Board of Selectmen Meeting
August 13, 2018
Pledge of Allegiance
Meeting called to order at 5:30 pm
Roll Call- Jim Bibbo, Chairman; John Pfeifle, Selectman; Michael James, Selectmen; Karen Hambleton, Town Administrator and Marilyn Gordon, Treasurer were in attendance
Appearances:
- Jake Long appeared to discuss his proposed Eagle Scout Service Project with the Board. He asked for permission from the Selectmen to make improvements to the Tilly-Wheeler trail exercise stations, which is on Town land. His plan includes improving the existing exercise stations along with adding a couple new stations and improving the signage. He hopes to start work in the next couple of weeks and have the work completed by snowfall. Michele Halsted, with the Rural Heritage Connection was in attendance and voiced the support of the RHC organization. The estimated cost of the project is $700. Jake has established a GoFundMe page seeking donations to help support the cost of the improvements; direct donations can be made to Boy Scout Troop 96.
Motion: Jim Bibbo motioned to grant permission to move forward
Second: John Pfeifle
Decision: vote 3-0 in favor
Regular Business:
- The Board discussed the status of filling the Road Agent vacancy. 4 applications had been received to date and additional applications are being accepted through August 15th. Karen will email the Board all applications received for a review planned on August 20th at 5:30pm. This review will be held in a Non-Public session.
- Review of the Community Tax Relief Incentive application was tabled for discussion at the August 27th
- The Board discussed the status of work planned at the Town Hall. There have been delays in getting the granite and installation is now scheduled for late September/mid October. The contractor will also be building the walls to enclose the heating system at that time. Michael James expressed the need for a contingency plan as the heating system cannot be installed without the room being ready and if the schedule on the granite moves out there needs to be a plan in place to get ready for the heating system. Karen asked about the specs for the heating system which still needs to be put out to bid. Michael will provide this documentation for review at the next meeting. There was also discussion about records being stored at the Town Hall. Chief Goldberg cited item 10.13 of the General Safety Requirements, from the National Fire Protection Association, that would require the removal of all combustible material from the Town Hall by the time the current renovation work is completed. A discussion the Board had with the Fire Marshall’s office indicated the records would not need to be moved so clarification is needed.
- Devlin Pendleton, Bradford Parks & Recreation, asked the Board to determine if there are ways that parking permits could be more readily obtained for parking at French’s Park. Currently the Transfer Station issues stickers which allow access to the Transfer Station as well as French’s Park. Karen suggested the Board discuss this with the Transfer Station first and perhaps expand to issuing passes at the Town Clerk’s office.
- Jim Lord appeared to inform the Board that the water pipes at Sunny Plains Cemetery are failing. Marlene Freyler was also in attendance as the Cemetery Trustee and stated there were no funds available to address the problem. The Board asked that repair work be quoted out.
Motion: John Pfeifle motioned to approve the work if the quote is under $1,000.00
Second: Jim Bibbo
Decision: vote 3-0 in favor
- The Board signed an Intent to Cut for Map 6/Lot 8 on Sunset Hill and another Intent to Cut for Map 6/Lot 59 on Cressy Road.
- The Board extended a Thank You to the Bradford Garden Club for their beautification work around Bradford.
- Karen asked the Board to write a Management Statement for the 2017 audit outlining their thought process in establishing the 2018 Warrant Articles. Karen will draft the document in conjunction with input from the Selectmen.
- John Pfeifle will draft a quarterly community update for the September issue of The Bridge with input from the other Board members.
- The Board offered condolences on the passing of Adelaide Camire and will send a letter to the family.
- The Board confirmed that the Town’s attorney may countersign the engagement letters with Attorneys Feeney and Cullen on the Board’s behalf in the 91-A portion of the lawsuit.
Motion: John Pfeifle motioned to countersign
Second: Jim Bibbo
Decision: vote 3-0 in favor
- Melissa Cloutier, Town Clerk/Tax asked the Board to sign the Appointment letter for Officer Joseph McCormack to the Bradford Police Department as a part time officer. The appointment was signed.
- Melissa also reminded the Board that two Selectmen need to be present, or need to appoint someone in their absence, during the election voting on September 11th. The Board established a schedule for their attendance.
- Accounts Payable and Payroll Manifest were reviewed and signed.
- Minutes from the July 30th meeting were reviewed.
Motion: John Pfeifle motion to accept.
Second: Michael James
Decision: vote 3-0 in favor
The Board adjourned to Non-Public Session per RSA 91-A3II a, d & e at 6:21pm
Motion: John Pfeifle motion to move to Non-Public session
Second: Michael James
Decision: vote 3-0 in favor
The Board adjourned to Public Session per RSA 91 – A3II a, d & e at 6:54pm
The Board adjourned the meeting at 6:55pm
Motion: Jim Bibbo motioned to adjourn
Second: Michael James
Decision: vote 3-0 in favor
The next Selectmen’s meeting will be held on Monday August 27th, 2018 at the Bradford Area Community Center.
Minutes submitted by Laurie Colburn, Recording Secretary