TOWN OF BRADFORD
PLANNING BOARD MEETING
AUGUST 28, 2012
7:00PM
Call to Order and Roll Call:
Marcia Keller, Chair opened the August 28th meeting of the Planning Board at 7:00pm with Don Jackson, John Greenwood, Phil LaMoreaux, Bill Glennie, Mark Keith, Alternate, Caryl Walker, Alternate, Harry Wright Selectmen Representative and Marge Cilley, Secretary present. Sonny Harris, Selectmen Representative and Jim Bibbo were absent.
Marcia Keller, Chair seated Mark Keith for Jim Bibbo.
Review and Consideration of July 24, 2012 minutes:
Motion was made to approve the minutes by Phil LaMoreaux, seconded by Don Jackson.
Marcia Keller advised on page three, first paragraph, 4th line up from bottom, the first word sited should be cited. Same section, the RSA should read: 91-A:4,1.
Motion carried 6-0.
Planning Board Documents – Sue McKevitt:
Sue McKevitt came before the Planning Board with the documents she has been working on pertaining to who does what and how to do it. Sue has drafted a three fold page for the Planning Board, Code Enforcement and Zoning Board of Adjustment. Sue is also working on one for Generic Boards and Committees discussing what the town offers and where to go for what an interest may be for volunteering or elected to an office. At this time these are incomplete.
The Planning Board tri-fold was looked at and Sue advised she has talked with Andrew Pinard as she found some out of date information on the Web Site. This will be up graded.
Sue will also attend an upcoming Technology Committee meeting.
Discussion and suggestions for re- wording were made regarding the Planning Board tri-fold.
Discussion ensued as to whether the Building Inspector is also the Code Enforcement Officer.
Sue was thanked for her input, and she will be making the suggested adjustments to the Planning Board tri-fold and return to the planning board.
Amendments to Planning Board Rules of Procedure regarding records:
Marcia Keller, Chair handed out a draft of Rules of Procedure updates to the members.
It was stated that a majority vote of members is necessary to make Amendments to the Planning Board Rules of Procedure.
Motion was made by Phil LaMoreaux to accept the Draft of the Planning Board Rules of Procedure. Seconded by Bill Glennie. No vote taken.
The discarding of tapes after approval of the minutes was questioned by Harry Wright, Selectmen Representative. He also indicated this will be checked into with the Town Attorney tomorrow, and report back at the next Selectmen’s meeting and/or Planning Board Meeting.
When the Rules of Procedure have been received by the Secretary without the “draft” showing the Secretary will post as well as provide a copy to Andrew Pinard to post on the Web. (The updated Rules of Procedure may be found at the end of these minutes.)
Planning Suggestions regarding Map 17, Lot 48 & 49:
There was a brief discussion regarding possibilities with the property Map 17, Lot 48 and 49. It was determined this is really a Selectmen’s charge and not the Planning Board.
To Do Folder:
Information regarding Welton McKean needs to be forwarded to the Selectmen’s office.
The Margaret Kincaid Voluntary Merger needs to be forwarded to the Assessors Office.
LGC Law Lectures meetings were brought to the Boards attention.
Off Site Sign re: New London Septic letter discussed and it was determined it is on the State Right of Way.
Letter from the Secretary regarding tapes of all boards was read.
It was determined that the motion previously made on July 24, 2012 regarding allowing up to five business days for Planning Board material to be available to the public needs to be revisited at their next meeting.
The Wellhead Protection Areas discussed with no decisions required from the board as it was determined it has to do with Public Water Supplies.
There being no other business, meeting adjourned at 9:30pm.
Respectfully submitted,
Marjorie R. Cilley
Secretary