Selectmen’s Meeting
Minutes
Dec 08, 2014
Meeting opened at 5:30 pm
Pledge of Allegiance
Roll Call –
Appearances:
- RFP for asbestos study Town Hall Restoration Committee – Marcia Keller presented the selectmen with the committee’s recommendation on choice of a contractor to perform a building inspection of the hazardous materials in the Town Hall. The committee recommends JD Demolition for the project. The proposal for a preconstruction asbestos inspection and building material survey will cost $1,800 and will begin within a few days of the signed agreement. Funding for this work will come from Warrant Article #9 voted at last year’s town meeting.
- Land acquisition – Chris Frey reported on the feasibility of obtaining portions of state owned property adjacent to the current fire department for future expansion. The process is long and complicated. Possible expense to acquire and responsibility for maintenance was discussed. Chris asked the selectmen to confirm their interest in pursuing the matter before beginning the process.
Regular Business
- Timber Tax – Selectmen signed a warrant to collect timber tax.
- Letter regarding septic at Town Hall – Harry Wright reported the need to provide RCS design with a letter confirming projected use of the renovated Town Hall for the purposes of designing a septic system. Sonny Harris made a motion to investigate the status of the current right of way leading to the dental office. The right of way was a town road but Chris Frey believes it was given up by the town at one point. Further investigation is needed.
- Expense report – Year to date expense report was given to selectmen
- Budget Worksheets – Selectmen reviewed and modified budget requests. The departments with changes will be notified to allow them to discuss with the selectmen. Once changes have been entered the budgets will be forwarded on to the budget committee.
- Warrant Articles received or anticipated – BNSYS, Gravestone repair, Fire equipment, Hwy truck and roads, Hwy screen, Capital reserves, road issues (change of road status), necessary notice for merged lots, long term lease solar panels, Planning Board warrant for funds to conduct Master Plan Warrant articles will be discussed next week. Addition of a warrant to address emergency expenditures was considered.
- Date for Day Two (business portion) of Town Meeting – Harriet Douglas asked if Selectmen had investigated the moving of the date of the second day of the Town Meeting to Saturday. They had not but will check into it. It is unclear whether the change would require a vote of the town or is under the Selectmen’s authority.
- Update on Planning letter sent to Tom Dombrowski – Dombrowski contacted the Selectmen’s Office and reported the markers had been set as requested.
- Assigning numbers on Class VI Roads – Cheryl Behr questioned selectmen on the procedure for issuing house numbers to property with out permanent structures. A letter will be sent to the individual in question explaining the number will only be valid when necessary waivers are requested and approved by selectmen. The issuance of a number will not constitute authority to build on the Class VI road.
- Fundraising for the Town Hall Restoration – Attendees of the meeting questioned the selectmen on the fundraising efforts for the Town Hall Restoration. Selectmen will request the THRC and the Rural Heritage committees attend an executive session next week to reach common ground to move the project ahead.
- Hauling Contract – George Naughton has not been in yet to sign the contract. Cheryl will contact Mr. Naughton.
Pending issues:
- Auto Craft
Accounts Payable and Payroll Manifest signed
Review minutes of last meeting – accepted with adjustments.
Meeting adjourned at 6:25pm