Library Trustee Minutes 12.06.17

Brown Memorial Library Trustee Meeting Minutes, Wednesday, December 6, 2017

Attendance: Connie Scheffy, Patty Furness, Nola Jordan, Annette Leonas, Sandy Wadlington, Mary Chris Duncan, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:00prm.

1. The secretary’s report was presented, and a motion was made and passed to accept the report.

2. The treasurer’s report was presented. The library received donations in the total amount of $285.20: $218.00 from general donations and $67.20 from the on-going book sale. A motion was made and passed to accept the donations. Clough billed library for parts for the new furnace, but this was a mistake in billing. Bill was corrected. Budget was turned in to town administrator, but no feedback has been given yet. Motion to accept and pass the treasurer’s report.

3. The librarian’s report was presented and there were large number of patrons for November report due to Halloween traffic. There will be no book group for December 2017. Book group will resume in January 2018 and the book discussed will be Cutting for Stone by Abraham Verghese. The holiday program this year will be held on December 9, 2017. A holiday story will be read, Santa will visit, treats will be provided, and caroling will be held after the tree lighting.

4. Old Business

A. Rockingham Electric, Jim Cangus, has been contacted to provide a lighting consultation. Trustees continue to discuss best economical lighting possibilities for the library. Several trustee members have visited other libraries who have changed their lighting to better understand lighting possibilities. Library trustees will continue to deliberate on the most economical and long-term solution to light the library.

5. New Business

A. Discussed ways to best track weekly cleaning at the library.

B. Next year the tree may need to have lights strung on the evergreen tree using a bucket loader, as it is difficult for volunteers to do this job. New lights may need to be purchased next year.

C. Library will be closed Christmas Eve and Christmas day.

D. Board needs to consider a new librarian as Meg will retire June 2018. Discussed what the obligation is to post the job. Need to revisit job description of Library Director. Board will need to discuss posting and description of the Library Director job in January.

Meeting was adjourned at 7:00pm. The next meeting will be held on January, 1/3/18, at 6:00pm.

Respectfully Submitted,
Ellen Barselle