Minutes from August 4, 2008
Board Meeting for the Trustees to Brown Memorial Library
Attendance included: Joan Perry, Bea Howe, Brooks McCandlish, Rod Jones, Meg Fearnley, Penny Ulrich, Bob Manchester & Erica Gross
1. The minutes from the last meeting were read and accepted with a change to read “in memory of Fred Winch” instead of “from Fred Winch” .
2. Treasurer’s report was read and accepted. A motion was made to accept all gifts and donations made to Brown Memorial Library from July 7 through August 4, in the amount of $1,536.89 ($1,251.00 from Book and Plant sales).
3. Librarian’s report was read and accepted.
4. It was decided to prepay the oil up to the amount that was designated in the 2008 budget. Anything spent over that amount will be included in next year’s budget.
5. The concrete pad was poured for the book drop. Steve Lucier now has only to drill the holes to connect the drop to the actual pad.
6. After contacting all of the trustees via email, a motion was made to purchase a portable AC unit. A few of the Librarians suffered during the last few heat waves hence the change in the decision. A Sharp AC was purchased for $550.00.
7. The fund raising dinner plans are going smoothly. All trustees have been asked to show up at the Mason’s lodge at 10am on August 23rd to do clean-up, set-up and food preparation. Erica will call Jay Tucker to borrow the BNSYS grill, call Market Basket and order the ribs.
8. The basement flooding has been a concern. Brooks brought in a new sump pump and the water seems under control at this point. The gutters by the downstairs door need to be rerouted towards the street.
9. Brooks will examine the 20ft tree that Oona has picked out for the library. If he feels the tree is too large then we shall go to Lyons Nursery and use the money that was donated specifically for a tree.
10. Brooks will also talk with the neighbor Andrew Pinard about the trimming of the poplar trees that are overhanging the rear roof of the library.
11. The electrical work has been a wonderful addition to making the opening and closing of the library easier. Thank you to the Friends of the Library for taking care of this project. It has also been suggested that more outlets are necessary in certain parts of the library. An estimate of the cost is forthcoming.
12. The carpets are in need of a cleaning. Bruce Edwards will be contacted regarding cleaning them.
13. August 30th is the next book sale. Volunteers have been lined up.
14. Next meeting is September 8, 2008 at 7:00pm.
Meeting was adjourned @ 7:45 pm
Respectfully submitted,
Erica Gross, Secretary