TOWN OF BRADFORD
SELECTMEN’S MEETING
SIDEWALK PROPOSALS
FOLLOWED BY REGULAR MEETING AT 5:00PM
JANUARY 20, 2011
3:00PM
The Pledge of Allegiance was said.
Call To Order and Roll Call:
Peter Fenton, Chair called the canceled and rescheduled January 18th meeting to order at 3:05pm. with Jack Meaney, Cheryl Behr, Administrator, Trudy Willett, Marilyn Gordon, Treasurer and Marge Cilley, Secretary. Harry Wright arrived at 3:55pm.
Cheryl Behr, Administrator advised they received thirteen responses for the engineering proposals for the Bradford Sidewalk project, which is phase one. She also advised the regular Selectmen’s Meeting will begin at 5:00pm. The ratings will be done on the proposals from number 1 to number 5, with 5 being the highest. Cheryl Behr, Administrator handed out rating sheets and tally sheets for each of the responders to the Selectmen. The two Selectmen who were here looked over the proposals until Harry Wright arrived. The proposals will be reviewed individually by the Selectmen, and tallied at their next meeting which will be Monday, January 24, 2011 at 8:30am.
Bruce Edwards – Community Center:
Bruce Edwards came before the Selectmen, and Peter Fenton, Chair questioned what and where he does the work at the Community Center. Bruce advised he does not do the kitchen nor does he do the room downstairs that Phil Stockwell uses. He does everything with the exception of the KAP pre-school room. He does do the Senior Citizens room upstairs and when questioned why, Bruce advised many people do use that area, such as 4-H. Bruce also advised the 4-H also uses the downstairs rooms, doing different programs for different age groups. Bruce questioned how many supervisors are there. He recommended that only two should be in the bathroom at one time. It has been trashed before. Bruce advised he has all the chemicals locked up. Floors are refinished once a year and carpets twice a year. Bruce advised he is there Monday through Friday every week. Bruce advised bathrooms have to be cleaned daily. A handicapped rail was discussed as being needed. All the windows are done by Bruce. Bruce mentioned incorporating doing the Community Center and the Town Hall carpets twice a year. Bruce advised he strips and refinishes on the weekends. If anything happens on a wet floor, it is Bruce’s insurance that is responsible, not the towns. His price is the same this year as last year, and Peter Fenton, Chair advised he will pass on to the Budget Committee.
Sidewalk Engineer Proposals:
The following is the list of engineer proposals for the Sidewalk Project. (In no particular order)
1. SEA/Kleinfelder, Manchester, N H. 2. DuBois & King, Inc., Bedford, NH
3. Provan & Lorber, Contoocook, NH. 4. Pathways Consulting, Lebanon, NH
5. CMA Engineers, Kennebunk, ME. 6. Stantel, Burlington, VT
7. Fay, Spofford & Thorndike, Bedford, NH 8. Oakpoint Assoc. Portsmouth, NH
9. Holden Engineering, Bedford, NH 10. V. H. B., Inc. Bedford, NH
11 KV Partners, LLC, New Boston, NH 12. Fieldstone Land Const. Milford,NH
13. Bruss Construction, Bradford, NH
Cheryl Behr, Administrator advised that after the Selectmen have reviewed and rated the above proposals, letters will be forwarded to all and three to five will be requested to come in for interviews. It was also stated that DOT will approve each step.
Pre-School Bids:
Cheryl Behr, Administrator advised three bids have been received for the use of the Pre-School space at the Community Center which need to be reviewed.
Laurie Brown and Al Brown were in and advised the Selectmen that Rich Branch has resigned from the Rescue Squad, and Laurie is now the interim Captain. Laurie advised Mark Goldberg, Fire Chief suggested they come into the Budget Committee later this evening.
Review and Consideration of the Minutes of January 4, 2011:
Motion was made by Peter Fenton, Chair to approve the January 4, 2011 Selectmen’s meeting. Seconded by Jack Meaney with the following edit.
Page 2, third paragraph up from the bottom of the page, need to omit the first sentence, Decision is to lease purchase on both the Back hoe and Grader were previously voted on, and if these pass then the money will stay in the above Article.
Motion carried 3-0.
Warrant Article discussions:
Motion was made by Peter Fenton, Chair (now on Article 22) To see if the town will vote to raise and appropriate the sum of ten thousand dollars ($10,000) from $30,000 to fund the Highway Heavy Equipment Capital Reserve if Article 15 passes.
Harry Wright advised if Articles 16, 17, 18 and 19 do not pass, then Article 22 will be needed at Thirty Thousand ($30,000) dollars. Jack Meaney seconded. Motion carried 3-0.
Motion by Peter Fenton, Chair re-worded to: To see if the town will vote to raise and appropriate the sum of thirty thousand ($30,000) dollars to fund the Highway Heavy Equipment Capital Reserve Fund if the lease/purchase for the grader/backhoe is accepted then the amount be changed to Ten Thousand ($10,000) dollars. This could be introduced at Town Meeting from the floor per Cheryl Behr, Administrator, by stating at Article 15, that passage of this Article will cause the following Articles to be withdrawn, which are Articles 16, 17, 18 and 19 and Article 22 will be reduced to $10,000.
Typo’s were mentioned regarding dollar amounts in the present Articles being gone over.
Discussion ensued regarding the savings in the lease/purchase of the two pieces of equipment grader/backhoe. It was stated that the savings is in the interest which would be more on two single pieces of equipment versus two pieces purchased at the same time.
Cheryl Behr, Administrator will check with NorTrax regarding a current breakdown of Interest. Motion seconded by Jack Meaney. Carried 3-0.
Motion was made by Peter Fenton to recommend Article 15. To see if the town will vote to authorize the selectmen to enter into a seven year lease agreement for Three Hundred Sixty Four Thousand Seven hundred thirty nine dollars ($364,739.00) for a grader and backhoe loader for the Highway Department and to raise and appropriate the sum of Sixty Thousand and Eighty Five dollars ($60,085.00) for the first year’s payment. This agreement contains a fiscal funding clause.
Motion was made by Peter Fenton, Chair to recommend Article 15 as amended. Seconded by Jack Meaney. Motion carried 3-0.
Cheryl Behr, Administrator advised if Article 15 does not pass, Article 16 is to enter into a seven year lease agreement for Ninety Two Thousand Thirty Four dollars ($92,034.00) for a backhoe loader for the Highway Department and to raise and appropriate the sum of Sixteen Thousand Two Hundred dollars ($16,200.00) for the first year’s payment. This agreement contains a fiscal funding clause (escape clause).
Motion was made by Peter Fenton to recommend Article 16 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 17: To see if the town will vote to authorize the selectmen to enter into a seven year lease agreement for Two Hundred Seventy Two Thousand Seven Hundred and Five dollars ($272,705.00) for a grader for the Highway Department and to raise and appropriate the sum of Forty Three Thousand Eight Hundred Eighty Five dollars ($43,885.00) for the first year’s payment. This agreement contains a fiscal funding clause (escape clause).
Motion made by Peter Fenton, Chair to recommend Article 17 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 18: To see if the town will vote to authorize the selectmen to enter into a purchase agreement for Ninety Two Thousand Thirty Four dollars ($92,034.00) for a backhoe loader for the Highway Department and to raise and appropriate that sum. Funds in the amount of Eighty Three Thousand dollars ($83,000.00) will be withdrawn from the Highway Heavy Equipment Capital Reserve and the remaining Nine Thousand and Thirty Four dollars ($9,034.00) to be raised by taxation.
Motion was made by Peter Fenton, Chair to recommend Article 18 as written. Seconded by Harry Wright. Motion carried 3-0.
Article 19: To see if the town will vote to raise and appropriate Thirty Six Thousand dollars ($36,000.00) for the repair of the Town grader. This will be a non lapsing appropriation and will continue until December 2016 or until the money is expended. If the grader lease purchase article passes this article will be withdrawn.
Motion was made by Peter Fenton to recommend Article 19 as written. Seconded by Harry Wright. Motion carried 3-0.
Article 20: To see if the town will vote to raise and appropriate the sum of Eleven Thousand dollars ($11,000.00) for dust control. This will be a non lapsing appropriation and will continue until December 2016 or until the money is expended.
Motion was made by Peter Fenton, Chair to recommend Article 20 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 21: To see if the town will vote to raise and appropriate the sum of Forty Eight Thousand dollars ($48,000.00) to chip seal East Washington Road. This will be a non lapsing appropriation and will continue until December 2016 or until the money is expended.
Motion was made by Peter Fenton, Chair to recommend Article 21 as written. Motion seconded by Jack Meaney. Motion carried 3-0.
Article 22: To see if the town will vote to raise and appropriate the sum of Thirty Thousand Dollars ($30,000.00) to fund the Highway Heavy Equipment Capital Reserve Fund. (Will note here that this dollar amount will be changed to $10,000.00 if Article 15 does pass.)
Motion was made by Peter Fenton, Chair to recommend Article 22 as written, with the above noted addition. Seconded by Jack Meaney. Motion carried 3-0.
Article 23: To see if the town will vote to raise and appropriate the sum of Thirty Thousand Dollars ($30,000.00) to purchase a new police cruiser.
It was decided to hold this until February 1, 2011 when figures are in.
Article 24: To see if the town will vote to raise and appropriate the sum of Five Thousand ($5,000.00) to be placed in the Snow and Fuel emergency capital reserve.
Motion was made by Peter Fenton, Chair to recommend Article 24 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 25: To see if the town will raise and appropriate the sum of Fifty Thousand Dollars ($50,000.00) for Road Sealant. This is a non lapsing appropriation and will continue until December 31, 2016 or until used.
Motion was made by Peter Fenton, Chair to recommend Article 25 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 26: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10.000.00) to be placed in the Bridge Repair Capital Reserve.
Motion was made by Peter Fenton, Chair to recommend Article 26 as written. Seconded by Jack Meaney. Motion carried 3-0.
At this time discussion regarding the recommendation of Article 14 was brought up.
Article 14: To see if the town will raise and appropriate the sum of One Hundred Thousand dollars ($100,000.00) for the design of Bridge #161/145 on Breezy Hill road. This will be a non lapsing appropriation until the money is spent or December 31, 2016.
This was unanimously recommended by the Selectmen previously.
Article 27: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) for the Ambulance Capital Reserve. This was previously recommended unanimously by the Selectmen.
Article 28: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) for the Town Facilities Capital Reserve. This was previously recommended unanimously by the Selectmen.
Article 29: To see if the town will vote to raise and appropriate the sum of Five Thousand Dollars ($5,000.00) for the Repair of Town Buildings Capital Reserve. This was previously recommended unanimously by the Selectmen.
Article 30: To see if the town will vote to raise and appropriate the sum of Forty Thousand Dollars ($40,000.00) for the Fire Dept. Heavy Equipment Capital Reserve.
This was previously recommended unanimously by the Selectmen.
Article 31: To see if the Town will vote to raise and appropriate Ten Thousand Dollars ($10,000.00) to be placed in the Communications Capital Reserve Fund. This was previously recommended unanimously by the Selectmen.
Article 32. To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) to fund the revaluation capital reserve.
Motion was made by Peter Fenton, Chair to recommend Article 32 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 33: To see if the town will vote to raise and appropriate the sum of Five Thousand Dollars ($5,000.00) for the Fire Dept. Building Repair Capital Reserve.
This was previously recommended unanimously by the Selectmen.
Article 34: To see if the town will vote to raise and appropriate the sum of Nine Thousand Dollars ($9,000.00) to complete the match for the East Main Street Sidewalk project. This money will come from Fund Balance and no money will be raised by taxation. This was previously recommended unanimously by the Selectmen.
Article 35: To see if the town will vote to raise and appropriate the sum of Ten Thousand Dollars ($10,000.00) to be deposited in the Main Street Sidewalk Improvements Capital Reserve.
Motion was made by Peter Fenton, Chair to recommend Article 35 as written. Seconded by Jack Meaney. Motion carried 3-0.
Article 36: To see if the town will vote to raise and appropriate the sum of Twenty Eight Thousand Dollars ($28,000.00) to replace the roof on the Bement Covered Bridge.
Unanimous decision of the Selectmen to hold until an estimate of cost is obtained.
Article 37: To see if the town will vote to raise and appropriate the sum of One Thousand Dollars ($1,000.00) for the Gravestone Repair Expendable Trust.
This was previously recommended unanimously by the Selectmen.
Article 38: To see if the municipality will vote to discontinue the New Highway Garage Capital Reserve created in 2002. Said funds, with accumulated interest to date of withdrawal, are to be transferred to the municipality’s general fund. This was previously recommended unanimously by the Selectmen.
Cheryl Behr, Administrator advised a letter has been received requesting the following Article.
Article 39: To see if the town will vote to raise and appropriate the sum of Two Thousand Seven Hundred and Fifty Dollars ($2,750.00) for the Bradford Newbury Sutton Youth Sports.
Motion was made by Peter Fenton, Chair to recommend Article 39 as written. Harry Wright seconded. Jack Meaney abstained. Motion carried 2-0.
Cheryl Behr, Administrator advised a letter has been received from Dave Currier regarding the Boat Launch requesting the following Article, with an additional $2,000 for milfoil.
Article 40: To see if the town will vote to raise and appropriate the sum of Five Thousand ($5,000.00) for the Boat launch.
Motion was made by Harry Wright to recommend Article 40 as written. Jack Meaney seconded. Motion carried 3-0.
Article 41: Town hall restoration resolution. This is to see if the Town will vote to continue the Renovation/Restoration of the Bradford Town Hall, through available Grants, Capital Reservations and Donations. There would be no money raised at this time, but to see if it is something that can be used in the future. Discussion continued about the energy and weatherization of the Town Hall, and it was stated that is covered under Article 8.
Decision was to wait until the next meeting.
Article 13: To see if the town will vote to require a highway agent (Road Agent), in addition to his usual duties as highway agent, to have charge, under the direction of the Selectmen, of the care and maintenance of any one or more of the following: collection of waste, refuse and garbage, care of public dumps; care of public parks and cemeteries; public beaches; public forests; public playgrounds; shade and ornamental trees per RSA 231:63. Decision was made to hold until the next Selectmen’s meeting.
Acknowledgement was made that no petitions have been received at this time.
Article 25: It was acknowledged that in the January 10, 2011 minutes there was a motion to put the money at $50,000.00 by Jack Meaney, seconded by Harry Wright and carried 2-1 with Peter Fenton Chair opposed. (Changed in the Warrant Article listed numerically above to $50,000.00).)
Accounts payable and payroll manifests were reviewed and signed.
Bank statement problem was discussed and is being corrected.
Plan NH application was brought up and March 17, 2011 is the date applications must be in for development of the Marshall Property at $5,000.00. This would be a follow-up of the Forum that was held last November. Research and Resources are beneficial as is the support of the town for future marketing. It was stated that information in the TE Grant does make a difference. This was discussed and all agreed to put on as a Warrant Article for Town Meeting.
Town Report information is being requested and is usually done by the Selectmen.
Regular Hours and Comp time was brought up and will be discussed at a later time.
Cheryl Behr, Administrator advised there will be a person from LGC coming on Monday at 10:00am to discuss improving employee morale and effective team development.
Letters to delinquent tax agreement accounts were signed.
Mention was made that the Day Care Proposals that were due January 15, 2011 need to be reviewed as the KAP people need to know by January 31, 2011.
Acknowledgement was made of a letter received from Kate Dobrowski, Community Center regarding the Farmers Market and requested reimbursements to vendors. Decision was to wait and see if there will be a Farmer’s Market summer of 2011, and if so, credits will be forth coming to the vendors who participated in 2010, if not, then checks will be written to them.
Trans medic statements need to be checked out and Cheryl Behr, Administrator will do this.
Bill Starr contacted the Selectmen’s Office to see about helping with the painting of the foyer of the Town Hall for a fee of between $300 and $400. The total cost including paint was thought to be around $600 or $700. It is hoped this can get done prior to April. Consensus was to wait until the next meeting for discussion/decision.
Next scheduled meeting will be: Monday, January 24, 2011 at 8:30am.
Meeting Adjourned 6:43pm.
Respectfully submitted,
Marjorie R. Cilley, Secretary