Brown Memorial Library
Trustee Meeting Minutes, Wednesday, April 4, 2018.
Attendance: Nola Jordan, Mary Chris Duncan (community member), Connie Scheffy, Patty Furness, Sandy Wadlington, Annette Leonas, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:00 pm.
Lighting specialist, Rick Lilly, from Charron, and Amanda Raymond, from Sage’s Interiors, came to discuss their lighting plans and answer questions from the trustees. Both Amanda and Rick explained the benefits of putting in new LED lights. LED lights do not have bulbs that need to be replaced, but instead the entire driver/fixture, which are long lasting. The longevity of the lights, with the time the library is open during the week, will provide the library with over 250,000 hours of light. In addition, there are several areas in the library where the lighting is not up to code for the emergency exits and for people with vision impairments. Installing LED lights will save the library money in the long run, will help properly illuminate the library, and will give the library a new and bright aesthetic. Trustees discussed how the lighting project could be paid for, with use of money from special projects, but also by fundraising to help off-set the costs. Trustees will continue to brainstorm with each other for ways to generate additional money and what lighting plan makes the most sense for the budget and appearance of the library. In the next several months, trustees will send out an RFP (Request for Proposal) for the electrical job of installing the lights.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received $265.00 from the on-going book sale. A motion was made and passed to accept the donations. New lights were installed, in the few areas that had burnt bulbs, at the cost of $500.00. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented. Library patronage was higher during the month of March, possibly due to dreary weather but also the Egg Hunt program. The interlibrary loan system continues to be down across the state of NH.
4. Old Business
A. Several resumes were received for the position of Library Director. Trustees were provided the candidates cover letter and resume. Trustees will review candidates and will determine the interview schedule to take place in April. Trustees will receive applications for the Director position until April 30th.
5. New Business
A. Trustees discussed with Meg what was upcoming for the library during the month of May. The library will hold their annual Memorial Day book/plant sale on Saturday, 5/26/18, in combination with the church’s barn sale.
B. Group discussed the ideal situation of deciding on the Library Director position by May as to provide a few weeks of transition time.
C. There will be a retirement party for Meg on Sunday, 5/27/18, held at the library with food and drink. Please come and enjoy a few treats and say goodbye to Meg. Meg will be greatly missed! Her last day will be Wednesday, 5/30/18.
D. The library will be closed on Memorial Day, Monday, 5/28/18.
Meeting was adjourned at 7:45 pm. The next meeting will be held on Wednesday, May 3, 2018, at 6:00pm.
Respectfully Submitted,
Ellen Barselle