The Board Meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m.
Attendance: Patty Furness, Nola Jordan, Erica Gross, Lorraine MacLeod, Bea Howe, Joan Perry + Wilbur, Rod Jones, Meg Fearnley
1. The Secretary’s Report was accepted as presented.
2. A motion was made and passed to accept gifts and donations to Brown Memorial Library in July in the amount of $1,084.78. That amount includes the proceeds from the July 4th book and plant sale. The Treasurer’s Report was accepted as presented.
3. The Librarian’s Report was presented and discussed.
4. Plans for the annual fund-raising dinner on August 28th were discussed. The menu will be: baked “fried” chicken, squash casserole, corn on the cob, potato salad, green bean salad, and corn bread. A sign-up list for desserts is on the check-out desk. Bea and Meg will shop on Thursday using Patty’s Sam’s Club card. Anyone who is available will work at the lodge Friday morning to clean and get as much done ahead of time as possible, while most of the cooking will take place on Saturday. If Friday is especially warm, Erica’s husband will bring over extra fans. Tickets for the 50/50 raffle will go on sale August 14.
5. Bea reported that she has spoken to Cheryl Behr about asking the road crew to do something to alleviate the flooding problem the library experiences during heavy downpours. Water rushes down the side street and right into the basement.
6. Bea’s husband has been working on an improved web site for the library using WordPress. Meg will be able to access the site to put in announcements and information about upcoming programs, new acquisitions, etc. GoDaddy.com will host the site for $4.99 per month plus an annual fee for the use of whatever available name we decide on. The site should be up and running by next month.
7. The trustees agreed to prebuy 1,250 gallons of oil from Ayer & Goss at $2.699/gal. Because last winter was relatively mild, we did not use all the oil we ordered and have a credit of $701.66 to put toward this year’s oil.
8. Joan reported that the library made no request for capital improvement funds. While there are a number of matters that need attention, none would cost more than the minimum necessary to be considered a capital improvement.
9. Bea read a letter she received from the Henniker Rotary Club thanking us for our donation to their Books for Ghana project. Eight institutions in Ghana received books from the program and those books that did not meet the needs of any of the schools were given to individuals for their homes. Since the first shipment was such a success, the Rotary Club plans to fill another container. With help in sorting and packing from Patty, Rod and Tracy Quiqley, Bea delivered another 14 cartons of books to Henniker.
10. Plans were made for the Labor Day weekend book sale on September 4
The next meeting will be Wednesday, September 1, at 6:00 p.m. As the secretary will be out of town, Rod agreed to take the minutes
The meeting was adjourned at 6:50 p.m.
Respectfully submitted,
Nola Jordan
Secretary