DRAFT DRAFT
TOWN OF
MAY 20, 2008
6:00PM
The Pledge of Allegiance was said.
Peter Fenton, Chair mentioned the passing of Fred Winch, who had done a lot of service for the Town of
Call to Order and Roll Call:
Peter Fenton, Chair called the meeting to order at 6:00pm with Andrew Pinard, Charles Meany, Marilyn Gordon, Treasurer, and Cheryl Behr, Administrator.
Review and Acceptance of the minutes of May 6, 2008, and May 14, 2008:
1. Andrew Pinard pointed out on the last paragraph page 1, May 6th minutes; it was Cheryl Behr, Town Administrator and Andrew Pinard who had a joint telephone call with Mary Pinkham-Langer.
2. Page 2 under “The following Restrictions were read regarding the Wheeler pit” Andrew Pinard advised; that the restrictions that were noted were actually from a Pit Agreement and a Modified Site Plan, so what was read was from the Gravel Pit Agreement with the Selectmen. It is not associated with the Permit as it’s written in the minutes.
3. Page 5: Last Motion should read; January, July, September and December, 2008.
Motion was made by Andrew Pinard to approve the minutes as amended. Seconded by Charles Meany. Motion carried 3-0.
Review and Acceptance of the May 9, 2008 minutes:
Page 2, regarding figures at the bottom of the page.
Motion made by Andrew Pinard that there was a discussion of contingency funds being added to get the line from one hundred and forty nine thousand, eight hundred sixty six to round it up to one hundred and fifty thousand ($150,000) plus fifty thousand ($50,000) to bring the total up to three hundred fifty thousand ($350,000) Seconded by Charles Meany. Motion carried 3-0.
Motion was made that the May 14, 2008 minutes be accepted as presented. Seconded by Charles Meany. Motion carried 2-0. Peter Fenton abstained.
Henry Backdrop Restoration: Audrey Sylvester:
Audrey Sylvester came before the Selectmen and advised the Backdrop has been professionally hung, surrounded by a flame retardant material, is rolled and stored upstairs in the Town Hall. It has been photographed in preparation of making post cards and note cards for sale to raise money for future historic preservation projects.
The request is that the Henry Backdrop Restoration Committee would like to hold a public event in the auditorium to unveil the completed backdrop – an event that would be limited to no more than 49 people at any one time. Although dates have not been decided, we anticipate, say from 10:00am to 2:00pm. This would be an opportunity for all the business and individual donors to see the final results of the back drop.
We are requesting the Selectmen to grant the Henry Backdrop Restoration Committee permission to hold an event in the Town Hall auditorium. Andrew Pinard advised he removed the cotton curtain that was up against the back wall and the window dressings were also removed, when the windows were painted as they were not flame retardant. There is some funding in the grant to install flame retardant curtains up there which will help protect the backdrop as it will cover the whole back wall.
Peter Fenton, Chair questioned Mark Goldberg, Fire Chief if the open house would be permissible. Mark Goldberg replied that a variance request should be requested from the State Fire Marshall. Andrew Pinard advised when he spoke with the State Fire Marshall, it was indicated that there is no restriction unless the Bradford Fire Chief put a specific restriction to the space based on group size because of the access and also the fact that under 49 people does not require a sprinkler. Mark Goldberg, Fire Chief advised if the open house is for just one day, then they could get around it by a fire watch. Charles Meany suggested that Audrey Sylvester, on behalf of the committee, send in writing to the Fire Chief a request for a fire watch with date, time etc.
Motion was made by Andrew Pinard, that once the organization is set with the fire chief, they go ahead with the open house. Charles Meany seconded. Motion carried 3-0.
Questions received by the Rescue Squad:
1. How many people do we pay on a call? Generally the 3 people that are on call.
On serious calls and more people are called in, they too will get paid. During the day, will get paid if signed up.
2. How many people respond? Reply was there are 3 people per call, for 3 shifts.
3. There were 19 calls in April. Andrew Pinard requested a monthly tally of how many calls and of those, how many were transports, for budgetary purposes. The number of transports can indicate the extent of billing according to the number of hours that are expended in the call.
The billing will be done out of the Selectmen’s Office through a Billing Service. Continued conversation ensued between the Fire/Rescue and the Selectmen.
Letter from
A letter was received from
Andrew Pinard addressed the concern about fencing around the fire pond which did not get appropriated at last town meeting. Now there is an official letter and there was an eight thousand ($8,000) for a chain link fence. It was pointed out that once the town does fence in a fire pond, they are responsible to keep it up.
Request for Proposals:
Cheryl Behr, Administrator read into the minutes.” The Town of
This specification covers the removal and installation and material requirements for the re-roofing of the Bradford Fire Located at
The bids should include the providing of all labor, materials and equipment required removing all existing shingles and install new roofing shingles. Work to also include supplying and installing new 8 inch white aluminum flashing drip edge along the eave and rake edges, sealing of roof penetrations and hose tower. Install grace ice and water shield 6’ up on roof eaves. Install new felt as recommended by shingle manufacture under all areas that do not require Grace ice and water shield.
Complete specifications for the project are available at the Town Hall in
Motion was made by Andrew Pinard to approve the request for proposal for a new roof on the fire department building and put it out on the web site and where ever else it needs to go, as well as drop the second
Motion was made by Andrew Pinard to move forward to regular business No. 5 “Move Salt shed now? To
Motion was made by Charles Meany to begin the process anew, and pull the existing process in now for a special town meeting. Peter Fenton seconded. This would raise taxes by $.76 per thousand assessment for one year, or over a 5 year period it would be $ .19 per thousand assessment. Motion carried 3-0.
Cheryl Behr, Administrator questioned if she should cancel the June 3, 2008 meeting at the school, and hold the Selectmen’s meeting at the Town Hall, to which was answered in the affirmative.
Motion was made by Andrew Pinard to go with the contract bid of $2850.00 to complete the Site survey of the highway garage by Lake Sunapee Survey of
A crusher date has not been set at this time for gravel.
Nepotism:
Andrew Pinard advised a number of anonymous letters have been received concerning the perceived nepotism at the police department. Cheryl Behr, Administrator advised there are several other departments that have relatives, such as volunteers, town transfer station, etc. It is not police only. Andrew Pinard suggested the Selectmen put a letter in the Bridge stating the Selectmen have received a number of anonymous letters over the years, and the policy is that these will not be addressed without signatures.
Community Center Day Care:
Andrew Pinard advised as a former member of the Board of Directors of the Governor’s Board for the
Karen Hambleton, Kearsarge Area Preschool and the Governance Board will be requested to come before the Selectmen at their next meeting.
Mileage reimbursements:
The Town Clerk was questioning what the current mileage rate is. Reply is, it is currently $ .40 per mile, and it was decided to leave it there.
Selectmen’s Coffee:
The last coffee was held in February. If there will be a bond hearing in July, it was decided to hold it at that time.
Overpayment:
Mr. Duverger overpaid a timber tax bill that was billed to him in error and has been taken care of.
CNHRPC Nominations:
The Planning Board presented two names to the Selectmen to be appointed to CNHRPC as representatives, which are Jane Johnsen and Bill Glennie.
Motion made by Andrew Pinard to ratify for those appointments. Charles Meany seconded. Carried 3-0
Solitude Ridge Development:
Letter from Mr. Carter’s Development. Andrew Pinard advised they cannot restrict traffic, but it could be gated and restrict the public from using it.
Intent to Cut and Intent to Excavate:
Forms for intent to cut and intent to excavate were presented for Barry Wheeler, and signed.
Painting of Town Hall:
Cheryl Behr, Administrator advised they received estimates to paint the Town Hall, which were discussed at length. Cheryl Behr, Administrator will do some checking further.
Skate pad at town sheds.
Andrew questioned if it would make sense to excavate the existing skate pad at the town sheds, since it is going to be remnants prior to the crushing so it all becomes part of the gravel? It is 100’ x 35’ x 4” deep. Much discussion ensued regarding Salt Shed placement.
Letter Received:
A letter from Barbara French:
To the
Material regarding
Thank you for your help.
Barbara French
Other discussion took place including the West Road Bridge Study contract.
Pole licenses, Dog warrant for signatures, Andrew Pinard as Selectmen representative to the Planning Board suggested that when conditions are made they attach some sort of consequences.
It was brought up that the road crew did a great job on
Non Public Session:
Peter Fenton, Chair advised they went into non-public session RSA91A3II to discuss a personnel matter at 8:15pm.
Andrew Pinard advised at 8:40pm they were out of non-public meeting, and the decision that was made was to write a letter.
Meeting Adjourned 8:45pm
Respectfully submitted
Marjorie R. Cilley
Secretary unapproved