Planning Board Minutes 07.10.12
July 12, 2012
TOWN OF BRADFORD
PLANNING BOARD MEETING
JULY 10, 2012
Site Walk at O E Trucking, 10 Breezy Hill Road – Map 3, Lot 74:
Present at the 6:00 PM Site Walk at the O E Trucking property at 10 Breezy Hill Road were Marcia Keller, Chair, Don Jackson, John Greenwood, Caryl Walker, Alternate, Phil LaMoreaux, Vice Chair, Sonny Harris, Selectmen Representative, Bill Glennie, Marge Cilley, Secretary and from the Conservation Commission, Seth Benowitz and Patty Furness.
Jon Warzocha, Horizon Engineering represented Martyn Chivers and presented a revised plan to the group to view as they walked the premises, commencing with the route of traffic flow from the first drive going up the road where the upper drive will be moved a little northerly allowing a better flow for the trucks.
The third row of currently parked busses will be the beginning of the project where the entering trucks will go over the scale. In back of the existing third row of busses will be elevated and the taking apart facility will be there using the existing cement open building for processing, one vehicle at a time. Storm water plan and sampling will be done, as well as Best Management Practice and Green Yards Program.
The initial treatment section of the plan will be started initially. The existing road is about a 12% grade and will be cut and the fill used to grade other areas where needed.
The existing property boundary across from the office building to existing house, the existing fence will probably swing around to near the back of the existing house.
Some of the members of the board walked into the woods in the south east corner of the lot of interest to look further at the property.
Site Walk ended at 6:55pm to return to the regular scheduled session of the Planning Board at the Community Center at 7:00pm.
Present at the Regular Meeting of the Planning Board:
Marcia Keller, Chair called the meeting to order at 7:13pm with Phil LaMoreaux, Vice Chair, Don Jackson, Bill Glennie, Jim Bibbo, John Greenwood, Caryl Walker, Alternate. Mark Keith, Alternate and Marge Cilley, Secretary. Sonny Harris, Selectmen’s Representative arrived at 7:20pm.
Marcia Keller advised the delay in starting the meeting is due to the Site Walk at 6:00pm.
Review and Consideration of the June 12, 2012 Minutes:
Motion was made by Phil LaMoreaux, Vice Chair to approve the minutes. Seconded by Jim Bibbo.
Edit to show: Page 2, under first Motion for Geoffrey Hirsch made by Phil LaMoreaux should read: To accept the Site Plan Application as complete for the Bed and Breakfast etc.
Page 3, under Nate Kimball, Motion top of page should read: To accept the application for Valley Excavation. Remove the following words as complete.
Page 3 under Larry McDonald, last sentence the words (need to be) should be omitted.
Minutes approved with edits carried 6-0.
Jesse Singh – Old Dodges Store – Site Plan – Laura Hallahan, Representative, Map 17, Lot 2 – Public Hearing:
Pictures of the outside of the building were handed out to the members by Laura Hallahan, who is representing Mr. Singh. The board went over the Application check list as well as the following requests for waivers.
Septic system testing questioned by John Greenwood. Laura Hallahan advised that Jim Bruss had it tested when they owned the property
There was no public present for the Public Hearing.
Motion was made by Phil LaMoreaux, Vice Chair to approve the Application of Jesse Singh for a Site Plan on Map 17, Lot 2 as being complete, with Waiver Requests granted. Seconded by Bill Glennie.
Motion carried 7-0.
Discussion ensued regarding investigation of the septic system and John Greenwood would like to see a condition prior to final approval of this report which will be obtained and forwarded to the board by Laura Hallahan. Also discussed was landscaping and material being used for parking facility. The interior has not been worked on much as yet per Jesse Singh.
Article 17: Reproducible Mylar
Marcia Keller, Chair advised this is not required for a Site Plan
Article 18: Topography
Motion was made by Phil LaMoreaux to Waive Article 18. Seconded by Don Jackson. Motion carried 7-0.
Article 20: Existing Water and Sewer:
Motion was made by Phil LaMoreaux, to Waive Article 20: Seconded by Bill Gennie.
Motion carried 7-0.
Article 22: Contours & Finished Grade Elevations:
Motion was made by Phil LaMoreaux to Waive Article 22: Seconded by Don Jackson.
Motion carried 7-0.
Article 24: Gas, Electric, Telephone.
No approval required – Waiver request withdrawn.
The proposed LP tank is drawn in on the plan.
It was stated that any changes after the final approval can be a considered a modification.
Autumn Rose – Subdivision – Johnson Hill Road – Public Hearing Continuation
Map 2, Lot 61:
This Subdivision which is before the Zoning Board of Adjustment was approved as complete last June and will be continued to August 14, 2012.
O E Trucking – Public Hearing Continued – Map 3, Lot 74A & 74B:
Jon Warzocha, Horizon Engineering represented Martyn Chivers brought in the updated plan which the board went over. Jon Warzocha advised the last meeting the SWPPP treatment approach was discussed and he provided the updated plans that were looked at during the Site Walk earlier this evening. The drainage is a little bit different than was shown on the original plan. The treatment facilities detail was shown and discussed tonight. .
A Town permit for junk yards and a State permit for the solid waste facility will need to be procured per Jon Warzocha, and this would be followed by the Green Yard Program. as well as SWPPP. Jon advised that they would like to ask to go through the final approval prior to presenting the final SWPPP rather than making minor changes along the way. Jon also advised SWPPP has to be finalized, and there has to be a sampling in order to operate. The fines are substantial if EPA comes up and does a site audit, there is a lot of motivation to be in compliance with SWPPP.
The Conservation Commission concern was the snow removal however, with the new layout, it would not come anywhere near the river.
Fencing was brought up, and considerable discussion followed. Phil LaMoreaux advised he would like to see a secure lockable fence enclose the entire area as the RSA requires. Jon argued that the elevated area meets the criteria of the RSA and it is not near anyone and is a private way, and is protected by a woodlands. The fencing that is going to be done will be a two tier stockade type fence as is already on the property. It was stated that the unfenced area could be posted. Marcia Keller, Chair suggested the fencing is used as a barrier to keep this facility from the other facilities on site. Phil LaMoreaux advised at minimum he would like to see fencing along zoned boundary lines that demarcate what areas are allowed for the facility. Further discussion took place regarding areas of concern. Jon Warzocha stated that they do not have any way to set the boundary as it is a line on a plan that was done by the town and he does not have any meets and bounds to go off from that zoning line that was never surveyed. Phil LaMoreaux advised it is 500 feet from the road.
The Lot Line Adjustment and Site Plan can be presented at the same time before final approval is given and Jon Warzocha will be back on August 14, 2012 showing the fencing along the zoning boundary with gate accesses showing as well. Final SWPPP needs to be received prior to operation.
The boundary line pins are not set at this time.
Jon Warzocha requested the board’s approval be conditional upon the receipt of SWPPP. Jon explained that he does not want to create extra work and expense for his client. He has to have a SWPPP prior to operation, but to provide one now, it could need some tweeking before they are done and it could have to be modified again.
It was stated that approval could be made with the following conditions:
- State Solid Waste Permit
- Town Junk Yard Permit
- Receipt of Final SWPPP – before operation can start.
- Green Yards Program.
Jon advised SWPPP is strictly an EPA requirement, and would not be under the Statutes.
Phil LaMoreaux, advised he would like to see on the Site Plan, a note enumerating the conditions of approval that were issued with the Special Exception.
- Best Management Practices will be adhered to.
- Owners shall grant access to a representative to local government at any time to the facility.
- The facility will be enrolled in the DES Green Yards Program.
This will not change the approval, but will have it all documented in one place.
The on site and off site signs were also discussed and should be updated and depicted on the plan.
Jon Warzocha stated he will be at the August 14th Planning Board meeting with 5 copies of the updated Site Plan Review file as well as 5 copies of the Lot Line Adjustment and mylar after the final approval.
It was requested that the minutes reflect that over and beyond the location, there will be no more than two unregistered vehicles on the property outside of the Junk Yard property in compliance with RSA236:111 – 129.
Enforcement was questioned, and it was stated it is the Selectmen’s responsibility.
Marcia Keller, Chair requested a couple of members join her to help clean up the O E Trucking files which need to be gone over. Caryl Walker and Don Jackson volunteered to help.
Marcia Keller, Chair advised she will meet with the Selectmen and suggest the public give a day or two notice when wishing to view records.
Marcia Keller, Chair brought up three signs that are stuck in the ground, those being Dunkin Donuts, N, L. Septic, and Wet Basement.
Question was asked if Central N H Planning has a way of creating incentives for businesses to come to town?
Marjorie R. Cilley, Secretary