Selectmen’s Agenda 05.18.15

May 18, 2015

Selectmen’s Meeting

Agenda

May 18, 2015

 

Pledge of Allegiance

Roll Call –

 

 

Appearances:

  1. None

Regular Business

  1. Vote to accept donations for Independence Day
  2. Timber tax warrant for signature
  3. THRC oversight committee meeting on Thursday, May 21, 2015 at 7:00pm in the youth room.

Pending issues:

Reminder:  Selectmen will meet every other Monday beginning June 2nd, or as posted.  This will continue throughout the summer with the regular weekly meetings to resume in September.  Special meetings will be scheduled as needed.

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

Selectmen’s Minutes 05.11.15

May 13, 2015

Board of Selectmen Meeting

May 11, 2015

Pledge of Allegiance

Meeting called to order at 5:30pm

Roll Call- John Pfeifle, Chairman; Sonny Harris, Selectman; Harry Wright, Selectman

Appearances

  1. Transfer Station Manager was present to thank Road Agent and Road Crew for doing great work and taking the time to help a paper recycling truck that got stuck at the dump.
  2. Architect Kelly Gale advised of ADA accessibility ramp rental option for Town Hall. Informed the board that she received the list of what NH Division of Historical Resources (DHR) and LCHIP require for drawings.
  • Motion made for Architect to work on plans to be submitted to DHR/LCHIP to allow town to move forward immediately with construction of ADA entrance and basement. Voted 3-0.

Regular Business

  1. Timber Tax Warrant for Map 7-60 signed by Selectmen
  2. Town Administrator stated that taxes are coming in well
  3. July 4th Committee presented checks for deposit to the Bradford Independence Day Celebration (BIDC) Trust Fund. Checks accepted and will be handed over to Trustees.
  4. Effective next week the Selectmen will meet biweekly through mid-September. Meetings will be held on the following dates: May 18, June 1, June 15, June 29, July 13, July 27, August 10, August 24, and September 14. A calendar will be posted on town website.

Accounts Payable and Payroll Manifest reviewed and signed.

Minutes of May 4, 2015 meeting were reviewed and accepted with no edits.

Public session adjourned at 6:25pm.

Motion made to move to nonpublic session per RSA 91A 3IId. Voted 3-0.

Selectmen’s Agenda 05.11.15

May 11, 2015

Selectmen’s Meeting

Agenda

May 11, 2015

 

Pledge of Allegiance

Roll Call –

  1. ADA alternative
  2. Timber Tax Warrant
  3. Tax issue

 

Pending issues:

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

 

 

 

 

 

 

Selectmen’s Minutes 05.04.15

May 5, 2015

Board of Selectmen Minutes

May 4, 2015

Pledge of Allegiance

Meeting called to order at 5:30pm

Roll Call- John Pfeifle, Chairman; Sonny Harris, Selectman; Harry Wright, Selectman

Appearances

  1. Beth Rodd was present to request revision of Selectmen’s Minutes of April 6, 2015. Selectmen agreed to minor changes.
  2. Bradford Septic Services present regarding damage done to handicapped portable toilet located at French’s Park. Pointed out in 2014 they had to remove alcoholic beverage bottles, rocks and diapers deposited into the toilet facilities. Requested the gravel platform above be extended and the handicapped portable toilet be relocated to the platform with the standard portable toilet. Selectmen advised they would speak with the Road Agent and look at site to ensure the proposed location will be clear, safe and easy for handicapped individuals to access.

Regular Business

  1. Letter from Michele Halstead of RHC read to record regarding funding question. Selectmen clarified primary source of funds for ADA entrance will come from RHC.
  2. THRC- Board advised a candidate has been approached for remaining vacant seat on Town Hall Restoration Oversight Committee. Subcommittee chairs, in conjunction with oversight committee, will task subcommittees with a list of action items. Revised THRC currently structured with a Moderator, however if the committee wants to elect a Chair the Board will not argue.
  3. Tax warrant signed by Selectmen
  4. Timber warrant signed by Selectmen
  5. Town Administrator requested transfer of funds authorization for $1900 (sitting in an account untouched for 4-5yrs and not gaining interest) and $ left in Lake Sunapee Savings Acct into the general fund. Selectmen agreed.
  6. Intent to Cut signed by Selectmen for 18 acres on Map 5 Lot 67
  7. Checks for Town Hall Restoration Fund submitted to Selectmen. Motion made to accept checks. Vote passed 3-0. Checks will be given to the Trustees.
  8. 2015 budget reviewed and 66% of total overall budget remains.
  9. Selectmen received an e-mail from the Town Hall Architect regarding from whom she should be taking direction. It was agreed that when THRC gets together they can decide who will deal directly with the architect; in the meantime direction will be given from Board of Selectmen. Additionally it was agreed that information pertaining to the architect regarding duties performed and cost limits should be in writing.

Accounts Payable and Payroll Manifest reviewed and signed.

Minutes of April 27, 2015 meeting were reviewed and accepted with the following edit: Regular Business, Item 1, “…send a letter to committee RHC requesting funding for ADA entrance…”

Meeting adjourned at 6:30pm.

Selectmen’s Agenda 5.04.15

May 4, 2015

Selectmen’s Meeting

Agenda

May 4, 2015

 

Pledge of Allegiance

Roll Call –

 

 

Appearances:

  1. Beth Rodd – regarding minutes of a prior meeting

Regular Business

  1. Letter from Michele Halsted re: Rural Heritage Cornerstone acct.
  2. THRC organization – hierarchy, membership and responsibilities
  3. Timber warrant for signature
  4. Tax warrant for signature
  5. Tentative date for Milfoil treatment 6.25.15
  6. Intent to cut for map 5 Lot 67 – Parys.

Pending issues:

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

Selectmen’s Minutes 04.27.15

April 28, 2015

Board of Selectmen Meeting

April 27, 2015

Pledge of Allegiance

Meeting called to order at 5:30pm

Roll Call- John Pfeifle, Chairman; Sonny Harris, Selectman; Harry Wright, Selectman

Appearances

  1. Dean Williams, of CNHRPC, was in attendance to present Safe Routes to School Travel Plan, 2015. The purpose of the plan is to identify measures and develop a strategy that will encourage a greater number of students to bike and walk to and from school in Bradford. The report includes the study area, goals, maps and highlights the “5 E’s”: Evaluation, Education, Encouragement, Enforcement, Engineering. Stated that this is a preliminary plan document of existing conditions. Asked that, should the Board of Selectmen approve of the document, the town formally adopt the presented SRTS plans.

-When questioned, Mr. Williams advised that the preliminary plan includes the addition of a bike lane on Old Warner Rd.

– Chair suggested to put line item to adopt the document at Selectmen’s Meeting 5/11/15.

The board expressed appreciation for Mr. William’s presentation.

 

Regular Business

  1. Town Hall Committee Discussion

Current Proposed THRC Committee:

  • Nikki Dubaere- Volunteer Coordinator
  • Claire James- Public Relations
  • Eileen Kelly- Capital Planner
  • Jim Bibbo- Construction Manager
  • TBD- Physical Planner
  • Harry Wright- Selectmen’s Representative
  • Brackett Scheffy- Member At-Large

-Town Administrator advised that Nikki Dubaere has expressed difficulty recruiting volunteers.

Board wants to send a letter to ¹committee RHC requesting funding for ADA entrance in order to send documentation to LCHIP

– Eileen Kelly advised LCHIP & DHR will need detailed drawings of architect’s plans.

– Town Administrator stated that of the 2014 Warrant Article the remaining budget is $14,110.44. Bill received today from Architect Kelly Gale. Selectmen will review and discuss budget at Selectmen’s Meeting 5/4/15.

– Bradford Bridge will highlight need for THRC volunteers in May issue.

THRC Meeting will likely be held next week. Board will address exact time and date at next meeting.

2. Pole license submitted for Eversource to put up a pole on Fortune Rd at property owner’s request. Pole License signed by Selectmen.

3. Town Admin presented 2015-2021 CIP application for Town Hall. Application will be submitted with updated cost amount.

4. CIP Committee requested Selectmen’s Representative- Sonny Harris volunteered. Voted 2-0.

5. Letter received from Theo Selby of BNSYS requesting use of Brown Shattuck Field for T-ball- pending no scheduling conflicts with Parks & Recreation.

6. Letter received from DOT advising they will be installing milled rumble strips on Route 103 in Bradford in an effort to reduce in-lane departure crashes.

7. Update from Road Agent: Road ban will be lifted Friday May 1, 2015. Once the roads dry out the road crew will begin brushing and cleaning roads.

 

Accounts Payable and Payroll Manifest reviewed and signed.

Minutes of April 20, 2015 meeting were reviewed and accepted without edits. Meeting adjourned at 6:04pm.

¹Edited 5/5/15

Selectmen’s Agenda 04.27.15

April 27, 2015

Selectmen’s Meeting

Agenda

April 27, 2015

 

Pledge of Allegiance

Roll Call –

 

 

Appearances:

1.  Dean Williams – Safe Routes to School

Regular Business

  1. Town hall committee discussion
  2. Road work on Rte 103

 

Pending issues:

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

Selectmen’s Minutes 04.20.15

April 21, 2015

Board of Selectmen Meeting

April 20, 2015

Minutes

Pledge of Allegiance

Meeting called to order at 5:30pm

Roll Call- John Pfeifle, Chairman; Sonny Harris, Selectman; Harry Wright, Selectman

Regular Business

  1. Capital Improvement Program (CIP) contract for 2015 signed by Selectmen.
  2. Deed waivers, at Town Clerks recommendation, signed by Selectmen.
  3. Selectmen thanked Town Administrator for working with NH Historic Bridge (NHHB) group. Official award letter received from NHHB last week for Bement Bridge for total of $772K. ($616,600 from bridge aid program, $123,520 from state aid and $30,880 from town.) Qualified bid selection (QBS) coming soon- Selectmen will interview bidding contractors.
  4. Personnel action form signed by Selectmen for Karen Hambleton who will be filling in part-time for Maureen Brandon for the anticipated next 6 weeks.
  5. Town Hall Oversight Committee reviewed. Will be the responsibility of oversight committee to solicit volunteers for subcommittees. Proposed committee responsibilities as follows:
  • Physical Planning- would work closely with Project Manager to establish a plan, space and flow utilization, foundation, well, parking, temp housing, maintenance work, clean-up
  • Capital Planning- outline core components, ensure funds are available, finance from state/fed gov’t, help fund move, determine how much $ is needed for revenue bonds and get it approved at next year’s meeting
  • Construction Management Oversight Group- work closely with Architect, make sure meet legal obligations, oversee improvement of site
  • Public Relations Management Group- promotional outfit, generate enthusiasm in town
  • Manager of Volunteer Efforts- organize and coordinate volunteer efforts

Oversight committee will be comprised of the Selectmen and Town Admin (with one vote), a committee member at large, and a representative of each of the aforementioned five groups. Proposed committee leadership include: Physical Planning: Jim Bibbo; Capital Planning: Eileen Kelly; Public Relations: Claire James; Volunteer Manager: Nikki Dubaere. Positions will be voted on at Selectmen’s Meeting 4/27/15.

Selectmen took what was said at the public discussion 4/6/15 and believe this plan is not only reflective of what was said but hope this is an organization that can move forward in the right direction and get work done.

Harrry Wright expressed concern that the office move back to Town Hall should not be included in the responsibilities of the oversight committee.

6. Town Administrator stated that storage facilities were still being rented. Board advised to continue to rent a single storage unit.

7. At Selectmen’s Meeting 3/23/15 the board voted to move the town office and weekly meetings back to the Town Hall. A lot of work has been done since that time studying what’s involved both in substance and cost. Concern acknowledged over spending on things that are not continuous.

Facilities were toured recently with Fire Marshall and Architect to discuss how to get back into Town Hall, future design plans and ADA compliance regulations.

Selectman Harry Wright’s comments and concerns for the record:

“After reviewing the e-mails re: the move, I have some serious concerns…

1. ADA access through the side of the building: I am certain that this will be an issue for anyone involved with the historic integrity, likely including the LCHIP grant. Must be reviewed by them.

We’ve had a zillion reviews of the building. The last 2 architects (prior to Kelly) had plans for ADA access through the front doors. This should not be dismissed casually to simply accept the input of the last person to view the project.

2. $$$$- how are we going to pay for it? The moving project gets bigger and more complex every time we turn around.

3. Volunteers- How many volunteers have John and Sonny recruited? How many (and who) for fundraising? How much has been raised? How many (and who) for work, and in what areas?

4. Kelly Gale’s time: Kelly is putting a lot of time and effort into this move. How is she being compensated? The remaining 2014 funds are for plans for restoration, not office move.

We are playing with the taxpayer’s money without authorization of the taxpayers by warrant article. It can’t be done by manipulation of budgets that are too skinny to begin with.”

-Chair advised that when the town offices moved out of the Town Hall there was no warrant article and inquired as to who paid for that move. Reiterated importance of moving offices back into Town Hall due to safety, deed restrictions, etc. 2014 money will only be spent on permanent changes (ie: ADA entrance, fixing walls, bullet resistant glass & wall membrane). State Fire Marshall recommended where to put ADA entrance on Town Hall.

-Architect Kelly Gale spoke with Peter Michaud of DHR (NH Division of Historical Resources) and he stated he prefers the ADA entrance on side of building to preserve historic nature of front doors.

-It was expressed that cost to town needs to be defined and finances outlined. Selectmen will get a cost recap for next week. Chair advised that Kelly Gale is being paid out of the remaining 2014 funds. Selectman Harry Wright stated that those funds should be used for architectural plans. Chair stated funds should be used for permanent structural adjustments.

-No date has been set for the town office move yet due to complex concerns- still need to dissect and address issues, then Selectmen and Town Administrator will figure out where money is coming from and going to and discuss next Monday.

-Bradford Bridge offered to include necessary information regarding oversight committee and volunteer needs in May publication. Chair agreed to send info required to facilitate this.

  1. Question presented of Selectmen’s minutes 4/13/15 re: Regular Business #1. Chair stated that the Historical Society was given the ADA entrance ramp and it is sitting out in a field. Road crew is going to go pick it up and take it over to Town Hall.
  2. Budget Committee requested a Selectmen’s Representative be officially appointed to the Budget Committee. Motion made to appoint John Pfeifle as representative. Vote passed 3-0.

Appearances

Eileen Kelly presented the Selectmen with donations collected by the THRC for the restoration project totaling $3,120 that are to be deposited into the Bradford Town Hall Restoration & Maintenance Trust Fund.

-Selectmen made a motion to accept the funds. Vote passed 3-0 and donations handed over to Trustee Michael James who was in attendance.

Eileen Kelly provided the Selectmen with a copy of a letter received from LCHIP outlining the next steps in the process for obtaining the grant money. There are several steps the architect needs to complete in consultation with DHR. Conversations have begun but plan documentation must be provided.

Ms. Kelly advised that Audrey Sylvester, Kelly Gale and she recently attended the NH Preservation Alliance Conference at their own expense. Noted it was informative and that Bradford’s Town Hall project was used in a workshop as an example of historic preservation.

Eileen Kelly also brought to the attention of the board the passing of Jeff Taylor of Hopkinton. Mr. Taylor was a great supported of Bradford’s Town Hall project and did several forums for the town hall. He also participated in Bradford’s design charrette. His enthusiastic support will be missed.

 

Accounts Payable and Payroll Manifest reviewed and signed.

Minutes of April 13, 2015 meeting were reviewed and accepted without edits.

Meeting adjourned at 6:20pm.

Selectmen’s Agenda 4.20.15

April 20, 2015

Selectmen’s Meeting

Agenda

April 20, 2015

 

Pledge of Allegiance

Roll Call –

 

 

 

 

Appearances:

 

Regular Business

  1. CIP contract for signature
  2. Deed Waivers for signature
  3. NH Historic Bridge contract
  4. Town Hall – Continue to rent storage?
  5. Non Public Meeting – Non Public Session per RSA 91:A:3-IIa Personnel

 

Pending issues:

 

 

Accounts Payable and Payroll Manifest for review and signature

Review minutes of last meeting

 

Selectmen’s Minutes 04.13.15

April 14, 2015

Board of Selectmen Meeting Minutes

April 13, 2015

 

Pledge of Allegiance

Meeting called to order at 5:35pm

Roll Call- John Pfeifle, Chairman; Sonny Harris, Selectman; Harry Wright, Selectman

Appearances

  1. David Eckman of Eckman Engineering, LLC present regarding bridge work. Stated he has done work on hundreds of bridges (with both State Bridge Aid Program & FEMA). Explained that footings should be replaced to below scour depth and precast footings work with good soil, however it is typically less costly if poured in place. Discussed complexities of Bridge Aid Program and high cost in detail. Advised that it may be most cost effective to hire a part-time engineer onto town staff. State required QBS (Qualified Based Selection) can get expensive quickly and is not always a great option for small bridges. Suggested putting bridges up to bid in Dec/Jan to save up to 100K. Agreed to pull calculations on what state ratings are based on in an effort to better understand the state’s red list criteria and to speak with the state to inquire about assessment fees.

-Selectmen thanked Mr. Eckman for his time and asked that he take a look at Water St Bridge and give input on what he thinks needs to be done.

Regular Business

  1. Selectmen advised that the Historical group has given the handicapped ramp to the Town Hall. Asked Road Agent if he could take a look and let them know when he can access it.
  2. MS272 (budget appropriations as voted by the town) signed by Selectmen
  3. Selectmen advised that no changes would be made to CAP lease agreement as the group is doing a great service for the town
  4. Town Admin advised that the legal budget is quickly dwindling- having spent $4900 this month alone.
  5. Chair reminded that last week they asked for public input and open ideas and they received it- feel they now have direction on which way they want to go. Hopeful to have volunteers for a reconstructed oversight committee by Selectmen’s Meeting 4/20/15.
  6. The point was raised that the THRC reconstruction and Town Hall move is putting a lot of added pressure on Town Administrator. Selectmen agreed, particularly as the Town office is one employee down at the moment, stated that they are trying to use her expertise- not time.
  7. Jim Bibbo advised CNHRPC is awaiting a letter that the CNHRPC has had its CEDS application approved (the regional Comprehensive Economic Development Strategy) is waiting to receive a letter that Bradford has been approved as an economic development district, which allows Bradford to apply for Federal funds we don’t qualify for as an individual town. Jim Bibbo will file an application for a project within the regional CEDS when the regional app is approved. Will then apply for an economic development Grant to fix the 2nd floor theatre of the Town Hall that would service the greater community. (Grant plans will likely include handicapped access to 2nd floor.)

Accounts Payable and Payroll Manifest reviewed and signed.

Minutes of April 6, 2015 meeting were reviewed and accepted without changes.

Meeting adjourned at 6:15pm.

-Amended 4/14/15

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