TOWN OF BRADFORD
SELECTMEN’S MEETING
JUNE 3, 2013
5:30PM
Call To Order and Roll Call:
Harry Wright, Chair called the meeting to order at 5:35pm with John Pfeifle, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator and Marge Cilley, Secretary. Sonny Harris was absent.
Historical Society – July 6th event – shared costs for event:
The Bradford Historical Society letter was read by Cheryl Behr regarding their spending up to $100.00 towards the hiring of the Messer’s horse and wagon to peruse Main Street during the 4th of July Celebration and to see if the town wants to arrange for the remainder of the cost of $300.00. Discussion ensued.
Motion was made by John Pfeifle to accept the $100.00 from the Historical Society to go towards hiring the Messer’s horse and wagon for the Independence Day festivities, and decide where the additional funds will come from. Seconded by Harry Wright. Motion carried 2-0. Cheryl Behr will do a contract with the Messer’s.
John Mock reiterated that it is difficult with the race finishing up at the Brown Shattuck field to get set up for the chicken BBQ. Discussion ensued regarding putting the end of the race at the Community Center. John Pfeifle volunteered to set the race up for a different ending for next year.
July 6th, alarm system at Town Hall – reconnect?
Cheryl Behr will check with the alarm system people to see how soon they could come once contacted. The fee for that is $350.00. John Pfeifle stated he does have access to a tent which could be used in the town hall parking lot.
Phil LaMoreaux – CIP documents:
Phil LaMoreaux presented a joint memorandum to the Selectmen for their signatures, so they can be given to the Town Departments for input for Capital Improvements requests for the upcoming year. In response to a question of the time when responses are requested to be returned, Phil LaMoreaux advised August 9, 2013. Mark Goldberg, Fire Chief advised there is no way the Fire Department could get this in by that time. Marcia Keller suggested that since the CIP is an annual occurrence, and to have this presented in time for the budget committee to do their job, perhaps this should be backed up to April so it can get in the system so that it works. John Pfeifle advised the CIP committee does not need to change the timing for each separate department. Harry Wright, Chair questioned the Fire Chief if he could get the required paperwork in by September, which Mark Goldberg stated yes.
Phil LaMoreaux stated last years submissions from each department will be attached with this year’s forms. Phil also asked for any volunteers for the CIP.
Cheryl Behr questioned who will be responsible for the CIP for the Community Center. Phil LaMoreaux expressed the need to list what is operating maintenance and what is Capital.
It was noted that the CIP will be meeting on Thursday, June 6, 2013 at 7:00pm. John Pfeifle advised he will attend.
Air conditioner for meeting room:
It was stated that the air conditioner does not fit the window in the Youth Room. John Pfeifle stated he will make a swap.
Bond withdrawal for signatures:
The paving bill in the amount of ninety thousand seven hundred fourteen dollars and eight nine cents ($90,714.89) has come in, and the Selectmen signed for the bond withdrawal to transfer money for the same.
Harriet Douglas stated that a great job has been done in the paving of Fairgrounds Road.
Credit Card for town use?
It was stated that some things could be purchased at a better price if a credit card was available. Much discussion ensued. Cheryl will set up guidelines for the next Selectmen’s meeting.
Timber Tax Warrant for signature:
Timber Tax Warrant Levy for 2013 was signed by the Selectmen.
Parade:
Suggestion was made by John Mock to change the time of the Parade for the Independence Day to 4:00pm rather than the 2:00pm where it is presently scheduled. This would tie all activities and events together much better. Harry Wright, Chair advised it is an active topic of conversation. John Mock reiterated that he has talked with several departments in town who would like the parade at 4:00pm and a celebration at Brown Shattuck Park the way it used to be. This will be checked out further soon for the following year. Much discussion ensued. Marilyn Gordon, Treasurer discussed the taking money out of the savings account and TAN, and the spending of money should be better managed by the Selectmen. Harry Wright, Chair stated that he did not think the General Fund was overspent by one hundred thousand dollars ($100,000.00); this was a function of income versus expense. John Pfeifle stated that the 4th of July celebration has been a very strong event for the town over the years. Harry Wright, Chair suggested that if the 4th of July Committee has a meeting and no one shows up, let the Selectmen know, and they will get the word out for more people to participate. Discussion ensued regarding collecting money during the fireworks and it was mentioned that the Town Hall Restoration Committee could sponsor that activity and split the proceeds with the town for the fireworks. Erica Gross, Town Clerk suggested putting up a container for “keep the 4th of July” at the Town Clerk window.
Next meeting of Economic Development and Main Street Revitalization Committees? Contacts:
John Pfeifle stated he has a note from Chris Way advising Cindy Harrington, State Business Recruiter, is available to come to talk with the Economic Development group on June 19, 2013 at 6:30pm. More participants are invited to join the group.
Main Street Revitalization is meeting tomorrow night.
Intent to Cut:
Two Intent to cut forms were signed by the Selectmen.
Feodor Wood, Map 3, Lot 69
Asthalter, Map 10, Lot 4, and Map 10, Lot 3.
Sanborn Property:
There appears to be more interest in purchasing the Sanborn property, and discussion has already been held regarding holding an auction the end of July. This will be brought up at the next Selectmen’s meeting. There are also two other parcels available for auction.
Property corner of Route 114 and Old Warner Road:
Marcia Keller questioned the Selectmen on what is happening to the property on the corner of Route 114 and Old Warner Road which has been sold, but the roof is in further disrepair, and what is being done about it. John Pfeifle suggested forwarding a copy of the letter that went out to the previous owner to the new owner. This will be followed up on.
A credit form for an overpayment from the Town Clerks office was given to the selectmen for signatures.
Travel Plan Grant for Safe Routes to School:
Cheryl Behr advised this is the last chance to back out of the Travel Plan Grant for Safe Routes to School. This is a Grant the town received a couple of years ago with the first part completed. The second part is now, and the third part will be the actual construction, which would be up to two hundred thousand dollars ($200,000.00). The travel plan portion comes out of CNHRP which is ten thousand five hundred and ten dollars ($10,510.00). There is another four thousand dollars ($4,000.00) that comes through on additional paperwork for the engineering portion. This is a 100% Grant with no match.
Cheryl advised this would require a committee.
Accounts payable and payroll manifests were reviewed and signed.
Insurance for parade participants:
Discussion took place regarding insurance.
Installation of mirrors – Street corners at Rte. 114/East Main and West Main & Water Street?
Question was received regarding putting up mirrors on street corners. After much discussion, the decision was to take this under advisement
An e-mail received from the Town Attorney regarding tax deeded properties was received by the Selectmen and Secretary.
May 20, 2013 and May 22, 2013 minutes were not brought up for approval.
Motion made seconded and carried to adjourn at 7:00pm.
Respectfully submitted,
Marjorie R. Cilley
Secretary