TOWN OF BRADFORD
SELECTMEN’S MEETING
JULY 15, 2013
5:30PM
The Pledge of Allegiance was said.
Call To Order and Roll Call:
Harry Wright, Chair called the meeting to order at 5:30pm with Sonny Harris, John Pfeifle, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator and Marge Cilley, Secretary present.
Perry Teele/Town owned property for sale:
Perry Teele advised he had spent a couple of hours on Fairgrounds Road today and found no corner bounds, and found no evidence of a physical survey done on Map 2, Lot 28B. Perry Teele showed the actual plan to the Selectmen. John Pfeifle suggested putting a sign out there on the property advertising the auction to be held on July 27th.
The property on East Main Street, the former Tonks property will also be flagged.
No bounds were found on the Fire Hole lot on East Main Street and were flagged where they were supposed to be.
Police Chief, Valiquet – French’s Park:
Discussion ensued regarding French’s Park and Chief Valiquet advised a resident can bring in three guests, that does not mean three out of town vehicles. Suggested a warning for the first ticket was made by Harry Wright, Chair. A cruiser will be visiting periodically for a few weeks and see what transpires.
Street Numbers – 911 can renumber the town with public notice:
Chief Valiquet advised some of the house numbers are not correct. It was suggested that the House numbering Ordinance that was set in motion in 2006 should be referred to. Suggestion was made to put a notice in the Bridge for correct house numbers to be put on properties. Chief Valiquet advised that the assigning and maintenance of numbers is being done by the State.
The Selectmen signed a letter to the Conservation Commission regarding Natural Resource Inventory.
Jim Valiquet, Chief of Police advised he is going to start a 101 Handgun course.
Paperwork was signed for Erich Caron’s appointment as a Zoning Board of Adjustment member and for Mark Fournier’ appointment as an alternate to the Zoning Board of Adjustment.
Sale of Transfer Station property/Highway Shed property:
The Selectmen approved selling the wire trailer at the Transfer Station for $600.00 and the Mowing Machine at the Highway Department for $200.00 which is no longer used.
Access at Town Hall for Town Clerk Records:
Erica Gross, Town Clerk stated that she does need to have access to Town Clerk related records which is not possible at this time. John Pfeifle will talk to Tom Dunne.
A Quitclaim deed was signed for Map 4, Lot 4 and Lot 3, Lot 83.
Reply to State Inventory Form was signed.
Lake Todd dam operation:
Discussion regarding who is in charge of the flood gates at Lake Todd, as when the gates are open, it causes Lake Massasecum water level to rise 3 or 4 inches. Whose responsibility is this? Harry Wright, Chair also mentioned the repairs needed on the Boat Ramp at Massasecum. This will be checked out further.
John Pfeifle left to attend a meeting with the Newbury Selectmen at 6:05pm.
An Application for reimbursement for forest land was signed by the Selectmen.
Meg Ames regarding the property at the corner of Rte. 114 and Old Warner Road:
After some discussion about the property on the corner of Rte 114 and Old Warner Road, it was decided to forward a certified letter to the owner regarding the condition of the building.
Handling of donations for Town Hall Restoration:
A letter was received from the Town Attorney and partially read regarding how and where donations and monies earned for the Town Hall Restoration could be handled. Copies were made available to the public. Harry Wright, Chair referred to a letter received by the Board of Selectmen from the Rural Heritage Connection dated June 12, 2013 of which he read a portion. Harry Wright, Chair advised he had spoken with the two Chairs of the Rural Heritage Connection today for clarification.
A Silent Auction was held over the 4th of July Celebration under the auspices of the Town Hall Restoration Committee and the question is what can be done with the cash? Can the town accept the cash, with the explanation: “ that if the Town, at town Meeting has adopted RSA 31:95B (and Bradford has) then any amount of money from a private or governmental source which was unanticipated at the time of the prior town meeting’s budget cycle, and which becomes available in the middle of a budget year, can be accepted by the Selectmen, and expended in accord with the donor’s (or donor organization’s) wishes without a town meeting appropriation.” So, the money from the Silent Auction can be accepted by the town and could go into the General Fund and so annotated as to how much it was and what it is for.
The Secretary questioned if these funds would be designated funds to which the wording in the previous paragraph, (expended in accord with the donor’s wishes) was referred to. Harry Wright, Chair advised that for intent and purposes of the issue today, what we do with that money, and the Town can accept it.
It was stated by Cheryl Behr, that the Trustees will sit down and go through the Trustee accounts, and set up an account for this purpose.
Eileen Kelly stated that the Historical Society does have a 501C3 account set up, and the Town Hall Restoration monies could be put there. George Cilley, Vice President of the Historical Society advised the Historical Society is not set up to do that and would not become involved with their limited manpower and time.
Harry Wright, Chair advised we do have the vehicle in place and despite personal conflicts in the past, we should put them aside, and use the present functional means and move forward. The Rural Heritage Connection can run events and be the primary administrator over an event, and then they can and will handle the various documentation.
After much discussion, Harry Wright, Chair advised we have the Cornerstone Account in the Rural Heritage Connection, and some conversation has been to set up another 501C3 account, which I do not feel is necessary. Harry went on to say that it is important that a member of the Rural Heritage Connection be a liaison with the Restoration Committee and vice versa to keep the dialog continuing.
Cheryl Behr questioned how she could get the money from the Historical Society to go towards the Messer horse and wagon during the 4th celebration. Cheryl will forward a bill to the Historical Society for payment.
John Pfeifle returned from his meeting with the Town of Newbury, where he discussed the sharing of several departments, mainly transfer Station functions to provide better services for less cost. This will be discussed and followed through with pro’s and con’s.
This will also be brought up when the Selectmen from the seven towns convene in September.
Eileen Kelly commented on the meeting of July 10, 2013 with Jim Bruss, Bruss Construction, Harry Wright, Selectmen, Dave Drasba, Scully Architects, and Ken Holmes and Joe Campbell, North Branch Construction, and advised they requested fees for both North Branch and Scully Architects to proceed with scaling down the project. She requested from the Selectmen a directive to use some funds from the Rural Heritage, Cornerstone Account.
Motion was made by Harry Wright, Chair to request $5,000.00 from the Rural Heritage Cornerstone Account to pay towards North Branch for pre-construction estimates and scheduling. Seconded by Sonny Harris. Motion carried 3-0.
Town owned properties being auctioned and the Highway Dept. and Transfer Station equipment:
Decision was to advertise the property being auctioned as well as advertising the lawn mower from the Highway Department and to include the wire trailer at the Transfer Station.
Nikki Dubaere requested permission for the Main Street Revitalization group to weed- wack a path on the Naughton property for a walking path, which was granted.
Mention was made of the upcoming Budget Committee meeting, Wednesday, July 17th.
Request from Cheryl for a separate single purpose work session to review and discuss wage/salary scales, general job description matters and budget worksheets prior to budget committee meeting- July 17th, 2013. Estimated time 1.5 hours:
The Selectmen were in agreement to meet Wednesday, July 17th at 5:00pm
Accounts payable and Payroll manifests were reviewed and signed.
Review and Consideration of July 8, 2013 Minutes:
Motion was made by John Pfeifle to approve the July 8, 2013 minutes. Sonny Harris advised on page two, top of page should read: “hire Perry Teele to mark witnesses as to boundaries.
Motion seconded by Sonny Harris. Motion carried with edit 3-0.
July 1, 2013 minutes have not been brought up for approval at this time.
Meeting adjourned 7:10pm
Respectfully submitted,
Marjorie R. Cilley
Secretary