DRAFT DRAFT
TOWN OF BRADFORD
SELECTMEN’S MEETING
JANUARY 29, 2008
6:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair called the meeting to order at 6:00pm with Charles Meany and Andrew Pinard present. Also present were Cheryl Behr, Administrator and Marilyn Gordon, Treasurer.
Motion was made by Andrew Pinard to table the Review and Acceptance of the January 15th minutes until later. Charles Meany seconded, motion carried 3-0.
Jim Spadaro, principal at Bradford Elementary School:
Jim Spadaro came before the Selectmen and advised it is an honor to host town voting at the elementary school. He said that because of the Town Clerk, Police Dept., and Highway Dept. who work very cooperatively with the school, and make it work with the school staff. Mr. Spadaro also mentioned the DARE program which will be held at the school for 5th graders, where a local officer will talk with the students, and he thanked the town for helping in this area. It is nice when community and schools come together and work for the kids. Peter Fenton, Chair advised they appreciate the comments about the town employees and the Selectmen enjoy the fact that they can use the school for voting down there where they feel it is safe.
Bruce Edwards regarding Grant Contract:
Bruce Edwards did not appear, however, Cheryl Behr, Administrator did have a Grant
Contract for the Selectmen to sign for a LEOP Grant which is a “Local Emergency Operation Plan” and all three forms need signatures and be notarized. Bruce Edwards requested to notify all department heads that there will be a meeting at the Town Hall on February 6, 2008, from six to eight pm when Wendy Dumais, who is affiliated with the Main Health Unit in Concord, will speak. She will be coordinating the responses throughout this area.
Audrey Sylvester regarding Town Hall renovations:
Audrey Sylvester advised she had given a packet to Cheryl Behr, Administrator including:
1. Names of Painting Contractors
2. Outline from Bruss Construction outlining Stage Renovations and Road Map of how to proceed with the renovations.
3. Estimate of repairing windows with
4. Re-glazing windows at $44,940.51.
Storms at $100,592.00 (50 windows)
5. Lumber Barn quote for the windows
Was very close to other figures, but did not include installation.
Two painting contractors were also named referenced from Bruss Construction:
Ron Minard from Pittsfield and Steve Adante, Derry.
Audrey inquired if money could be put aside specifically for town hall, so when we go for matching Grants there will be money there, something like $20,000.00. This would have to be voted on at Town Meeting.
Tom Brennan, discussion school budget:
Tom Brennan, Superintendent of Kearsarge Regional School District introduced Larry LeBoeuf, Business Administrator. Mr. Brennan brought the Annual Meeting: Deliberative Session packet which was handed out at the session held on January 12, 2008 at the Kearsarge Regional High School. This budget was explained in detail as well as other articles in the warrant.
No questions were asked from the Selectmen or from the floor. Mr. Brennan encouraged anyone to call with questions they may have.
Ken Anderson regarding NH the Beautiful Grant:
Ken Anderson advised the Grant is available and he was quoted the installed charge for the reconditioned baler is $5,000.00 with a six month warranty. This would be less the $2000.00 from the Grant, leaving the total cost to the town of $3,000.00.
Motion was made by Andrew Pinard to release $3,000.00 providing we have the Grant Funds of $2,000.00 and purchase the baler. Charles Meany Seconded. Motion carried. 3-0.
7:00pm the Selectmen continued their meeting in the Selectmen’s office.
Rescue squad payroll:
Three members of the Fire Dept. came before the Selectmen and Preston Starr advised Chief Goldberg requested he present the Proposed Rescue Squad Personnel Payment Plan. Cheryl Behr, Administrator advised she had spoken with the Local Government Center, and they said they cited a couple of RSA’s that need to be investigated regarding once a volunteer begins to get paid how does that affect the RSA that covers volunteers liability? Preston Starr advised the pay would be based at $10.00 an hour for a responding call. The goal is to get coverage 24/7. Anyone would get a stipend unless they left the station with the ambulance, then transfers to hourly wage. Sign on bonus was discussed. Andrew Pinard questioned that So. Newbury has in the past helped contribute to the purchasing of the equipment, how does this proposal involve other communities? Has there been consideration as to whether we will continue or constrict service. Billing users could help offset that cost per Preston Starr. Andrew Pinard advised he would like to see what percent of the calls originate in Bradford, as they would be the ones being asked for the total cost of the salaries. Cheryl Behr, Administrator questioned if any enrollment numbers had been received for Medicare/Medicaid?
Motion was made by Peter Fenton to put fifty thousand dollars ($50,000.00) in the Warrant for the Rescue Squad personnel with the understanding if this passes it will take some time to get organized. Charles Meany seconded motion. Andrew Pinard advised he wants to make sure before the plan is actually implemented that all the details are outlined, such as administrative costs associated with this. He would like to see explicit roles and tasks with no names associated with each. Peter Fenton, Chair also advised that some of the officers listed will be officers for the association, but not necessarily for the rescue squad as far as the town is concerned, therefore, there would not be an officer bonus, such as the Secretary, Treasurer etc. Much discussion ensued. Motion carried 3-0.
Kevin Cahill Representing Eric Engheben, Rowe Mountain Road, Map 11, Lot 16:
Kevin Cahill came before the Selectmen requesting a waiver to build a barn. The Building Inspector advised Mr. Engheben that he did not have the authority to allow him to build on a Class VI road. Mr. Cahill advised the State Forester suggested the place to build the barn. The barn would be used for equipment as he wants to rebuild the forest, with sugar bush. It was decided the Building Inspector has to give a formal refusal to the Selectmen.
Motion was made by Andrew Pinard that the applicant again go to the Building Inspector for a formal refusal. Charles Meany seconded. Board agreed unanimously, but no actual vote.
Gary Wheeler Gravel supply:
Andrew Pinard advised he had been approached by Barry Wheeler whether the town was going to contract with him again for gravel. Phil LaMoreaux, Chair of the Planning Board advised the original Site Plan that was approved prohibited crushing. There was a modification to the Site Plan that allowed crushing for a period of two years that ran out this past summer; consequently it reverts back to the original Site Plan which does not allow crushing.
Motion was made by Andrew that the Board of Selectmen apply as an agent for Mr. Wheeler for Site Modification to allow the town to have gravel crushing there for a period of two years. Andrew also questioned if RFP’s should go out to gravel pit owners in town. Andrew Pinard withdrew this motion.
Motion was made by Andrew Pinard that the Board of Selectmen issue a request for proposal for gravel to be provided by local gravel pits and see what kinds of packages are offered if any. Seconded By Charles Meany. Motion carried 3-0.
Marlene Freyler:
Marlene Freyler presented the Selectmen with a contract for D & L Amusements, Tilton for the July 5th town celebration for rides and games they will provide. Also insurance policy will be provided, and the equipment will be taken care of by their people. The Fair committee will be given 15% of the gross income from revenue. They will be setting up earlier in the week.
Bond Hearing:
The Board of Selectmen will have to publish a Bond Hearing for all the bonds there are this year. Bond Hearing Date is set for February 16th at 10:00am at the Bradford Elementary school if available. All four of the Bond issues will be held the same day. Said Hearing must be posted 7 days prior to Hearing.
Cheryl Behr advised the State Appraiser had stopped by last week, and picked up some papers. At this time no amount of money for the Route #103 access road was determined. A Partition was presented to the Selectmen by Jane Johnson and Bindy Glennie as an Article to go on the ballot regarding an appropriation of one million three hundred fifty thousand dollars ($1,350,000.00) for the purpose of building a 10,800 square foot highway garage and a 2,400 sq. foot salt shed on the Rte 103 (lower site) of the transfer station property. Conversation ensued regarding who would be speaking to explain it at the Bond Hearing. Charles Meany made a motion that he later advised he wished to withdraw. Cheryl Behr advised the meeting date and place for the Bond Hearing would be advertised in the newspapers as soon as where it can be held is known.
Everett Kittredge advised he had spoken with Jim Bruss, and their firm does indeed do the work of “Clerk of the Works”
Discussion was made for person to dedicate the Town Report to this year.
Intent to Cut:
Mention was made of intent to cut for Klein on Alder Plains Road. Papers were signed regarding same. Brooks McCandlish is doing the cutting.
Accounts payable:
The accounts payable manifest and payroll manifests were reviewed.
Health Insurance coverage for a new police officer is needed to a family policy.
Fica will need to be increased for the Rescue wages.
Painting of Town Hall:
A local painter quoted a price of painting the windows at $125.00 per window at the Town Hall, which is probably just for labor, so paint would have to be added in. The Selectmen were in agreement for Cheryl Behr, Administrator to contact the local painter and set up a schedule to paint the Town Hall windows.
Draft of Warrant Articles:
Tim Bates, Town Attorney listed the three articles as separate Warrants. 1. Road, 2. Highway Garage. 3. Police Station. Much discussion ensued. Article one is deleted.
Motion was made by Andrew Pinard that Article 2 and Article 3 stand as individual, bond requests for the highway be separate from the police station. Seconded by Charles Meany. Peter Fenton voted nay. Motion carried 2-1
Article 2:
Selectmen in agreement of Article 2: Andrew Pinard Nay. Carried 2-1
Mention was made that location of Route #114 needs to be added to Article as well as Map and Lot numbers
Article 3:
Selectmen in agreement of Article 3: Andrew Pinard Nay. Carried 2-1.
Article 7:
Selectmen in agreement with Article 7 as written regarding Rescue Squad and Fire Dept.
Article 8:
Selectmen in agreement with Article 8. Andrew Pinard voted Nay. Carried 2-1
Article 9:
Selectmen in Agreement with Article 9. Peter Fenton voted Nay. Carried 2-1.
Article 10:
Selectmen in Agreement with Article 10. Carried 2-1.
Article 11:
Selectmen in Agreement with Article 11. Carried 3-0
Article 12:
Selectmen in Agreement with Article 12. Carried 3-0
Article 13:
Selectmen in agreement with Article 13. Carried 3-0
Article 14:
Selectmen in agreement with Article 14. Carried 3-0
Article 15:
Selectmen in agreement with Article 15. Carried 3-0
Article 16:
Selectmen in Agreement with Article 16. Carried 3-0
Article 17:
Selectmen in agreement with Article 17. Carried 3-0
Article 18:
Selectmen in agreement with Article 18. Carried 3-0
Article 19:
Selectmen in agreement with Article 19. Discussion ensued, voted on $25,000.00. Carried 3-0
Article 20:
Selectmen in agreement with Article 20. Carried 3-0
Article 21:
Selectmen in agreement with Article 21. Carried 3-0
Article 22:
Selectmen in agreement with Article 22. Carried 3-0
Article 23:
Selectmen in agreement with Article 23. Carried 3-0. Agreed to group all Capital Reserve Articles.
Article 24:
Selectmen in agreement with Article 24. Carried 3-0
Article 25:
Selectmen in agreement to hold this for next week, needs an RFP and question if is this a 2 year process.
Article 26:
Selectmen in agreement with Article 26. Carried 3-0
Article 27:
Selectmen in agreement with Article 27. (St. needs to be spelled out) Carried 3-0
Article 28:
Selectmen in agreement with Article 28. Carried 3-0
Article 29:
Selectmen in agreement with Article 29. Andrew Pinard Nay. Carried 2-1
Article 30:
Selectmen in agreement with Article 30. Carried 3-0
Article 31:
Selectmen in agreement with Article 31. Cheryl Behr, Administrator read a letter from David P. Currier dated January 23, 2008 (letter on file). Carried 3-0
Article 32:
Selectmen in agreement with Article 32. Carried 3-0
Article 33:
Selectmen in agreement with Article 33. Conversation ensued. Wording should not be specifically for design preparation. Wording should be “Continuing research and design preparation for highway garage”. Carried 3-0
Article 34:
Selectmen agreed to take out.
Cheryl Behr, Administrator read the suggestion that a voluntary energy committee be formed. Andrew Pinard advised a notice could be put out to see if there was some interest to serve on such a committee, and report back to the Selectmen. Charles Meany abstained, Andrew Pinard and Peter Fenton Yea’s Carried 2-0. Cheryl Behr, Administrator will put up some posters seeking interested persons.
Motion made by Andrew Pinard to appoint Nate Bruss to the Conservation Commission. Charles Meany seconded. Motion carried 3-0
Review and acceptance of the January 15, 2008 minutes
Motion made by Peter Fenton to approve the January 15, 2008 minutes with the edits.
1. Page 2, under Needs Assessment comments: Harry Hadaway is the correct spelling of his name. Page 3, Sue Pehrson’s name is misspelled. Seconded by Andrew Pinard. Motion carried 3-0.
Public meeting closed at 9:30pm to go into non-public meeting.
Out of Non-public meeting at 9:50pm
Motion made by Andrew Pinard to appoint Gerard Turco as a member of the Road Committee and to forward a letter to him so advising. Selectmen agreed, no actual vote taken.
Meeting Adjourned 10:00PM
Respectfully submitted
Marjorie R. Cilley
Secretary