TOWN OF BRADFORD
PLANNING BOARD
OCTOBER 11, 2011
7:00PM
Call to Order and Roll Call:
Marcia Keller, Chair opened the meeting at 7:00pm with Phil LaMoreaux, Sonny Harris, John Greenwood, Mark Keith, Alternate, Caryl Walker, Alternate and Marge Cilley, Secretary present. Bill Glennie and Jim Bibbo were absent. Barry Wheeler, Selectmen’s Representative arrived after the Selectmen’s non-public meeting.
Marcia Keller, Chair seated Mark Keith for Jim Bibbo and Caryl Walker for Bill Glennie. Caryl could not vote at tonight’s meeting as she has not been sworn in as yet.
Phil LaMoreaux nominated Don Jackson to be an Alternate to the Planning Board. Don said he would consider it.
Don Jackson presented the CIP:
Don Jackson, Chair of the CIP Committee presented each of the Planning Board members with the Capital Improvement Plan Proposal which was prepared in October 2011. This was gone over by the Year, Department and Projects with requested items per each Department with the dollar amount as well as the CIP committee’s recommendations to make a working balance within that year.
Phil LaMoreaux advised as an overview, the Capital Improvement Plan by definition, addresses capital needs which are $10,000 or more and are not regular budget items or personnel, but strictly for capital. The items listed are just one aspect of the total budget, and the purpose of the CIP is to give the Budget Committee and Selectmen a list with approximate values and how important things are in the eyes of the department heads who are submitting the requests. A tool for the budgeting process.
Don Jackson advised there is a spike in 2012 as last year they had tried to level out the budget which did not go through, consequently increasing the dollar amount for the upcoming year.
Much discussion transpired.
John Greenwood questioned if quotes should be obtained prior to making submitted dollars from the Highway Department. John also stated that no offense to department heads, but with today’s economy, he’d prefer to get a hard quote. John also suggested that all committee’s need to work together and stand up at Town Meeting and speak for their commitments. The Highway Department and the Road Committee should be urged to work together advised Don Jackson.
The Planning Board will hold a Public Meeting at their next meeting October 25, 2011 to present the CIP Report, adopt and recommend to the Selectmen and Budget Committee. This will be noticed in the Intertown Record as well as around town.
Marcia Keller, Chair thanked Don Jackson and the CIP Committee for a lot of work they have done on preparation of the CIP report. Don Jackson also stated that the CIP has been a good committee, and Jon Marden has the technology and put it together.
It was requested that the print of the CIP report be larger for the Public Meeting on the 25th of October with the Planning Board as well as perhaps reversing the columns, showing the Department requests in the left hand side of the page with the CIP columns on the right side of the page. Phil LaMoreaux will contact Jon Marden to see if this can be done.
Caryl Walker advised her association with CIP’s was that back-up information were required to substantiate the request.
Review and Consideration of September 13, 2011 minutes:
Motion was made by Phil LaMoreaux to approve the minutes of September 13, 2011 as presented. Edit on page one, date should be September 13, 2011 and on page two, above Valley Excavation should be bold heading: Valley Excavation: Motion seconded by Sonny Harris. Motion carried with edits 5-0.
To Do Folder:
O E Trucking did get their Special Exception from the ZBA and the Planning Board has not received a completed application.
Corsair Realty, LLC Pleasant Valley Road – Map 7, Lot 29:
Marcia Keller read portions of concerns from the Special Exception approved by the ZBA at their September 7, 2011 meeting with the Conditions of Approval on the Corsair Realty Gravel Pit, Map 7, Lot 29.
Corsair Realty, LLC needs to file a new Application for an Earth Excavation Application by October 18, 2011 to the Planning Board or start reclamation work by then.
Motion was made by Phil LaMoreaux that a notice of Site Plan Review Required for the commercial activity on Map 17, Lot 34 needs to be forwarded to, Harriet Cresswell, regarding dumpsters on property on Route 114, with a request to be in contact with the Bradford Planning Board by their November 8, 2011 meeting. Seconded by Sonny Harris. Motion carried 5-0.
Previous letters to Demers and Lumber Barn from the Selectmen have not been responded to at this time was noted about their signs.
Home Business Form re: property on Old Warner Road-Map 3, Lot 98:
A Home Business Compliance form was received regarding a sign on property at Map 3, Lot 98 showing a 9 Square Foot sign which is in non compliance as the maximum sign recommended is 4 square foot.
Motion was made by Phil LaMoreaux to write a letter to the Selectmen’s office notifying that there should be no sign permit approved for this site until there is a Site Plan, on Map 3, Lot 98 at 207 Old Warner Road. The dimension of the sign does not comply with a Home Business requirement. Motion seconded by Sonny Harris. Motion carried 5-0.
Note was made that there has been no response to a letter forwarded to Valley Excavation.
Workforce Housing will be discussed at the Planning Board’s October 25, 2011 meeting.
The 2012 Planning Board Budget will be discussed at the next meeting.
The Master Plan was brought up and 2014 should be the year it is done, and funds of about $25,000 should be given to the CIP next year for their report.
John Greenwood gave the board members some printed material concerning “Frequently Asked Questions” – Frequently asked questions about burnt out and dilapidated properties for their information.
No further questions before the Planning Board, meeting adjourned at 9:30pm.
Respectfully submitted
Marjorie R. Cilley
Secretary