lease solar panels, and Planning Board warrant for funds to conduct Master Plan surveys have been received.  The Selectmen did not vote to recommend or refuse to recommend any of the warrant articles at this time.
  5. Bruss Building Lease – Selectmen made a motion not to pursue the lease of the Bruss Building before town meeting. The vote was unanimous.  John Pfeifle stated he would continue to investigate the building but not include the rental prior to town meeting.
  6. Timber Tax Warrant signed by selectmen.
  7. Intent to cut – Map 5 Lot 36-2. Signed by selectmen
  8. Executive Session – The Board of Selectmen voted to move to non public session with members of the Rural Heritage and Town Hall Restoration Committees. This was under RSA 91-A:3IIc.  John Pfeifle, yes; Harry Wright, yes; Sonny Harris, yes. Time out 6:40pm.

 

Pending issues:

  1. Auto Craft – check with legal.
  2. Police Station Lease – hold for now.

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

Selectmen’s Agenda 12.15.14

December 15, 2014

Selectmen’s Meeting

Agenda

Dec 15, 2014

 

Pledge of Allegiance

Roll Call –

 

Correct minutes of 12.8.14 to record the roll call.  The roll call should list the following in attendance:

John Pfeifle, Chairman; Sonny Harris, Selectman; Harry Wright, Selectman

 

Appearances:

  1. Library – to discuss budget changes

Regular Business

  1. Breezy Hill Road Bridge – update on repairs
  2. Change of date and time of the Business portion of the Town Meeting – 1966 town vote to split the annual meeting to two days and grant the Board of Selectmen the authority to adjourn the business portion of the meeting to 8:00pm in the evening of such day as shall be agreed to upon by the majority of the Selectmen and School Board.
  3. Sign current use change tax bills
  4. Warrant Articles received or anticipated – BNSYS, Gravestone repair, Fire equipment, Hwy truck and roads, Hwy screen, Capital reserves, road issues (change of road status), necessary notice for merged lots, long term lease solar panels, Planning Board warrant for funds to conduct Master Plan surveys  Overall budget discussion.
  5. Timber Tax – for signature
  6. Intent to cut – Map 5 Lot 36-2
  7. Executive Session – with Rural Heritage and Town Hall Restoration Committee

 

Pending issues:

  1. Auto Craft

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

Public Hearing 12.22.14 to accept all unanticipated revenue 2014

December 11, 2014

Bradford Board of Selectmen will hold a public hearing a the beginning of their December 22nd, 2022 meeting to accept all unanticipated revenues received in 2014.  The hearing will begin at 5:30 pm.  The Board of Selectmen’s regular meeting will follow immediately after.

 

 

Selectmen’s Minutes 12.08.14

December 10, 2014

Selectmen’s Meeting

Minutes

Dec 08, 2014

Meeting opened at 5:30 pm

 

Pledge of Allegiance

Roll Call –

 

Appearances:

  1. RFP for asbestos study Town Hall Restoration Committee – Marcia Keller presented the selectmen with the committee’s recommendation on choice of a contractor to perform a building inspection of the hazardous materials in the Town Hall. The committee recommends JD Demolition for the project.  The proposal for a preconstruction asbestos inspection and building material survey will cost $1,800 and will begin within a few days of the signed agreement.  Funding for this work will come from Warrant Article #9 voted at last year’s town meeting.
  2. Land acquisition – Chris Frey reported on the feasibility of obtaining portions of state owned property adjacent to the current fire department for future expansion. The process is long and complicated.  Possible expense to acquire and responsibility for maintenance was discussed.  Chris asked the selectmen to confirm their interest in pursuing the matter before beginning the process.

 

Regular Business

  1. Timber Tax – Selectmen signed a warrant to collect timber tax.
  2. Letter regarding septic at Town Hall – Harry Wright reported the need to provide RCS design with a letter confirming projected use of the renovated Town Hall for the purposes of designing a septic system. Sonny Harris made a motion to investigate the status of the current right of way leading to the dental office.  The right of way was a town road but Chris Frey believes it was given up by the town  at one point.  Further investigation is needed.
  3. Expense report – Year to date expense report was given to selectmen
  4. Budget Worksheets – Selectmen reviewed and modified budget requests. The departments with changes will be notified to allow them to discuss with the selectmen.  Once changes have been entered the budgets will be forwarded on to the budget committee.
  5. Warrant Articles received or anticipated – BNSYS, Gravestone repair, Fire equipment, Hwy truck and roads, Hwy screen, Capital reserves, road issues (change of road status), necessary notice for merged lots, long term lease solar panels, Planning Board warrant for funds to conduct Master Plan  Warrant articles will be discussed next week.  Addition of a warrant to address emergency expenditures was considered.
  6. Date for Day Two (business portion) of Town Meeting - Harriet Douglas asked if Selectmen had investigated the moving of the date of the second day of the Town Meeting to Saturday. They had not but will check into it.  It is unclear whether the change would require a vote of the town or is under the Selectmen’s authority.
  7. Update on Planning letter sent to Tom Dombrowski - Dombrowski contacted the Selectmen’s Office and reported the markers had been set as requested.
  8. Assigning numbers on Class VI Roads – Cheryl Behr questioned selectmen on the procedure for issuing house numbers to property with out permanent structures. A letter will be sent to the individual in question explaining the number will only be valid when necessary waivers are requested and approved by selectmen.  The issuance of a number will not constitute authority to build on the Class VI road.
  9. Fundraising for the Town Hall Restoration – Attendees of the meeting questioned the selectmen on the fundraising efforts for the Town Hall Restoration. Selectmen will request the THRC and the Rural Heritage committees attend an executive session next week to reach common ground to move the project ahead.
  10. Hauling Contract – George Naughton has not been in yet to sign the contract. Cheryl will contact Mr. Naughton.

 

Pending issues:

  1. Auto Craft

 

 

Accounts Payable and Payroll Manifest signed

Review minutes of last meeting – accepted with adjustments.

Meeting adjourned at 6:25pm

 

 

Selectmen’s Agenda 12.08.14

December 8, 2014

Selectmen’s Meeting

Agenda

Dec 8, 2014

 

Pledge of Allegiance

Roll Call –

 

 

Appearances:

  1. Marcia Keller – Town Hall Restoration Committee

Regular Business

  1. Warrant Articles received or anticipated – BRSYS, Gravestone repair, Fire equipment, Hwy truck and roads, Hwy screen, Capital reserves, road issues (change of road status), necessary notice for merged lots, long term lease solar panels

 

Pending issues:

  1. Auto Craft

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

Selectmen’s Minutes 12.01.14

December 5, 2014

Selectmen’s Meeting Minutes

December 1, 2014

 

 

Pledge of Allegiance

Roll Call –

 

 

Appearances:

  1. LCIP grant received: Eileen Kelly announced that the Bradford Town Hall had been awarded a $105,000 grant towards restoration.  Eileen and the Committee worked hard on the application and were congratulated by the Board of Selectmen. The official award ceremony will be held on December 4th in Concord.  The Selectmen were invited to attend along with members of the committee.  It is hoped this will encourage additional donations and volunteers to bring the project along.

Regular Business

  1. Warrant Articles received or anticipated – BNSYS, Gravestone repair, Fire equipment, Hwy truck and roads, Hwy screen, Capital reserves, road issues (change of road status), necessary notice for merged lots, long term lease solar panels
  2. Letters signed – Letters (Trustees of the Trust Funds, abatements and other correspondence) were reviewed. Changes made to one document to be modified and brought for signature next week.
  3. Town Report – Letters will be going out to departments for year end reports.
  4. Budget meeting on Wednesday night.
  5. Town Meeting date: Harriet Douglas requested the selectmen consider moving the date of Town meeting to a Saturday rather then the Historic Wednesday evening. She felt this would be easier for seniors and working parents to attend and participate in the discussion.  Selectmen will investigate whether the Selectmen can make the change or if it must be voted on by town meeting.
  6. Work Session -Budget requests for review – Discuss Employee Benefits – salary step increases – consumer price index = 1.7%.
  7. Non public session per RSA 91-A3IIa – personnel issues.

Pending issues:

  1. Auto Craft – Attorney waiting for pictures

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

 

Selectmen’s Meeting Minutes

December 1, 2014

 

 

Pledge of Allegiance

Roll Call –

 

 

Appearances:

  1. LCIP grant received: Eileen Kelly announced that the Bradford Town Hall had been awarded a $105,000 grant towards restoration.  Eileen and the Committee worked hard on the application and were congratulated by the Board of Selectmen. The official award ceremony will be held on December 4th in Concord.  The Selectmen were invited to attend along with members of the committee.  It is hoped this will encourage additional donations and volunteers to bring the project along.

Regular Business

  1. Warrant Articles received or anticipated – BNSYS, Gravestone repair, Fire equipment, Hwy truck and roads, Hwy screen, Capital reserves, road issues (change of road status), necessary notice for merged lots, long term lease solar panels
  2. Letters signed – Letters (Trustees of the Trust Funds, abatements and other correspondence) were reviewed. Changes made to one document to be modified and brought for signature next week.
  3. Town Report – Letters will be going out to departments for year end reports.
  4. Budget meeting on Wednesday night.
  5. Town Meeting date: Harriet Douglas requested the selectmen consider moving the date of Town meeting to a Saturday rather then the Historic Wednesday evening. She felt this would be easier for seniors and working parents to attend and participate in the discussion.  Selectmen will investigate whether the Selectmen can make the change or if it must be voted on by town meeting.
  6. Work Session -Budget requests for review – will review further next week
  7. Non public session per RSA 91-A3IIa – personnel issues.  Vote to move to non public at 6:40pm.  Vote Pfeifle, yes; Harris, yes; Wright, yes

 

Pending issues:

  1. Auto Craft – Attorney waiting for pictures

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

 

Selectmen’s Minutes 11.24.14

December 1, 2014

Selectmen’s Meeting

Minutes

November 24, 2014

 

Pledge of Allegiance

Roll Call – John Pfeifle, Chairman; Sonny Harris, Selectman; Harry Wright, Selectman

 

Correct minutes of 11-17-14 to reflect letter submitted by Eileen Kelly on behalf of the Bradford Town Hall Restoration Committee.

 

Appearances:

  1. KAP Lease: Emily Squibb, explained the preschool census has been down and requested a review of the amount of the rent charged to KAP. Currently, they are only using the facility 8:30 am to 11:30 am Monday-Thursday.  They have been actively fundraising and trying to expand their student list.  The Board of Selectmen agreed to reduce the rent from $500.00 to $300.00 for the remaining length of the lease (June 2015).  The town will have use of the room during the summer months for programs.  The KAP organization will reevaluate their program in the fall and determine whether to continue or to dissolve the organization.  They requested the lease be re written to reflect the new conditions.

 

Regular Business

  1. Budget: Selectmen will review the budgets submitted and discuss at next week’s meeting.
  2. Equalization: Selectmen signed the forms to forward to DRA for sales analysis
  3. Employee Luncheon: It was discussed and decided to have an employee luncheon in the Youth Room on December 18th.  The Selectmen’s Office will explore menu choices – i.e. pizza or Chinese food
  4. Hauling contract: Signing postponed until next week
  5. Sunapee Expansion Support letter – John Pfeifle requested a letter of support be sent to DRED supporting the expansion of Mt. Sunapee Resort as good for area businesses and local recreational opportunities.
  6. Office Closed Thursday November 27th and Friday Nov 28th for Thanksgiving
  7. Police Office – Modifications completed to comply with state regulations.
  8. Other questions: Sonny Harris questioned who our health officer was (Paul Digeronimo from Warner), What the warranty was on the shingles installed on the town hall roof , and where we stood on the PSNH Bureau of Tax and Land Appeal issue.  The Warranty on the roof was 3 years by the contractor.  The PSNH matter is still not resolved with no news on the potential time to complete.  Also Sonny asked what sort of rules or ordinances we had concerning house numbering.  There is an ordinance and the Selectmen need to do some public relations work to enforce the placement of house numbers at both the end of driveways and on buildings.  Cheryl will investigate methods of getting the word out and educating the public on the importance of signage to aid emergency responders .
  9. RHC and THRC will be invited to the next meeting. NOTE: with the Holiday and storm weather this invitation was not extended.

Pending issues:

  1. Auto Craft

 

 

Accounts Payable and Payroll Manifest signed

Review minutes of last meeting.  Passed as amended.

 

Meeting adjourned at 6:12pm

 

 

Selectmen’s Agenda 12.01.14

December 1, 2014

Selectmen’s Meeting

Agenda

Dec 1, 2014

 

Pledge of Allegiance

Roll Call –

 

 

Appearances:

  1. George Naughton to sign hauling contract

Regular Business

  1. Warrant Articles received or anticipated – BRSYS, Gravestone repair, Fire equipment, Hwy truck and roads, Hwy screen, Capital reserves, road issues (change of road status), necessary notice for merged lots
  2. Projects for year end
  3. Request for year end reports from each department
  4. Budget meeting on Wednesday night
  5. Work Session -Budget requests for review – Discuss Employee Benefits – salary step increases – consumer price index = 1.7%.
  6. Non Public session per RSA 91-A:3IIa personnel issues.

Pending issues:

  1. Auto Craft

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

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