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In attendance: Harry Wright, Chairman; Sonny Harris, Selectman; John Pfeifle, Selectman; Barry Wheeler, Road Agent; Cheryl Behr, Town Administrator

The Board of Selectmen opened the meeting at 7:05am and motion was made to move to non public session per RSA 91A:3IIa.

Vote was Wright, Yes; Harris, Yes; Pfeifle, Yes.

In attendance – Wheeler, Wright, Harris, Pfeifle, Behr

Discussion over department issues at Barry Wheeler’s request.

Close non public session at 7:45am. Vote to close session unanimous. Wright, yes; Harris, yes; Pfeifle, yes.

Public session at 7:45am. Selectmen voted to approve the filing for reimbursement under the disaster declaration of the Feb 8 winter storm (NEMO). Vote was unanimous. The Board voted to allocate half of the reimbursement to the Highway department budget and half to remain in the general fund. Barry Wheeler left the meeting prior to the vote.

Selectmen voted unanimously to support the Town Hall Restoration Committee by increasing available funds for secretarial services not to exceed an additional $1,200. This would bring the annual budget for this purpose to $1,700. At this time the original $500 budget has been exhausted.

Selectmen voted unanimously to approve the forwarding of leases to CAP (Community Action Program) and KAP (Kearsarge Area Preschool) with no changes this year in conditions.

Selectmen remarked on the new traffic safety sign and approved of its use to notice the French’s Park Cleanup.

Motion to return to non public session per RSA 91A3IId property tax issues at 8:15am. Vote unanimous Wright, yes; Harris, yes; Pfeifle, yes. Property tax matter discussed. Decision made to postpone deeding.

Non public session adjourned at 8:25am. Vote unanimous Wright, yes; Harris, yes; Pfeifle yes.

Public meeting adjourned at 8:25am.

Minutes prepared by Cheryl Behr

SELECTMEN’S MEETING

MAY 20, 2013

5:30PM

The Pledge of Allegiance was said.

Call to Order and Roll Call:

Harry Wright, Chair opened the meeting with Sonny Harris, John Pfeifle, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator and Marge Cilley, Secretary present.

Mike Poirier regarding FEMA:

Mike Poirier advised he has been working with Homeland Security for about 29 years as well as Public Assistance Program which is a Federal program affiliated with FEMA.

This typically handles disasters. He indicated he does not know what the questions are tonight, but will discuss the process of handling a disaster. A Public Assistance Policy Digest (FEMA) book was given the three Selectmen by Mr. Poirier. A blizzard that occurred in February was brought up, and Mr. Poirier stated that there has to exceed or be a record snow event. Each town has to meet a monetary threshold per capita. The minimum fee required is $1,000.00 to be able to apply to FEMA. Reimbursement for expenses at 75% over a 48 hour period of time would include expenses of equipment and materials used and only overtime for full time employees or that of any part time.

Cheryl Behr stated that they do have invoices for material as well as time cards, but there is no accounting of actual materials used during that particular storm, but could be estimated. Mr. Poirier stated that cubic yards of material could be estimated, and if you are fairly close, FEMA is not going to be that picky on that.

Barry Wheeler stated that it came down to several questions asked:

1. How many times did you plow municipalities which he advised he does not remember.

2. How much salt did they use, and Barry Wheeler, Road Agent stated he does not know as a record was not kept for that storm particularly.

3. How many times did Center Road get plowed, which again was not recorded and he does not know.

Barry Wheeler, Road Agent stated that if they would take estimates, and state that on record, then he could estimate. However, he did not want someone to come back in six months and want the actual records so stating, because he does not have them. Barry stated emphatically that if they want records of that storm, he cannot produce it as they were never done.

Much discussion ensued.

Sonny Harris questioned if FEMA money is available to be used on un-maintained roads. Mr. Poirier stated that not on class VI unless it is for an emergency repair, such as a culvert wash out, but not for permanent work. Mr. Poirier also advised good records should be kept so if they do get a declaration, then the records would be available.

Barry Wheeler, Road Agent stated that he is not against receiving free money, but he does not want to lie to get it. Barry reiterated that if he writes up an estimate of what happened for that storm today, then they are ok with that. Mr. Poirier advised they would have to write down that this is our best estimate of that storm today. Harry Wright, Chair advised he would have no problem with the Selectmen attesting to the accuracy and honesty of this estimate. Barry Wheeler reiterated that the biggest problem with this is that six months or a year down the road they would come and want to see the records regarding this particular storm, and I do not have them. It was stated that he would have the estimate that was done as of now for that storm. Mr. Poirier advised there is a 60 day time frame to complete all the paperwork for a declared disaster.

Perry Teele stated this is a perfect example with no justification to try to take FEMA emergency money for a snow storm that had no more difficulty for one out of ten that we get year after year. You should be ashamed. I would be ashamed to take that money. That is not what it is for. FEMA should not even be offered for a snow storm like that. That is part of what is wrong with this country today.

Mike Durfor, Executive Director of NRRA:

Mike Durfor stated part of the reason he is here tonight for Northeast Resources is to try to help out all the members regarding recycling or solid waste etc. Mr. Durfor indicated the ultimate goal is to stop putting stuff in the ground. Mr. Durfor explained several options that will be available as well as what other town/cities are doing or looking into. There are only two burn facilities in New Hampshire, those being in Claremont and Penacook.

A spreadsheet was handed out with estimates regarding different options for consideration. A conference will be held at the Radisson Hotel in Manchester on June 3 & 4 which Lois Kilnapp will be attending. Mr. Durfor stated it may behoove the town to wait to see what the numbers will be when Concord makes their decision. Mr. Durfor also stated that Bradford is fortunate to have a facility right in town, and they do need to get numbers from him. Advice is to do your homework, really figure out what is best for Bradford.

Mike and Claire James:

Mr. & Mrs. James came before the Selectmen regarding the possibility of making a proposal on the Sanborn property now owned by the town. They indicated they would like to clean up the lot, put in a parking lot and landscape and possibly putting in a small business, such as ice cream stand, farm stand. They also discussed merging the small piece (fire pond) that used to be part of the Marshall property to the Sanborn property.

Mr. & Mrs. James Robbins, abutters also stated they are interested in purchasing this lot and stated they do have a Right of Way to their back yard. The Selectmen do have to make some decisions regarding the property and it was stated that Cheryl Behr will get back to both parties interested in purchasing the property one way or the other.

Jim Bibbo stated he does need a map of all the town properties for the Economic Development upcoming meetings and will be provided same.

Marlene Freyler – flags:

Marlene stated that she has already spoken to Perry Teele and he will get them out for the 4th celebration.

Marcia Keller stated the flag at Bicentennial Park is a disgrace in its current condition. After some discussion regarding whose job it is under, Perry Teele volunteered to take it down, and was thanked.

Perry Teele – Tax Map Correction:

A piece of property that abuts Chris Mock’s property, which he has just purchased, has been incorrect on the Tax Map.

Jim Bibbo advised he has been to an Office of Energy work shop and found many towns have problems with their town halls. He also stated that there are many grants that can be applied for even though the town meeting vote was not sufficient to renovate the building. Many of these grants are not matching per Jim Bibbo.

John Pfeifle stated there is going to be a joint Main Street Revitalization and Economic Development meeting on Wednesday. Discussion regarding the peeling of the paint on the walls upstairs in the town hall with a $10,000.00 estimate to clean it up per Tom Dunn. Suggestion was that it would be nice to make some use available of the town hall as soon as possible.

Marcia Keller questioned if there is an e-mail address for all people who are interested in these committees to notify them of upcoming meetings? There will be a Town Hall restoration meeting on Thursday.

Welfare Budget error found by Cheryl Frey:

Cheryl Behr stated that Cheryl Frey had found an error in the Welfare Budget which has been corrected and they now have a balance of $7500.00 which reflects they have 39% balance as of this date.

Deed notices:

Erica Gross had notified the Selectmen of the deed notices going out soon.

Front and back door repairs of the community Center.

The new doors at the community center are being measured and installed. The front door will not be handicap accessible as there are steps to climb to get in.

A cover letter from Bernie Waugh, Town Attorney was received and reviewed by the Selectmen, and Cheryl Behr advised she had forwarded an e-mail to them with additional information.

Amendment #1 for sidewalk project engineering for signature

The Selectmen reviewed and signed Amendment #3 for the sidewalk project engineering. This was approved by NHDOT. This came in at $13,600 under contract.

Expense reports through May 18, 2013:

The expense report was received and perused by the Selectmen which includes the adjustment on the Welfare Budget.

Accounts payable and payroll manifests were reviewed and signed.

Comment was that the paving for Fairgrounds Road and Pleasant View Roads came in under estimate.

John Pfeifle advised he wanted to publically comment on the great job Barry Wheeler, Road Agent and the road crew and anyone who had anything to do with organizing it for the paving of Pleasant View Road and Fairgrounds Road, a very professional job, and is very happy with it.

John Pfeifle also stated he wanted to commend Barry Wheeler, that the contract for the paving came in $14,000 below, then was told by Pike that after the first two projects they are at another $14,000 below for a total of $28,000 less.

Cheryl Behr questioned what did the Selectmen wish to do about the FEMA money to which Sonny Harris responded his decision is waiting for Barry Wheeler’s response. Harry Wright stated he feels they should persevere as did John Pfeifle. Decision was to talk to Barry and vote on it next week. Sonny Harris called Barry Wheeler at this time, and the decision is: Barry wishes to meet with the Selectmen one more time, then they will vote again.

Motion was made by Harry Wright, Chair to approve the May 13, 2013 minutes as presented. Seconded by John Pfeifle. Motion carried 3-0.

Motion made and seconded to adjourn at 7:20pm.

Respectfully submitted

Marjorie R. Cilley

Secretary

Agenda

May 22, 2013

Time of Meeting – 7:00 am Selectmen’s office

Pledge of Allegiance

Appearances:

1. Barry Wheeler – Road Agent to discuss FEMA

Regular

1. Review CAP (Community Action) and KAP (Kearsarge Area Preschool) lease

Agenda

May 20, 2013

Pledge of Allegiance

Appearances:

1. Mike Poirer regarding FEMA

2. Mike Durfor executive director of NRRA

3. Mike and Claire James

4.  Marlene Freyler – flags

Regular

1. Welfare correction found by Cheryl Frey

2. Impending deed notices

3. Front and back door repairs at the community center

4.

Minutes reviewed

Accounts Payable and Payroll Manifests for signature

SELECTMEN’S MINUTES

MAY 6, 2013

5:30PM

Call to Order and Roll Call:

Harry Wright, Chair called the meeting to order at 5:30 with Sonny Harris present, John Pffeiffle present, Marilyn Gordon, Treasurer present. Cheryl Behr, Town Administrator absent.

APPEARANCES:

Barry Wheeler-Road Project & FEMA

Pike was scheduled to start on the 6th of May and has been changed to the 13th of May.

Questions needed to be answered for FEMA and Barry felt that he was unable to answer these questions truthfully and didn’t want to put his signature on them. Barry made mentioned that records were never kept by previous road agents and when the next big storm is predicted he will start doing so. John Pfeiffle asked what is excessive. Does it go above and beyond a normal storm. Sonny Harris made mention that the storm wasn’t excessive. Harry Wright mention that the guidelines are that we are paying money into FEMA by our taxe and we are qualified to get some back. The funds that are being questions is $10,000. Barry mentioned log books are kept in the trucks of what they did that day, but wasn’t sure of how much sand and salt mix was use or how many times a street was plowed. John Pfeiffle stated that we shouldn’t put numbers out there if they are not correct and that Harry is trying to get money for the Town for we are all paying taxes to FEMA and FEMA pays back to the Town. Cheryl Behr has been talking with FEMA and for continuity purposes she should talk with FEMA.

Chris Frey: Town land for sale

2 parcels of land—one at .4 and the other at .6. The abutters have made a bid of $250 on each of the properties. Discussion entailed on merging these parcels together or not. John Pfeiffle made a motion to sell the parcel at $250. Sonny Harris second the motion if he is willing to merge that piece with his property and we will give him a quit claim deed. Motion carried 3-0

Discussion ensued on the second parcel of property. Purchaser does not want to merge with his current property by advise of his counsel. Motion by John Pfeiffle to sell this parcel at $350 seconded by Sonny Harris. Motion carried 3-0

At the end of the meeting much discussion ensued and was unclear just what the purchasers were to do. Harry Wright made a motion to reject the previous motion and the new motion was to allow the property to be purchased not to merge with the stipulation that if they are going to build on it they have to merge these parcels with their property. Sonny Harris seconds the motion. Motion carried 3-0.

Lois Kilnapp

Fuel grant money there is some left over. If either her or Barry needs it, it is available.

Lois also requested if some of the plants on the Sanborn property be removed and replanted over at the Historical Building and Smithy Shop. Much talk on the property and John Pfeiffle made mention that the Main Street Revitalization Committee should look into this property. Much Discussion entailed. Lois and Bindy have the selectmen’s permission to remove plants and replant them at the Historical Society.

REGULAR:

Timber Tax for signature.

Appointment for Robert Toppi to Library Alternate

Town hall ready for cleanup. Cleaning has started. There are rolls of maps upstairs that need to be sorted. Much discussion ensued. Need guidance on how we need to store these items. Suggested that things can be boxed and stored in the Selectmen and Town Clerks office for they can be closed off and locked.

Accounts Payable and Payroll Manifest were reviewed and signed.

Intent to cut was signed by the board for Sonny Harris

Minutes

May 7, 3012

Meeting called order at 7:10PM and those in attendance were as follows: Mike & Clare James, John Mock, Marcia Keller, Bob Lincoln, Felicia Starr, Randy Hindman, Marlene Freyler, Marilyn Gordon, Mary Belino.

 The evening was brainstorming of what is there now and what each would like to see. The following are topics and what was discussed:

• Parking on Main Street. There is no parking on Main Street and that was part of the design when the sidewalks were put in.
• Sanborn Property. The consensus stated that the property should be cleaned up, mowed and level. Can be used this year for parking for the Independence Day celebration. Lois & Bindy will be removing some of the plants and bushes to be used around the Historical Society Building and the Smithy Shop. Any plants left there, suggestions were to see if the Library would want some for their plant sale or the Town Hall Restoration for a plant sale. The Town as yet hasn’t decided on what their plans are for the property.
• Marshall Property. All good comments on how good it looks. Plans could be a small mini Sturbridge Village. It was mentioned that there are 15 clear acres on the property.
• A question came up on who owns the property between the new owners Brown & the Sanborn Property.
• Would like to see small businesses, i. e. antique shops, book store, general store./
• Hoping to see Dodge’s & Merrimack Farm to  reopen.
• To get other boards in working together. Conservation Commission with maps and trail guides; Parks & Recreation with more family oriented activities; Historical Society opening their doors more often and planning more events; talk with the Bradford Business Association on the business that are here in Town.
• It was felt to start with East Main Street first, since it has already started, but not to forget West Main Street.
• Marlene will bring in the Charette that was done many years back. It is a layout of what the Town could look like. It will give everyone a start instead of inventing the wheel.
• Talk concerning West Main Street. That there are 2 empty buildings, not to forget the Thistle & Shamrock Inn
•  Meeting was adjourn at 8:06 PM.

TODAY’S WEATHER

Cloud Cover: Partly cloudy to mostly clear skies.

Temperature: Mid 60s to lower 70s

Relative Humidity: Between 25 and 31 percent

Wind: Range from 9 to 12 mph, with gusts around 23 mph in the north region

Summary: High pressure over the region will bring dry weather and light winds through the weekend.

PLANNING BOARD

MAY 14, 2013

7:00PM

Call To Order and Roll Call:

Marcia Keller, Chair called the meeting to order at 7:03pm with Phil LaMoreaux, Vice Chair, Don Jackson, Mark Keith, John Greenwood, Jim Bibbo Alternate, Steve Chase, Alternate, Mark Fournier, Alternate, Caryl Walker, Alternate, Erich Caron arrived at 7:35pm. and Marge Cilley, Secretary present.

Marcia Keller, Chair seated Steve Chase for Erich Caron.

Review and Consideration of April 9, 2013 minutes:

Motion was made by Phil LaMoreaux, Vice Chair to approve the minutes as presented. Seconded by Don Jackson. Motion carried 6-0.

Correspondence from Mary Pinkham-Langer re: input on setting permits from three years to Five Years:

Some correspondence from Mary Pinkham-Langer was discussed regarding gravel pits and one of the comments was the pits should be inspected annually no matter the length of the time designated for re-applications.

Bruce Edwards-Gravel Pit Public Hearing (Continuation)-Pleasant Valley Road, Map 7, Lot 26:

Bruce Edwards requested his Public Hearing continuation be postponed until the June 11, 2013 planning board meeting.

Public Hearing – Martyn Chivers – 10 Breezy Hill Road – Vehicle Recycling Map 3, Lot 74A and 74B:

Mr. & Mrs. Martyn Chivers, were represented by Jon Warzocha, Horizons Engineering regarding their Vehicle Recycling Site Plan Application.

It was explained to Mr. Warzocha that a Boundary Line Adjustment will need to be applied for, and he indicated the application will be received next week. A copy of the plan was put on a table for the public to look at and was so noted. Mr. Warzocha had a large set of plans for all to see. Mr. Warzocha advised they are not changing any of the frequency, any of the operation type, but are talking about modifying the footprint of the facility to include the area along the lower part of the existing portion of the developed facility. Access, hours of operation would remain the same as would the volume of materials.

Reason for the updated plan is basically cost and convenience per Mr. Warzocha. With the current plan, the owner can commence operation as soon as the application has been approved. Jon Warzocha advised they are looking for guidance for what else the board needs. He also advised Mr. Chiver’s has received his State Solid Waste License and a copy was presented to the board, with an expiration date of April 5, 2014.

At this time, Caryl Walker read the list needed for completion of the Application Form to the board members who checked them off.

Motion was made by John Greenwood to accept the Site Plan Application as complete

For Map 3, Lot 74A & 74B – Martyn Chivers 10 Breezy Hill Road.

Seth Benowitz read a paper presented from the Conservation Commission with their comments.

Some concerns from the Board members were:

Phil LaMoreaux, Vice Chair stated that the entire facility should be fenced with a 6 foot high fence, with all the vehicles and parts stored within the confines. This point of view was discussed and Mr. Warzocha stated a natural barrier could/would accomplish the same end. Much discussion ensued.

John Greenwood had a swail concern which Jon Warzocha answered.

Jon Warzocha will talk with coordinator for Greenyards and will call Marcia Keller, Chair. with information.

Mr. Warzocha explained the steps taken for vehicle demolition from start to finish in response to a question from a concerned person.

John Greenwood advised a Certified Plot Plan be required, of the whole site developed according to Approved plan, before operation commences. The business cannot operate until the whole thing is built, developed and certified. Mr. Warzocha advised this would have to come later, with the exception of the back storage area, but that should be certified later as well. Discussion ensued regarding Iron pins being easier to use and easier to find than stone bounds. Mr. Warzocha advised if need be, they would ask for a Waiver for this. Also, the 440 feet showing on the plan does need to be changed to read 450 feet. Some of these concerns will need to be on the Notice of Decisions when finalized.

On approval of the Site Plan, a mylar shall be provided. Also it was stated that an electronic copy is now required.

Question if the board members required walking the site again and they decided it is not necessary. The site earlier projected on the hill is to be considered Phase II.

The Public Hearing will be continued on Tuesday, June 11, 2013.

Marcia Keller, Chair invited all alternates to help sort through some of the files and put in order. Marcia will forward an e-mail with dates to get together.

CIP:

It was decided information and forms will be ready to present to the Selectmen on their next meeting, May 20, 2013.

It was also discussed who should be the local person doing the inspection of gravel pits and junk yards. This will be brought up to the Selectmen for clarification.

No other business to come before the board, meeting adjourned 9:16pm

Respectfully submitted

Marjorie R. Cilley, Secretary

SELECTMEN’S MEETING

MAY 13, 2013

5:30PM

The Pledge of Allegiance was said.

Call to Order and Roll Call:

Harry Wright, Chair called the meeting to order at 5:30pm with Sonny Harris, John Pfeifle, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator, and Marge Cilley, Secretary present.

No Appearances present:

Marilyn Gordon was thanked for covering the minutes for the May 6, 2013 meeting.

Discussion on Firearms:

Proper conduct of town staff was discussed, which was stimulated by the new building inspector, per Harry Wright, Chair. Harry went on to discuss the huge liability for the town as well as for the person as an individual. It was also stated that this could work in reverse, with accountability as employee of the town, if a person was required to do a service and didn’t have a firearm, being two ways of looking at the situation. Police Chief Jim Valiquet advised that a town is completely liable if it allows anyone to carry a gun untrained. If it is not in their scope of job description training there is a severe risk and liability. Police Chief, Jim Valiquet advised he could become an NRA instructor, certified to teach then be capable of teaching licensed gun holders to be certified which is not a requirement of being licensed to carry a gun. Suggestion was made that the person could put their firearm in their vehicles prior to going on the jobsite.

Many pros and cons were discussed at length. Cheryl Behr read Sunapee’s Fire Arm Regulations.

Cheryl Behr stated that Walter Royal was invited to come to tonight’s Selectmen’s meeting.

John Pfeifle will discuss this with Walter Royal and a decision will be forthcoming at next week’s Selectmen’s meeting.

E-Max paper work for signature:

E-Max paper work was signed by the Selectmen for medicare payments to be received by the Rescue Squad for transport etc.

Transfer of funds from LSB savings account:

Selectmen signed form to transfer funds from Lake Sunapee Bank prior to tax funds coming in.

Filing for FEMA Funds – canceled?

Cheryl Behr stated that of the twenty eight towns eligible to file, there were only three towns in MerrimackCounty who did not file for FEMA funds for last winters storm. It was stated that the Road Agent feels the town is not entitled to the funds for the storm that is being discussed. Cheryl Behr brought up previous conversation stating he had no intention of lying about or fabricating statistics relative to other matters what so ever. After reading further, Cheryl requested that “the on-going evidence” be brought to a meeting and be placed on the table. Also, if records have not been kept, then they do need to be, documenting sand and salt used etc. Cheryl stated FEMA is looking for general estimates. Sonny Harris suggested that the Road Agent should be made aware of exactly what is required, as they may be less stringent than what he thinks they are. This was discussed at length and will be tabled until the next meeting as suggested by John Pfeifle.

E-Mail received from Trudy Willett re: Road Damage:

Cheryl Behr read an e-mail from Trudy Willett regarding road damage by her property and would like the highway department to finish repairing it. This should be forwarded to the road agent was stated.

Portland Glass estimate – no other estimates received:

Cheryl Behr stated that Portland Glass is the only business who replied to a RFP for doors and windows for the Community Center, and their proposal is for $15,280.00, which is under budget.

Motion was made by John Pfeifle to accept the Portland Glass estimate for the windows and doors for the Community Center as the only submission for $15,280.00. Seconded

by Sonny Harris. Motion carried 3-0.

Knapton property:

Suggestion was made to suggest Ms. Knapton’s attorney do the research as to what is required for a Warranty Deed. After discussion, it was decided to question town Attorney Waugh for a decision.

Tax Warrant for signature – ½ of last year’s tax due:

The Selectmen signed the Tax Warrant.

Welfare Budget:

The Welfare Budget has a current balance of $3100.00 and the GeneralGov’tBuilding has funds available in the amount of $2,000.00 which may be transferred and held in reserve for the Welfare Budget if needed.

Motion was made by John Pfeifle to transfer $2,000.00 from the GeneralGov’tBuilding account to hold in reserve for the Welfare Budget. Sonny Harris seconded the motion. Carried 3-0.

Chris Frey – sale of property:

Chris Frey was not available to discuss the sale of town property.

Bond Paperwork:

The Selectmen signed bond paperwork.

The Lease Agreement for renewal of KAP and Community Action was given to the Selectmen for their perusal and will be completed at the next Selectmen’s meeting May 20th, 2013.

Accounts payable and Payroll Manifests were reviewed and signed.

Cheryl Behr advised LGC has forwarded some options regarding Health Insurance and questioned if the Selectmen should look at them or should some one else. Someone mentioned the Budget Committee should see them.

Review and Consideration of the May 6, 2013 Minutes:

Motion was made and seconded to approve the May 6th minutes with the following edits:

Page 1. under Chris Frey: Town land for sale: first sentence should state .4 acresand the other at .6 acres. On page two, last line prior to Adjournment, Intent to cut was signed by the board should read – Sonny Harris abstained.

Motion to adjourn made, seconded and carried 6:55pm.

Respectfully submitted,

Marjorie R. Cilley

Secretary