TOWN OF BRADFORD
TOWN HALL RESTORATION COMMITTEE
DECEMBER 28, 2011
7:00PM
Call To Order and Roll Call:
Eileen Kelly, Chair called the meeting to order with Sandy Wright, Michele Halsted, Caryl Walker, John Greenwood, Dick Keller, Audrey Sylvester, Marcia Keller and Marge Cilley Secretary present. George Cilley was also present. Cheryl Behr, Administrator was absent.
Review and Consideration of Minutes:
December 5, 2011
Motion was made by Marcia Keller to approve the minutes, Seconded by Michele Halsted. Motion carried 8-0.
December 12, 2011
Motion was made by Audrey Sylvester to approve the minutes. Seconded by Michele Halsted. Motion carried 8-0.
December 19, 2011
Motion was made by Marcia Keller to approve the minutes. Seconded by Michele Halsted. Motion carried 8-0.
RFP process update:
A note from Cheryl Behr, Administrator was read stating that she has mailed out the RFP (following a sample that was passed out at last week’s meeting). To a list of six contractors which was obtained from Jim Bruss. The return date is January 13th, 2012 at noon. Jim Bruss has agreed to review any packets with the Town Hall Restoration Committee for completeness, and he has agreed to be the independent observer in this process. The Town Hall Restoration Committee did not receive a copy of the wording of the RFP. Consensus of the board was that a time for everyone to go through the town hall at the same time, and a tentative date and time is Wednesday, January 4, 2012 at 10:00am. That way, everyone would hear the same thing.
John Greenwood advised he will prepare a package for each bidder or General Contractor.
John Greenwood and Dick Keller will be available on Friday, January 13, 2012 at noon to open the bids from the RFP’s that were mailed out.
Cheryl Behr, Administrator also advised she has spoken with Marie Pelletier of Lake Sunapee Bank regarding a general time line if the town passed the warrant. It was indicated that the paperwork would take no more than a week, enabling the town to move ahead quickly with a contractor if the warrant is passed. The local bank does not require bond counsel.
Much discussion ensued regarding the RFP’s as well as the upcoming Town Forum.
The following meeting schedules were set up tonight:
Friday, January 6, 2012 7:00pm
Monday, January 9, 2011 7:15pm
Friday, January 13, 2012 7:00pm
Jeff Taylor will be contacted to see which meeting he can attend, perhaps the January 9, 2012.
Agenda information will be forthcoming with invitation to the other committee. Jeff Taylor will be contacted for further information and the Agenda will be posted.
A response from the town Attorney, Laura Spector-Morgan regarding ways to deal with a warrant article regarding the town hall renovation after town meeting was read by Eileen Kelly, Chair and discussed to some extent.
Town Forum – Saturday, January 14th at 10:00am:
Discussion regarding the format and how best to take advantage of the facilitator, Jeff Taylor was held. Michele Halsted commented that very positive and constructive comments be made, an action plan for our vision. Caryl Walker suggested using visuals in conjunction with comments.
It was also advised that both committees, the TORC and the Town Hall Restoration Committee should be given equal time for comments at the Forum.
A list of questions were presented and handouts will be given to residents outside at voting on January 10, 2012 as well as at areas around town.
Meeting Adjourned at 9:10pm
Respectfully submitted
Marjorie R. Cilley
Secretary