Budget Committee Minutes 08.16.18

August 20, 2018 Laurie Colburn Budget Committee, Minutes 0

Town of Bradford
Budget Committee Meeting
August 16, 2018 Draft Meeting Minutes
Marlene Freyler called the meeting to order at 6:10pm
Pledge of Allegiance
Roll call
David Nunnally 6:20pm (Chair), Claire James, Marlene Freyler, Mark Fournier, Michael James (Select Board Representative)
Karen Hambleton, Town Administrator
Jason Allen, Cheryl Croto absent
Correspondence Updates:
1. Minutes from the July 26th meeting were reviewed by the Committee.
Motion: Claire James motioned to accept with a change to the next meeting date statement which referenced July 26th rather than August 16th
Second: Michael James
Vote: 4-0 in favor
Old Business:
1. By-law revisions were incorporated into a final draft by David Nunnally and presented for review.
Motion: Marlene Freyler motioned to accept the By-Laws.
Second: Michael James
Vote: 5-0 in favor
Review of Budget & Expenditures:
1. The Committee reviewed outstanding questions from the Q2 budget review:
a. There was an invoice for fuel oil mistakenly coded against the Fire Department gas budget line. After the invoice was correctly coded, this budget line reflected 40% spending year to date, in line with where the budget committee felt the expenditures should be at.
b. Questions had been raised about the charges to the Road Budget, Contract Services, budget lines. The General account is for road sweeping and has one invoice coded against it. The Tree Removal account has one invoice against it for tree removal done after the May storm.
c. The Committee had also asked for a copy of an invoice related to steel plate procurement. Karen provided a copy of that invoice.
Receipt of Information or Proposals:
1. Karen provided the Committee with a registration notice for an upcoming Budget and Finance workshop which is available for Committee Members to attend either September 12th or September 20th. Members should contact Karen to register.
2. David asked whether there was an update from the Selectmen on the contract terms with the Henniker Rescue Squad services. No update is available yet. Karen is meeting with the Henniker Town Administrator next week and will discuss the best way to obtain information.
3. The Board discussed changing the time of the Budget Meetings going forward.
Motion: Marlene Freyler motioned to change the meeting time from 6:00pm to 6:30pm
Second: Claire James
Vote: 5-0 in favor
Future Business:
1. Michael asked that the September agenda include an introduction to a draft spreadsheet for use in the Budget preparation process.
2. The next Budget Committee meeting will be held September 20th, 2018 at 6:30pm
Motion: Claire James motioned to adjourn at 6:40pm
Second: Michael James
Vote: 5-0 in favor
Draft minutes submitted by Laurie Colburn