Select Board Minutes 05.20.13
May 22, 2013
TOWN OF BRADFORD
SELECTMEN’S MEETING
MAY 20, 2013
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair opened the meeting with Sonny Harris, John Pfeifle, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator and Marge Cilley, Secretary present.
Mike Poirier regarding FEMA:
Mike Poirier advised he has been working with Homeland Security for about 29 years as well as Public Assistance Program which is a Federal program affiliated with FEMA.
This typically handles disasters. He indicated he does not know what the questions are tonight, but will discuss the process of handling a disaster. A Public Assistance Policy Digest (FEMA) book was given the three Selectmen by Mr. Poirier. A blizzard that occurred in February was brought up, and Mr. Poirier stated that there has to exceed or be a record snow event. Each town has to meet a monetary threshold per capita. The minimum fee required is $1,000.00 to be able to apply to FEMA. Reimbursement for expenses at 75% over a 48 hour period of time would include expenses of equipment and materials used and only overtime for full time employees or that of any part time.
Cheryl Behr stated that they do have invoices for material as well as time cards, but there is no accounting of actual materials used during that particular storm, but could be estimated. Mr. Poirier stated that cubic yards of material could be estimated, and if you are fairly close, FEMA is not going to be that picky on that.
Barry Wheeler stated that it came down to several questions asked:
1. How many times did you plow municipalities which he advised he does not remember.
2. How much salt did they use, and Barry Wheeler, Road Agent stated he does not know as a record was not kept for that storm particularly.
3. How many times did Center Road get plowed, which again was not recorded and he does not know.
Barry Wheeler, Road Agent stated that if they would take estimates, and state that on record, then he could estimate. However, he did not want someone to come back in six months and want the actual records so stating, because he does not have them. Barry stated emphatically that if they want records of that storm, he cannot produce it as they were never done.
Much discussion ensued.
Sonny Harris questioned if FEMA money is available to be used on un-maintained roads. Mr. Poirier stated that not on class VI unless it is for an emergency repair, such as a culvert wash out, but not for permanent work. Mr. Poirier also advised good records should be kept so if they do get a declaration, then the records would be available.
Barry Wheeler, Road Agent stated that he is not against receiving free money, but he does not want to lie to get it. Barry reiterated that if he writes up an estimate of what happened for that storm today, then they are ok with that. Mr. Poirier advised they would have to write down that this is our best estimate of that storm today. Harry Wright, Chair advised he would have no problem with the Selectmen attesting to the accuracy and honesty of this estimate. Barry Wheeler reiterated that the biggest problem with this is that six months or a year down the road they would come and want to see the records regarding this particular storm, and I do not have them. It was stated that he would have the estimate that was done as of now for that storm. Mr. Poirier advised there is a 60 day time frame to complete all the paperwork for a declared disaster.
Perry Teele stated this is a perfect example with no justification to try to take FEMA emergency money for a snow storm that had no more difficulty for one out of ten that we get year after year. You should be ashamed. I would be ashamed to take that money. That is not what it is for. FEMA should not even be offered for a snow storm like that. That is part of what is wrong with this country today.
Mike Durfor, Executive Director of NRRA:
Mike Durfor stated part of the reason he is here tonight for Northeast Resources is to try to help out all the members regarding recycling or solid waste etc. Mr. Durfor indicated the ultimate goal is to stop putting stuff in the ground. Mr. Durfor explained several options that will be available as well as what other town/cities are doing or looking into. There are only two burn facilities in New Hampshire, those being in Claremont and Penacook.
A spreadsheet was handed out with estimates regarding different options for consideration. A conference will be held at the Radisson Hotel in Manchester on June 3 & 4 which Lois Kilnapp will be attending. Mr. Durfor stated it may behoove the town to wait to see what the numbers will be when Concord makes their decision. Mr. Durfor also stated that Bradford is fortunate to have a facility right in town, and they do need to get numbers from him. Advice is to do your homework, really figure out what is best for Bradford.
Mike and Claire James:
Mr. & Mrs. James came before the Selectmen regarding the possibility of making a proposal on the Sanborn property now owned by the town. They indicated they would like to clean up the lot, put in a parking lot and landscape and possibly putting in a small business, such as ice cream stand, farm stand. They also discussed merging the small piece (fire pond) that used to be part of the Marshall property to the Sanborn property.
Mr. & Mrs. James Robbins, abutters also stated they are interested in purchasing this lot and stated they do have a Right of Way to their back yard. The Selectmen do have to make some decisions regarding the property and it was stated that Cheryl Behr will get back to both parties interested in purchasing the property one way or the other.
Jim Bibbo stated he does need a map of all the town properties for the Economic Development upcoming meetings and will be provided same.
Marlene Freyler – flags:
Marlene stated that she has already spoken to Perry Teele and he will get them out for the 4th celebration.
Marcia Keller stated the flag at Bicentennial Park is a disgrace in its current condition. After some discussion regarding whose job it is under, Perry Teele volunteered to take it down, and was thanked.
Perry Teele – Tax Map Correction:
A piece of property that abuts Chris Mock’s property, which he has just purchased, has been incorrect on the Tax Map.
Jim Bibbo advised he has been to an Office of Energy work shop and found many towns have problems with their town halls. He also stated that there are many grants that can be applied for even though the town meeting vote was not sufficient to renovate the building. Many of these grants are not matching per Jim Bibbo.
John Pfeifle stated there is going to be a joint Main Street Revitalization and Economic Development meeting on Wednesday. Discussion regarding the peeling of the paint on the walls upstairs in the town hall with a $10,000.00 estimate to clean it up per Tom Dunn. Suggestion was that it would be nice to make some use available of the town hall as soon as possible.
Marcia Keller questioned if there is an e-mail address for all people who are interested in these committees to notify them of upcoming meetings? There will be a Town Hall restoration meeting on Thursday.
Welfare Budget error found by Cheryl Frey:
Cheryl Behr stated that Cheryl Frey had found an error in the Welfare Budget which has been corrected and they now have a balance of $7500.00 which reflects they have 39% balance as of this date.
Deed notices:
Erica Gross had notified the Selectmen of the deed notices going out soon.
Front and back door repairs of the community Center.
The new doors at the community center are being measured and installed. The front door will not be handicap accessible as there are steps to climb to get in.
A cover letter from Bernie Waugh, Town Attorney was received and reviewed by the Selectmen, and Cheryl Behr advised she had forwarded an e-mail to them with additional information.
Amendment #1 for sidewalk project engineering for signature
The Selectmen reviewed and signed Amendment #3 for the sidewalk project engineering. This was approved by NHDOT. This came in at $13,600 under contract.
Expense reports through May 18, 2013:
The expense report was received and perused by the Selectmen which includes the adjustment on the Welfare Budget.
Accounts payable and payroll manifests were reviewed and signed.
Comment was that the paving for Fairgrounds Road and Pleasant View Roads came in under estimate.
John Pfeifle advised he wanted to publically comment on the great job Barry Wheeler, Road Agent and the road crew and anyone who had anything to do with organizing it for the paving of Pleasant View Road and Fairgrounds Road, a very professional job, and is very happy with it.
John Pfeifle also stated he wanted to commend Barry Wheeler, that the contract for the paving came in $14,000 below, then was told by Pike that after the first two projects they are at another $14,000 below for a total of $28,000 less.
Cheryl Behr questioned what did the Selectmen wish to do about the FEMA money to which Sonny Harris responded his decision is waiting for Barry Wheeler’s response. Harry Wright stated he feels they should persevere as did John Pfeifle. Decision was to talk to Barry and vote on it next week. Sonny Harris called Barry Wheeler at this time, and the decision is: Barry wishes to meet with the Selectmen one more time, then they will vote again.
Motion was made by Harry Wright, Chair to approve the May 13, 2013 minutes as presented. Seconded by John Pfeifle. Motion carried 3-0.
Motion made and seconded to adjourn at 7:20pm.
Respectfully submitted
Marjorie R. Cilley
Secretary
Selectmen’s Agenda – extra meeting 5.22.13
May 21, 2013
Selectmen’s Meeting
Agenda
May 22, 2013
Time of Meeting – 7:00 am Selectmen’s office
Pledge of Allegiance
Appearances:
1. Barry Wheeler – Road Agent to discuss FEMA
Regular
1. Review CAP (Community Action) and KAP (Kearsarge Area Preschool) lease
Selectmen’s agenda 05.20.13
May 20, 2013
Selectmen’s Meeting
Agenda
May 20, 2013
Pledge of Allegiance
Appearances:
1. Mike Poirer regarding FEMA
2. Mike Durfor executive director of NRRA
3. Mike and Claire James
4. Marlene Freyler – flags
Regular
1. Welfare correction found by Cheryl Frey
2. Impending deed notices
3. Front and back door repairs at the community center
4.
Minutes reviewed
Accounts Payable and Payroll Manifests for signature
Select Board Minutes 05.06.13
May 19, 2013
TOWN OF BRADFORD
SELECTMEN’S MINUTES
MAY 6, 2013
5:30PM
Call to Order and Roll Call:
Harry Wright, Chair called the meeting to order at 5:30 with Sonny Harris present, John Pffeiffle present, Marilyn Gordon, Treasurer present. Cheryl Behr, Town Administrator absent.
APPEARANCES:
Barry Wheeler-Road Project & FEMA
Pike was scheduled to start on the 6th of May and has been changed to the 13th of May.
Questions needed to be answered for FEMA and Barry felt that he was unable to answer these questions truthfully and didn’t want to put his signature on them. Barry made mentioned that records were never kept by previous road agents and when the next big storm is predicted he will start doing so. John Pfeiffle asked what is excessive. Does it go above and beyond a normal storm. Sonny Harris made mention that the storm wasn’t excessive. Harry Wright mention that the guidelines are that we are paying money into FEMA by our taxe and we are qualified to get some back. The funds that are being questions is $10,000. Barry mentioned log books are kept in the trucks of what they did that day, but wasn’t sure of how much sand and salt mix was use or how many times a street was plowed. John Pfeiffle stated that we shouldn’t put numbers out there if they are not correct and that Harry is trying to get money for the Town for we are all paying taxes to FEMA and FEMA pays back to the Town. Cheryl Behr has been talking with FEMA and for continuity purposes she should talk with FEMA.
Chris Frey: Town land for sale
2 parcels of land—one at .4 and the other at .6. The abutters have made a bid of $250 on each of the properties. Discussion entailed on merging these parcels together or not. John Pfeiffle made a motion to sell the parcel at $250. Sonny Harris second the motion if he is willing to merge that piece with his property and we will give him a quit claim deed. Motion carried 3-0
Discussion ensued on the second parcel of property. Purchaser does not want to merge with his current property by advise of his counsel. Motion by John Pfeiffle to sell this parcel at $350 seconded by Sonny Harris. Motion carried 3-0
At the end of the meeting much discussion ensued and was unclear just what the purchasers were to do. Harry Wright made a motion to reject the previous motion and the new motion was to allow the property to be purchased not to merge with the stipulation that if they are going to build on it they have to merge these parcels with their property. Sonny Harris seconds the motion. Motion carried 3-0.
Lois Kilnapp
Fuel grant money there is some left over. If either her or Barry needs it, it is available.
Lois also requested if some of the plants on the Sanborn property be removed and replanted over at the Historical Building and Smithy Shop. Much talk on the property and John Pfeiffle made mention that the Main Street Revitalization Committee should look into this property. Much Discussion entailed. Lois and Bindy have the selectmen’s permission to remove plants and replant them at the Historical Society.
REGULAR:
Timber Tax for signature.
Appointment for Robert Toppi to Library Alternate
Town hall ready for cleanup. Cleaning has started. There are rolls of maps upstairs that need to be sorted. Much discussion ensued. Need guidance on how we need to store these items. Suggested that things can be boxed and stored in the Selectmen and Town Clerks office for they can be closed off and locked.
Accounts Payable and Payroll Manifest were reviewed and signed.
Intent to cut was signed by the board for Sonny Harris
Select Board Minutes 05.13.13
May 15, 2013
TOWN OF BRADFORD
SELECTMEN’S MEETING
MAY 13, 2013
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair called the meeting to order at 5:30pm with Sonny Harris, John Pfeifle, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator, and Marge Cilley, Secretary present.
No Appearances present:
Marilyn Gordon was thanked for covering the minutes for the May 6, 2013 meeting.
Discussion on Firearms:
Proper conduct of town staff was discussed, which was stimulated by the new building inspector, per Harry Wright, Chair. Harry went on to discuss the huge liability for the town as well as for the person as an individual. It was also stated that this could work in reverse, with accountability as employee of the town, if a person was required to do a service and didn’t have a firearm, being two ways of looking at the situation. Police Chief Jim Valiquet advised that a town is completely liable if it allows anyone to carry a gun untrained. If it is not in their scope of job description training there is a severe risk and liability. Police Chief, Jim Valiquet advised he could become an NRA instructor, certified to teach then be capable of teaching licensed gun holders to be certified which is not a requirement of being licensed to carry a gun. Suggestion was made that the person could put their firearm in their vehicles prior to going on the jobsite.
Many pros and cons were discussed at length. Cheryl Behr read Sunapee’s Fire Arm Regulations.
Cheryl Behr stated that Walter Royal was invited to come to tonight’s Selectmen’s meeting.
John Pfeifle will discuss this with Walter Royal and a decision will be forthcoming at next week’s Selectmen’s meeting.
E-Max paper work for signature:
E-Max paper work was signed by the Selectmen for medicare payments to be received by the Rescue Squad for transport etc.
Transfer of funds from LSB savings account:
Selectmen signed form to transfer funds from Lake Sunapee Bank prior to tax funds coming in.
Filing for FEMA Funds – canceled?
Cheryl Behr stated that of the twenty eight towns eligible to file, there were only three towns in MerrimackCounty who did not file for FEMA funds for last winters storm. It was stated that the Road Agent feels the town is not entitled to the funds for the storm that is being discussed. Cheryl Behr brought up previous conversation stating he had no intention of lying about or fabricating statistics relative to other matters what so ever. After reading further, Cheryl requested that “the on-going evidence” be brought to a meeting and be placed on the table. Also, if records have not been kept, then they do need to be, documenting sand and salt used etc. Cheryl stated FEMA is looking for general estimates. Sonny Harris suggested that the Road Agent should be made aware of exactly what is required, as they may be less stringent than what he thinks they are. This was discussed at length and will be tabled until the next meeting as suggested by John Pfeifle.
E-Mail received from Trudy Willett re: Road Damage:
Cheryl Behr read an e-mail from Trudy Willett regarding road damage by her property and would like the highway department to finish repairing it. This should be forwarded to the road agent was stated.
Portland Glass estimate – no other estimates received:
Cheryl Behr stated that Portland Glass is the only business who replied to a RFP for doors and windows for the Community Center, and their proposal is for $15,280.00, which is under budget.
Motion was made by John Pfeifle to accept the Portland Glass estimate for the windows and doors for the Community Center as the only submission for $15,280.00. Seconded
by Sonny Harris. Motion carried 3-0.
Knapton property:
Suggestion was made to suggest Ms. Knapton’s attorney do the research as to what is required for a Warranty Deed. After discussion, it was decided to question town Attorney Waugh for a decision.
Tax Warrant for signature – ½ of last year’s tax due:
The Selectmen signed the Tax Warrant.
Welfare Budget:
The Welfare Budget has a current balance of $3100.00 and the GeneralGov’tBuilding has funds available in the amount of $2,000.00 which may be transferred and held in reserve for the Welfare Budget if needed.
Motion was made by John Pfeifle to transfer $2,000.00 from the GeneralGov’tBuilding account to hold in reserve for the Welfare Budget. Sonny Harris seconded the motion. Carried 3-0.
Chris Frey – sale of property:
Chris Frey was not available to discuss the sale of town property.
Bond Paperwork:
The Selectmen signed bond paperwork.
The Lease Agreement for renewal of KAP and Community Action was given to the Selectmen for their perusal and will be completed at the next Selectmen’s meeting May 20th, 2013.
Accounts payable and Payroll Manifests were reviewed and signed.
Cheryl Behr advised LGC has forwarded some options regarding Health Insurance and questioned if the Selectmen should look at them or should some one else. Someone mentioned the Budget Committee should see them.
Review and Consideration of the May 6, 2013 Minutes:
Motion was made and seconded to approve the May 6th minutes with the following edits:
Page 1. under Chris Frey: Town land for sale: first sentence should state .4 acresand the other at .6 acres. On page two, last line prior to Adjournment, Intent to cut was signed by the board should read – Sonny Harris abstained.
Motion to adjourn made, seconded and carried 6:55pm.
Respectfully submitted,
Marjorie R. Cilley
Secretary
Selectmen’s Agenda 05.13.13
May 13, 2013
Selectmen’s Meeting
Agenda
May 13, 2013
Pledge of Allegiance
Appearances:
Regular
1. Thanks to Marilyn Gordon for covering the minutes from last weeks meeting
2. Emax paper work for signature
3. Filing for FEMA – cancel?
4. Knapton property
5. Tax warrant for signature – ½ of last year’s tax due.
6. Budget status of Welfare budget and Legal budget. Suggested budgets to transfer funds from
7. Chris Frey – sale of property
Minutes reviewed
Accounts Payable and Payroll Manifests for signature
Selectmen’s Agenda 05.06.13
May 3, 2013
Selectmen’s Meeting
Agenda
May 6, 2013
Pledge of Allegiance
Appearances:
1. Barry Wheeler
2. Walter Royal regarding revisions to the Building permit process
3. Chris Frey re: town land for sale
Regular
1. Timber Tax for signature
2. Filing for FEMA – cancel
3. Sign Appointment for Robert Toppi to Library Alternate
4. Town hall ready for clean up crews.
5. Knapton property
Minutes reviewed
Accounts Payable and Payroll Manifests for signature
Select Board Minutes 04.29.13
May 1, 2013
TOWN OF BRADFORD
SELECTMEN’S MEETING
APRIL 29, 2013
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair called the meeting to order with Sonny Harris, John Pfeifle, Cheryl Behr, Administrator and Marge Cilley, Secretary present.
Review of Budget Committee notes:
Beth Rodd, Budget Committee member was present to answer any questions there may be.
As the Selectmen Representative of the Budget Committee, John Pfeifle led a discussion and review of the following Budget Committee concerns.
Leasing of equipment procedures, Employee Benefits, Wage increase and there will be an upcoming step increase sheet set up for next year with an organized plan.
Requested information may come from Vice Chair as well as Chair of the Budget Committee to the administrator.
Cheryl Behr advised the Executive budget will be overspent if continued as they are.
Cheryl Behr will check with the Town Clerk regarding the second town meeting.
Legal Budget and there is a new Attorney. Police Retirement being worked on, but not completed at this time.
Rescue Squad – Paramedic intercept discussed. Town is charged from other towns. Cheryl advised Bradford does not have an EMT who can do things a Paramedic does.
Transfer Station cost: Lois did attend a meeting. She and Ken will research further regarding Naughton Disposal. This topic is being looked into further.
Welfare Department is running high. Cheryl Frey does present a monthly report with number of requests and dollar amount.
Review of Revenue – Budget and Tax Collector to get together.
Spread bond out for the Road Bond for ten years and are receiving the same rate as if taken for seven years.
John Pfeifle reported that the Budget Committee meeting was very good for the quarter however; they would like to change some of the formats.
Harry Wright, Chair reiterated that it is the position of the Executive Branch of the town to set wages, not the Budget Committees. Beth Rodd stated the Budget Committee felt there should be conversations.
White Farm State Auctions:
Cheryl Behr advised a letter has been received (letter on file) stating there will be no further auctions held at White Farm. The May Auction will be held in Epsom and after that, it will be on-line. The town has used this service in the past.
Abatement for Historic Society:
Cheryl Behr advised the Historical Society turned in a request for abatement today for the former StewartAgencyBuilding. The abatement application was due in March, however, it was pointed out that the Historical Society did not own the building until April 3, 2013. The assessor will be in on Tuesday. The bill that will be coming out next according to Cheryl is for April through September.
FEMA:
Cheryl Behr advised if we apply for FEMA we would receive approximately $10,000.00. Sheets were handed out to the Selectmen and discussed on how the money is calculated. Cheryl advised since this is Barry Wheeler’s first year as Road Agent, he is unaware as to how to do this. The Federal Government made the decision we received a storm of severity that qualifies as a disaster, we are then able to apply. The total amount that was calculated is $13,541.00 and at 75% which is payable at $10,156.00. The purpose of this money is to reimburse the Highway Department. Cheryl stated that Barry is trying to hire a 4th man and is short $10,000.00. Harry Wright, Chair advised that is beside the point. Cheryl advised she has the paper work ready, but has not forwarded as she is waiting approval of the Selectmen.
Motion was made by John Pfeifle to apply for the FEMA money and post it against the Highway Department with the understanding it is not extra money to be spent. This motion needs Barry Wheeler’s approval before actually applying. Harry Wright, Chair seconded. Motion carried 3-0.
Paving will start next Monday, on Fairgrounds Road followed by Pleasant View, then Sunset Hill Road when ready.
Personnel Action form was reviewed and signed.
Intent to Cut forms were signed for Everett Kittredge, Map 17, Lot 28 and Cheryl McDonald, Map 4, Lot 2 and 13.
Letter Signed for Volunteeers for Enomonic Revitalization Committee:
John Pfeifle advised he has spoken with Niki Dubaere and she will coordinate the clean up of the town hall. A person in Melvin Mills is going to refurbish and restore an oil painting that has been in the town hall for $500.00. Suggestion was to have a raffle to help defray the expense of this restoration. Eileen Kelly suggested there may be a Grant available for this project. The Historical committee is going to work with Niki and categorize important artifacts stored in the town hall, also anything that is usable today should be available for use where needed
Resignation Letter:
Harry Wright, Chair read a letter from Michele Halsted resigning as a member of the Town Hall Restoration Committee due to other commitments.
Harry Wright, Chair advised he had talked with Eileen Kelly regarding a motion that was thought to have been made last week regarding the Town Hall Restoration Committee remaining with the same members and Chair. There had been discussion, but there was no motion. Harry Wright, Chair advised his thoughts are for the Chair person to be appointed by the committee, not appointed by the Selectmen. Further discussion concerning the Rural Heritage Connection, a 501C3, and Eileen Kelly explained they were used only as a place to put any money the Town Hall Restoration Committee had.
Marlene Freyler stated that no one had any idea of what money was collected or where it is, and it was not in the minutes. Contrary to discussion, it was stated that Michele Halsted did address at the last Selectmen’s meeting what money had been collected from each of the categories: cash donations, and pledges and is reflected in the minutes.
Harry Wright, Chair advised it would be appropriate to request the Rural Heritage Connection for a financial statement.
Motion was made by Harry Wright, Chair for the Town Hall Restoration Committee to get back to work aggressively towards a restoration plan that will work for the town.
(Harry Wright, Chair also stated that the motion leave out the fact of the Selectmen appointing a Chair person.) Seconded by Sonny Harris. Motion carried 3-0.
Building Inspector – Walter Royal:
Walter Royal has contacted the Selectmen and inquired about some concerns and is requesting information and what should he do?
Cheryl Behr stated she had a Line of Credit letter and did not know what to do with it. The Secretary advised the Planning Board has been waiting for it, and filed it where it belongs.
The secretary asked if the Planning board could ask the Town Road Crew to move a copier from the town hall to the community center. The copier will be serviced for $50.00 and will be in the Youth Room for the Voter Registration personnel and the Planning Board.
Dave Pickman asked the Selectmen if the Administrator has a key to the Planning Board files. The secretary referenced a decision in August of 2012 that all the tapes from all boards with the exception of the Planning Board were put in the Selectmen’s office. Harry Wright, Chair stated there was a motion two or three months ago and he will look this up.
Cheryl stated she would like the Selectmen to formally vote on the 10 year bond for the Highway bond. Harry Wright, Chair read the previous minutes so stating.
Building Permit Form:
John Pfeifle read from the April 22, 2013 minutes that the Building Permit form would be discussed and finalized at this meeting. It will be on the agenda for May 1, 2013.
Accounts payable and payroll manifests were reviewed and signed.
Motion was made and seconded to adjourn at 6:40pm to Non Public per RSA 91-A:3II(a) -Personnel. Harry Wright, Chair –Yes, Sonny Harris-Yes, John Pfeifle-Yes
Respectfully submitted,
Marjorie R. Cilley, Secretary
Non Public Session April 29, 2013 6:40 pm
Vote to move to non public session per RSA 91A3IIe legal correspondence
Vote was unanimous. Wright, yes; Harris, yes; Pfeifle, yes
In attendance: Harry Wright, Chairman; Sonny Harris, selectman; John Pfeifle, selectman; Cheryl Behr, Administrator
Discussion on contents of letter to be sent to town attorney regarding communication and personnel issues. Chairman Wright made recommendations and the board agreed.
Adjustments made to letter. Letter accepted with a unanimous vote.
Motion to adjourn non public session 7:10 pm
Non public session minutes prepared by Cheryl Behr,
Selectmen’s Agenda 04.29.13
April 29, 2013
Selectmen’s Meeting
Agenda
April 29, 2013
Pledge of Allegiance
Appearances:
Regular
1. Review of Budget committee notes.
2. FEMA
3. Intent to cut for map 17 lot 28 (Kitteredge) & Cheryl McDonald Map 4 Lot 2&13
4. Sign letter for volunteers for Economic Revitalization Committee.
5. Non Public meeting per RSA 91A3IIa
Minutes reviewed
Accounts Payable and Payroll Manifests for signature
Select Board Minutes 04.22.13
April 28, 2013
TOWN OF BRADFORD
SELECTMEN’S MINUTES
APRIL 22, 2013
5:30pm
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair called the meeting to order with Sonny Harris, John Pfeifle, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator and Marge Cilley, Secretary present:
Appearances:
Town Hall Restoration Committee:
Eileen Kelly advised she has some questions and comments this evening regarding the town hall committee and the newly formed Main Street Committee. John Pfeifle acknowledged they should be working together, two separate entities, both working towards the same goals trying to improve down town Bradford.
John Pfeifle questioned the two committees, the Town Hall Restoration Committee and the Rural Heritage Connection. Marcia Keller explained the Rural Heritage Connection is Tax Exempt with a 501C3 organization, which was started in 2003 to protect the Rural Heritage within the town. This is why it became involved with the THRC as a place to put proceeds from donations and pledges as a tax exempt donation. Harry Wright, Chair stated that the impression that the two groups are not working well together are true. It was also pointed out that these committees have overlapping members and all worked together.
Michele Halsted, President of the Rural Heritage Connection of Bradford stated that the Rural Heritage Connection has been a full partner to the Town Hall Restoration Committee, and as Marcia Keller mentioned there are overlapping membership, with a lot of volunteers. The groups earned over ten thousand dollars in pledges, as well as another ten thousand dollars in cash, as well as money from a raffle. Michele went on to say that after the last failed election to renovate the town hall, they have looked very hard and critically at the results and have come up with some strategies for discussion to adopt the approach to change the circumstances. It is thought that we do need to adopt our approach to the change that is needed to overcome the antipathy of many members of the town. An analysis and recommendations paper written by David and Michele Halsted was presented to the Selectmen at this time for their perusal.
Michele Halsted also reiterated that the group deliberately did not initiate a Capital Campaign as the endorsement of the voter’s in town is necessary.
Motion was made by John Pfeifle to delegate a group of people, including the Historical Society to catalogue papers and valuable pictures that are still in the town hall and make sure they are secure, particularly the Tappan painting, manuscripts, maps and photo’s etc. Also to clean the premises after everything has been recorded and secured. Seconded by Sonny Harris. Motion carried 3-0. Carried 3-0.
Mark Goldberg, Fire Chief questioned Eileen Kelly on an article that was put in the Concord Monitor regarding the actual number of people that would be able to fit in the town hall when renovated. Further discussion will be carried on at a later date.
The upcoming scheduled meeting of the members of the Town Hall Restoration Committee will be Friday April 26, 2013 at 7:00pm at the Community Center to brainstorm and discuss what can/should be done at the 4th of July celebration.
Harry Wright, Chair made it clear this is not a meeting of the Town Hall Restoration Committee, and the Town is not going to be pay for the minutes.
Continued conversation ensued.
Perry Teele Re: Tax Maps:
Perry Teele brought in two tax map corrections, one on the east side of Massasecum Lake and the east end of Lake Massasecum, where the Right of Way has been drawn in the wrong place. The Selectmen signed the corrections.
Printer for Voter Registration and Planning/Zoning Board of Adjustment:
The secretary passed on to the Selectmen the suggestion made by Mr. W. Thompson, IAMNET,INC that there needs to be a printer in this room for the use of the Voter Registration people and the Planning/Zoning members use, because of security.
Cheryl Behr suggested the BACC printer could be used. This will be checked into by the Planning Board Chair and the secretary.
Walter Royal, Building Inspector:
Walter Royal, the new Building Inspector came to discuss the Building Permit form and made suggestions for constructive changes as well as some actual charges. This will be discussed and finalized with a definite answer next week by the selectmen.
Pike Construction:
The revised quote from Pike Construction, a better price by $14,000.00, which Barry Wheeler, Road Agent obtained was signed by the selectmen.
Review of Budget Committee notes:
As Selectmen Representative to the Budget Committee, John Pfeifle wrote up a synopsis of the last Budget Committee meeting for the Selectmen to review. This will be discussed at a latter Selectmen’s meeting.
Motion was made by Harry Wright, Chair to set the Road Bond which passed at town meeting at a ten year repayment schedule. Seconded by John Pfeifle. Motion carried 3-0.
Safe Routes to School:
Cheryl Behr advised there will be another Safe Routes to School meeting soon.
Two legal cases, NH Supreme Court cases, were presented to the Selectmen regarding town offices using the Community Center as town offices, and the obligation and need to move out of the building legally. It was restated that this is an argument to get the town hall restored and back in use.
John Pfeifle advised they have analyzed the road group and repaving of the bridge that goes over the bottom of Lake Massasecum and the budget to do that has increased, and he recommends to the board that they add that to the budget committee’s list of things to do next year. Also to include West Meadow Road Bridge.
Intent to Cut was signed for Wickermann at Map 9, Lot 58.
Accounts Payable and Payroll Manifests were reviewed and signed.
Letters for volunteers for the Main Street Committee were signed.
Economic Development Committee is scheduled to meet May 7, 2013
Main Street Revitalization Committee is scheduled to meet May 8, 2013
Permanent exemptions for one elderly and three veterans were signed by the Selectmen.
MS-2 signed.
Cheryl Behr read an RFP for the Community Building into the minutes for two doors and windows. Cheryl will post this.
Cheryl Stated that the town does not have a credit card and it would be convenient to have one.
Review and Consideration of April 15, 2013 minutes:
Motion was made and seconded to approve the April 16, 2013 minutes as presented with the exception the date should read: April 15th, not 16. Motion carried 3-0.
Assessor/ Solitude Ridge:
Discussion ensued regarding the letter signed by Jeff Earls, Cross Country Appraisals regarding Solitude Ridge. Consensus is Mr. Earls did a poor job in representing the town last week by stating he did not make any statement regarding reducing the assessment at Solitude Ridge, when in fact he signed the letter received by the town dated January 24, 2013. Cheryl Behr advised the Mitchell’s called to see if they were on the Agenda this evening.
Motion was made by John Pfeifle to re-examine the decision made last week to: (reduce the Appraised Valuation on the Chet Mitchell property as well as all lots in Solitude Ridge by 10%). Since erroneous information was received last week we will grant the full amount of 20%. Seconded by Sonny Harris. Harry Wright No. Motion carried 2-0.
Meeting closed at 7:05pm to adjourn to Non Public meeting per RSA 91A3IIc lawsuits and RSA 91A3IIa personnel. Sonny Harris Yes John Pfeifle Yes
Harry Wright Yes.
Meeting Adjourned 7:05pm
Respectively submitted
Marjorie R. Cilley
Secretary
