Board of Selectmen Meeting
September 6, 2016 Minutes
Pledge of Allegiance
Meeting called to order at 5:30pm
Roll Call- John Pfeifle, Chairman; Sonny Harris, Selectman; Jim Bibbo, Selectman
Karen Hambleton, Town Administrator; Marilyn Gordon, Treasurer were in attendance
Appearances
There were no appearances at the meeting
Regular Business
- Election Needs: The Town Clerk indicated the Town Hall is nearly ready for the Primary Elections next week. Locks are needed for the bathrooms and the parking needs to be made ADA compliant with signs and lines.
- Update on Town Hall: Painting is completed. The basement needs to be sheet-rocked, the heating system needs to be installed and the ADA door opener needs to be installed. It was suggested that we find a demolition firm that does commercial property (banks) to see if we can pick up second hand bulletproofing materials. John indicated that it would be nice if we could put some pictures etc on the walls. It was suggested the Historical Society could loan us some. Camila noted that she would be putting up posters for the elections.
- Heating the Town Hall: The Board would like to have additional information and quotes on various heating systems. Bob will research this. The question was asked if insurance would cover the replacement of the furnace. The question was also raised as to whether or not the quote we have included capping the ducts to the second floor and cutting in a few additional vents in the main room. Karen will research both questions.
- Town Hall Phase II: John talked about Phase II of the move to Town Hall. This includes work in the area by the vault and old police station to be used by Planning/Zoning and the Supervisors of the Checklist.
- Cell Phone Tower: The idea of pursuing a company to install a cell tower on Town property was discussed. It was determined that a courtesy call should be made to the owner of the tower of Route 114 to let him know what the Town was considering. Karen will send John the contact information.
- Cash Flow: Karen shared that as October approaches, cash flow is tightening. It will continue to be tight until tax bills go out.
- Approve Parking by Historical Society for Bradford Bridge celebration: The Selectmen approved a request from the Bradford Bridge to use the Naughton Property for parking for Sunday’s Bradford Bridge Anniversary celebration.
- Health Officer Update: Karen reported that she’d found someone willing to take on the role of Health Officer. John motioned and Sonny seconded that the Board recommend to the Commissioner of the Department of Health and Human Services that Bruce Edwards be appointed as Health Officer. The vote in favor was unanimous.
- Measurer and Lister resignation: The Board was presented with the resignation letter from the Town’s Measurer and Lister. Jim motioned and Sonny seconded the reluctant acceptance of the resignation. The vote in favor was unanimous. Karen will research the certification and qualifications necessary for the person’s replacement.
- Contribution Assurance Program (CAP) for insurance: The Chair signed the CAP form for insurance.
- Use PA-28 form: John motioned and Sonny seconded that the Town opt not to use the PA-28 form for 2017. The vote was 2-1 in favor and the motion passed.
- Sign Huckleberry Contract: The Board wanted more time to review the contract and will revisit this on the 19th.
- Kleinfelder requisition: The Board signed the August requisition from Kleinfelder for the Breezy Hill Bridge.
- Appoint Inspectors of the Election: The Board signed the appointment form for the Inspectors of the Election.
- Mark indicated he would check on our usage of the Henniker ambulance to how often we are requiring their services.
- John noted that George Naughton Sr and Bill Curliss had recently passed away. He also mentioned that Rick Messer was ill. All three families are in the Selectboard’s thoughts/prayers.
- Job Descriptions: Jim indicated he had been reviewing the current job descriptions and found there to be many inconsistencies. John motioned, Sonny seconded that Jim should review/rewrite all the job descriptions. He requested a copy of the Personnel Manual for reference.
- Meeting Schedule Going Forward: The Board agreed to continue to meet Mondays at 5:30 every other week until October 3rd.
Accounts Payable and Payroll Manifest reviewed and signed.
Minutes of August 22, 2016 meeting were reviewed and accepted with no change.
The next Selectmen’s meeting will be held on Monday, September 19th, 2016 at the Town Hall.
Meeting adjourned at 6:42 pm
Minutes submitted by Karen Hambleton