Selectmen’s Minutes 09.08.14

September 10, 2014

Selectmen’s Minutes

September 8, 2014

 

Pledge of Allegiance

 

Roll Call:         John Pfeifle, Chairman, present; Sonny Harris, Selectman, present; Harry Wright, Selectman, present.

 

Meeting was called to order at 5:30pm by John Pfeifle, Chairman.

 

Appearances:

  1. Zoning Violations – Bill Hallahan questioned selectmen on progress resolving zoning violations at Autocraft.  Selectmen explained the matter had been turned over to the town’s attorney.  A letter had been sent requiring reply or compliance.  As no resolution has been reached, legal action will follow.

 

Regular Business:

  1. Breezy Hill Road Bridge – work will be suspended on the bridge for this year with a walkway and railing to be installed by the highway department.  August storm damage to town roads required diversion of the highway department to road repairs.  Harry Wright requested the RSMS software be placed on town office computers.
  2. Road Repairs – John Pfeifle discussed prioritizing road repairs with the Board based on volume of traffic and households impacted.  He will forward additional information to the office for distribution and future discussion.
  3. Letters signed – Selectmen signed letters of representation for Tuesday’s election.
  4. Intent to cut forms were signed for jobs on Map 18 Lot 31 (Nelson Farm) and Map 2 Lot 100 (Gampp).
  5. MS-5 (financial report of the town) was signed by the Board of Selectmen.  Full financial reports have not yet been received.
  6. Breezy Hill Rd Bridge/Rte 103 end – Letter from Department of Transportation regarding the advancement of the Breezy Hill Road Bridge construction (intersection of Breezy Hill Road and Rte 103) to state FY 2014-2015 was discussed.  Letter will be sent to the state indicating the town is ready to move ahead with the project.  John Pfeifle requested the town interview firms for alternative bridge solutions to consider for future bridge replacements.
  7. Pig Roast Plans for the Saturday, September 13th, 2014 Community Fund Raiser to benefit Police Sergeant Stephen Valiquet who is battling pancreatic cancer were discussed.  The decision to close East Main Street for dancing, silent auction and activities was unanimous.  Boat rides will be offered at Lake Massasecum.  Fireworks will begin at dusk.  All are invited to attend.
  8. House numbering – Sonny Harris discussed the need to enforce the house numbering ordinance.  With many new people in town it has become a safety matter for Police, Fire and EMS personnel to be able to locate residents quickly.  An article will be placed in the Bradford Bridge to begin the process of enforcement.
  9. Bid Process – Selectmen discussed the bid process on town hall renovations as some of the work is done with both donation and contracted labor.  As there is no state RSA requiring bidding projects, the town ordinance covers the work.  The ordinance provides for projects over a certain dollar value be bid out, but does not address the donation issue.  The ordinance also allows the selectmen to vote to waive or change the ordinance.  There was a motion to waive the requirement to bid the roof repair bidding process, as there has been little response to the request for bids.  The vote was unanimous.   The town will work with Burrington Builders (estimate $17,000) to perform the work.  Cheryl will contact Nate Burrington with questions regarding material to be used.
  10. Emergency Expenditure - Selectmen discussed the need to apply to the Department of Revenue (DRA) for an emergency expenditure from Fund Balance to cover the damage of the August 13th storm event.  The town expended $33,000 on contract work and used $4000 of stock culverts and $35,000 of stock gravel on road repairs.  Gravel will need to be purchased for winter as our stock was depleted in repairs from the storm.  Cheryl will draft a letter of request for $72,000.  The Selectmen will then need to meet with the Budget Committee to gain approval and signatures for the request to be filed with DRA.
  11. Selectmen requested additional business from the floor.  As there was none, the Board reviewed the minutes of the August 25th meeting.  Minutes were accepted as written.
  12. Non Public Session – Motion was made to move to non public session per RSA 91 A-3IId real/personal property.  Vote was Pfeifle, yes; Harris, yes; Wright, yes.  Time out 6:30pm.  Selectmen returned from non public at 6:50pm and adjourned the public meeting at 6:55pm.

 

 

Selectmen’s Agenda 09.08.14

September 8, 2014

Selectmen’s Meeting

Agenda

Sept 8, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.  Bill Hallahan

Regular Business

  1. Bridge Project
  2. Sign letters of representation for the election
  3. Letter from DOT re Breezy Hill/Rte 103 bridge
  4. Saturday 9.13.14 Pig Roast
  5. Approve fireworks
  6. Approve bouncy house
  7. Close Main St
  8. Non Public Session per RSA 91A3IId

Pending issues:

  1. Auto Craft – materials delivered by police chief
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

 

 

Select Board Minutes 08.25.14

August 29, 2014

TOWN OF BRADFORD

SELECTMEN’S MINUTES

AUGUST 25, 2014

5:30PM

The Pledge of Allegiance was said

Call to Order and Roll Call:

John Pfeifle, Chair called the meeting to order at 5:30pm with Harry Wright, Sonny Harris, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator and Marge Cilley, Secretary present.

Deputy Treasurer:

Marilyn Gordon, Treasurer advised the Deputy Treasurer has resigned and she stated she would like the Selectmen to appoint Felicia Starr as Deputy. Cheryl Behr advised she has the necessary paperwork ready to be signed by the Selectmen for the appointment.

Motion was made by John Pfeifle, Chair to follow the recommendation to appoint Felicia Starr as Deputy Treasurer. Seconded by Sonny Harris. Motion carried 3-0.

Appearances:

Fire Department – Mark Goldberg, Chief advised of the following:

Mark Goldberg advised the generator is in and is being wired.

The suburban is being built, and delivery is expected in October.

The Fire Department and Rescue Squad re-voted to be combined.

One new member has signed up.

Carl Goldberg is working at setting up a Rescue Squad training class, with details to follow when complete.

Roads and Bridges:

Sonny Harris brought up the M A Bean Associates, Roads/Bridges/Site Work, from Sanbornton, NH, information that Jim Bibbo had picked up for the Selectmen’s information.

Road Access Report:

A Road Report was discussed which shows how many houses there are on each road. It was stated that there are 368 houses coming off Routes 114 and 103. Five roads were looked at and discussed with the suggestion the road crew look at this report to help make road decisions. Cheryl advised Stephanie Alexander, CNHRPC expressed the Road Service Management System information will be included the CIP.

Regular Business:

Cheryl Behr advised a bill from RHM has been received in the amount of $9600.00.

Valley Excavating invoice has not been received at this time.

John Pfeifle stated the town is very lucky to have a storm like we did, and to have eight roads repaired in the time frame they were is fantastic. John also stated they need to salute the road crew as they were very active.

Timber Warrant:

Timber Warrant was signed for Four Thousand Three Hundred Seventy Nine dollars and Ninety Six cents ($4,379.96) for Ed Knight, Mark Witcherman and Patricia Hall, Maps 9 Lot 48 – Map 3, Lot 8, – Map 11, Lot 29 – Map 17, Lot 18.

Extension Request MS-1:

Cheryl advised the Assessor is coming in on August 28th for the MS-1 and since the Selectmen will not meet until September 8, 2014, to sign, an extension was requested.

French’s Park:

French’s Park was closed for one day, and the State tested the water.

RFP Mailing:

Cheryl Behr advised she had forwarded RFP’s to each of the Selectmen regarding Physical Revaluations contract for next year, which is required every five years.

Six Appraisal Companies were forwarded the RFP, with September 19 as the return date requirement.

Pending Issues:

Auto Craft – No response at this time.

Cheryl made mention that this is the last day for the current secretary, who is retiring. A beautiful vase of assorted flowers were given to her and very tasty assorted cupcakes were provided for all in attendance to enjoy.

Side Walk Team:

The committee working on the Sidewalk Grant is made up of Jim Bibbo, Chris Way and Claire James, and Cheryl advised any information she receives she forwards to all. Claire James advised there is a September 9th meeting coming up.

Unanticipated Revenue:

John Pfeifle advised he will follow-up on donated money from Ambulance and Bridge.

Max Enterprises – Martyn Chivers:

Sonny Harris reported that Martyn Chivers advised he will not take down his signs which are not in code. Cheryl Behr advised Mr. Chivers was in the Selectmen’s office and advised he will not attend the Planning Board meeting as requested. The Selectmen’s decision was for a letter from them will be written with specifics to Mr. Chivers.

Bus in yard on Route 114:

Cheryl Behr advised a request for a quote to move the bus to another location has not yet been received.

Review and Consideration of August 18th minutes:

Motion was made by John Pfeifle to approve the minutes of August 18th as presented. Seconded by Sonny Harris. The Secretary advised the name of the new Secretary was misspelled and should be Camila. Motion carried with edit 3-0.

Street Island on Marshall Hill Road:

Claire James questioned if there is any other way they can line the flower bed with an alternate material other than the currant rocks they have placed there John Pfeifle stated he will check with the Road Agent to see what can be done, so they will not interfere with plowing in the winter.

Cemetery Landscaping:

Harry Wright stated he was questioned as to whom and when does the landscaping bid go out for the Cemeteries to which Cheryl advised the Cemetery Commission handles this.

Accounts Payable and Payroll Manifests were reviewed and signed

Town Hall Roof:

Sonny Harris advised he and John Pfeifle checked on the Town Hall roof and it is in very good condition with the exception of a small area.

No other business to come before the Board, meeting adjourned at 6:00pm

Respectfully submitted

Marjorie R. Cilley

Secretary

 

Selectmen’s agenda 08.25.14

August 25, 2014

Selectmen’s Meeting

Agenda

August 25, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

 

Regular Business

  1. Discussion of road damage – emergency funds? Cost of event
    1. Used primarily town stock (cost to replace – $30,000)
    2. Estimated contract labor and purchased materials $35,000.
    3. Culverts from stock
  2. Timber Warrant to be signed.
  3. French’s park water testing
  4. RFP for reval contract
  5. Cheryl on Vacation 8/28 thru 9/5.
  6. Pending issues:
  1. Auto Craft – materials delivered by police chief
  2. Hauling Contract – transfer station Accounts Payable and Payroll Manifest for review and signature

Selectmen’s Agenda 08.18.14

August 18, 2014

Selectmen’s Meeting

Agenda

August 18, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

  1. JP Marzullo candidate to introduce himself to the Board of Selectmen

Regular Business

  1. 1.   Intent to cut form signed by selectmen
  2. Discussion of road damage – emergency funds?
  3. Timber Warrant signed
  4. Issue of Medical cards for drivers.
  5. Unanticipated Revenue – Request to hold public hearing to accept $28,971.60
  6. Non Public Session per RSA 91:AII(a) personnel.
  7. Pending issues:
  8. Auto Craft
  9. Hauling Contract – transfer stationAccounts Payable and Payroll Manifest for review and signature

Selectmen’s Agenda 08.11.14

August 11, 2014

Selectmen’s Meeting

Agenda

August 11, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.

 

Regular Business

1.      PondBridge progress

2.      No replies on RFP for Town hall roof.

3.      Vacation schedules

4.

 

 

Pending issues:

1.      Auto Craft

2.      Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

Select Board Minutes 08.04.14

August 7, 2014

TOWN OF BRADFORD

SELECTMEN’S MINUTES

AUGUST 4, 2014

5:30PM

The Pledge of Allegiance was said.

Call To Order and Roll Call:

John Pfeifle, Chair called the meeting to order with Sonny Harris, Harry Wright, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley, Secretary present.

Marcia Keller, Ken Anderson, Lois Kilnapp re: French’s Park:

Marcia Keller did hand out two copies of the current Ordinance regarding the Solid Waste and advised there was a 1929 John French’s Will and a Solid Waste Ordinance in 1989. Marcia advised her concern is that the current Solid Waste Ordinance nor the French’s Park current Ordinance which was adopted in 1990 reference each other. No where does it state the same sticker shall be used. John French left the land to the town in 1929 along with one thousand dollars in Trust to take care of it. Marcia also stated that in 1966 there was a bill in equity from instruction brought on by the Massasecum Lake Association to Superior Court, and part of the decision in that case, the Judge defined inhabitants as the people of the town of Bradford who dwelled within the town and as such are zoned and have established a legal residence. This indicated that non-resident tax payers were not allowed to use the facility.

In 1987 as a result of the Selectmen’s (Stanley Brown, Clarence Hall, Edna Herbert) amended the 1975 Ordinance to correct an error to restrict usage of French’s Park for town residents only as required by the Superior Court decision.

It was stated that Bradford Residents can bring guests to French’s Park.

Much conversation ensued.

Suggestion was made by Sonny Harris to continue to go by the Ordinance as Lois Kilnapp and Ken Anderson have been doing at the Transfer Station, to which all Selectmen were in agreement.

Motion was made by John Pfeifle, chair the wording in the Bradford Bridge under Selectmen’s Highlights should be changed under French’s Park and Transfer Station passes should read: “The Board requested the Transfer Station staff be informed to issue permits to property owners in town. This includes families with more than one vehicle, Seasonal Residents and their families”. Seconded by Sonny Harris. Motion carried 3-0.”

John Pfeifle, Chair advised that if there is an issue from anyone regarding issuing stickers from Lois Kilnapp and Ken Anderson at the Transfer Station, then they can be referred to the Town Office.

Bill Hallahan Re: Autocraft:

Mr. Hallahan advised he goes by the business on Route 114 several times a day for about five years now. The last document he read was dated 1997. It appears to be getting worse at this time and he is very concerned.

John Pfeifle advised they welcome Mr. Hallahan’s input, and the town is taking action.

1. Certified letters have been forwarded to the owner which were not signed for.

2. Police Chief did hand deliver the letter from the town.

3. Verbal response was received from owner regarding financial issues.

4. Waiting for Town Attorney to respond to request for a letter from Town on July 8, John Pfeifle. Chair advised he will contact the Town Attorney tomorrow morning with the following specifics to be addressed.

  • 1. State Law – cars near highway
  • 2. State Law – Apparatus required for gathering and recycling hazardous material.
  • 3. Provide trees and fencing between business and business to the north.
  • 4. Provide fence.

The latter two must be completed prior to fall.

Mr. Hallahan reiterated this has been going on for 21 years now. It is not only dangerous to drivers, but is also de-valuing local property.

John Pheifle, Chair assured Mr. Hallahan that this concern is being addressed and will be resolved.

John Pfeifle , Chair advised the State will be copied on this letter.

Mr. Hallahan stated he had requested a copy of what is being done up to date so he can keep abreast of progress. He advised he has received some, with the latest date being 1997. Cheryl Behr advised she will forward up to date information to him.

A Letter of Intent for Transportation Alternate Program (TAP) Grant:

A packet was handed out to the Selectmen with maps and estimates that were done by an Engineer who is being engaged in Safe Routes to School.

Jim Bibbo, Chris Way and Claire James make up the Committee of the current TAP Grant. There is new funding and the Letter of Intent is to get the name in the running. Chris Way advised the Letter of Intent is non-binding. After this, a Letter of Application will be submitted. There is an available Grant with funds in the amount of Five Million Dollars and the Federal Match is 80% with the local amount being 20%. Discussion as to which project to submit was discussed at length.

Cheryl Behr advised she is listed as the contact person and the signer, and she questioned if the Selectmen wished to be the signers to which they agreed they should. Submission date is Wednesday, August 6, 2014.

Intent to cut for Map 14, Lot 15 off County Road for Remillard was signed by the Selectmen.

Zoning Board letter Re: Kenyon:

John Pfeifle read a letter dated June 9, 2014 from Brooks McCandlish, Chair Bradford Zoning Board of Adjustment, regarding the bus that is parked on Route 114 located on Map 17, Lot 40 that is not in compliance with the latest version of the Zoning Ordinance, and someone had informed the owner he should see about getting a variance.

Motion was made by John Pfeifle that No Variance will be approved and the bus does need to be moved by Monday, September 15, 2014, or the Town will take appropriate action. Seconded by Sonny Harris. Motion carried 3-0. Cheryl Behr was requested to prepare a letter so stating to Mr. Kenyon.

Shared Services:

Harry Wright brought up a meeting held last Thursday and a committee is working on the possibility of Shared Services for Major Purchases. These towns incude Andover, Boscawen, Bradford, Hopkinton, Salisbury, Warner and Webster.

Accounts Payable and Payroll Manifests were reviewed and signed.

Motion was made by John Pfeifle to approve the July 28, 2014 minutes as presented. Seconded by Sonny Harris. Motion carried 3-0.

No other business to come before the Board, meeting adjourned 6:45pm.

Respectfully submitted

Marjorie R. Cilley

Secretary

 

Selectmen’s Agenda 08.4.14

August 4, 2014

Selectmen’s Meeting

Agenda

August 4, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.  Marcia Keller and Ken Anderson regarding French’s Park

 

Regular Business

  1. Letter of Intent for Transportation Alternative Program (TAP) grant.
  2. Intent to cut for Map 14 Lot 15 off County Road (Remillard)
  3. Letter for signature (Kenyon)

 

Pending issues:

  1. Auto Craft
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

 

Selectmen’s Meeting

Agenda

August 4, 2014

 

Pledge of Allegiance

Roll Call –

 

Appearances:

1.  Marcia Keller and Ken Anderson regarding French’s Park

 

Regular Business

  1. Letter of Intent for Transportation Alternative Program (TAP) grant.
  2. Intent to cut for Map 14 Lot 15 off County Road (Remillard)
  3. Letter for signature (Kenyon)

 

Pending issues:

  1. Auto Craft
  2. Hauling Contract – transfer station

 

Accounts Payable and Payroll Manifest for review and signature

 

Selectmen’s meeting – non public session 07.31.14

July 30, 2014

Selectmen’s meeting – Non-Public Session

 

Selectmen will open the meeting and move to non public session per RSA 91-A:3IIa (personnel) on Thursday, July 31, 2014.  The meeting will be in held in the Selectmen’s meeting room (Community Center) and will begin at 8:00am.

 

 

Select Board Minutes 07.28.14

July 30, 2014

Town of Bradford

Selectmen’s Minutes

July 28, 2014

5:30pm

The Pledge of Allegiance was said.

Call To Order and Roll Call:

John Pfeifle, Chair called the meeting to order at 5:30pm with Sonny Harris, Harry Wright, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer and Marge Cilley Secretary present.

No Appearances scheduled for this meeting.

Mark Goldberg, Fire Chief:

Mark Goldberg, Fire Chief advised the Ambulance has been sold. Henniker Rescue is purchasing the Power Stretcher for $6,000.00. and the First Responder vehicle has been ordered and Cheryl Behr advised a Purchase Order will be forthcoming.

John Pfeifle, Chair:

John Pfeifle, Chair advised there was a rather heated conversation at the last Selectmen’s meeting from some of the Rescue Squad members and as Chair stated this will not be tolerated by this board.

Motion was made by John Pfeifle to accept Laurie Brown’s resignation as member of the Bradford Rescue Squad as she stated upon leaving last weeks meeting.

Comments questioned if a letter should be forthcoming as the comments made last week were in a moment of frustration.

There was no second to the motion, no vote.

Other concerns that were discussed were:

The bus parked on Route 114, will have a follow up letter written requesting update.

The Route 114 vehicles parked on the roadside will also have a letter written stating DOT will become notified about this infraction.

NFI – Waiting for a letter from Police Chief for Attorney to follow-up. John Pfeifle, Chair advised they have been requested to attend a Selectmen’s Meeting. The Town Attorney will also be requested to be present at that meeting as well.

Moving of old Post Office building for the Historical Society will be detained for one week.

Thank you to the Road Crew was said as well as to the Transfer Station for the tractor repair.

Also, a Thank You to Lois Kilnapp for the planting of flowers was stated.

The Highway Department is also working on the Computer Program for the roads in town.

Travel Plans for Road Repairs:

The Selectmen were given a report on all the roads in town for Travel Plans for road repairs.

Clarify structure of the Fast Squad:

Cheryl Behr advised the Fast Squad is under an Umbrella Policy for Workers Compensation coverage.

Request from Transfer Station to Clarify rules regarding Transfer Station/French’s Park stickers:

Cheryl Behr was instructed to draft a list of rules for clarity for the Transfer Station/French’s Park stickers.

Estimates for Community Center work:

Cheryl Behr advised windows and trim estimate was $9,545.55.

Roof repair at double door estimated at $1,555.00.

Motion was made by John Pfeifle to approve the estimates for the above mentioned repairs. Seconded by Sonny Harris. Motion carried 3-0.

George Cilley questioned when the outside of the windows were going to be painted on the east front of the building. This too will be checked out with Hank Thomas.

Discussion on Vacation Buyouts:

Cheryl Behr read a memo advising employee vacation time will be used this year with no buy-out. John Pfeifle suggested making this a permanent policy. Cheryl Behr was asked to poll several of the surrounding towns as to their policy. Decision was to prepare a letter to the employees for the next Selectmen’s Meeting for signatures.

Motion was made by Sonny Harris for all Town Employees to take their vacations this year with no buy-outs. Seconded by John Pfeifle. Motion carried 3-0.

Discussion ensued regarding NH Solar Garden. There has been no literature received at this time, however there will be a representative coming to Bradford for a proposal and John Pfeifle, Chair would like to walk the transfer station with him if he is available.

Cheryl Behr will meet with the Sub-Committee of the Revitalization Committee: Jim Bibbo, Claire James and Chris Way regarding working on the Sidewalk project on Thursday, July 31, 2014 at 5:30 pm.

Cheryl Behr advised the Budget Committee has received updated numbers for their upcoming meeting on Wednesday, July 30th.

Accounts Payable and Payroll Manifests were reviewed and signed.

Review and Consideration of July 21, 2014 Minutes:

Motion was made by Sonny Harris to approve the July 21, 2014 minutes as presented. Seconded by John Pfeifle. Motion carried 3-0.

There being no other business to come before the Selectmen, meeting adjourned 6:05pm.

Respectfully submitted,

Marjorie R. Cilley

Secretary

 

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