Members – Carol Troy (Chair), Doug Southard, Pam Bruss, Justin Dohrn, and Karen Hambleton (Town Administrator), Claire James and Laurie Colburn
Members Absent – None
The meeting was called to order at 7:00 pm.
To Do:
- Review and consideration of September 1st, 2020 minutes.
Motion: Claire James motioned to approve the minutes with edits.
Second: Pam Bruss
Decision: Carol Troy- Aye, Doug Southard- Aye, Pam Bruss- Aye, Karen Hambleton- Aye, Justin Dohrn- Aye, Laurie Colburn – Aye and Claire James – Aye.
To Do:
- Review and discuss the drafted 2020 spreadsheet. The general budget was not updated for it is not yet available. 2019 year’s budget and valuation were used as a reference. The valuation may jump about 60 million as a result of the Revaluation that took place this year. Pam mentioned to possibly use an inflation rate. The budget for 2019 was $2,245,038.61.
- Library: had nothing to submit for 2020.
- Transfer Station: will need a trash compactor in the future.
- Police Department: did not have anything to submit for 2020. The CIP Committee will be in touch with the Police Department to clarify why we are skipping every other year for a new vehicle. The cruiser coming this year is under budget. Verify new Police Department station estimated cost of $310k. Karen will reach out to the Police Department for clarifications.
- Executive: Karen verified that the computer and server equipment are all in the operating budget. The server equipment will be taken off of spreadsheet.
- Community Center: Replacing heating system will remain on the spreadsheet.
- Town Hall: The CIP Committee discussed saving for the Town Hall as well as itemizing projects as ways to achieve greater transparency. Pam will adjust the spreadsheet and savings amount for each year.
- Highway Department: the proposed amounts were input into the spreadsheet. The CIP Committee discussed trade-in amounts of the graders roughly estimated at $115k. The chipper is a designated project for 2020 for approximately $50k. Pam will follow up with Steve for clarification regarding the chipper. The age of the plow trucks was discussed. A $11k plow was allocated in 2019. This year did not have a plow request. A plow expenditure was added every fifth year. A backhoe was on the Highway Department’s request last year, and not for this year. The CIP Committee will need to clarify with Steve about the back hoe and skid steer for the ten-year plan. The tractor was removed. Karen Hambleton asked about the West Main Street TAP grant. The grant covers the sidewalks and paving for a certain amount of feet of road from the sidewalk. It is an approximately $600k project with $120k being the Town’s portion. Expense year needs to be relocated to 2023. Offsetting $120k to 2023. Capital Reserve Funds for paving, located under the 2019 Town Roads and Bridges Fund, allocate $150k to $185k for paving for every year. This will allow funds to be available in the future. Claire updated the total amounts for the Highway Project spread sheet that Maureen had put together in 2019. The total cost is over five million dollars. This is for a reference point for what it will actually cost and what can actually be paved over the course of ten years. The CIP Committee reviewed last year’s projects on the spreadsheet that have been completed to have a more accurate total.
- Fire Department: The CIP Committee reviewed the Fire Department’s request to refurbish Rescue One and needs clarification for the year in mind. The offset needs to be $13k. SCBA apparatus and bottle items were left as is. The paving of the driveway is scheduled for 2026. Laurie asked what the future plans for the Masonic Hall are and if it makes sense with the paving and future of the lot next to the Fire Department. The painting request will be relocated from 2022 to 2021. The cost of the portable radios and the grant funding match amount will need to be identified. Tanker Two will need to be added as well. The Town of Bradford has been saving every year for Fire Department heavy equipment. The 2014 Chevy Suburban is now a command vehicle and no longer a rescue vehicle. The Committee would like the Fire Chief’s projection for the tankers to have a better idea of when to start saving.
- Loans/Payments: Double payments on the loader was recommended. The CIP Committee discussed saving money to refurbish the Fire Station. The CIP Committee will ask the new Chief because it would be nice to know in the next ten years what it may need.
- Planning Board Masterplan had no change. Revaluation would like to adjust amount to $33k and the far-out column to $35k.
- The next steps will be to meet with the Planning Board, Budget Committee and the Selectmen. The CIP Committee will use the tax impact as a guideline for the next ten years The CIP Committee discussed how to present the CIP projection visually. Laurie Colburn will work on a pie chart for presenting at the Annual Town Meeting.
- Karen Hambleton noted that the bond payments (Town Hall and Road Bond) are not calculated into the spreadsheet because they are accounted for in the operating budget. Claire will contact Harry for the current balances in the trust accounts. Pam will try to have the spreadsheet ready for Monday, September 21st, 2020 for review.
Other Business:
- The CIP Committee discussed upcoming dates to hold their meetings. The CIP Committee confirmed that the next meeting will be held on
September 29th, 2020 at 7:00pm.
- October 14th, 2020 at 7:00 pm and October 26th, 2020 at 5:30pm.
- The CIP Committee will be added to the Planning Board Agenda for October 27th, 2020.
- November 5th, 2020 present CIP plan to Budget Committee and Board of Selectmen.
CIP Committee Communications:
The next CIP Committee meeting will be held on September 29th, 2020 at 7:00 pm.
Motion: Justin Dohrn motioned to adjourn at 9:04 pm.
Second: Claire James
Decision: Carol Troy- Aye, Doug Southard- Justin Dohrn- Aye, Pam Bruss- Aye, Claire James-Aye, Karen Hambleton- Aye, Laurie Colburn- Aye.
Adjourned at 9:04 pm
Draft Minutes submitted by Katie Olohan, Planning Board Secretary