BACC April 9, 2013 Minutes
May 10, 2013
BACC Governance Board
Meeting Minutes
April 9, 2013 4:30 pm
Present: Bruce Edwards, Debbie Flinkstrom, Karen Hambleton, Margaret Raymond, Dawn Rich, Ona Ruchti
Absent: Will Hurley, Jim Valiquet, Sheri Valiquet
The meeting opened at 4:41 by Bruce.
Minutes – The minutes from the March 12th meeting, motioned by Ona seconded by Dawn, were approved unanimously.
Maintenance – There is still a light/baluster out in KAP. Bruce will call Cheryl. The driveway has been swept, but the lawn not cleaned up yet. The Community Center received approval for the $25,000 in improvements at Town Meeting.
Health & Human Services – Blood Pressure Screening and Foot Care are on-going services offered the 3rd Thursday of the month. Please be sure to call to make an appointment for foot care. No appointment is necessary for blood pressure screening.
Seniors – March Madness in the Senior Center. “Two Old Friends” packed the house on March 14th. Seniors totally enjoyed the event stomping and singing along to all the old Irish music. Movie day is always a hit with 12-15 seniors in attendance on the 3rd Friday of the month.
KAP – No report. Karen will touch base with Carrie to see where things with the preschool stand.
Parks & Rec – The Spaghetti Dinner was a huge success. Thank you to ALL who helped to make this such a wonderful event. The Road Race is coming together; folks are signing up. The details about road restrictions need to be worked out and formally put into place. An email was sent to Active Junior about their summer programs. Karen has a list of grant opportunities that she will share. French’s Park Cleanup will take place on Sunday May 19th at 10AM. We’re going to try something different this year and have a potluck lunch for those who help with the cleanup. Meat will be provided; bring a dish to share. You may also wish to bring work gloves, a rake etc.
The idea to combine the Parks & Rec Committee meeting with the BACC Governance Board meeting was suggested since many of the same members sit on both committees. Debbie and Margaret will check with the rest of the P&R committee.
The meeting adjourned at 5:13.
Respectfully submitted,
Karen Hambleton, Secretary
Next meeting: May l4th 4:30pm
BACC Governance Board Minutes 03/12/2013
March 21, 2013
BACC Governance Board
Meeting Minutes
March 12, 2013 4:30 pm
Present: Bruce Edwards, Debbie Flinkstrom, Karen Hambleton, Margaret Raymond, Dawn Rich, Jim Valiquet
Absent: Will Hurley, Ona Ruchti, Sheri Valiquet
The meeting opened at 4:40.
Minutes – The minutes from the February 12th meeting, motioned by Bruce and seconded by Jim, were approved unanimously.
Maintenance – The Town will be asking for an additional $25,000 in Town Meeting to deal with the most pressing maintenance issues. These include the stabilization of the front wall of the building, an ADA compliant back door, punch-out windows for the temporary Town Offices (for safety) and a store-front style front door (to reduce heat loss). The issue of removing the existing insulation and blowing in new insulation will cost an additional $34,000. It was suggested we apply for a PSNH energy improvement grant to fund this project. The Preschool has a light that needs replacing – it’s the ballister, not the bulb. Debbie will talk to Paul. The shade in the Senior Room has not yet been replaced.
Health & Human Services – Blood Pressure Screening and Foot Care are on-going services offered the 3rd Thursday of the month. Please be sure to call to make an appointment for foot care. No appointment is necessary for blood pressure screening.
Seniors – The St. Paddy’s Day dinner is Thursday March 14th.
KAP – No report.
Parks & Rec – People have started signing up for the spaghetti dinner. There will be a table selling tickets at both the Bradford and Newbury Town Meetings. Jim motioned to take the cost of the hot dog machine from the Parks and Rec town account. Bruce seconded and the vote was unanimously in favor. There will be a meeting on 3/19 at 4:30 to finalize plans for the dinner. Setup for the event will start at 3pm Saturday 3/23. Folks who are coming to help should arrive around 4pm. We still need help for setup. Parks & Rec now has an Active.com account. The race has been listed on CoolRunning.com.
Request for Room Use – There is a group that would like to use the Youth Room on Thursday evenings. It was suggested that they might want to volunteer time at the BACC doing odd jobs to help cover room use costs.
The meeting adjourned at 5:37.
Respectfully submitted,
Karen Hambleton, Secretary
Next meeting: April 9th 4:30pm
BACC Minutes 02122013
March 13, 2013
BACC Governance Board
Meeting Minutes
February 12, 2013 4:30 pm
Present: Bruce Edwards, Debbie Flinkstrom (arrived at 5:15), Karen Hambleton, Margaret
Raymond, Ona Ruchti, Jim Valiquet, Dawn Rich
Absent: Will Hurley, Sheri Valiquet
The meeting opened at 4:49.
Minutes – The minutes from the January 8th meeting were approved with one small change. Paul Gross is the new town maintenance person. The motion to approve was motioned by Dawn, seconded by Ona, and was approved unanimously.
Maintenance – The CAP porch light (the exit by the driveway) is out. There was a discussion as to where files could be stored and which ones could be moved to the Highway building. There is a shade in the Senior Room that needs to be repaired. The Town wants to paint the bathrooms, Senior Room and halls. Bruce suggested that a semi-gloss be used for easier cleaning. Those present helped select the shades “Gallaway Bay” for the Senior Room and “Opaline” for the hallways and bathroom. The backsplash in the kitchen needs to be redone. The light under the alcove (rear door) should be connected to the switch in the hallway.
Health & Human Services – Blood Pressure Screening and Foot Care are on-going services offered the 3rd Thursday of the month. Please be sure to call to make an appointment for foot care. No appointment is necessary for blood pressure screening.
Seniors – The Mahjong players are looking for folks to join their group. They will train you. The third Friday of the month there is a movie. All are invited to stay for a light lunch of soup and salad. There was a full house for the 50/50 during which there was live entertainment. The preschoolers joined us. The woman who performed brought 3 different types of harps, a flute and a drum. The seniors continue to look for new help to be a companion for shut-ins. The idea of getting kindles out to shut-ins was put forth.
KAP – No report.
Parks & Rec – LGC stated that there would need to be a 3 foot wall around the ice skating rink. It’s getting a little late in the season to further pursue this idea. The Budget Committee supports the proposed Parks and Rec budget. The joint Spaghetti Dinner fundraiser with the NH Police, Fire, Emergency Fund was moved to March 23rd. There will be a separate meeting for this effort on Tuesday February 19th at 5:00. Parks and Rec will hold their next meeting February 21st.
Town Report – The report for the Town has been submitted.
Request from Bradford Bridge – The Bridge has requested a blurb on the happenings in the Community Center. Issues were discussed. Karen will send a blurb to the Bridge.
New Business – Jim and Dawn will talk with Fran on Wednesday.
The meeting adjourned at 5:59.
Respectfully submitted,
Karen Hambleton, Secretary
Next meeting: March 12th 4:30pm
BACC Minutes 01082013
March 13, 2013
BACC Governance Board
Meeting Minutes
January 8, 2013 4:30 pm
Present: Karen Hambleton, Margaret Raymond, Ona Ruchti, Jim Valiquet, Dawn Rich
Absent: Bruce Edwards, Debbie Flinkstrom, Will Hurley, Sheri Valiquet
The meeting opened at 4:40.
Minutes – The minutes from the December 4th meeting, motioned by Dawn and seconded by Karen, were approved unanimously.
Maintenance – Paul Charbineau (corrected – s/b Gross) is the new town maintenance person. We will ask him to check the back splash in the kitchen. The engineer came, examined the front of the building and has made a recommendation to the Town. The new room darkening shades have been installed in the Preschool and a new flow valve was installed on the boiler pump. The timer for lights seems to be set correctly now. New exterior lights have been installed in the back of the building. There was a discussion about where we can put the computers so they are accessible for those who wish to use them.
Health & Human Services – Blood Pressure Screening and Foot Care are on-going services offered the 3rd Thursday of the month. Please be sure to call to make an appointment for foot care. No appointment is necessary for blood pressure screening. It was suggested that we contact the VNA for suggestions on a Health and Human Services Rep. This would help us bring outreach programs into the Community Center. It would be good to get their services on our schedule. Ona will talk to Phil to see if the VNA is currently working through CAP.
Seniors – There were no exercise classes for the month of December. Classes resumed in January. The quilters were busy making blankets and pillows for the doll cradles that Hal Liberty made. The cradles were donated to charities in different towns, as well as to CHiPs for the Sullivan County Jail. Meals On Wheels got friends to help drive their clients to the Community Center for a special holiday party. There were about 54 in attendance. Monetary donations to the Senior group were used to buy gifts for each of the clients as they don’t get out often.
KAP – No report.
Parks & Rec – Bruce submitted a budget to the Town. He is purchasing a refrigerator. The Committee has gathered information on an ice skating rink. The tarp would cost about $600 and the framing structure about $180. The Town Hall parking lot is being considered as a location. The next meeting will take place on January 24th at 4:30.
Budget – Bruss is still working on an estimate for the other needed maintenance (insulation, repointing bricks, water run-off above the deck, slotted decking, ADA compliant store front doors etc). Bruss recommended hot roofing to be blown into the rafters.
Review/Renew Agreements – Letters need to be drafted and sent.
New Business – A letter needs to be drafted outlining the fee and insurance stipulations for the individual who requested use of the kitchen this summer to prepare for a wedding.
The idea of a Spaghetti Dinner to raise funds for Parks and Rec and the NH Police, Fire, Emergency Fund was presented. The idea was welcomed and the dinner will be held in early April. It was suggested that there be as many 3 different seatings and that tickets could be sold in advance to help determine how many people might attend.
The meeting adjourned at 5:47.
Respectfully submitted,
Karen Hambleton, Secretary
Next meeting: February 12th 4:30pm
Bradford Area Community Center April 2012 Schedule
March 20, 2012
Bradford Area Community Center
April 2012 Schedule
|
4/1/2012 |
Sunday |
2-4:00 |
Senior Room |
Special Group 1 |
|
4/2/2012 |
Monday |
1:00-4:00 |
Senior Room |
Bridge Group |
|
4/2/2012 |
Monday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/3/2012 |
Tuesday |
9-12:00 |
BACC Office |
Warner Community Action Program |
|
4/3/2012 |
Tuesday |
5:30-7:00 |
Youth Room |
Selectmen’s Meeting |
|
4/3/2012 |
Tuesday |
6:00-7:30 |
Senior Room |
Yoga |
|
4/4/2012 |
Wednesday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/4/2012 |
Wednesday |
6-8:00 |
Senior Room |
Special Group 2 |
|
4/4/2012 |
Wednesday |
7-9:00 |
Youth Room |
Zoning Board |
|
4/6/2012 |
Friday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/9/2012 |
Monday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/9/2012 |
Monday |
1:00-4:00 |
Senior Room |
Bridge Group |
|
4/9/2012 |
Monday |
7:00- 9:00 |
Senior Room |
Rural Heritage Connection |
|
4/10/2012 |
Tuesday |
5:30-7:00 |
Youth Room |
Selectmen’s Meeting |
|
4/10/2012 |
Tuesday |
4:30-6:30 |
Senior Room |
BACC Governance Board |
|
4/10/2012 |
Tuesday |
6:00-7:30 |
Senior Room |
Yoga |
|
4/10/2012 |
Tuesday |
7-9:00 |
Youth Room |
Planning Board |
|
4/11/2012 |
Wednesday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/11/2012 |
Wednesday |
6:30 |
Youth Room |
Bible Study |
|
4/13/2012 |
Friday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/14/2012 |
Saturday |
9:00-10:30 |
Youth Room |
4H – Robotics |
|
4/14/2012 |
Saturday |
9-11:00 |
Senior Room |
Writing Group |
|
4/15/2012 |
Sunday |
2-4:00 |
Senior Room |
Special Group 1 |
|
4/16/2012 |
Monday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/16/2012 |
Monday |
1:00-4:00 |
Senior Room |
Bridge |
|
4/16/2012 |
Monday |
5:30-7:00 |
Youth Room |
4-H |
|
4/16/2012 |
Monday |
5:30-7:00 |
Senior Room |
4-H |
|
4/17/2012 |
Tuesday |
9-12:00 |
BACC Office |
Warner Community Action Program |
|
4/17/2012 |
Tuesday |
5:30-7:00 |
Youth Room |
Selectmen’s Meeting |
|
4/17/2012 |
Tuesday |
6:00-7:30 |
Senior Room |
Yoga |
|
4/18/2012 |
Wednesday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/18/2012 |
Wednesday |
6-8:00 |
Senior Room |
Special Group 2 |
|
4/19/2012 |
Thursday |
10:30 – Noon |
BACC Office |
VNA – Blood Pressure |
|
4/19/2012 |
Thursday |
4:30-6:30 |
Senior Room |
Parks and Recreation |
|
4/19/2012 |
Thursday |
7:00 |
Youth Room |
Budget Committee |
|
4/20/2012 |
Friday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/21/2012 |
Saturday |
9:00-10:30 |
Youth Room |
4H – Robotics** |
|
4/23/2012 |
Monday |
1:00-4:00 |
Senior Room |
Bridge Group |
|
4/23/2012 |
Monday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/24/2012 |
Tuesday |
4:30-6:30 |
Senior Room |
BACC Governance Board |
|
4/24/2012 |
Tuesday |
5:30-7:00 |
Youth Room |
Selectmen’s Meeting |
|
4/24/2012 |
Tuesday |
6:00-7:30 |
Senior Room |
Yoga |
|
4/24/2012 |
Tuesday |
7-9:00 |
Youth Room |
Planning Board |
|
4/25/2012 |
Wednesday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/25/2012 |
Wednesday |
6:30 |
Youth Room |
Bible Study |
|
4/27/2012 |
Friday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/28/2012 |
Saturday |
9-11:00 |
Senior Room |
Writing Group |
|
4/30/2012 |
Monday |
9:00-12:00 |
BACC Office |
BACC Office Open |
|
4/30/2012 |
Monday |
1:00-4:00 |
Senior Room |
Bridge |
Governance Board Minutes 09.13.11
September 23, 2011
BACC Governance Board
Meeting Minutes
September 13, 2011 4:30 pm
Present: Bruce Edwards, Debbie Flinkstrom, Karen Hambleton, Margaret Raymond, Jim Valiquet, Harry Wright
Absent: Will Hurley, Robert Manchester, Ona Ruchti
The meeting opened at 4:48 pm.
Minutes from the July 12th and August 9th meetings were approved.
Maintenance – Lights in the back hallway need to be replaced. Bruce will ask for help with the project because it’s so high.
KAP – School started on August 29th and Miss Nicole is back as our teacher. Enrollment is low this year, though we have added one student since the beginning of the year. Preparation for Bradford Fun Day is underway. We are recruiting volunteers, donations of food and items for the White Elephant sale.
Parks & Rec – Several extra meetings have taken place to prepare for Bradford Fun Day and plans are coming together. It would be helpful to start the planning earlier next year.
CAP Lease – The lease was signed at the new rate.
Memorandums Of Understanding – It was agreed that we are still a Governance Board and at this time, this is the most expedient and least expensive way to run the Community Center. As a committee of the Town, we are covered under their liability insurance.
Volunteer forms were passed out. These are the forms that all town volunteers must complete.
It was noted that the dumpster was very full late last week. There appeared to be quite a bit of household trash in there. We need to get a sign stating that the dumpster is for Community Center use only and that violators will be prosecuted. Karen will contact Cheryl.
The group agreed that the Governance Board should formally request to be a Town committee. Jim will draft a letter to the Select Board.
Jim shared a draft of the Facility Rental/Use Agreement. We may need to collect ideas on what should be included on the application, review the suggestions and vote to adopt a final draft.
Jim reported that he has learned how to work the key system.
A motion was made to adopt the Facility Rental/Use Agreement. It was passed unanimously.
The meeting concluded at 5:55.
Respectfully submitted,
Karen Hambleton, Secretary
Next work session: September 27th 4:30pm
Next meeting: October 11th 4:30pm
BACC Minutes 08.23.11
September 15, 2011
BACC Governance Board/Commission
Work Session Discussion
August 23, 2011 4:30 pm
Present: Bruce Edwards, Debbie Flinkstrom, Karen Hambleton, Bob Manchester, Margaret Raymond, Jim Valiquet
Absent: Will Hurley, Ona Ruchti, Christine Waite
The meeting opened the meeting at 4:45 pm.
Bruce, Bob and Karen attended part of the Select Board meeting on the 16th. The BACC was removed from the agenda in anticipation of a letter from the Legal Government Center thus no discussion ensued.
The Select Board has forwarded the Committee/Commission a letter from Paul Sanderson at the LGC. This letter was the result of our meeting with Kerry Horne. LGC can only deal directly with the Town, thus all of our questions on how best to structure the Commission must go through Cheryl/Town Hall. The letter made some general comments but did not provide clear guidelines as to how the Commission should be structured and function.
Kerry Horne had forwarded us some information on how Bristol’s Community Center operates.
It remains unclear where things stand and what the next appropriate move is. Given that the Commission has been appointed, but not sworn in, this group must assume that it is still operating as a Governance Board. The same individuals that serve on the Governance Board are also members of the Commission. It was noted that the Governance Board does not fall under the Town’s insurance (as the Commission would), thus the results of our decisions and actions are not covered.
The question arose as to why we couldn’t serve as a committee of the Town as the Library Trustees do. The committee would submit a budget (as it has in the past) and go through the budget process.
Jim agreed to draft a letter to the Select Board addressing our questions and seeking clarification on how best to proceed. A Governance Board? A Commission? A Town Committee?
Bob brought up the Yellow Dot program. This allows vehicles to be identified with a yellow dot on the back window. The dot indicates that specific identification and medical information are located in a special folder in the glove compartment. This is to aid first responders in case of an emergency. Bob would like to work in conjunction with CAP on implementing this program in town. The group agreed this is a worthwhile effort and could be expanded to include all town folk, not just seniors.
Next meeting : September 13th 4:30pm
Next work session : September 27th 4:30
The meeting adjourned at 5:23.
Respectfully submitted, Karen Hambleton
BACC Minutes 08.09.11
September 15, 2011
BACC Governance Board/Commission
Meeting Minutes
August 9, 2011 4:30 pm
Present: Karen Hambleton, Margaret Raymond, Jim Valiquet
Absent: Bruce Edwards, Debbie Flinkstrom, Will Hurley, Robert Manchester, Ona Ruchti
The meeting opened at 4:45 pm.
Lacking a quorum, no minutes were approved.
Status: Following last week’s meeting, we are still waiting to hear back from Kerry Horne on the questions she agreed to research for us.
There is still quite a bit of confusion as to how best to proceed in structuring the Commission. We will request a slot on the Select Board’s agenda for August 16th. The purpose will be to add Christine, Ona and hopefully Jim to the Commission. We will invite Kerry Horne to attend to help flesh out any questions.
At a closed session on August 2nd, the Select Board informed the Governance Board/Commission of its decision regarding the Director’s position. There are a few details that must be addressed to insure the safety and smooth operation of the Community Center. They include:
- Make an emergency list – who gets contacted in case of break in, structural issues, fire, alarms going off etc.
- Identify who will close the building after events
- Identify who will take care of collecting fees and rents, manage contracts etc
- Identify who will supervise volunteers
- Identify who will manage the entry system and distribution of keys
It was generally agreed that the Commission would be responsible for creating programs.
The meeting concluded at 5:45.
Respectfully submitted,
Karen Hambleton, Secretary
Next work session: August 23rd 4:30pm
Next meeting: September 13th 4:30pm
BACC Minutes 08.02.11
September 15, 2011
BACC Governance Board
Work Session Discussion
August 2, 2011 4:30 pm
Present: Kate Dobrowski, Bruce Edwards, Debbie Flinkstrom, Karen Hambleton, Bob Manchester, Margaret Raymond, Ona Ruchti, Jim Valiquet
Absent: Will Hurley, Christine Waite
Guests: Bill Cote, Kerry Horne, Trudy Willet
The meeting opened the meeting at 4:37 pm.
Jim recapped the developments over the past 8 months or so and why we had requested guidance from the LGC.
Kerry explained that it is her understanding that the Selectboard can appoint anyone they choose to the Commission, including folks who do not reside in Bradford.
Two LGC sponsored workshops that might be of interest to us are:
Usage of Volunteers – September 13th 8:30 – noon
Facility Use – October 4th 8:30 – noon
There were questions about revolving funds. Revolving funds can pay staff, support programs, etc, however, it gets more complicated when maintenance is involved. The money from a revolving fund must be used for its stated purpose and nothing else. Revolving funds are managed by the Town.
The Special Reserve Fund may better serve our purposes.
Kerry suggested that we need to understand what it is that the Selectboard wants us to do. We need an enabling act giving us authority, responsibility and accountability. Clear guidelines are necessary.
It was suggested that we develop a time line to getting this done.
The Bristol Community Center may be a good model for us. Kerry thought that it might be operated 100% independently from the Town.
There needs to be clear direction on how all the groups (Friends of BACC, Parks & Rec, Governance Commission) work together.
Article 41 may need to be re-worded and go before Town Meeting to clarify it.
Kerry agreed to check on the following for us:
Appointments of non-Bradford residents to the Commission
How Bristol’s Community Center operates
Liability questions
An enabling act
Whether or not our establishment under RSA 35B means we fall under Parks & Rec
Examples of guidelines, bylaws and other documents
Next meeting : August 9th 4:30pm
Next work session : August 24th 4:30
The meeting adjourned at 6:00.
Respectfully submitted, Karen Hambleton
BACC Minutes 07.12.11
September 15, 2011
BACC Governance Board/Commission
Meeting Minutes
July 12, 2011 4:30 pm
Present: Kate Dobrowski, Bruce Edwards, Debbie Flinkstrom, Karen Hambleton, Margaret Raymond, Ona Ruchti, Jim Valiquet
Absent: Will Hurley, Robert Manchester
The meeting opened at 4:40 pm.
Status: The Selectboard approved the appointment of Bruce, Debbie, Margaret, Bob, Will and Karen to the Commission. The Selectboard did not agree to appoint Jim as he is not a resident of Bradford.
Due to a conflict of several schedules, Jim will reschedule Kerry Horne’s visit for August 2nd.
MINUTES: The minutes from the May 10th and June 14th meetings were approved.
SENIORS: After the sessions on June 6th and 13th, fitness class was all done for the summer. It was celebrated with an annual picnic. There was a great turnout and fitness will start up again in September. The foot clinic, blood pressure screenings and quilting continues. Mary Derry was appointed as Judge of Quilting. There was a well-attended trip to King Arthur Baker’s store. A special trip was held on the Mount Washington for a dozen or so volunteers. This was sponsored by CAP appreciation for our loyalty in volunteering. There was a huge turnout for the lunch on July 12th. Could it be that word got out about our new air-conditioning?
KAP: Nicole Wallace will return as our lead teacher in late August. We’re interviewing Assistant Teacher candidates.
PARKS AND REC: Bradford Fun Day will be held on Sunday September 18th this year.
DIRECTOR’S REPORT: Kate shared the report she submitted to the Selectboard. A group of volunteers from “Day of Caring” would like to come Wednesday September 14th for 6 hours or so. Kate will develop a list of tasks they can tackle. Kate will also make a list of supplies needed to run by the Selectboard.
CAP LEASE: It was decided to split the difference in what CAP wanted to pay vs. what was asked. There has been no response from CAP yet to this proposal.
COMMISSION NAME: Those present decided they preferred the name BACC GOVERNANCE COMMISSION. We need to put Ona (2 years) and Christine’s (3 years) names before the Selectboard.
DIRECTOR’S JOB DESCRIPTION: The proposed job description was discussed. We should run any questions about this by Kerry Horne.
Americorps will visit July 25th at 10:00 to review the site and get us on the State shelter list.
The meeting concluded at 5:43.
Respectfully submitted,
Karen Hambleton, Secretary
Next work session: August 2nd 4:30pm (Kerry Horne)
Next meeting: August 9th 4:30pm
