Brown Memorial Library Trustees
DRAFT Meeting Minutes, Wednesday March 2, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m.
In attendance were: Connie Scheffy, Nola Jordan, Peter Blank, Mary-Chris Duncan, Sandy Wadlington, Patty Furness and Meg Fearnley.
1.The secretary’s report was presented from the February 3, 2016 meeting. A motion was made and passed to accept the minutes.
2.The treasurer’s report was presented for February. The library received donations in the total amount of $127.00: $92.00 from the on-going book sale, $30.00 in general donations, and $5.00 for a damaged book. A motion was made and passed to accept the donations. We have received a $15,000 advance from next year’s allotment from the town. A motion was made an passed to accept the treasurer’s report.
3.The librarian’s report was presented. All categories of circulation and patrons were in line with last year’s totals.
4.There was considerable old business.
A. After a more thorough review of the library Investment Policy it was determined that investments were where they should be and it makes sense to keep them that way. Clarification was made on the need to notify the Attorney General’s office. It is not necessary when there are no changes.
B. Forms were distributed to trustees to complete for Meg’s yearly performance evaluation. Trustees are to bring completed forms to the April meeting when results will be discussed and compiled.
C. It was learned that in order to access the Library of Congress Surplus Book Program it is necessary to travel to Washington, D.C. to obtain books. Since this is not feasible, we will not participate.
D. The library is not eligible to participate in the Municipal Smart Start program for help with energy savings due to the fact that we do not use Eversource for electrical service.
E. Now that a section of fluorescent lighting has gone out, it is a good time to try replacing that section with LED lighting to provide an idea of how it will work. An electrician will be contacted to discuss details.
F. A lively discussion occurred around possibilities for the July 4 parade float.
5.New business
A. Discussion regarding the TDS Fiber Optics upgrade. Although it will cost $20.00 more a month, it will provide much greater service to both staff and community access to the internet. It was agreed to upgrade to this option.
B. As part of the UNH Extension program, Master Gardener Dick Wright will present a program about seeds at 7:00pm at the library. The program is free and open to all.
C. The annual Easter Egg Extravaganza will be held on Saturday March 26 at 11:am at the library.
The next meeting of the trustees will be held on March 2, 2016 at 6:00 pm.
There being no further business, the meeting was adjourned at 7:05 pm.
Respectfully submitted,
Connie Scheffy, Secretary.