Library Trustee Minutes 04.06.16

Brown Memorial Library Trustees
DRAFT Meeting Minutes, Wednesday April 6, 2016

The board meeting for the Trustees of Brown Memorial Library was called to order at 6:08 p.m. In attendance were: Connie Scheffy, Nola Jordan, Mary-Chris Duncan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas and Meg Fearnley.

1. A welcome was extended to Annette Leonas, our newest trustee and appreciation offered to Nola Jordan and Garry Kalajian, our returning trustees. Patty Furness, Chair, noted that it takes courage to run for public office and expressed gratitude to those who do.

2. The secretary’s report was presented from the March 2, 2016 meeting. A motion was made and passed to accept the minutes.

3. The treasurer’s report was presented for March. The library received donations in the total amount of $89.40, all coming from the on-going book sale. A motion was made and passed to accept the donations. It was noted that in March the library incurred two unexpected expenses of $308.30 due to our sign blowing over on a particularly windy day, and for repairs on the outside steps. A quarterly review of expanded revenue and expenses was conducted. A motion was made and passed to accept the treasurer’s report

3.The librarian’s report was presented. It was noted that the Friends of the Library have been doing an excellent, in fact awesome, job providing programs in support of the library. The English Tea was a resounding success, and the  annual Easter Egg Extravaganza  was well attended and especially appreciated by the younger residents of our town. While most categories of circulation were in line with those of previous years, the children’s circulation continues to run a bit low.

4. Old business:
A.  Many thanks offered to Gary for replacing the missing “F” in the sign over the library door.
B. Completed forms for Meg’s annual evaluation were collected and will be compiled and reviewed at next month’s meeting.
C. Discussion continued on ideas for the parade float. More specific details and planning will be considered at the May meeting.

5.New business
A. After discussion, a motion was made and passed to re-elect the current officers for the new term. Patty Furness will continue in the position of chair of the board, Nola Jordan as treasurer, and Connie Scheffy as secretary. Gratitude was expressed to all officers of the board, and in particular to Nola Jordan who has done an outstanding job in her first year in the complex position of treasurer.
B. A discussion was held as to whether we need more specific information in our policy regarding term limits and descriptions of officers and how elections work and other finer details of trustee operations. It was generally agreed that this information was not necessary to formalize into policy, however Gary will consider this further and present ideas at the May meeting for consideration.
The next meeting of the trustees will be held on May 4, 2016 at  6:00 pm.

There being no further business, the meeting was adjourned at 7:05 pm.

Respectfully submitted,
Connie Scheffy, Secretary