Select Board Agenda 10.21.08
October 20, 2008
Selectmen’s Meeting
Agenda
Pledge of Allegiance
Roll Call
Appearances
1. Solid Waste Committee
Regular Business
1. Accounts payable and payroll manifest for review
2.
3. Budget matters, benefits and wage issues
4. Cleaning contract – expand to include rugs and stripping floors?
5. Budget reviews, fire dept, rescue dept, planning and zoning, library, requests form social service providers
6. Police station changes – town hall changes
7. Tax rate set for 2008 – town level, school up $1.70, county up $.29
8.
Planning Board Minutes 10.14.08
October 16, 2008
DRAFT DRAFT
TOWN OF BRADFORD
PLANNING BOARD
REGULAR SESSION
OCTOBER 14, 2008
7:00PM
Call to Order and Roll Call:
Phil LaMoreaux, Chair called the October 14, 2008 meeting to order at 7:00pm with Marcia Keller, Barry Wheeler, Barbara Vannata, Charles Meany, Selectmen Representative, Bill Glennie, Sonny Harris, Jim Bibbo, Alternate, Jane Johnsen, Alternate, Ian Thomas, Circuit Rider, CNHRPC and Marge Cilley, Secretary present.
Review and Consideration of September 9, 2008 minutes:
Motion was made by Barbara Vannata to approve the September 9, 2008 minutes as presented, seconded by Bill Glennie. Amendments were: Page 2 second Motion under O E Trucking should be Modification of Article 6B5. On page 3, last sentence under Valley Excavation, before Motions should read: A letter from a new owner of the adjoining property was presented by Mr. Bernier, and is on file.
Motion with amendments carried 7-0.
To Do Folder:
Phil LaMoreaux, Chair went over the To Do Folder and read a letter from the Selectmen to Mr. Chris Payson, regarding a gravel pit.
NFI correspondence acknowledged status of their conditions.
Valley Fire Equipment correspondence received from Mark Goldberg and read into the minutes regarding excavation site.
.
Christopher Payson, West Road, Gravel Pit, Map 4, Lot 5:
Mr. Chris Payson appeared before the Planning Board as requested by the Selectmen regarding a gravel pit.
Mr. Payson advised he was unaware that the town does have excavation regulations. He also advised all the excavation that was done was just relocating gravel on his property. Phil LaMoreaux, Chair advised that if moving gravel off Site, then the town should be notified. Reclamation was discussed and questioned if it is abandoned. Phil LaMoreaux, Chair went over the Minimum and Express Reclamation Standards for Mr. Payson that the State requires.
CONTINUATIONS:
O E Trucking, Martyn Chivers Subdivision Application (Represented by Dave Eckman, Eckman Engineering) Also, Attorney Susan Hankin-Birke was present, Breezy Hill Road, Map 3, Lot 74, 74B:
Dave Eckman, Eckman Engineering advised they are looking at Lot 74B, which includes more land than it used to. Mr. Eckman handed out colored maps for the plan as well as a Response Letter to the Conservation Commission dated September 11, 2008 (letter on file) regarding the proposed subdivision and Lot Line Adjustment for Tax Map 3, Lots 74, 74A and 74B. Much discussion ensued regarding different problems and possibilities.
Motion was made to approve the request for modification of the Subdivision Plan for soils and wetland delineation by Barry Wheeler, Seconded by Charles Meany. Bill Glennie – No, Marcia Keller- No, not without Site Walk
Motion carried 5-2.
The Street Platt needs to be considered as part of this Subdivision Application, and Phil LaMoreaux, Chair read the Application checklist.
Motion made by Charles Meany to grant waiver requirement to list abutters and notification fees, Seconded by Barry Wheeler, Motion carried 7-0.
Motion made by Barry Wheeler to grant waiver requirement for depicting location of all structures located within 100 feet of the travel way. Seconded by Charles Meany. Motion carried 7-0
Motion was made by Barry Wheeler to grant waiver requirement to obtain all State and Local permits to be obtained prior to construction of the access for Tax Map 3, Lot 74, 74A, 74B. Seconded by Charles Meany. Bill Glennie-No, Marcia Keller – No. Phil LaMoreaux – No. Motion carried 4-3.
Motion made by Charles Meany to grant waiver requirements for endorsement of Fire, Police and Selectmen that this road can be used in an emergency, and would be obtained prior to construction of the access. Seconded by Barry Wheeler. Bill Glennie – No, Marcia Keller – No, Phil LaMoreaux – No. Motion carried 4-3.
Motion was made to grant a waiver requirement for deed description by Barbara Vannata, Seconded by Charles Meany. Motion carried 7-0.
Motion was made to grant a waiver requirement for definition of existing or proposed easements and Right of Way by Barry Wheeler. Seconded by Charles Meany. Bill Glennie – No. Motion carried 6-1.
Motion was made to grant a waiver requirement to record the Street Platt as a separate document by Barry Wheeler. Seconded by Charles Meany. Motion carried 7-0.
Motion was made to grant a waiver requirement for a 2% minimum grade to within 100 feet of an intersection. Requesting to allow a grade of 2.5% within 100 feet of the proposed rear lot access of Breezy Hill Road by Barry Wheeler, Seconded by Barbara Vannata. Motion carried 7-0.
Phil LaMoreaux, Chair referenced the Zoning Ordinance from their March 11, 2008 update regarding:
Wetlands Ordinance, Article 7G, Conditional Uses: Conditional Use Permit may be granted by the Planning Board (RSA 674:21 ll) for the construction of roads and other access ways, and for pipelines, power lines, and other transmission lines provided that all of the following conditions are met:
1. The proposed construction is essential to the productive use of land not part of the
Wetland Areas. Consensus of Board is No.
2. Design, construction and maintenance methods will be such as to minimize
detrimental impact upon the wetland and will include restoration of the site as nearly
as possible to its original grade and condition. Consensus of Board is Yes
3. No alternative route which does not cross a wetland or which has less detrimental
impact on the wetland is feasible. Consensus of Board is No.
4. Cost of the proposed construction compared to alternatives shall not be a
consideration in granting or denying the permit. Consensus is, this is not up to Board.
5. The Conservation Commission has had the opportunity to review and comment.
Consensus of Board is Yes.
A five minute break was taken at this time.
Conditional Use Permit will not be issued as all five conditions need to be met.
Motion was made by Barry Wheeler for Conditional Approval pending the following conditions: Seconded.
1. Relocation of Street Plat with details.
2. Full size Plans (5), Mylar (1) for recording.
3. Relevant monies paid.
4. Deed Description.
Motion carried 7-0.
Signed Notice of Decision was given to Mr. Eckman.
O E Trucking, Site Plan Application, Breezy Hill Road, Martyn Chivers, (Represented by Dave Eckman, Eckman Engineering), Map 3, Lot 74B. Also present was Attorney Susan Hankin-Birke:
Dave Eckman, Eckman Engineering passed out maps and revised Application for Site Plan Review for proposed Lot 74B which has a home on it, and a proposed Home Business. There are 14 school busses being parked and dispatched from there, as well as 18 parking spaces for employees. Where busses enter and exit onto Breezy Hill Road should be shown as a condition. Size of lot is 26.66 acres. Signs were discussed, and if signs were to be added later, a modified site plan revision would be required. Illumination is shown on the plan. Also, wells will need to be depicted on the plan.
Motion was made by Barry Wheeler to accept the Site Plan as complete. Seconded by Charles Meany with the correction of the size of the lot to show as 26.66 acres. Motion carried 7-0.
A Public Site Walk is scheduled for October 28, 2008 at 8:00AM., to meet in the parking lot at the archway.
Motion was made by Bill Glennie that this is not a Development of Regional Impact. Seconded by Barry Wheeler. Carried 7-0.
Site Plan listing vs. Home Business discussed at length.
The Site Plan Review will be continued on the October 28, 2008 Site Walk, then will be continued at the November 11, 2008 regular meeting.
Budget:
Discussion concerning finer tuning the Planning Board Budget and how it is recorded.
Town of Bradford, Boundary Line Adjustment, Cilley Lane, Map 17, Lot 53:
The Mylar was signed for the boundary line adjustment and is ready to be recorded.
Other Business:
DPX2 and what is happening. No response since NOD to RCS Design.
Three signed copies of Pfeifle’s plans being obtained by Dave Eckman, Eckman Engineering for the Planning Board.
Meeting Adjourned 10:10pm
Respectfully submitted
Marjorie R. Cilley
Secretary
Planning Board Agenda 10.14.08
October 13, 2008
TOWN OF BRADFORD
PLANNING BOARD
REGULAR SESSION
OCTOBER 14, 2008
7:00PM
A G E N D A
1. Call to Order and Roll Call
2. Review and Acceptance of September 9, 2008 minutes
3. To Do Folder
4. Continuations:
O E Trucking Subdivision Application, Breezy Hill Road, Map 3, Lot 74,
74B – Represented by Dave Eckman, Eckman Engineering.
Site Walk Schedule
O E Trucking Site Plan Application, Breezy Hill Road, Map 3, Lot 74
(B,A) – request for modification. Represented by Dave Eckman
5. Mylar and Paper Copies of Boundary Line Adjustment for Town, Cilley Lane
Map 17, Lot 53
6. Re-work Budget – Fine tune expenses
7. Any other business to come before the Planning Board
8. Adjourn
Library Activities October 2008
October 11, 2008
WEDNESDAY, OCTOBER 1
Bradford Library Stitchers
Drop-in fiber arts group, all levels welcome
6-8pm
FRIDAY, OCTOBER 3
Book-to-movie
The Princess Bride, 7pm
SATURDAY, OCTOBER 4 Children’s Apple Crafts & Story Program, 2pm
MONDAY, OCTOBER 6
Trustees, 7pm
SATURDAY, OCTOBER 11
Book Sale, 9am-2pm
MONDAY, OCTOBER 13
Columbus Day
Library Open 10-8
WEDNESDAY, OCTOBER 15
Bradford Library Stitchers
Drop-in fiber arts group, all levels welcome
6-8pm
FRIDAY, OCTOBER 17
International Movie
Bella Martha, 7pm
THURSDAY, OCTOBER 23
Author Geoffrey Douglas presents his book The Classmates, 7pm
SUNDAY, OCTOBER 26
Rug hooker Hazel Morse demonstrates her craft, 11am-1pm
FRIDAY, OCTOBER 31
Trick-or-Treat at the library!
Library Trustee Minutes 10.06.08
October 11, 2008
Minutes from October 6, 2008
Board Meeting for the Trustees of Brown Memorial Library
Attendance included: Joan Perry, Bea Howe, Brooks McCandlish, Rod Jones, Meg Fearnley, Bob Manchester & Erica Gross
1. The minutes from the last meeting were read and accepted.
2. Treasurer’s report was read and accepted. A motion was made to accept all gifts and donations made to Brown Memorial Library for the month of September, in the amount of $629.50 ($569.50 from book sale, $30 – donations $30 – fees).
3. Librarian’s report was read and accepted.
4. After receiving a letter from the Selectmen asking that the Library reduce hours of operations to help cut down oil use, Bea Howe drafted a letter in response explaining that the Library, even when not open, has to maintain a certain thermostat temperature with radiant heat. She also noted that the library is used by many for school & employment purposes (computers, faxes & copiers) and the library is the only place in town making these available for public use. It was also noted that the Library could hold a “Help heat the Library” book sale. The letter will show that all other costs (books, computer expense, dues, and furnishings) will stay at the 2008 appropriation rate and not be increased. The only true increase other then oil would be the salaries & payroll as previously agreed upon by the town in 2008. It was decided that if the town should grant the 47% increase in the oil budget and the extra $1000 was not used it would be returned.
5. A book sale is scheduled for Columbus Day, October 11th. Volunteers have been lined up. Brooks McCandlish is able to fill in the afternoon if needed.
6. The tree will be cut as soon as Steve Patten recovers from an injury. He is hoping for the following week.
7. Bob Manchester has found some parts of benches from the old golf course. He feels that they can be pieced together at the library and a bench recreated. Once finished a memorial plaque can be placed on it for the tree in Robert G. Stauffer’s name.
8. Brooks McCandlish will be filling in for Amy Blitzer as a trustee. We will still need another alternate come Jan. A few names were passed around as possibilities.
9. Next meeting is November 3, 2008 at 7:00pm.
Meeting was adjourned @ 7:50 pm
Respectfully submitted,
Erica Gross, Secretary
Select Board Minutes 10.07.08
October 9, 2008
DRAFT DRAFT
TOWN OF BRADFORD
SELECTMEN’S MEETING
OCTOBER 7, 2008
6:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair called the meeting to order at 6:00pm with Charles Meany, Andrew Pinard, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator and Marge Cilley, Secretary present.
Review and Approval of the September 30, 2008 minutes:
Motion was made by Andrew Pinard to approve the minutes as presented. Seconded by Charles Meany. Motion carried 3-0.
Motion was made by Andrew Pinard to approve the non-public minutes as presented. Seconded by Peter Fenton. Carried. 3-0.
Appearances:
Marlene Freyler came before the Selectmen regarding the Independence Day Parade.
She wishes to change the hours of the Parade from the current scheduled time of 4:00pm to 2:00pm. Another topic of concern is the noise generated from the Fire Equipment and the Police Dept.
Motion was made by Andrew Pinard to instruct the Selectmen to write a letter to the Fire Chief requesting he restrain his drivers, if they wish to be in the parade, from expressing such exuberance with the horns. No Second, No Vote taken.
It was brought up that the Police Dept. as well should receive a letter, as they too were making much noise and they in fact lead the parade. Marlene will check with other Town’s rules of noise levels in their parades, and will contact the Bradford Fire Department. Marlene also inquired about any thoughts on throwing candy. Also questioned was if the runners carry their own insurance, and Marlene will check into this.
Marlene advised when she talked with the Church they said 2:00pm for the parade, but she was corrected by Fred Hubley and she advised she had only spoken to Steve Manley who is one of the Church Fair Co-chairman. Peter Fenton, Chair advised Marlene should talk further with the Church Fair Committee. Much conversation ensued.
Phil LaMoreaux, Chair of the Planning Board came before the Selectmen regarding gravel pit concerns. Mary Pinkham-Langer had gone around town with the Building Code Enforcement Officer and looked at outstanding gravel pit issues. In checking on Map 4, Lot 5 it was stated that there was evidence in the roadway leading to the site that there was active excavation. There was never any gravel pit permit filed for that lot. The Board’s concern is there might be gravel tax due the town that has never been filed. If there were a Gravel Pit Excavation Permit filed, there would be a required reclamation of some sort, referenced RSA 155-E. Phil LaMoreaux, Chair of Planning Board advised if the Selectmen required help in assessing the Gravel Tax, he felt Mary Pinkham-Langer would be willing to come out and look at it. Also, there is probably reclamation needed, but since there was no permit ever filed with the planning board, it is beyond the planning board’s authority to do anything. Marcia Keller, planning board member also brought up the current use status of said pit. Consensus of opinion was that the Selectmen write a letter to Mr. Payson requesting he come before the Planning Board by their November 11, 2008 or Legal Counsel will be involved. Marcia Keller requested the Selectmen forward a copy of the letter to the Planning Board so they will know what has been done.
Phil LaMoreaux, Chair also brought up that applicants have received comments back from Department Heads advising there is no concern, then Building Permit Issues arise from the Fire Dept. He advised that it would perhaps benefit everyone involved if the Fire Dept. would pay attention to the Site Plan Review and provide their input up front. Two areas of concern coming to mind were the Fitness Center and the Day Care of J. Selby’s Site Plan.
Motion was made by Andrew Pinard that all Departments have communications with an applicant with a Site Plan Review to formalize what their requirements are in writing to the Applicant, so that there can be no confusion on either the part of the Planning Board or the Applicant as to what the requirements or responsibilities are. Charles Meany seconded. Motion carried 3-0.
Andrew Pinard brought up a letter regarding changes to conditions of Building Spaces etc. requiring a filing of a valid septic plan to DES. Discussion ensued. Charles Meany advised he has a call into Jim Falicon for clarification of this new rule.
Beth Rodd came before the Planning Board advising she and Barbara French had met with several people to discuss concerns about winter coming and people being in need of fuel assistance and they have put together a Symposium in conjunction with Henniker to discuss problems and needs in both communities. It is hoped that some representation can be forthcoming for this meeting scheduled in Henniker on October 27, 2008 at 7:00pm, at the Community Center.
Michael Bellino came before the Selectmen regarding a meeting with the Selectmen on September 2, 2008 concerning school bus routes on Rowe Mountain Road. Mr. Bellino advised he had just been in a meeting with the bus committee and they told him they have not received a letter from the Selectmen and the Road Agent removing Rowe Mountain Road from the list, which was what he recalls was going to be done. He also said the Bus Committee advised they require a letter from the Selectmen as well as from the Road Agent. Peter Fenton, Chair apologized for the oversight, he did not realize the Selectmen needed to write a letter. A letter will be written to the Transportation Committee by the Selectmen with a letter attached from the Road Agent.
Motion was made by Andrew Pinard for the Selectmen to meet weekly. No Second, No Vote.
Charles Meany explained Change Orders for the Highway Garage as being additional engineering for the footings, foundations and concrete work at a “gestimated” amount of twenty three thousand ($23,000.00) dollars. The formal estimate came in for those changes at fifteen thousand ($15,000.00) dollars which is eight thousand ($8,000.00) less than what was discussed last week. Also, they are not over engineered per Charles Meany in reply to Andrew’s question. They are deducting the gas boiler from the heating system, and there will be a credit of two thousand sixty three ($2,063.00) dollars. The heating system will remain the same as far as the in slab piping and all the manifolds etc. that needs to be done.
No certificate of insurance has been received from Michael Sailer as yet regarding the building of the Highway Garage, which needs to be received.
Regular Business:
Accounts payable and payroll manifests were reviewed and signed.
Letters were signed authorizing the Treasurer to access the line of credit as well as transfer money from deposit pool account.
Veteran Tax exemption was signed.
A spending freeze questioned by Andrew Pinard. Charles Meany advised departments need to justify spending, suggested a Singular purchase at $150.00 and cumulative purchases $300.00.
Mylar and plans were presented for signatures for the Town of Bradford, Map 17, Lot 53 and 63.
MS-1 signed.
Bridge reconciliation is being worked on for reimbursement from State of NH.
Letter received from CRDC with September balances discussed with a balance of $184,297.00 available to loan to businesses.
There was discussion regarding putting a mail box for the Town out front at a cost of $122.00 for a locked box. Current P O Box fee is $72.00 per year. Andrew Pinard recused himself, board agreed to do this.
Police station changes discussed, and a sign would be necessary if access were from the back of the building. Prices are being sought for changes.
John Mock requested getting approval for Steve Lucier, Road Agent to work at the proposed Blacksmith Shop with the backhoe for approximately 30 to 45 minutes.
Motion was made by Andrew Pinard to give the Road Agent permission to assist the Blacksmith Shop with some excavation with the backhoe. Seconded by Charles Meany. Motion carried 3-0.
Meeting adjourned to go into Non-Public Session under RSA 91A 3 IIc at 7:30pm.
Out of Non-Public Session at 9:10PM.
A letter will be written from the Selectmen’s Office to:
Mr. Payson, Gravel Pit Owner, Map 4, Lot 5 with cc: to Planning Board.
Motion made by Andrew Pinard for the Selectmen to meet once a week since the hour is now 9:15pm. No Second, No vote.
Motion to adjourn at 9:15pm Seconded and Carried.
Respectfully submitted,
Marjorie R. Cilley
Secretary
Conservation Commision Minutes 09.16.08
October 7, 2008
BRADFORD CONSERVATION COMMISSION
Meeting Minutes
Date: September 16, 2008 Time: 7:00 p.m., Town Library
Present: Amy Blitzer (seated for Perry Teele), Brooks McCandlish, Carol Meise, Ann Eldridge, Andrea LaMoreaux, Nathaniel Bruss (Quorum met)
Visitors: Joe Trudeau (new Bradford landowner), Phil LaMoreaux (Planning Board Chair), Andrew Pinard (Selectmen), Denise Rico (Terra Design Landscapes)
I. Secretary Report
a. August meeting minutes were reviewed, minor edits made, moved to accept, seconded, and approved by all.
II. Treasurer Report
a. Interest made.
III. DES Minimum Impact Expedited Application Review
a. Applicant: James and Lynne Cary, 14 Steele Road, Bradford
b. Representative: Denise Rico, Terra Design Landscapes
c. Stormwater runoff problem from site (culvert) into Lake Todd. During severe flooding events, culvert discharge has scoured a deep, dangerous hole in lake along shoreline that poses a safety problem.
d. Portion of project for Commission to comment on involves reinforcing drainage swale at culvert outlet and filling in hole in lake. Other portion of project will be reviewed by DES through the Comprehensive Shoreland Protection Act permit program.
e. Conservation Commission Comments: While the project does not specifically address or correct the ultimate drainage problem of too much surface runoff being funneled into an existing culvert, it does address the symptoms of the drainage problem and seeks to improve the symptoms and correct the safety issue.
f. Action Item: Commission will sign permit but will also submit comments about the overall drainage problem needing to be addressed.
IV. Housekeeping
a. Intents to Cut
i. Ann not aware of any.
b. Workshops
i. Carol Meise went to COVERTS for 3-days.
1. Learned about forest ecology and management.
2. The field trips were useful.
3. Highly recommends program for others.
V. Lake Massasecum, erosion and right-of-way issue (James property)
a. Abutters are concerned about erosion occurring on right of way that is reportedly caused by a new septic system and new culvert that raised the road level
b. Abutters have asked the Conservation Commission to comment on the erosion along the right of way.
c. At this time, the Conservation Commission does not have enough information.
d. Action Item: Conservation Commission will visit the site to make recommendations.
VI. Bradford Bog Easement
a. Was sent to the Town Counsel for review.
VII. Upcoming Events
a. Bog repair:
i. Sunday, October 19, with rain date of Sunday, October 26
ii. Action Item: Phil mentioned that someone will need to buy nails.
b. Bat Program
i. Could do at the beginning of November
ii. Action Item: Ann will look into this.
VIII. Fire Department Land Swap Deal
a. At August meeting, Chris Frye of Fire Dept. discussed the possibility of town swapping property with the State for a ¼ acre lot next to the pines to expand fire house.
b. Ann called the State and was told that the easiest way to get the Executive Council approval is if there was another lot adjacent to the pines lot.
c. Action Item: Ann is looking at other properties in town.
IX. NRI Mapping Project
a. Draft Mooseplate Grant
i. Due Oct. 3.
ii. Brooks made a motion to allow Conservation Commission Chair to work on grant with others outside of regular meetings. Motion seconded by Carol and all voted in favor.
iii. Joe Trudeau suggested that Commission might want to think about producing a natural history guide (booklet) as a hard copy deliverable that you can put a Mooseplate logo on.
b. Other funding sources
i. Ann talked to Digit Taylor of the Land Protection Center who wasn’t sure of other grant funding sources.
c. Review of Request for Qualifications draft
i. Action Item: Brooks will revise this once more and will plan to have it ready for the October meeting so that we can have a submission deadline of January.
Meeting adjourned. Respectfully submitted by Andrea LaMoreaux
Select Board Agenda 10.07.08
October 7, 2008
Selectmen’s Meeting
Agenda
Pledge of Allegiance
Roll Call
Appearances
1. 6:00 PM Marlene Freyler Independence Day
2.
3. 7:30 PM
Regular Business
1. Accounts payable and payroll manifest for review
2.
3. Budget matters, benefits and wage issues
4. Money Transfer requests for signature – NH Deposit Pool and Line of Credit
5. Veteran Tax exemption for signature
6. Sign mylar and plan
7. Police station changes
8.
Select Board Minutes Non-public Session 09.30.08
October 6, 2008
TOWN OF BRADFORD
SELECTMEN’S MEETING
NON PUBLIC SESSION
SEPTEMBER 30, 2008
The Non-public session per RSA 91A,C 3 II (personnel and contracts) was opened by Peter Fenton, Chair at 7:15pm with Charles Meany, Andrew Pinard, Cheryl Behr, Administrator and Marge Cilley Secretary present.
There was no decision made at this time.
Respectfully submitted,
Marjorie R. Cilley
Secretary
Select Board Minutes 09.30.08
October 6, 2008
DRAFT DRAFT
TOWN OF BRADFORD
SELECTMEN’S MEETING
SEPTEMBER 30, 2008
6:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair called the September 30, 2008 meeting to order at 6:00pm with Andrew Pinard, Charles Meany, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer, and Marge Cilley, Secretary present.
Review and Consideration of the September 16, 2008 minutes:
Motion was made by Andrew Pinard to approve the minutes of September 16, 2008 as presented, seconded by Charles Meany. Motion carried 3-0.
Appearances:
William Kranz came before the Selectmen as a member of the Recycling Committee. Mr. Kranz advised they have received information easily from outside agencies, however have had trouble obtaining requested information from the town Administrator’s office. He does not want to antagonize the office, or themselves, as they cannot work blindfolded but advised they just received a packet of information they have been waiting for, for two weeks. As Peter Fenton, Chair advised, the office is busy doing other work, and perhaps it would be advantageous to get a time frame for whatever is requested from the Administrative Office. Mr. Kranz asked if it would be possible to have a tentative preliminary hearing with the Selectmen by the end of October. Peter Fenton, Chair advised they could meet at one of the Selectmen’s scheduled meetings, or give the report to them in writing.
Steve Lucier, Road Agent advised that when the gate to the dump is open off Route #103, when the town trucks are going in and out, people are going in and using the dump when it is actually closed. Steve is looking for a way to deter this and thought a sign would be in order.
Motion was made, and seconded to put up a “No Unauthorized Admittance” per order of the Selectmen sign. Motion carried 3-0.
Charles Meany complimented Steve Lucier, Road Agent for coordinating the electric for the new Town Sheds between the electrician and Public Service.
Charles Meany advised that since they have had the plans for the footings and foundations engineered, and they had a conference at the town sheds with the building inspector, the concrete person, Steve Lucier, Road Agent, and Mike Sailer, about twenty three thousand ($23,000.00) has been added on to the cost with the way the footings and foundations are presently engineered. At this time, they are requesting the concrete contractor actually draw up a plan that would be suitable and run it by Mr. Eckman, Eckman Engineering to see that it meets his engineering standards, and if so, redesign the plans, stamp them and hopefully that the cost incurred will not be as great as they are now estimated.
Charles Meany advised he has talked with Bob Stewart, Jr, RCS Design and Barry Wheeler and/or Matt Ordway will be installing the septic at the Town Sheds, with the help from some other volunteers. .
Matt Ordway discussed the septic system at the town sheds, and Charles Meany advised he should get in touch with Hank Thomas regarding some expertise in this field. Also, Mark Keith has volunteered to help with the installation. There is a complete set of plans in the office. Matt Ordway also advised they do not want building people driving on the new system. Matt reiterated it is very important for the plans to be correct.
Cheryl Behr, Administrator questioned when the building would be delivered. Charles advised it is being built at this time, but no delivery date set at this time.
Andrew Pinard expressed his concern that the Town of Bradford is paying for the contractor’s education. Charles Meany advised the Selectmen are the ones who missed the engineering requirements. The price of the concrete as was bid is not arguable, what is being contended now is the additional concrete and metal (from 50’ of steel to 150’ of steel) in each pad plus the additional concrete that was not calculated in the original bid.
Andrew Pinard advised he wants any negotiations that happens, the contractor will take a portion of the responsibility, and the town does not assume it is all their responsibility and continue to write checks to the contractor. Any change order will come before the Selectmen.
Steve Lucier, Road Agent advised the West Meadow Bridge contract was signed today and completion is scheduled for June 1, 2009.
Bob Stewart, Sr. advised that Barry Wheeler, Wheeler Construction did a great job in installing the septic system at the Community Center.
Steve Lucier, Road Agent advised he has been given the correct chemicals for the well treatment at the Town Sheds, and it will be taken care of soon, when questioned by Charles Meany.
Steve Lucier, Road Agent advised the Building Inspector and the State has inspected the Alder Plains Road property in question, and the State will be forwarding letters with copies to the Selectmen.
Regular business:
Accounts payable and payroll manifests were reviewed and signed.
Personnel manual was signed, and ready for handing out.
Other material requiring signatures were:
Merrimack County materials, Timber tax bill and warrant.
Intent to cut for Rodney Patenaude for Map 11, Lot 32.
Plan redraw expense for Community Center. Barry Wheeler advised plans were redrawn at the Community Center septic for a charge of one hundred sixty ($160.00) to turn the tank and pump. Barry Wheeler also mentioned the toilet that has been leaking in the Community Center and questioned if it is being taken care of. He was advised the parts have been ordered at this time.
Motion was made by Charles Meany to pay Barry Wheeler for the change fee of one hundred sixty ($160.00) dollars. Seconded by Peter Fenton. Motion carried 3-0.
Motion was made by Andrew Pinard that any expenses, any changes for any contracts that have been established for either permit accepted proposal or bid, any adjustments that are going to result in an additional cost to the town must be authorized by someone appointed by the Selectmen, which would give Cheryl Behr, Administrator authorization to do. Charles Meany seconded the motion. Motion carried 3-0.
Motion was made by Andrew Pinard for the Selectmen to meet on a weekly basis. No second and no vote was taken.
Also signed was MS-5
Budgets have been distributed to all the departments, and the Planning Board has returned theirs.
Town properties available for sale were listed and discussed.
Motion was made by Andrew Pinard to sell the available town properties. Peter Fenton seconded the motion. Charles Meany voted no. Motion carried 2-1.
Cheryl Behr, Administrator will continue working towards selling the parcels.
Cheryl Behr, Administrator questioned if there were any plans to do any work on the town hall this year. Consensus was yes, and Cheryl will work on some plans for creating space for additional workers. Cheryl Behr, Administrator advised they have not heard from Audrey Sylvester regarding the Town Hall Renovations since she was notified of turning the heat off upstairs.
Cheryl Behr, Administrator advised the Transfer Station manager has requested permission to rent a 16’ x 8’ POD for one hundred twenty five dollars ($125.00) per month for the month of November plus $ 75.00 per hour transport pick up fee for approximately three hours for people to drop off TV’S. Public charge would be $5.00 for 19”, $10.00 for over 19” and $20.00 for consoles.
Charles Meany suggested the newly formed recycling committee may address the on going issues, such as tires, TV’s, Computers, and Consoles.
Motion was made by Andrew Pinard to not approve a container for TV disposal at the Transfer Station. Peter Fenton Seconded the motion. Motion carried 3-0.
Discussion ensued regarding people at the Transfer Station not taking any cash, but need checks or coupon.
Assessing services responses – Only two people have responded with estimates.
Budget matters, benefits and wage issues will be discussed in Non-public session.
Motion made by Andrew Pinard to go into non public session under RSA 91A, C 3 II
(Personnel and Contracts)At 7:15pm. Seconded by Charles Meany, Motion carried 3-0.
Out of Non Public session at 8:30pm.
Motion was made by Charles Meany to seal the minutes of the Non Public Session. Seconded by Peter Fenton, carried 3-0.
November 22, 2008 tentative date set for the Selectmen’s Coffee meeting.
Other topics discussed were the conduit for the electrical and crushed stone and sand for the new highway garage septic could be additional expenditure per Charles Meany. Propane furnace needs a change order, and Mike Sailer needs to provide figure.
There has been no further contact from contractor regarding the roofing of the Fire Dept. roof per Cheryl Behr, Administrator.
Job applications were discussed for cleaning of the Community Center.
Meeting adjourned 8:55PM
Respectfully submitted,
Marjorie R. Cilley
Secretary
UNAPPROVED
